Adobe FrameMaker 7.0 Solid Start - UMasspeople.umass.edu/~sami/Site/Documents/FrameMakerGuide.pdf · FrameMaker 7.0. Familiarity with the main features of Adobe FrameMaker 7.0 gives

Solid StartA Gentle Guide to Wean You from Microsoft Word

Adobe FrameMaker 7.0

Sammy Tabari

Sammy Tabari

English 381 16 May 2004

Solid StartA Gentle Guide to Wean You from Microsoft Word

Adobe FrameMaker 7.0

Solid Start

4

Solid Start

I

ntroduction

5

Introduction

Adobe

Framemaker 7.0

is the software that professionals use to create and format documents. It does away with the inconveniences of Microsoft

Word

, and provides a variety of additional functions that make creating documents a very efficient process. The principal difficulty in using Adobe

FrameMaker 7.0

stems from the fact that its interface is very different than that of Microsoft

Word

. The unfamiliar interface can generate extreme frustration. If you want to become a technical writer, you must overcome that frustration and wean yourself from Microsoft

Word

. The guide you are holding provides you with a gentle transition into the world of Adobe

FrameMaker 7.0

.

Solid Start

emphasizes the most immediate skills you need in order to learn Adobe

FrameMaker 7.0

. The information is presented at a friendly pace, so that you don t feel overwhelmed. Unlike your typical manual, this guide does not turn information into a fist that punches you in the face! Promise.

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6

Acknowledgements

Acknowledgements

To Professor John Nelson for his guidance and patience. To Steve Jobs for the Apple Macintosh. To my loyal HP 832 C, you went far beyond the call of duty on this one! To Folgers for keeping me awake — I couldn t have gotten it done in time without you.

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Table of Contents

7

Table of Contents

Introduction

-----------------------------------------------------------------------5

Acknowledgements

-------------------------------------------------------------6

Table of Contents

---------------------------------------------------------------7

Chapter 1 - Overview

---------------------------------------------------------10Document Format-----------------------------------------------------10Paragraph Format ----------------------------------------------------11Master Pages ----------------------------------------------------------12Books ------------------------------------------------------------------13Table of Contents ----------------------------------------------------14

Chapter 2 - Document Format

---------------------------------------------16Creating a new document -------------------------------------------16Adjusting page size --------------------------------------------------17

Customizing page size

-----------------------------------------------17

Selecting a new standard page size

----------------------------------18Pagination -------------------------------------------------------------19

Single-sided document

----------------------------------------------19

Double-sided document

---------------------------------------------20Adjusting margins ----------------------------------------------------21Creating a side-head area -------------------------------------------22Creating multiple columns ------------------------------------------23Customizing the text frame -----------------------------------------24

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Table of Contents

8

Chapter 3 - Paragraph Format

--------------------------------------------26Tags -------------------------------------------------------------------- 26Displaying the Paragraph Designer window ---------------------27Creating a chapter title ----------------------------------------------28

Creating a chapter title tag

-------------------------------------------28

Changing the chapter title s font properties

--------------------------29

Changing the chapter title s location on page

------------------------30Creating a first-level header tag ------------------------------------31Creating a second-level header tag --------------------------------32

Placing second-level header outside side-head area

------------------33Indenting a paragraph ------------------------------------------------34

Chapter 4 - Master Pages

----------------------------------------------------36Viewing master pages in double-sided documents --------------37Starting with a right-sided page ------------------------------------38Numbering pages -----------------------------------------------------39Inserting text in Headers and Footers -----------------------------40Inserting a graphic over a range of pages -------------------------41Inserting colored sidebars over a range of pages ----------------42Inserting text boxes over a range of pages ------------------------43

Chapter 5 - Books

---------------------------------------------------------------46Creating a Book file -------------------------------------------------46Adding documents to the Book ------------------------------------47Saving the Book file -------------------------------------------------48Navigating the Book window --------------------------------------49

Chapter 6 - Creating a Table of Contents

-----------------------------52Adding a table of contents ------------------------------------------52Formatting the table of contents -----------------------------------53Adjusting the pagination --------------------------------------------54

Index

---------------------------------------------------------------------------------55

1

Overview

About this guideA brief overview

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10

Overview

Chapter 1 -

Overview

Using Adobe

FrameMaker 7.0

requires that you develop familiarity with its main features. Those features include document and paragraph format, structuring your document by using books and master pages, and creating a table of contents. Proper planning is an essential part for producing quality documents in Adobe

FrameMaker 7.0

. Familiarity with the main features of Adobe

FrameMaker 7.0

gives you the knowledge you need to plan ahead. The following is a description of the main features of Adobe

FrameMaker 7.0

:

Document Format

Formatting a document in Adobe

FrameMaker 7.0

entails developing the skills to create side-head areas, and multiple columns. A side-head area can be created on either side of your page (left, or right). The side-head area is typically used for section or paragraph titles, and/or to place annotations and graphics. Multiple columns can further section your document to suit your formatting needs. Usually, you need multiple columns if you are creating a newsletter, or an index.

Fig 1.1 — The side-head area (green circle) contains part of the chapter title, and the section header.

The text in the side-head area is independent from the text in the main text frame. Unlike when you use Microsoft

Word

, you don t need to worry about the text moving around all the time.

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Overview

11

Paragraph Format

Formatting a paragraph in Adobe

Framemaker 7.0

entails developing the skills to indent paragraphs, modify fonts, and to place titles and headings. Unlike Microsoft

Word

, these features are configured in advance by using a single window, the Paragraph Designer window (Chapter 3).

Fig 1.2 — Text location and properties (green circles) are set using the Paragraph Designer.

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12

Overview

Master Pages

A master page allows you to control the formatting of your document from one page. Creating master pages is a very efficient way to automatically include formatting features and/or design elements on every page of your document, or over a selected range of pages. All you need to do is format a single master page and apply that format to the range of pages you want. It is more efficient to plan how you intend to use the master pages before you start working on your document.

Header

Footer

Fig 1.3 — The elements (e.g., page numbers, text) in the master page s Header and Footer automatically appear on every page in your document. Other design elements (e.g., graphics, color bars) also appear on every page of your document.

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Overview

13

Books

A Book file allows you to group and work with several documents together. Grouping several documents into one Book allows you to paginate across files, update all cross-references, and generate a single table of contents. You can create a separate document for each chapter in your document, then compile all the chapters in a single Book file. This allows you more flexibility in updating different parts of your document.

Fig 1.4 - The Book files compiles all the parts of your document (green circle). That allows you the freedom to update each section separately, add or delete sections, and control the properties of your entire document.

Using Books is very convenient when you work with very large documents. This feature doesn t exist in Microsoft

Word

.

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14

Overview

Table of Contents

Creating a table of contents in Adobe

FrameMaker 7.0

is a very simple process. This is one of the simplest and most convenient features of Adobe

FrameMaker 7.0

.

Fig 1.5 — Adobe

FrameMaker 7.0

allows you to easily create and modify your table of contents.

The Paragraph Designer (Chapter 3) allows you to easily format your table of contents. This feature is superior to the one in Microsoft

Word

.

2

Document Format

Creating a new documentAdjusting page size

Customizing page sizeSelecting a new standard page size

Pagination

Single-sided documentDouble-sided document

Adjusting marginsCreating a side-head areaCreating multiple columnsCustomizing the text frame

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16

Creating a Table of Contents

Chapter 2 -

Document Format

.

Creating a new document

To create a new document:

1.

Double-click

the

FrameMaker 7.0 icon

. After a few moments the FrameMaker 7.0 menus appear.

2.

Locate

File

on the menu bar.3.

Click

on

File

. The File menu opens.4.

Select

New

. The New sub-menu opens.5.

Select

Document

from the New sub-menu. The New Document window appears.

6.

Click

on

Custom

. The Custom Blank Paper window appears.

7.

Click

on

Create

. A blank document page appears.

Fig 2.1 - Creating a new custom document. The Custom Blank Paper window allows you to choose the format you want for your entire document.

Adobe

FrameMaker 7.0

allows you to customize your entire document before you start working. You can also choose from a variety of templates. You need to plan how you want your document to look before you begin in order to fully benefit from the options Adobe

FrameMaker 7.0

provides. Working with Adobe

FrameMaker 7.0

is easier once you have a plan in mind

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17

Adjusting page size

You can adjust your document s page size at any point during your work. This is helpful if youneed to create more space for graphics, or if you need to format your document to print on different size paper.

Customizing page size

To customize page size:

1.

Locate

Format

on the menu bar.2.

Click

on

Forma

t. The Format menu opens.3.

Select

Page Layout

. The Page Layout sub-menu opens.

4.

Select

Page Size

. The Page Size window opens. You can see the default settings for the page size in the boxes labeled Width and Height.

5.

Place

the

cursor

inside the box you want.6.

Type

the

size

you want to use in the box.7.

Click

Set

. The page size changes automatically.

Fig 2.2 — Adjusting page size. You can choose a standard page size from the page size menu (circled in blue), or you can type the page size you want in the Width and Height boxes. Click the Set button once you are done.

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18


Selecting a new standard page size

You can format your entire document to print on different paper size standards by choosing from a variety of standard page sizes.

To select a new standard page size:

1.

Locate

Format

on the menu bar.2.

Click

on

Format

. The Format menu opens.3.

Select

Page Layout


4.

Select

Page Size

. The Page Size window opens.5.

Click

on the

Page Size

menu. The menu selections appear.

6.

Click

on the

standard size

you want. 7.

Click

Set

. The page size changes automatically.

Fig 2.3 — Selecting a standard page size.

This is similar to how you select a standard page size in Microsoft

Word

.

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19

Pagination

General formatting features remain the same on each page of a single-sided document. If you want to produce a single-sided document, select the single-sided option in the Pagination window before you begin your work.

Single-sided document

To create a single-sided document:

1.

Locate

Format

on the menu bar.2.

Click

on

Format


Select

Page Layout


4.

Select

Pagination

. The Pagination window opens.5.

Select

Single Sided

.6.

Click

on

Set

. The Pagination window closes.

Fig 2.4 — Creating a single-sided document. Make sure you select the single-sided option (red circle) in the Pagination window.

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20


Double-sided document

Adobe

FrameMaker 7.0

allows you to create professional quality double-sided documents. If you want to create a double-sided document, select the double-sided option in the Pagination window before you begin your work.

To create a double-sided document:

1.

Locate

Format

on the menu bar.2.

Click

on

Format


Select

Page Layout


4.

Select

Pagination

. The Pagination window opens.5.

Select

Double Sided

.6.

Click

on the

1st Page Side

menu. The menu selections appear.

7.

Click

on

Right.8. Click on Set. The Pagination window closes.

Fig 2.5 - Creating a double-sided document. Make sure you select the double-sided option (red circle) in the Pagination window.

If you add pages to the front of your manual or book, you may need to switch the 1st Page Side selection. You can change the 1st Page Side selection at any point during your work.

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Creating a Table of Contents 21

Adjusting margins

Adjusting the margins is a very simple process. If you are working with a double-sided document Adobe FrameMaker 7.0 changes the designation of the Right and Left margins to Inside and Outside margins. That gives you a more accurate idea how adjusting the marginschanges the appearance of your document.

To adjust the margins:

1. Locate Format on the menu bar.2. Click on Format. The Format menu opens.3. Select Page Layout. The Page Layout sub-menu opens.4. Select Column Layout. The Column Layout window opens.

You can see the default settings for the margins in the boxes labeled Top, Bottom, Inside, and Outside.

5. Place the cursor inside the box you want.6. Type the size you want to use in the box.7. Click Update Entire Flow. The Column Layout window

closes.

Fig 2.6 — Adjusting margins. In a double-sided document, the terms Inside and Outside margins is used instead of Left and Right margins.

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22 Creating a Table of Contents

Creating a side-head area

A side-head area gives you another space to enter text without infringing on the main text in the body of your document. You can use the side-head area for paragraph headers, notes, annotations, etc. Formatting text in a side-head area can be done independently from the text in the main body of your document.

To create a side-head area on the left:

1. Locate Format on the menu bar.2. Click on Format. The Format menu opens.3. Select Page Layout. The Page Layout sub-menu opens.4. Select Column Layout. The Column Layout window

opens.5. Click on the box to the left of Room for Side Heads. A

check mark appears in the box.6. Type the sizes you want in the Gap and Width boxes.7. Click on the Side menu. The menu selections appear.8. Click on Left.9. Click Update Entire Flow. The Column Layout window

closes.

Fig 2.7 — Choosing Left from the Side menu creates a side-head area on the left side of your document (red circle).

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Creating multiple columns

Creating multiple columns is a very quick and easy process. You can adjust the size of your columns with great precision using the Column Layout window.

To create multiple columns:

1. Locate Format on the menu bar.2. Click on Format. The Format menu opens.3. Select Page Layout. The Page Layout sub-menu opens.4. Select Column Layout. The Column Layout window

opens.5. Place the cursor inside the box labeled Number.6. Type the number of columns you want in the box.7. Place the cursor inside the box labeled Gap.8. Type the size you want in the box.9. Click Update Entire Flow. The Column Layout window

closes.

Fig 2.8 — The controls inside the red circle allow you to create and adjust the size of the columns in your document. The Gap refers to the space between your columns.

Gap is the space between columns.

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Customizing the text frame

You can adjust the size of the text frame in any page of your document. Making the text frame smaller frees a larger area for inserting graphics without interfering with text.

To customize the text frame:

1. Place the cursor inside the text frame.2. Locate Format on the menu bar.3. Click on Format. The Format menu opens.4. Select Customize Layout. The Customize Layout sub-

menu opens.5. Select Customize Text Frame. The Customize Text Frame

window opens.6. Place the cursor inside the box labeled Width.7. Type the size you want in the box.8. Place the cursor inside the box labeled Height.9. Type the size you want in the box.10. Click on Set. The Customize Text Frame window closes.

Fig 2.9 — Adjusting the size of the text frame. The text frame (red area) appears surrounded by small black squares (handles). Making the text frame smaller allows you to designate a larger "non-text" area in your document where you can place graphics.

3

Paragraph Format

TagsDisplaying the Paragraph Designer windowCreating a chapter title

Creating a chapter title tagChanging the chapter title s font propertiesChanging the chapter title s location on page

Creating a first-level headerCreating a second-level headerIndenting a paragraph

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Chapter 3 - Paragraph Format

Tags

You need to place tags in your text to be able to format paragraphs. Tags are labels containing instructions that quickly change the features of your paragraphs. In short, tags control the properties (size, font, format, etc.) of your text and paragraphs.

A tag s name indicates its function. For example:

Chapter Title is the name of the tag that makes a text function as a chapter title.Header 1 is the name of the tag that makes a text function as a first-level header.

The reason you need to tag your text and paragraphs is to control the flow of text in your document. Once you create your tags, all you need to format a text selection is to assign a tag to that selection.

Before you learn how to format paragraphs, you need to know about the Paragraph Designer, and Tags.

Fig 3.1 - The Paragraph Format pop-up menu is on your document s tool bar. The options the menu displays indicate the various available tags.

This sounds difficult, but it s actually very easy. It only takes a few minutes to become familiar with tags. This chapter really makes Microsoft Word a distant memory.

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Displaying the Paragraph Designer window

The Paragraph Designer is the principal window you use to create and change paragraph formats in your document. You need to learn how to open the Paragraph Designer window. You also need to be familiar with the properties of the Paragraph Designer window.

To display the Paragraph Designer window:

1. Locate Format on the menu bar.2. Click on Format. The Format menu opens.3. Select Paragraphs. The Paragraphs sub-menu opens.4. Select Designer. The Designer window opens.

A

Paragraph Tag pop-up menuThis indicates the tag of the paragraphwhere the cursor is placed. The tag in this case is Title (i.e., the cursor is in the title of the paragraph).

A

B

Properties pop-up menuThis menu contains a set of controls that you can use to modify text properties. The properties appear on the right-side of the Paragraph Designer (D). The properties you see in this case are the controls for modifying fonts.

B

C

Commands pop-up menuThis allows you to create custom formats or delete format settings.

C

Current group of propertiesD

Fig 3.2 — Paragraph Designer window.

D

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Creating a chapter title

Formatting text using the Paragraph Designer is a simple and very efficient process. The first step is to create a tag with the properties (e.g., font type and size) you want. Once you create your tags, all you need to format a text selection is to assign a tag to that selection.

Creating a chapter title tag

To create a chapter title tag:

1. Place the cursor at the beginning of the chapter title (e.g., Nottingham Forest Football Club).

2. Open the Paragraph Designer.3. Click on the Commands menu. The Commands

menu opens.4. Select New Format. The New Format window opens.5. Type ChapterTitle as a single word in the Tag text

box.6. Click Create. The New Format window closes.7. Click Apply. The text Nottingham Forest Football

Club now carries the Chapter Title tag.8. Close the Paragraph Designer window.

Fig 3.3 — The above illustration shows how you change the tag of a text. The Paragraph Format pop-up menu (red circles) indicates the tag assignment of the text where the cursor is located. The tag assignment for the text Nottingham Forest Football club is now Chapter Title (instead of Body).

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Changing the chapter title s font properties

To change font properties:

1. Place the cursor anywhere in the chapter title.2. Open the Paragraph Designer.3. Click on the Properties menu. The Properties menu

opens.4. Select Default Font properties. The menus that control

fonts appear on the right.5. Change the Size to 24.0 pt.6. Change the Weight to Bold.7. Change the Color to Red.8. Click Apply. The chapter title s font properties change

instantly.9. Close the Paragraph Designer window.

Fig 3.4 — Selecting Default Font from the Properties menu (blue circle) displays the font properties options (red circle).

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Changing the chapter title s location on page

Using the pagination properties in the Paragraph Designer is one way to place text in the sub-head area, or make text run across the sub-head area and the text frame.

To change the chapter title s location:

1. Place the cursor anywhere in the chapter title.2. Open the Paragraph Designer.3. Click on the Properties menu. The Properties menu opens.4. Select Pagination. The menus that control pagination

appear on the right.5. Select Across All Columns and Sides.6. Click Apply. The chapter title moves to the left.7. Close the Paragraph Designer window.

Fig 3.5 — Selecting Across All Columns and Side Heads (red circle) allows the text to move into the side-head area and continue across the main text frame (note text location in the green circles).

To format the next chapter title, you only need to choose the Chapter Title tag from the Paragraph Format pop-up menu.

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Creating a first-level header tag

To create a first-level header tag:

1. Place the cursor anywhere in the first-level header.2. Open the Paragraph Designer.3. Click on the Commands menu. The Commands menu opens.4. Select New Format. The New Format window opens.5. Type Heading1 as a single word in the Tag text box.6. Click Create. The New Format window closes.7. Click Apply. The text now carries the Heading1 tag.8. Close the Paragraph Designer window.

To change the location and font properties of the first-level header (e.g., Past Managers) use the same steps as the ones presented for changing the location and properties of the Chapter Title.

Fig 3.6 — Creating a first-level header tag.

Fig 3.7 — Changing the location of the first-level header to run across all columns and the side-head area.

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Creating a second-level header tag

To create a second-level header tag:

1. Place the cursor anywhere in the second-level header (Brian Clough).2. Open the Paragraph Designer.3. Click on the Commands menu. The Commands menu opens.4. Select New Format. The New Format window opens.5. Type Heading2 as a single word in the Tag text box.6. Click Create. The New Format window closes.7. Click Apply. Brian Clough now carries the Heading2 tag.8. Close the Paragraph Designer window.

Fig 3.8 — Creating a second-level header tag

To change the font properties of the second-level header use the same steps as the ones presented for changing the font properties of the Chapter Title.

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Placing the second-level header (Heading2) outside the side-head area

To place the second-level header outside the side-head area:

1. Place the cursor anywhere in the second-level header.2. Open the Paragraph Designer.3. Click on the Properties menu. The Properties menu opens.4. Select Pagination. The menus that control pagination appear on the right.5. Select In Column.6. Click Apply. The second-level header is placed directly above the text.7. Close the Paragraph Designer window.

Fig 3.9 — Placing the second level header (green circle) outside the side-head area (blue circle).

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Indenting a paragraph

Adobe FrameMaker 7.0 provides default settings for every common tag. Using the default settings is the quickest way to format paragraphs. The following illustrates how quickly you can indent a paragraph by using default settings.

To indent a paragraph:

1. Place the cursor anywhere in the paragraph.2. Locate the Paragraph Catalog button (upper right corner of document

frame).3. Click on the Paragraph Catalog button. The Paragraph Catalog menu

opens.4. Select Indented. The paragraph location changes instantly.5. Close the Paragraph Catalog menu.

Fig 3.10 — The Paragraph Catalog button (green circle) opens the Paragraph catalog menu. Selecting Indented (yellow circle) automatically indents your paragraph. The paragraph circled in red is indented. The paragraph circled in blue is not indented.

The Paragraph catalog menu also contains tags for creating numbered and bulleted lists. You can also use the Paragraph catalog menu to delete tags that you don t need.

4

Master Pages

Viewing master pagesStarting with a right-sided pageNumbering pagesInserting text in Headers and FootersInserting a graphic over a range of pagesInserting colored sidebars Inserting text boxes over a range of pages

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Chapter 4 - Master Pages

Creating master pages is a very efficient way to automatically include formatting features and/or design elements on every page of your document, or over a selected range of pages. All you need to do is format a single master page and apply that format to the range of pages you want.

This chapter describes the basic applications of master pages. Those include:

Viewing a master page in a single-sided document

To view a master page:

Returning to the Body Pages

The body pages are the pages that constitute your document. You no longer have access to the body pages when the master page is open.

To return to the body page documents:

1. Locate View on the tool bar.2. Click on View. The View menu opens.3. Select Master Pages. The master page document

opens.

1. Locate View on the tool bar.2. Click on View. The View menu opens.3. Select Body Pages. The body page document

opens.

Fig 4.1 — Viewing a master page.

Fig 4.2 — Viewing the body page documents.

¥ Numbering pages.¥ Inserting Headers and Footers.¥ Inserting a graphic over a range of pages (e.g., company logo).¥ Inserting design elements over a range of pages (e.g., colored sidebars).¥ Inserting formatting elements over a range of pages (e.g., text boxes).

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Viewing master pages in double-sided documents

A double-sided document requires a master page for the right-sided pages and another master page for the left-sided pages. The reason you need to work with two master pages is because, in a double-sided document, you often need to place graphics and other design elements on opposite sides.

To view the master page for right-sided pages:

To view the master page for left-sided pages:

1. Place the cursor in a right-sided page (e.g., first page).2. Locate View on the tool bar.3. Click on View. The View menu opens.4. Select Master Pages. The master page for right-sided

pages opens.

1. Place the cursor in a left-sided page (e.g., second page).2. Locate View on the tool bar.3. Click on View. The View menu opens.4. Select Master Pages. The master page document

opens.

Fig 4.3 — Opening a master page. To open a master page for left-sided documents, your cursor must be in a left-sided page. To open a master page for right-sided documents, your cursor must be in a right-sided page.

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Starting with a right-sided page

To create a manual such as this one, you need to work with a double-sided document with the first page starting on the right. Changing the page designation is a very easy process.

To start with a right-sided page:

1. Locate Format on the tool bar.2. Click on Format. The Format menu opens.3. Select Page Layout. The Page Layout sub-menu opens.4. Select Pagination. The Pagination window opens.5. Select Double Sided.6. Click on the 1st Page Side menu. The 1st Page Side menu

opens.7. Select Right.8. Click on Set. The Pagination window closes.

Fig 4.4 — Starting with a right-sided page.

Check the first few pages of your document to make sure that you have all the formatting features where you want them. It s always a good idea to check your work early when working with double-sided documents.

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Numbering pages

You need to think of right-sided and left-sided pages in a double-sided document as two separate documents. You need to insert page numbers on the right-sided master page, and thenagain on the left-sided master page.

To number pages:

1. Select Mater Pages from the view menu. The master document opens.2. Place the cursor in the Footer (or the Header if you want your page numbers

on top).3. Locate Format on the tool bar.4. Click on Format. The Format menu opens.5. Select Headers and Footers. The Headers and Footers sub-menu opens.6. Select Insert Page #. The page number is inserted automatically in

your document.

Fig 4.5 — Numbering pages. The symbol in the green circle appears in your master page when you select Insert Page number.

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Inserting text in Headers and Footers

You need to use the master page to insert and edit your Headers and Footers. You also need to use a master page for right-sided pages and another master page for left-sided pages.

To insert Headers and Footers:1. Place the cursor in a right-sided page (for right-sided pages) or a left-

sided page (for left-sided pages).2. Select Mater Pages from the view menu. The master document opens.3. Place the cursor in the Footer (or the Header).4. Locate the Alignment pop-up menu on the document title bar (top left

corner).5. Click on the Alignment pop-up menu. The Alignment pop-up menu

opens.6. Select the alignment type you want for your text (Left, Center, Right).7. Type the text you want in your Footer (or Header).

Fig 4.6 — Inserting Headers and Footers. The Alignment pop-up menu (blue circle) gives you all the alignment options (red circle) you need to align text.

You can insert text before or after the page number. Pay attention to the location of the cursor when you insert text in Headers and Footers.

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Inserting a graphic over a range of pages

You need to use the master page to insert a graphic over a range of pages. You also need to use a master page for right-sided pages and another master page for left-sided pages to ensure that your graphics are in the correct position.

To insert a graphic:1. Select Mater Pages from the view menu. The master

document opens.2. Locate File on the tool bar.3. Click on File. The File menu opens.4. Select Import. The Import sub-menu opens.5. Select File. The Import File window opens.6. Select the graphic you want to import.7. Click Import. The Imported Graphic Scaling window

opens*.8. Choose the scaling you want for your graphic.9. Click Set. The Imported Graphic Scaling window closes.

The graphic is placed in your master page.

Fig 4.7 — Inserting a graphic. The Imported Graphic Scaling window does not appear if the graphic is small.

* The Imported Graphic Scaling window opens automatically only if your graphic is too large for your document. Small graphics are imported immediately into your document. Double-click on a graphic to open a window with scaling options.

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Inserting colored sidebars over a range of pages

You need to use the master page to insert colored sidebars over a range of pages. You also need to use a master page for right-sided pages and another master page for left-sided pages.

To insert colored sidebars:

1. Select Mater Pages from the view menu. The master document opens.2. Locate the Tools Palette button (Upper right corner of document

frame).3. Click the Tools Palette button. The Tools palette bar appears.4. Select the color you want from the color selection pop-up menu.5. Click on the Rectangle shape on the Tools palette. 6. Place the cursor where you want to have a colored sidebar.7. Hold the mouse down to draw a rectangle.8. Use the handles around the rectangle to adjust the size of your sidebar.9. Return to the body page. The sidebars are automatically inserted.

Fig 4.8 — The Tools Palette button (red circle) opens the Tools palette bar. Use the rectangle shape (green circle) to draw your sidebar.

Choose Grid Lines from the View menu to see the exact size and placement of your color sidebars.

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Inserting text boxes over a range of pages

You need to use the master page to insert text boxes over a range of pages. You also need to use a master page for right-sided pages and another master page for left-sided pages.

To insert text boxes:

1. Select Mater Pages from the view menu. The master document opens.2. Locate the Tools Palette button (Upper right corner of document frame).3. Click the Tools Palette button. The Tools palette bar appears.4. Click on the text box button on the Tools palette.5. Place the cursor where you want to have a text box.6. Hold the mouse down to draw the text box.7. Use the handles around the text box to adjust its size.8. Return to the body page. The text boxes are automatically inserted.

Fig 4.9 - The Tools Palette button (red circle) opens the Tools palette bar. Use the text box button (green circle) to draw your text box.

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5

Books

Creating a Book fileAdding documents to the bookSaving the Book fileNavigating the Book window

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Chapter 5 - Books Creating a Book file

A Book file allows you to group and work with several documents together. Grouping several documents into one book allows you to paginate across files, update all cross-references, and generate a single table of contents.

To create a new Book file:

1. Double-click the FrameMaker 7.0 icon. After a few moments the FrameMaker 7.0 menus appear.

2. Locate File on the menu bar.3. Click on File. The File menu opens.4. Select New. The New sub-menu opens.5. Select Book. A Book file window appears.

Fig 5.1 - Creating a Book file. The Book window is where you assemble the different parts (e.g., chapters) of your book.

A book file compiles separate documents. Each document remains independent from the others. You can create a master page for each document in your book.

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Adding documents to the Book

To add documents to your Book:

1. Locate Add on the menu bar.2. Click on Add. The Add menu appears.3. Select Files. The Add Files to Book window

appears.4. Select the document you want to add.5. Click Add. The document appears in the Book

file window.

Fig 5.2 - Adding documents to the Book file. The document name in the Book window also includes its location on your hard drive.

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Saving the Book file

Saving all the documents related to your project in a single Book file allows you to see your entire project s documents from a single window.

To save a Book file:

1. Locate File on the menu bar.2. Click on File. The File menu appears.3. Select Save Book. The Save Book window opens.4. Type a name for your book.5. Click Save. The Save Book window closes.

Fig 5.3 — Saving the Book file. All documents in the Book are accessible from the Book window.

You only need to open the Book file to view any document (e.g., chapter) of your project. A Book file is a great way to organize your project.

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Navigating the Book window

The buttons on the Book window allow you quick access to the most important functions youneed to manage the documents in your book.

The following describes the functions of the buttons on the Book window:

File name control. Clicking this button makes the first word in your Book file appear as the file name.

Opens the Update Book window

Opens the Add Files to Book window

Deletes selected files

Fig 5.4 - The Book window. Colored circles indicate the function buttons.

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6

Creating a Tableof Contents

Adding a table of contentsFormatting the table of contentsAdjusting the pagination

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Chapter 6 - Creating a Table of Contents Your tags for the chapter titles, headings, and sub-headings must be in place in order for you to properly generate a table of contents. If you are uncertain that the tags are in place, click through your headings to verify the tags. Once your tags are in place, the process of generating a table of contents is very easy.

Adding a table of contents

To add a table of contents:

1. Select the first file in the book window (because you want the table of contents to appear before the first file).

2. Choose Add from the tool bar. The Add menu appears.3. Select Table of Contents. The Set Up Table of Contents window appears.4. Select Chapter Title from the Don t Include scroll list.5. Click the left arrow. The Chapter Title tag moves to the Include Paragraphs Tagged

scroll list.6. Move all the tags you want to include in your table of contents in the same manner

as above.7. Turn off Create Hypertext Links.8. Click Add. The Update Book window appears.9. Click Update. The table of contents is immediately inserted in your book.

Fig 6.1 - Creating a table of contents. The arrows (green circle) allow you to select the tags you want to include.

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Formatting the table of contents

The entries in your table of contents are already tagged. You need to use the Paragraph Designer in order to format the properties (font, size, etc.) of those tags.

To format the table of contents:

1. Place the cursor in the first entry in your table of contents.

2. Open the Paragraph Designer.3. Select Default Font from the Properties menu.4. Select the font type and size you want.5. Click Update All. All the entries that carry the

same tag in your table of contents change at once.6. Place the cursor in the second entry in your table

of contents and repeat the above steps.7. Continue with the same process to format all the

entries in your table of contents.

Fig 6.2 — This example shows that adjusting the properties using the Paragraph Designer modifies all entries with the Header1TOC tag.

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Adjusting the pagination

The table of contents shows you how Adobe FrameMaker 7.0 paginates the Book file. Adobe FrameMaker 7.0 does not number the pages consecutively in a Book unless you tell it to.

To number the pages consecutively in a Book:

1. Select all the files that you want to number.2. Choose Format from the tool bar. The Format menu appears.3. Select Document. The Document sub-menu opens.4. Select Numbering. The Numbering Properties window opens.5. Select Page from the pop-up menu.6. Click Continue Numbering from Previous Page in Book.7. Click Set. The Numbering Properties window closes.8. Choose Edit from the tool bar. The Edit menu opens.9. Select Update Book. The pagination is adjusted automatically.

Fig 6.3 — Adjusting pagination. The Numbering Properties window allows you to number your pages according to your needs.

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55

Index

Index

B

Books

adding documents to, 47creating, 46navigating, 49overview, 13pagination, 54saving, 48updating, 54

C

Chapter Title

adjusting location on page, 30creating tag, 28

Colored Sidebars, 42

Columns

multiple, 23side-head area, 22

D

Document

creating new, 16double-sided, 20, 37format, 10, 16

See also

formattingpagination, 19single-sided, 19 size, 17standards, 18

F

Font

menu selection, 27properties, 29

Footers

page numbers in, 39text in, 40

Formatting

page size, 17, 18 paragraph, 26table of contents, 53text frame, 22, 23,24

G

Graphics

inserting, 41

H

Header

first-level, 31second level, 32

Headers

page numbers in, 39text in, 40

M

Margins

adjusting, 21in text frame, 24

Master Pages

creating, 36, 37colored sidebars in, 42graphics in, 41text boxes in, 43overview, 12usage, 36, 41, 42, 43

N

Numbering

Book file, 54master pages, 39pages in document, 19

P

Page

customize, 16right-sided, 38size,17, 18

Pagination, 19, 54 See also Numbering

Paragraph

format, 11indenting a, 34tags, 26

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56

Index

Paragraph Designer

displaying the, 27usage, 28, 29, 30, 31, 32, 33, 53

S

Side-head area

creating a, 22text across, 30text outside, 33

T

Table of Contents

creating a, 52formatting a, 53

Tags

creating, 28first-level header, 31second-level header, 32