Adobe® InDesign® CS4 On Demand

Copyright © 2009 by Perspection, Inc.All rights reserved. No part of this book shall be reproduced, stored in aretrieval system, or transmitted by any means, electronic, mechanical, photo-copying, recording, or otherwise, without written permission from the publish-er. No patent liability is assumed with respect to the use of the informationcontained herein. Although every precaution has been taken in the prepara-tion of this book, the publisher and author assume no responsibility for errorsor omissions. Nor is any liability assumed for damages resulting from the useof the information contained herein.

Library of Congress Cataloging-in-Publication data is on file

ISBN-13 978-0-7897-3839-4

ISBN-10 0-7897-3839-2

Printed and bound in the United States of AmericaFirst Printing: December 2008

11 10 09 08 4 3 2 1

Que Publishing offers excellent discounts on this book when ordered in quantity for bulk purchases or special sales.

For information, please contact: U.S. Corporate and Government Sales

1-800-382-3419 or corpsales@pearsontechgroup.com

For sales outside the U.S., please contact: International Sales

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TrademarksAll terms mentioned in this book that are known to be trademarks or servicemarks have been appropriately capitalized. Que cannot attest to the accuracyof this information. Use of a term in this book should not be regarded asaffecting the validity of any trademark or service mark.

Adobe, the Adobe logo, Acrobat, Bridge, Device Central, Dreamweaver,Extension Manager, Flash, InDesign, Illustrator, PageMaker, Photoshop,Photoshop Elements, and Version Cue are registered trademarks of AdobeSystem Incorporated. Apple, Mac OS, and Macintosh are trademarks of AppleComputer, Inc. Microsoft and the Microsoft Office logo are registered trade-marks of Microsoft Corporation in the United States and/or other countries.

Warning and DisclaimerEvery effort has been made to make this book as complete and as accurate aspossible, but no warranty or fitness is implied. The authors and the publishersshall have neither liability nor responsibility to any person or entity withrespect to any loss or damage arising from the information contained in thisbook.

PublisherPaul Boger

Associate PublisherGreg Wiegand

Acquisitions EditorLaura Norman

Managing EditorSteve Johnson

AuthorSteve Johnson

Technical EditorToni Bennett

Page LayoutBeth Teyler

Interior DesignersSteve JohnsonMarian Hartsough

PhotographsTracy TeylerToni Bennett

IndexerKatherine Stimson

ProofreaderToni BennettBeth Teyler

Team CoordinatorCindy Teeters

xvii

Introduction

Welcome to Adobe InDesign CS4 On Demand, a visual quickreference book that shows you how to work efficiently withInDesign. This book provides complete coverage of basic toadvanced InDesign skills.

How This Book WorksYou don’t have to read this book in any particular order.We’ve designed the book so that you can jump in, get theinformation you need, and jump out. However, the book doesfollow a logical progression from simple tasks to more com-plex ones. Each task is presented on no more than two facingpages, which lets you focus on a single task without havingto turn the page. To find the information that you need, justlook up the task in the table of contents or index, and turn tothe page listed. Read the task introduction, follow the step-by-step instructions in the left column along with screen illus-trations in the right column, and you’re done.

What’s NewIf you’re searching for what’s new in InDesign CS4, just lookfor the icon: New!. The new icon appears in the table of con-tents and throughout this book so you can quickly and easilyidentify a new or improved feature in InDesign. A completedescription of each new feature appears in the New Featuresguide in the back of this book.

Keyboard ShortcutsMost menu commands have a keyboard equivalent, such asCtrl+P (Win) or A+P (Mac), as a quicker alternative to usingthe mouse. A complete list of keyboard shortcuts is availableon the Web at www.perspection.com.

How You’ll Learn

How This Book Works

What’s New

Keyboard Shortcuts

Step-by-Step Instructions

Real World Examples

Workshops

Adobe Certified Expert

Get More on the Web

xviii

Step-by-StepInstructionsThis book provides concise step-by-step instructions that show you“how” to accomplish a task. Eachset of instructions includes illus-trations that directly correspond tothe easy-to-read steps. Alsoincluded in the text are time-savers, tables, and sidebars tohelp you work more efficiently orto teach you more in-depth infor-mation. A “Did You Know?” pro-vides tips and techniques to helpyou work smarter, while a “SeeAlso” leads you to other parts ofthe book containing related infor-mation about the task.

Real World ExamplesThis book uses real world exam-ple files to give you a context inwhich to use the task. By usingthe example files, you won’t wastetime looking for or creating sam-ple files. You get a start file and aresult file, so you can compareyour work. Not every topic needsan example file, such as changingoptions, so we provide a completelist of the example files usedthroughout the book. The examplefiles that you need for projecttasks along with a complete filelist are available on the Web atwww.perspection.com.

Real worldexamples helpyou apply whatyou’ve learnedto other tasks.

Illustrationsmatch thenumberedsteps.

Numberedsteps guideyou througheach task.

Did You Know? alertsyou to tips, techniquesand related information.

See Also points you torelated information inthe book.

Easy-to-followintroductionsfocus on asingle concept.

The Workshopwalks youthrough in-depthprojects to helpyou put InDesign to work.

Introduction xix

WorkshopsThis book shows you how to puttogether the individual step-by-step tasks into in-depth projectswith the Workshop. You start eachproject with a sample file, workthrough the steps, and then com-pare your results with a projectresults file at the end. The Work-shop projects and associated filesare available on the Web atwww.perspection.com.

Adobe Certified ExpertThis book prepares you fully forthe Adobe Certified Expert (ACE)exam for Adobe InDesign CS4.Each Adobe Certified Expert certifi-cation level has a set of objec-tives, which are organized intobroader skill sets. To prepare forthe certification exam, you shouldreview and perform each taskidentified with a Adobe CertifiedExpert objective to confirm thatyou can meet the requirements forthe exam. The Adobe CertifiedExpert objectives are available onthe Web at www.perspection.com.

Logo indicates atask fulfills one ormore AdobeCertified Expertobjectives.

xx

Get More on the WebIn addition to the information inthis book, you can also get moreinformation on the Web to helpyou get up-to-speed faster withInDesign CS4. Some of the infor-mation includes:

Transition Helpers◆ Only New Features.

Download and print the newfeature tasks as a quick andeasy guide.

Productivity Tools◆ Keyboard Shortcuts.

Download a list of keyboardshortcuts to learn faster waysto get the job done.

More Content◆ Photographs. Download

photographs and othergraphics to use in yourInDesign documents.

◆ More Content. Downloadnew content developed afterpublication.

You can access these additionalresources on the Web atwww.perspection.com.

Additionalcontentis availableon the Web.

3

3What You’ll Do

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Managing Pages and Books

Introduction

Most documents are more than one page, so inserting newpages is a common practice in InDesign. You can quickly adda new blank page to a document using the Pages panel. ThePages panel allows you to visually display and navigatethrough all the pages in your document. When you work withmultiple page documents, moving pages around isinevitable. You can simply drag pages in the Pages panel torearrange them within a document or use the Move Pagecommand on the Options menu to move them between doc-uments. When you no longer need a page, you can quicklydelete it from your document using the Pages panel.

A master page is one of the most important parts of creat-ing an InDesign document. A master page holds and displaysall the elements that you want to appear on every page in adocument, such as headers, logos, page numbers, and foot-ers. The master is like a background layer to a page.Everything on the background layer appears on the page infront of it. When you make a change to a master page, thechange appears in all document pages unless you overridethe change.

Instead of creating long documents, you can break themup into smaller documents, like chapters, and then add themto a book. In InDesign, a book is not a single document. Itsimply keeps track of all the documents in the book and coor-dinates document page numbers, colors, and styles. Whenyou create a book, you can synchronize page numbers, col-ors, and styles for all the documents in the book. Each bookuses a file called the style source to control the style sheets,swatches, and master pages for all the documents in thebook. When you make changes to the style source file, all thedocuments in the book are synchronized to the file.

What You’ll Do

Use the Pages Panel

Insert Pages

Navigate Pages

Delete or Move Pages

Work with Page Spreads

Rotate Page Spreads

Create Master Pages

Work with Master Pages

Work with Page Numbers and Sections

Work with Chapter Numbers

Create and Use Text Variables

Create a Book

Manage Books

Create a Table of Contents

Adjust Layouts

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Using the Pages Panel

Change the Pages Panel Display

Select the Pages panel.

◆ You can also click the Windowmenu, and then click Pages.

Click the Options menu on thepanel, and then click PanelOptions.

Select from the following Pagespanel options:

◆ Size. Specify an icon size forPages and Masters.

◆ Show Vertically. Select to showpage or master page iconsvertically.

◆ Show Thumbnails. Select toshow page or master pageicons as thumbnails.

Click the Pages on Top or Masterson Top option.

Click the Resize list arrow, andthen select an option when youresize the Pages panel.

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The Pages panel allows you to visually display all the pages in yourdocument. The Pages panel shows thumbnails for each page. At thetop of the panel are the master pages for the document. A master pagecontains elements that are repeated on every page. When you’re work-ing with a multi-page document, the Pages panel is an essential part ofworking with pages. You can add and remove pages as well as navi-gate to and from pages. The Pages panel, like all panels, provides anOptions menu where you can select page-related commands andPages panel display options. The display options allow you to changepage icons size, position, and location. In addition, you can also setoptions to show or hide icons for page transparency, transition, andspread rotation (New!).

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Chapter 3 Managing Pages and Books 57

Show or Hide Pages Panel Icons

Select the Pages panel.

◆ You can also click the Windowmenu, and then click Pages.

Click the Options menu on thepanel, and then click PanelOptions.

Select from the following optionsfor icon display:

◆ Transparency. Select to displayicons when transparency isapplied to a page or spread.

◆ Spread Rotation. Select todisplay icons when the spreadview is rotated.

◆ Page Transitions. Select todisplay icons when pagetransitions are applied to a pageor spread.

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Inserting Pages

Insert Pages Using the PagesPanel

Select the Pages panel.

◆ You can also click the Windowmenu, and then click Pages.

Use any of the following methodsto insert a page:

◆ Insert Page. Click the CreateNew Page button on the panel.

◆ Insert from Master Pages. Draga master page or a nonmasterpage from the master pagearea to the document pagearea of the panel.

Continue to insert pages asneeded.

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Most documents will be more than one page, so inserting new pages isa common practice in InDesign. You can quickly add a new blank pageto a document using the Pages panel. You have several different meth-ods to complete the task. You can use the New Page button on thepage, drag a master page to the document area in the Pages panel, oruse the Insert Pages command on the Options menu. If you’re insertingonly one or two pages, the first two methods work the best. If you wantto insert multiple pages, the Insert Pages command is your best option,where you can use the Insert Pages dialog box to set additionaloptions.

Did You Know?You can duplicate a page. Select thePages panel, select the pages orspreads you want to duplicate, andthen drag the selected pages to theCreate New Page button on the panelor use the Duplicate Spread commandon the Options menu.

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Chapter 3 Managing Pages and Books 59

Insert Multiple Pages Using theInsert Pages Dialog Box

Select the Pages panel.

◆ You can also click the Windowmenu, and then click Pages.

Click the Options menu, and thenclick Insert Pages.

Enter the number of pages that youwant to insert.

Click the Insert list arrow, and thenspecify how you want to insert thepages:

◆ After Page. Inserts new pagesafter a specific page.

◆ Before Page. Inserts new pagesbefore a specific page.

◆ At Start of Document. Insertsnew pages at the start of thedocument.

◆ At End of Document. Insertsnew pages at the end of thedocument.

Specify the specific page to usewhen you choose After Page orBefore Page as your Insert option.

Click the Master list arrow, andthen select a master or nonmasterpage to use as the basis for thenew pages.

Click OK.7

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Navigating Pages

Target or Activate on a Page

Select the Pages panel.

◆ You can also click the Windowmenu, and then click Pages.

Use any of the following methodsto select a page:

◆ Target a Page. Click a page inthe Pages panel.

The thumbnail is highlighted.

◆ Work on (Activate) a Page.Double-click a page in thePages panel.

The thumbnail is highlighted andthe page number or name belowit is highlighted in black.

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After you insert new pages into a document, you can use the Pagespanel, Layout menu commands, and Status bar to navigate betweenthem. As you work with pages in the Pages panel, there are two typesof page selections. One targets a page and the other activates a page.A targeted page is a page selected in the Pages panel, while an acti-vated page is a working page in the document window. When you target a page, you can apply a command in the Pages panel eventhough it may not be the current working page in the documentwindow.

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Targeted page

Chapter 3 Managing Pages and Books 61

Navigate to Pages

◆ Pages Panel. Select the Pagespanel, and then double-click thepage in the panel that you want towork on.

◆ Status Bar. Use the navigationbuttons on the Status bar tobrowse through pages or click thelist arrow to select a specific page.

◆ Layout Menu. Click the Layoutmenu, and then select any of thefollowing commands:

◆ First Page. Displays the firstpage in the document.

◆ Previous Page. Displays theprevious page in the document.

◆ Next Page. Displays the nextpage in the document.

◆ Last Page. Displays the lastpage in the document.

◆ Next Spread. Displays the nextspread of pages in thedocument.

◆ Previous Spread. Displays theprevious spread of pages in thedocument.

◆ Go To Page. Displays thespecified page in the document.

◆ Go Back. Displays thepreviously active page in thedocument.

◆ Go Forward. Displays thepreviously active page beforethe use of the Go Backcommand.

Pages panel

Status bar with page navigation

Layout menu with page navigation

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Deleting or MovingPages

Delete Pages

Select the Pages panel.

◆ You can also click the Windowmenu, and then click Pages.

Select the pages that you want todelete.

◆ You can use the Shift key toselect contiguous pages or theCtrl (Win) or A (Mac) to selectnoncontiguous pages.

Click the Delete Page button on thepanel.

◆ You can also click the Optionsmenu, and then click DeletePages.

IMPORTANT When you have aspread of pages selected, thebutton and command changes toDelete Spreads.

Click OK to confirm the deletion.

TIMESAVER Hold down the Alt(Win) or Option (Mac) key, whenyou select the Delete Pages buttonor command to bypass theconfirmation dialog box.

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When you no longer need a page, you can delete it from your documentusing the Pages panel. You can use the Delete Page or Delete Spreadbutton on the panel or the same command on the Options menu.Moving and arranging pages is a common part of working with multiplepage documents. You can simply drag pages in the Pages panel or usethe Move Page command on the Options menu. When you drag pages,the cursor indicates new page location. With the Move Page command,you can move pages within the current document or to another opendocument. When you move the pages, objects in the slug and bleedareas are also moved (New!). Page numbers in the slug area display anumber rather than the pasteboard index entry (New!).

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Chapter 3 Managing Pages and Books 63

Move Pages by Dragging

Select the Pages panel.

Click the Options menu, and thenselect a move related option:

◆ Allow Document Pages toShuffle. Enables or disables theshuffling of document pages.

◆ Allow Selected Spread toShuffle. Enables or disables theshuffling of selected spreadpages.

Drag a page next to or betweenspread pages.

A straight black line indicates themove location with a shuffle. Abracket black line indicates themove location with attachment.

Move Pages

Select the Pages panel.

Click the Options menu, and thenclick Move Pages.

Specify the pages that you want tomove. Use a hyphen to designate arange, such as 1-4.

Click the Destination list arrow,select an option, and then enter apage number, if necessary.

Click the Move To list arrow, andthen select a document location.

If you are moving the page(s) to aseparate open file, select theDelete Pages After Moving checkbox if you want to delete the pagesfrom the current document.

Click OK.7

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Working with PageSpreads

Add and Remove Pages from aSpread

Select the Pages panel.

Click the Options menu on thepanel, and then click AllowDocument Pages to Shuffle todeselect it.

To add pages, drag a page fromthe pages area, or a master pagenext to the spread where you wantto add the page.

To remove pages, drag a pagefrom the spread to outside of thespread, and then click No, ifnecessary.

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Most documents are either one or two page spreads. A single-pagespread displays pages one at a time (top to bottom), while a two-pagespread displays pages as facing pages (left and right). If you want tocreate a larger spread for a magazine foldout or a brochure, you canadd more pages to a one or two page spread. These multiple-pagespreads are also called island spreads. When you no longer want alarger spread, you can remove pages from the spread.

Did You Know?You can keep pages in a spreadtogether. Select the Pages panel,select the spread you want to protect,click the Options menu, and then clickAllow Selected Spread To Shuffle todeselect it.

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Chapter 3 Managing Pages and Books 65

If you need to work on non-horizontal design elements, such as a cal-endar, you can rotate the current spread in 90 degree increments(New!) to make it easier to work on. When you rotate the currentspread view, you have full editing capabilities. When you’re done, youcan quickly clear the rotation to return to a normal view.

Rotating Page Spreads

Rotate Page Spreads

Select the Pages panel.

Double-click the page numbers ofthe page spread you want torotate.

Click the Options menu on thepanel, point to Rotate SpreadView, and then click 90° CW, 90°CCW, or 180°.

◆ You can also click the Viewmenu, point to Rotate Spread,and then click 90° CW, 90°CCW, or 180°.

A rotation icon appears next to thepage indicating the spread isrotated.

Edit and modify the page spreadthe way you want.

Click the Options menu on thepanel, point to Rotate SpreadView, and then click ClearRotation.

◆ You can also right-click (Win)or Control-click (Mac) therotation icon to select arotation spread command.

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See AlsoSee “Using the Pages Panel” on pages56-57 for more information on showingthe spread rotation icon in the Pagespanel.

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Creating Master Pages

Add Objects to an ExistingMaster Page

Select the Pages panel.

◆ You can also click the Windowmenu, and then click Pages.

Double-click the master page inthe master page area of the Pagespanel.

The master page or two pagespread appears in the documentwindow.

Add text boxes, graphics, or anyother elements you want on thepage.

Double-click a page in thedocument page area of the Pagespanel.

The elements added to the masterpage or spread appear on thedocument page.

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A master page holds and displays all the elements that you want toappear on every page in a document, such as headers, logos, pagenumbers, and footers. The master is like a background layer to a page.Everything on the background layer appears on the page above it.Master elements appear on document pages surrounded by a dottedborder to make them easy to identify. When you create a new docu-ment, you also create a master page. If you want to create additionalmaster pages, you can create them from scratch or from an existingpage or spread.

Did You Know?You can load master pages fromanother document. Select the Pagespanel, click the Options menu, clickLoad Master Pages, select the file, andthen click Open.

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Chapter 3 Managing Pages and Books 67

Create a Master Page from anExisting Page

Select the Pages panel.

◆ You can also click the Windowmenu, and then click Pages.

Drag a page or a spread from thedocument page area to the masterpage area.

◆ You can also select a page orspread, click the Options menu,and then click Save As Master.

Create a Master Page fromScratch

Select the Pages panel.

◆ You can also click the Windowmenu, and then click Pages.

Click the Options menu on thepanel, and then click New Master.

Select from the following Pagespanel options:

◆ Prefix. Enter a prefix up to fourcharacters. This identifies theapplied master for each page.

◆ Name. Enter a name for themaster page.

◆ Based on Master. Select anexisting master on which tobase the new master.

◆ Number of Pages. Enter thenumber of pages (1-10) youwant in the master spread.

Click OK.4

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Working with MasterPages

Apply a Master Page to aDocument Page

Select the Pages panel.

◆ You can also click the Windowmenu, and then click Pages.

Drag a master page or spreadfrom the master page area to apage or spread in the documentpage area.

To apply a master to multiplepages, select the pages in thedocument page area, and then Alt(Win) or Option (Mac) the masterpage you want to apply.

◆ You can also click the Optionsmenu, click Apply Master ToPages, specify the options youwant, and then click OK.

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When you apply a master page to a document page, all the elements onthe master page are attached and displayed on the document page.When you only want a selected number of elements from the masterpage on a document page, you can override or detach the elementsyou want. Overriding a master puts a copy of the master element on thedocument page and keeps the link, where you can make changes to it.The changes made on the document page don’t affect the master; how-ever, any changes to the same element on the master (separate fromthe document page) still appear from the master on the documentpage. Detaching a master overrides a master element and removes thelink. Instead of overriding or detaching master elements, you have theoption of hiding them

Did You Know?You can change master page options.Select the Pages panel, select themaster page, click the Options menu,click Master Options for master pagename, specify the options you want,and then click OK.

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Chapter 3 Managing Pages and Books 69

Work with Master Pages

◆ Delete Masters. In the Pagespanel, drag a master page youwant to delete to the DeleteSelected Pages button on thepanel.

◆ Copy Masters. In the Pages panel,drag a master page you want tocopy to the Create New Pagebutton on the panel.

◆ Hide Master Elements. In thePages panel, select the documentpage, click the Options menu, andthen click Hide Master Items.

◆ Override a Master Element. In thePages panel, click the Optionsmenu, and then click AllowMaster Item Overrides OnSelection to select it. On adocument page, Ctrl+Shift+click(Win) or A+Shift+click (Mac) anelement.

◆ You can also click thedocument page in the Pagespanel, click the Options menu,and then click Override AllMaster Page Items.

◆ Detach a Master Element. On adocument page, Ctrl+Shift+click(Win) or A+Shift +click (Mac) anelement to override it (see above).In the Pages panel, click theOptions menu, and then clickDetach Selection From Master.

◆ You can also click the Optionsmenu, and then click DetachAll Objects From Master.

◆ Unassign Master. In the Pagespanel, drag the [None] masterfrom the master page area to apage in the document page area.

All master elements are no longerattached to the document page.

Create New Page

Delete Selected Pages

PageOptions

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Working with PageNumbers and Sections

Add a Page or Section Numberto a Page Master

Select the Pages panel.

◆ You can also click the Windowmenu, and then click Pages.

Double-click the master page inthe master page area of the Pagespanel.

The master page or two pagespread appears in the documentwindow.

Select the Type tool on the Toolspanel.

Click where you want to create atext box for the page or sectionnumber.

Click the Type menu, point to InsertSpecial Character, point toMarkers, and then click CurrentPage Number or Section Marker.

A special character markerappears in the text box. Thecurrent page or section number isthe prefix for the master page.

For facing pages, repeat steps 3-5for the other page.

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One of the most common elements added to a master page is a pagenumber. InDesign uses a special character to designate page numbers.On a master page, simply create a text box, place the insertion point inthe box, and then insert the current page number marker. You can alsoinsert and format additional text and variables in the text box to createa header or footer across the top or bottom of the page. You can alsouse the Numbering & Section Options dialog box to change the formatof page numbers or the starting page number. If you want to insert textbefore the page number, you can specify a section prefix. In addition topage numbers, you can also define a section within a document withseparate numbering. A section indicator icon (black triangle) appearsabove the page thumbnail in the Pages panel.

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Chapter 3 Managing Pages and Books 71

Set Page Numbering andSection Options

Select the Pages panel.

Double-click the page where youwant to start the page numberingor section to start.

Click the Layout menu, and thenclick Numbering & SectionOptions.

Select the Start Section check boxto start a new section.

Click the Automatic PageNumbering or Start PageNumbering At option.

If you selected the Start PageNumbering At option, specify thefollowing options:

◆ Section Prefix. Enter a prefixthat will appear before thepage number, if desired.

◆ Style. Select a style for thepage number.

◆ Section Marker. Enter text,such as Section, for a sectionwithin a document.

◆ Include Prefix WhenNumbering Pages. Select thisoption if you want to add thesection prefix to the pagenumber.

Click OK.

A section indicator icon (blacktriangle) appears above the pagethumbnail in the Pages panel.

Double-click the page where youwant the section to end, and thenrepeat steps 3-7 for sectionnumbering (except, in this case,you will need to deselect the StartSection check box).

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Working with ChapterNumbers

Add a Chapter Number to aDocument

Select the Pages panel.

◆ You can also click the Windowmenu, and then click Pages.

Double-click the page or masterpage where you want to place achapter number.

Select the Type tool on the Toolspanel.

Click where you want to create atext box for the chapter number.

Click the Type menu, point to TextVariables, point to Insert Variable,and then click Chapter Number.

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Like page numbers, you can insert chapter numbers into documentsthat will be part of a book. Unlike a page number, a chapter number is apredefined text variable. The chapter number variable can be updatedautomatically and formatted as text. To insert a chapter number vari-able, create a text box, place the insertion point in the box, and theninsert the variable using the Text Variable submenu on the Type menu.You can use the Numbering & Section Options dialog box to changeupdating options for chapter numbers.

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Chapter 3 Managing Pages and Books 73

Set Chapter Numbering Options

Select the Pages panel.

Double-click the page where youwant to start the chapternumbering.

Click the Layout menu, and thenclick Numbering & SectionOptions.

Click the Style list arrow, and thenselect a chapter numbering style.

Select one of the followingoptions:

◆ Automatic Chapter Numbering.

◆ Start Chapter Numbering At.Enter a starting chapternumber.

◆ Same as Previous Document inthe Book.

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Creating and UsingText Variables

Define a Text Variable

To define text variables for alldocuments, close all opendocuments. Otherwise, the textvariable is only available for thecurrent document.

Click the Type menu, point to TextVariables, and then click Define.

Click New, or select an existingvariable, and then click Edit.

Type a name for the variable.

Click the Type list arrow, and thenselect a variable type.

Specify the options you want forthe selected variable type.

Options vary; some of the commonoptions include:

◆ Text Before or Text After. Inserttext to add before or after thetext variable.

◆ Style. Select a style for theselected variable type.

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A text variable is an element that varies based on circumstances in thedocument. You can use one of the preset text variables that comes withInDesign or you can create your own. Some of the preset variablesinclude Running Header and Chapter Number. These are useful foradding information to master pages. Other variables, such as CreationDate, Modification Date, Output Date, and File Name, are useful foradding file information to the slug area for printing. To use a text vari-able, simply create a text box, place the insertion point in the box, andthen insert the variable using the Text Variable submenu on the Typemenu. You can also insert and format additional text along with theRunning Header variable in the text box to create a header or footeracross the top or bottom of the page on a document or master page.

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Chapter 3 Managing Pages and Books 75

Work with Text Variables

◆ Insert Text Variables. Click toplace the insertion point whereyou want the text variable (on adocument or master page), clickthe Type menu, point to TextVariables, point to Insert Variable,and then select a variable.

◆ Delete Text Variables. Click theType menu, point to Text Variables,click Define, select the variable,and then click Delete.

◆ Convert Text Variables to Text.Select the text variable in thedocument, click the Type menu,point to Text Variables, and thenclick Convert Variable to Text.

◆ To convert all instances of thetext variable, click the Typemenu, point to Text Variables,click Define, select thevariable, and then click ConvertTo Text.

◆ Import Text Variables fromAnother Document. Click the Typemenu, point to Text Variables,click Define, click Load, double-click the document with thevariables, select the variables thatyou want in the Load TextVariables dialog box, and thenclick OK.

Variables

Buttons to workwith variables

Text variables

76

Creating a Book

Create a New Book

Click the File menu, point to New,and then click Book.

Enter a name for the book file.

Navigate to the drive or folderlocation where you want to savethe book.

Click Save.

The tab for the Book paneldisplays the name of the book.

Open an Existing Book

Click the File menu, and then clickOpen.

Navigate to the drive or folderlocation where the book you wantto open is stored.

Select the book you want to open.

Click Open.

The Book panel opens.

4

3

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1

4

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2

1

Instead of creating long InDesign documents, you can break them upinto smaller documents, like chapters, and then create a book to bringthem all together. A book is not a document. It simply keeps track of allthe documents in the book and coordinates document page numbers,colors, and styles. When you create a new book or open an existingbook, the Book panel appears, displaying the book name in the title tab.In the Book panel, you can add, remove, move, or open documents.

ID 6.2

2

4

3

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4

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Chapter 3 Managing Pages and Books 77

Add, Remove, Move, or OpenDocuments in a Book

Open the book you want to edit.

Do any of the following:

◆ Add a Document. Click the AddDocument button on the panel,locate the document you wantto add, and then click Open.

◆ Remove a Document. Select adocument in the Book panel,and then click the RemoveDocument button at the bottomof the panel.

◆ Move a Document. Drag adocument to a new position inthe Book panel.

◆ Open a Document. Double-clicka document in the Book panel.An open book icon appears,indicating the book is open.

Click the Save Book button on thepanel.

Click the Close button to close thebook.

4

3

2

1

Did You Know?You can replace a document in a book.Open the book, select the documentthat you want to replace, click theOptions menu, click ReplaceDocument, select the replacement file,and then click Open.

You can print an entire book. Open thebook, and then click the Print Bookbutton on the panel.

1

2

Open a document

Move a document

3

4

78

Managing Books

Synchronize Books

◆ Synchronize Options. Open thebook, click the Options menu, clickSynchronize Options, select theoptions you want to synchronize,and then click OK.

◆ Set Style Source. Open the book,and then click the Style Sourcebox next to the name of thedocument.

◆ Synchronize Style Source for aBook. Open the book, click theSynchronize Book button on thepanel.

◆ Synchronize Style Source for aDocument. Open the book, selectthe document, click the Optionsmenu, and then click SynchronizeSelected Documents.

When you create a book, you can synchronize page numbers, colors,and styles for all the documents in the book. Each book uses a filecalled the style source to control the style sheets (including character,paragraph, table, and object styles), swatches, conditional text, num-bered lists, text variables, and master pages for all the documents inthe book. When you make changes to the style source file, all orselected documents in the book are synchronized to the file. You canset synchronizing options to specify the features that you want to keepup-to-date in the Synchronize Options dialog box. With the SmartMatch Style Groups synchronize option, you can synchronize a bookwithout creating duplicate styles (New!) .

Did You Know?You can set page numbers for eachdocument in a book. Open the book,click the Options menu, clickDocument Numbering Options, specifythe options you want, and then clickOK. See “Working with PageNumbers,” on page 71 for details aboutthe page numbering options.

ID 6.2

Synchronize options

Style source Click to synchronize styles andswatches with the Style Source

Chapter 3 Managing Pages and Books 79

Set Page Numbering Options in a Book

Open the book you want tochange.

Click the Options menu, and thenclick Book Page NumberingOptions.

Select one of the following PageOrder options:

◆ Continue from previousdocument. Starts new pages insequence.

◆ Continue on next odd page.Starts new pages on an oddnumber.

◆ Continue on next even page.Starts new pages on an evennumber.

Select any of the followingoptions:

◆ Insert Blank Page. Select toinsert a blank page when usingodd or even page numbers.

◆ Automatically Update Page &Section Numbers. Select toautomatically adjust pagenumbers in book documents.

Click OK.

To update numbering in a book,click the Options menu, chooseUpdate Numbering, and then clickany of the following:

◆ Update Page & SectionNumbers.

◆ Update Chapter & ParagraphNumbers.

◆ Update All Numbers.

6

5

4

3

2

1

1

5

2

4

3

80

Creating a Table ofContents

Prepare for and Create a Tableof Contents

To prepare for creating a table ofcontents, do the following:

◆ Add Page for TOC. Add a pagefor the table of contents.

◆ Add Paragraph Styles. Applydifferent paragraph styles tothe text that you want to use inthe table of contents.

Click the Layout menu, and thenclick Table of Contents.

Enter text for the title of the tableof contents, and then use theStyles menu to select a style forthe title text.

Select the paragraph styles thatare applied to text in yourdocument (under Other Styles),and then click Add to include themin the other list (under IncludeParagraph Styles).

◆ To remove a style, select it(under Include ParagraphStyles), and then click Remove.

To format an entry in the table ofcontents, select the entry (underInclude Paragraph Styles), clickthe Entry Style list arrow, and thenselect a style.

5

4

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2

1

A table of contents (TOC) appears at the beginning of a document, typi-cally a long one, with page numbers associated with the beginning ofmain sections of the document. InDesign creates a table of contentsbased on the styles applied to paragraphs in the document. The table ofcontent displays the text and page number associated with the para-graph styles. For example, when you apply different styles for chapterand topic titles in this book, you create a table of contents based onchapters and topics. So, before you can create a table of contents, youneed to apply paragraph styles to text in your document.

ID 6.3, 7.3

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4

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Chapter 3 Managing Pages and Books 81

Click More Options to displayadditional options.

Select any of the followingadvanced options:

◆ Page Number. Select a positionfor the entry’s page number.

◆ Between Entry and Number.Select a separator characterbetween the entry and thenumber.

◆ Sort Entries in AlphabeticalOrder. Select to alphabetize thetable of contents.

◆ Level. Select an indent level foreach entry in the table ofcontents.

Select any of the followingoptions:

◆ Create PDF Bookmarks. Selectto add bookmarks to the PDFcreated from the table ofcontents.

◆ Replace Existing Table ofContents. Select to update orchange the table of contents.

◆ Include Book Documents.Select to create a table ofcontents of all the documentsin a book.

◆ Numbered Paragraphs. Selectto format how paragraphs withauto numbering are formatted.

◆ Run-In. Select to create asingle paragraph table ofcontents with each entryseparated by a semicolon (;)and a space.

◆ Include Text on Hidden Layers.Select to use hidden text onlayers.

Click OK.9

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8 7

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82

Adjusting Layouts

Change Layout AdjustmentOptions

Click the Layout menu, and thenclick Layout Adjustment.

Select the Enable LayoutAdjustment check box.

Select from the following options:

◆ Snap Zone. Enter a distancevalue for snapping an object toa margin, column guide, orpage boundary.

◆ Allow Graphics and Groups toResize. Select to allowgraphics and groups to resizeduring the adjustment.

◆ Allow Ruler Guides to Move.Select to allow ruler guides tomove during the adjustment.

◆ Ignore Ruler Guide Alignments.Select to keep objects frommoving along ruler guidesduring the adjustment.

◆ Ignore Object and Layer Locks.Select to move locked objectsand layers during theadjustment.

Click OK.4

3

2

1

If you ever need to change the page size or margins after you havealready added a document page or created a master page, you canenable the Layout Adjustment option to have InDesign adjust the layoutand position of elements on document and master pages. The LayoutAdjustment dialog box allows you to enable the option and set otherrelated adjustment options, such as Allow Graphics and Groups toResize and Ignore Object and Layer Locks.

See AlsoSee “Setting Up a Document” onpages 34-35 for more information onchanging the document page size andmargins.

2 4

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479

Index

Aabsolute colorimetric, specifying, 191Acrobat layers, Adobe PDF option for creat-

ing, 365actions for buttons, editing or adding,

336–337activation of program, 2Actual Size, viewing document in, 38Add button, Pathfinder, 247additive RGB. See RGB (Red, Green, Blue)Adobe

Acrobat, 365Creative Suite, 1, 442Dreamweaver, exporting documents for,

378–379exploring programs, 442Fireworks, accessing Kuler panel with,

208Product Improvement Program, 23programs working with, 441–45?web site

plug-ins, availability of, 429updates and patches, checking for, 20Welcome screen links to, 4

Adobe Bridge, 1, 442automating tasks in, 452Batch command in, 450browsing

documents, 14graphics, 134

color settings synchronizing, 189copying and pasting settings in, 450digital cameras preferences for Camera

RAW, 446DNG format, converting RAW files to,

445documents, inserting file information in,

402–403

getting started with, 444Home web site, 4Image Processor command in, 450images, working with, 448–449JPEG files, opening, 446labels to images, adding, 449libraries, using, 343linked graphics, locating, 134modifying images in, 450naming/renaming, 14

automatically renaming files, 452opening

documents in, 12, 14–15graphics, 134

preferencescamera raw files, 446

presets, applying, 450previewing, 448–449raw images

importing, 445modifying, 447, 450working with, 446–447

renaming files automatically in, 452revealing documents in, 15screen, diagram of, 443searching in, 14, 448templates, accessing and selecting, 30thumbnails in, 448–449TIFF files, opening, 446Tools menu, automating tasks with, 452Web Photo Gallery, creating, 451working with files in, 15workspaces, 443

customizing, 444XMP files in, 449

Adobe ConnectNow, 442Share My Screen command, 453

480

Adobe Device Central, 1, 442checking content using, 457screen, exploring, 456Tools menu in Adobe Bridge for starting,

452Adobe Drive, 442

working with, 455Adobe Extension Manager, 1, 442

working with, 458Adobe Flash, 360. See also SWF file format

buttons in, 333export file formats, 361Flash movie, exporting document as,

374–375Kuler panel, accessing, 208page transitions in, 332XFL for Flash, exporting document as,

376–377Adobe Illustrator

importing artwork from, 129, 130–131Kuler panel, accessing, 208placing graphic files saved in, 128specialty frames for graphics, importing,

142Adobe InCopy, 432. See also assignments

assignment files, creating, 434color of user, setting up, 433InDesign content, exporting, 434managed files, 432, 434

notes, adding, 433Package for, 436screen, diagram of, 440updating content in, 439user identification, setting up, 433working with, 440

Adobe InCopy CS3 Interchange, 361Adobe InCopy Document, 361Adobe InDesign CS3

file format, 12Interchange (INX), 361

Adobe InDesign CS4installing, 2–3system requirements, 3tagged text, 361window, viewing, 6

Adobe InDesign Markup (IDML) file format,12, 361

Adobe InDesign Template (INDT) file format,30. See also templates

Adobe PDF. See PDF file formatAdobe Photoshop

Adobe Bridge, using commands in, 450automating tasks in, 452Batch command in Adobe Bridge, 450clipping paths, creating, 250Image Processor command in Adobe

Bridge, 450importing images, selecting layers

when, 129, 130–131Kuler panel, accessing, 208placing graphic files saved in, 128wrapping text, path for, 123

Adobe Updater Preferences dialog box,20–21

Adobe Version Cue, 1, 442Adobe Bridge and, 444Adobe Drive with, 455managing files with, 454XMP files in, 449

After-Blending Intent option, 190AICB (Adobe Illustrator Clipboard), 142Align and Distribute, 11aligning. See also grids; Smart Guides

bullets and numbering, 115objects, 166paragraphs, 109stroke on path, changing alignment of,

216table cells, content of, 265tabs, 116text frame options, setting, 120text on a path, 89Type tool option, 11

All Caps, styling text as, 102–103alpha channels

clipping path, selecting as, 251importing images with, 129, 130–131for wrapping text, 123

anchor pointsadding, 238–239deleting, 239Direct Selection tool, selecting with, 159joining, 242moving, 236open path, adding to, 239

Index 481

with Pen tool, 234–235reshaping, 236selecting, 236Smooth tool, using, 243splitting paths at, 240

anchorshyperlinks creating text anchors, 322for objects, 177

ANPA color library, 202anti-aliasing in Story Editor display, 422,

423appearance

Adobe InCopy, Appearance panel in, 440Black, preferences for appearance of, 421of conditional text, 350of graphic frames, 154hyperlinks, changing appearance of, 325ruler guides, changing appearance of,

44–45AppleScripts, 352Application bar, 6

in Adobe InCopy, 440Apply Effect, 11Apply Photoshop Clipping Path Option, 250Arial font, 102Arrange Documents menu, 18–19artboards, importing, 129, 130–131artwork. See graphicsassignments

checking content out and in, 438creating, 436–437existing assignment, adding to, 437locked files, overriding, 439out-of-date content, checking for, 439packages, creating, 436same time, creating assignment and

adding content at, 436–437updating content, 439

Assignments panel, 435. See also assign-ments

Assign Profile dialog box, 190–191audio, 330–331Autocorrect for text, 100autoflowing imported text, 93

Bbackgrounds

guides in, 44

Smart Guides in back, showing, 47Story Editor display, setting, 422

base color, 203baseline

characters, shifting, 105for footnotes, 315paragraph rule, setting for, 113paragraphs to baseline, aligning, 109printing options, 384table sells, specifying option for, 265for text frames, 121

baseline grids, 48preferences, setting, 49

Basic Feather effect, 229Batch command in Adobe Bridge, 14, 450bevel effect, 228

with corner options, 230rectangles, beveled, 231strokes, bevel join on, 217

bibliographies, hanging indents for, 110bicubic downsampling with Adobe PDF, 366bitmaps

BMP file format, placing graphic filessaved in, 128

color profiles for, 190–191fonts, creating, 104print as bitmap option, 394

black. See also CMYK (Cyan, Magenta,Yellow, Black)

tones, preferences for, 421blank pages, printing, 384bleed. See marks and bleedBleed view, 36blend effect, creating, 224–225blending mode

color space, selecting, 225feather effects, 229glow effects, 227with shadow effects, 226

BMP file format, placing graphic files savedin, 128

boldfacing, changing, 102bookmarks

Adobe PDF option, 365creating, 328–329

Bookmarks panel, 329

482

booksadding or deleting, 77blank page, inserting, 79eBook, exporting document for, 378existing book, opening, 76new book, creating, 76opening documents in, 77Page Order options, 79printing, 77saving, 77synchronizing, 78updating page and section numbers in,

79Books template, 30Book workspace, 52–53borders to tables, adding, 273Bounding Box option, 122–123Bridge. See Adobe BridgeBring Forward in object stack, 168Bring to Front in object stack, 168Brochures template, 30browsing. See also Adobe Bridge

Kuler panel themes, 208bullets and numbering

adding, 114Adobe Dreamweaver, exporting docu-

ment for, 379digital editions, specifying options for,

378formatting, 115paragraph styles, setting, 279

butt caps on strokes, 217buttons

actions, adding or editing, 336–337Buttons panel, working with, 333button states, working with, 338deleting, 333events for button, setting, 336objects to buttons, converting, 334–335sample, creating from, 334tab order, setting, 339

Buttons panel, 333

Ccamera raw images. See Adobe Bridge;

DNG file formatCanon CR2 format, 447cap colors for paragraph rule, width of, 112

capitalization. See also case-sensitivity;drop caps; small caps

Autocorrect fixing, 100changing case, 312hyphenating capitalized words, 309spell-checking preferences, 418

caps on strokes, changing, 216–217case-sensitivity

Adobe PDF passwords, 370changing case, 312with Find/Change command, 305of style names, 284

Catalogs template, 30CD/DVD

contents of, 2sets template, 30

Cell Options dialog box, Diagonal Lines tab,272

cell phones and RGB color, 192cells. See tablescentering

paragraphs, 109with Smart Guides, 47text on path, 89

Certificates template, 30chapter numbers

adding to document, 72text variable, 74

Character panel, InCopy, 440characters. See also letters

advanced type settings for, 412for bullets, 114–115End Nested Style Here special character,

288–289Find/Change command for, 304Info panel, information in, 50for leading text, 105outlines, creating, 124for page numbers, 70spacing options, 311special characters

Find/Change command for, 304inserting, 118

character stylesattributes for, 281creating, 280–281deleting, 280nested styles, creating, 288–289

Index 483

Character Styles panel, 276check boxes, 114–115Chinese typefaces, 412Chisel Hard option with bevel effect, 228Choke effect

with feather effects, 229with glow, 227with shadows, 226

Classic System theme, 422Clear Transformation command, 169Clipboard

handling preferences, setting, 426objects, copying, 162

Clip Content to Cell option, 265clipping path

alpha path as clipping path, selecting,251

editing on importing, 131graphic, modifying from, 131, 250importing images with, 129, 130–131for wrapping text, 123

Close button, 18, 26for panels, 8

closed path, opening, 240–241closing documents, 26CMYK (Cyan, Magenta, Yellow, Black), 192

Adobe PDF options, setting, 368black tones, preferences for, 421Color panel, selecting with, 196EPS file format options, 372preserving colors, 211Working Space controls, 188–189

Collapse to Icons option for panels, 8collapsing/expanding. See panelsColor blend mode, 224Color guide panel, 214Color Management, 188–189

printing options, 396color modes, 192

Color panel, selecting with, 196Color panel, 156

fill or stroke color, changing, 214selecting color modes with, 196working with, 197

Color Picker, 214, 215color profiles

for bitmap images, 190–191changing, 190–191

deleting, 190–191document colors to other profile, con-

verting, 190–191importing images with, 129, 130–131Info panel, information in, 50rendering intent, specifying, 191

colors. See also CMYK (Cyan, Magenta,Yellow, Black); color profiles; fills; gapcolor/tint; gradients; Lab color; marksand bleed; objects; paragraphs; print-ing; RGB (Red, Green, Blue); strokes;Swatches panel; tables

Adobe InCopy, setting colors for, 433Adobe PDF output options, 368applying colors, 193assignments, association with, 436for baseline grids, 49blend effect, creating, 224–225for buttons, 338of camera raw images, 447changing settings, 188–189character styles, setting, 281for commands, 428for conditional text, 350for cross-references, 326dashed/dotted lines, gap color for, 217for Document grids, 49EPS file format options, 372Eyedropper tool, using, 194–195frame for graphic, coloring, 149gradient swatches, creating, 204–205for guides, 44hidden text, changing colors of, 119for hyperlinks, 325Kuler panel, using colors from, 208–209layer colors, specifying, 180note colors, identifying, 317overprinting colors, 210for package files, 404proofing colors on screen, 211separations, previewing, 389soft proofing colors on screen, 211swatch libraries, adding colors from, 202synchronizing color settings, 189for text in Story Editor display, 422tint swatches, creating, 203for Web Photo Gallery, 451

Color Sampler tool with camera raw files,447

484

Color Settings dialog box, 188–189color space

for blending transparent objects, 225Info panel, information in, 50

color stopsediting, 221with gradients, 204–205

columns and rows. See also guides; tableschanging options, 34–35for Data Merge, 354hyphenating across, 309for new documents, 29text frame options, setting, 120

Command Bar for InCopy, 440commands, 6

Adobe InCopy commands, 440Batch command in Adobe Bridge, 14,

450Community Help site, 22Community resources, Welcome screen

links to, 4compatibility

Adobe PDF options, setting, 364of assignments, 436

composition preferences, setting, 413compound path, creating, 248–249compression

Adobe PDF options, 363, 366Flash movie, document exported as, 375

condensed style, changing, 102conditional text, working with, 350–351Conditional Text panel, 351Configure Plug-ins dialog box, 429configuring plug-ins, 429ConnectNow. See Adobe ConnectNowconsolidating all documents, 19contact sheet, creating, 132–133continued text, adding page numbers to,

125Control of Transform panel, 169, 170Control panel, 6, 156

Adobe Bridge, 443Customizing, 430resizing objects in, 160using, 11

Convert Direction Point Tool, 237copies

printing option, 384

saving copy of document, 25Copyfit Info panel, Adobe InCopy, 440copying. See also objects

Adobe Bridge, settings in, 450Clipboard handling preferences, setting,

426master pages, 69paths, 143text, 101

corner object effects, 230Corner Options dialog box, 230

rectangle shapes using radius value in,231

Create Outlines command, 124, 142–143creep for booklet pages, 399cropping

Adobe PDF setting options, 366camera raw files, 447fitting graphics in frames and, 147

Cross-Reference dialog box, 327cross-references, creating, 326–327CSS styles

Adobe Dreamweaver, exporting docu-ment for, 379

for eBook, 378CSV (comma-delimited) data fields, 354cursors

graphic preview cursor, 132Story Editor cursor options, setting, 423

curves, Pen tool for drawing, 234–235custom-dashed stroke, applying, 218custom page size, 29cutting

spacing, automatic adjustment of, 410text, 101

DDarken blend mode, 224dashes. See also strokes

inserting, 118Data Merge, 354–355

template, 30DCS file format, WMFgraphic files saved in,

128Default Image Intent option, 190–191Delete Workspace dialog box, 53deleting. See also tables

Index 485

with Adobe Bridge, 14Adobe PDF preset, creating, 371anchor points, 239bookmarks, 329books, documents in, 77buttons, 333button states, 338character styles, 280color profiles, 190–191color swatch, 199, 200combined object, 165cross-references, 327empty pages, 96, 411guides, 43hyperlinks, 321, 324layers, 179library items, 342–343master pages, 68–69moving, deleting pages after, 63notes, 317objects, 157in Open dialog box, 13pages in Pages panel, 62paragraph styles, 278plug-ins, 429presets, 32–33, 383in Save As dialog box, 13script files, 352segments, 239styles, 293tabs, 116text on path, 88text variables, 75trap presets, 392workspaces, 53XML tags, 356

destination filesAdobe PDF options, setting, 368for cross-references, 327for hyperlinks, 320for linked graphics, 137

detect edges and wrapping text, 123Device Profiles tab, Device Central, 456Device Sets panel, Device Central, 456diagonal lines in table cells, adding, 272Diagonal Lines tab, Cell Options dialog box,

272

DIC color library, 202dictionaries

Autocorrect dictionary, 100custom dictionaries, using, 300preferences, setting, 416–417

digital cameras. See also Adobe Bridgedocuments, inserting file information in,

402–403digital editions, exporting documents for,

378–379Digital Imaging and Communications in

Medicine options, inserting, 403Directional Feather effect, 229Direct Selection tool. See also overflow text

anchor points, selecting, 159frames and graphics, selecting and mov-

ing, 144graphics, selecting, 144, 158grayscale graphic, applying color to, 149with grouped objects, 164–165objects, selecting, 157, 159

displaychanging, 36library display, changing, 346–347output views, 36–37Story Editor display preferences, setting,

299, 422–423Distribute Columns Evenly command, 262Distribute Rows Evenly command, 262distributing

columns, 262objects, 166–167

DNG file formatconverting raw images to, 445description of, 447saving raw images in, 446

docking/undockingdocument windows, 19panels, 8

Document grids, 48, 49Document Presets dialog box, 32documents. See also assignments; books;

exporting documents; graphics;Microsoft Word; multiple documents;new documents; opening

Adobe Bridge, working with, 14changing document options, 34closing, 26

486

documents (continued)color profiles, converting, 190–191display performance, setting, 151file information, inserting, 402–403images, inserting, 16object defaults, setting, 232preview images with document, saving,

24–25printing, 382saving, 24–25spell-checking, 298–299swatches from other documents, import-

ing, 202tabs, open as, 409text, inserting, 16XML tags, placing, 356–357zooming in/out view of, 38–39

Document Setup dialog box, 34document windows, 6

for Adobe InCopy, 440docking/undocking, 19working with, 18

double quotation marks, inserting, 118downloading

extensions with Adobe ExtensionManager, 458

print option for downloading fonts, 388downsampling with Adobe PDF, 366drag-and-drop

graphics, 136pages, moving, 62–63paths, 143snippets, creating, 348–349text, 101text editing options, selecting, 411with Zoom tool, 38

drop capscreating, 111paragraph styles, setting, 279

Drop Shadow, 11, 226DTBook format for eBooks, selecting, 378duplicating

color stops, 221color swatch, 198layers, 178–179objects, 162–163pages, 58

plug-ins, 429DVD. See CD/DVDdynamic spelling, 298, 299, 419

EeBook, exporting document for, 378–379Edit Custom Dictionary dialog box, 300editing. See also hyperlinks; Story Editor;

textAdobe PDF editing preset, creating, 371button actions, 336clipping path on importing, 131color swatch, 199cross-reference formats, 327gradients, 220–221Kuler panel theme, 209linked graphics, 139, 140mixed ink groups, 207presets, 383Quick Apply, styles with, 295scripts, 352Spread view content, 37styles with Quick Apply, 295tables, text in, 258–259

Edit With submenu, 140effects. See also specific effects

for text on a path, 89elements in XML file format, 356Ellipse Frame tool, 154ellipses

converting, 231creating elliptical shape, 154

Ellipse tool, 154text, adding, 84, 86

e-mail, hyperlinks to, 322embedding

Adobe PDF options, 365general preferences, setting, 408graphics, 136, 137preflight profiles, 400–401

emboss effect, 228em dashes, inserting, 118empty pages, deleting, 96, 411empty sounds or movie clip frames, creat-

ing, 330Emulator tab, Adobe Device Central, 456enabling/disabling

Index 487

JavaScript, 408Live Preflight, 400–401

en dashes, inserting, 118End Nested Style Here special character,

288–289endnotes. See footnotesEnglish typefaces, 412envelopes with Data Merge, 354–355EPS file format, 361

exporting document in, 372–373inserting files in, 16metadata to files, adding, 403placing graphic files saved in, 128

EPUB format for eBooks, selecting, 378erasing parts of paths, 246errors. See also spell-checking

Preflight panel, options in, 401Essentials workspace, 52–53events for buttons, setting, 336Excel. See also XLS file format

tables, importing, 256–257Exclude Overlap button, Pathfinder, 247EXIF file format for metadata, 449existing document, opening, 12Exit command, 26exiting InDesign, 26Expand Panels button, 8exporting. See exporting documents;

importing/exportingexporting documents, 360. See also PDF file

formatfor Adobe Dreamweaver, 378–379description of file formats, 361for digital editions, 378–379in EPS file format, 372–373as JPEG files, 380XFL for Flash, exporting document as,

376–377Export PDF dialog box, 332Extension Manager. See Adobe Extension

ManagerExtensions submenu for accessing Kuler

panel, 208Eyedropper tool

colors, using for, 194–195fill or stroke color, changing, 214options, changing, 195

Ffacing pages

changing, 34new documents, selecting for, 28spreads, preserving, 411

Fancy corner options, 230Favorites panel, Adobe Bridge, 443feather effects, 229fields for Data Merge, 354file formats. See also exporting documents;

specific typesopening document files in, 12placing graphic files saved in, 128

File path, Adobe Bridge, 443files. See also Adobe InCopy; Adobe

Version Cue; assignmentsdocuments, inserting file information in,

402–403handling preferences, setting, 424–425hyperlinks to, 322package files, creating, 404–405sidecar files, 449

fills. See also tablesadding, 268–269applying fill colors, 193, 214–215compound path, object's fill in, 249default and switch for fill colors, 214–215defaults, setting, 232Eyedropper tool, using, 194–195

Filter panel, Adobe Bridge, 443filters

with Adobe Bridge, 14, 443Graduated Filter with camera raw files,

447Find/Change command, 302–303

for glyphs, 302–303, 306for GREPs, 302–303, 306with objects, 302–303, 308special characters, finding, 304

Find Font dialog box, 301first-line indent

for bullets and numbering, 115creating, 110

first page, navigating to, 61Fit Page In Window option, 38Fit Spread in Window option, 38

488

fittingbooklet pages, marks and bleed in, 399Flash movie, document exported as, 374graphics in frames, 147XFL for Flash, document exported as,

376Flash. See Adobe Flashflattened artwork, printing, 395Flattener Preview mode, 36–37flatten transparency. See transparencyflipping, 11. See also objects

print orientation, 391text on a path, 89

floating all windows, 19floating tools panel options, 409Focoltone color library, 202Folders panel, Adobe Bridge, 443folders with Adobe Bridge, 14Font Family option, Type tool, 11fonts. See also glyphs; OpenType

Adobe PDF options, setting, 369changing, 301

font family and style, 102size of font, 104

digital editions, specifying options for,378

Find/Change command, using, 302–303finding fonts, 301general preferences, setting, 408graphics, options for, 388package files including, 404–405preferences, setting, 410–411preview size, selecting, 411printing options, 394size of font, changing, 104Story Editor display, setting, 422styles, changing, 102–103

Font Size option, Type tool, 11Font Type option, Type tool, 11Footnote Options dialog box, 314footnotes

adding, 314changing options, 315Find/Change command for searching,

303importing, 314

foreign characters, printing, 387formatting. See also styles

bullets and numbering, 115dragged text, inherited formatting for,

101footnotes, 315frames, graphics in, 149graphics in frames, 149JPEG files, documents exported as, 380table of contents, 80–81

form letters with Data Merge, 354–355Forms template, 3045-degrees

lines, drawing, 156objects, constraining movement of, 161

fractions. See glyphsFrame Fitting Options dialog box, 146–147frames. See graphic frames; text frames;

unassigned framesFrame tools for adding text, 84, 86Free Transform tool, 170French typefaces, 412Fuji RAF format, 447

GGallery & Story panel, InCopy, 440gamut colors. See also out of gamut

identifying, 197gap color/tint. See also tables

for dashed/dotted lines, 217paragraph rule, width of, 112

general preferences, setting, 408Get Photos from Camera command, Adobe

Bridge, 445Getting Started, Welcome screen links to, 4GIF file format

metadata to files, adding, 403placing graphic files saved in, 128WMFgraphic files saved in, 128

Global Light effect, 226with bevel effect, 226with emboss effect, 226setting, 228with shadows, 226

glow effects, 227glyphs

Find/Change command, using, 302–303,307

highlighting text with, 413

Index 489

inserting or replacing, 117spacing options, 311

Go Back option, 61Go Forward option, 61Go to Page option, 61GPS (global positioning system) file format

for metadata, 449Gradient Feather tool, 223, 229Gradient panel, 205. See also gradientsgradients. See also color stops

applying gradient fill to object, 220editing, 220–221Gradient Feather tool, 223, 229Gradient tool, working with, 222swatches, creating, 204–205

Gradient tool, 222Graduated Filter with camera raw files, 447graphic frames. See also assignments

appearance of, 154for bookmarks, 328clipping path to frame, converting, 131,

250coloring graphic frame, 149compound path as frame, creating and

releasing, 142fitting graphics in, 146–147formatting graphics in, 149Frame Fitting Options dialog box, fitting

graphics in frames with, 146–147grayscale graphic, coloring, 149moving frames and graphics, 144–145nesting graphics in, 148resizing, 145

for fitting graphics in frames, 146graphics and frames, 145

searching for, 308selecting frames and graphics, 144–145specialty frames for graphics, creating,

142–143type outlines as frames, creating, 143

graphic preview cursor, 132graphics, 128. See also Adobe Photoshop;

graphic frames; tablesAdobe Bridge, placing graphics from,

134–135clipping path, modifying, 250contact sheet, creating, 132–133copying, 136default display options, setting, 151

Direct Selection tool, selecting with, 144,158

displaychanging display performance, 150default display options, setting, 151

documentsfile information, inserting, 402–403images, inserting, 16

drag-and-drop, 136editing linked graphics, 139, 140embedding, 136, 137

changing graphic from linked toembedded, 139

existing frame with graphic, placinggraphic in, 128

grayscale graphic, coloring, 149high quality display, 150InCopy, exporting content to, 434Info panel, information in, 50Info panel, viewing in, 51inline graphic in object, placing, 176linked graphics

Adobe bridge, locating in, 134displaying information on, 137editing, 139, 140relinking, 137, 138, 139replacing, 138working with, 139XMP metadata, displaying, 141

locating graphicsAdobe bridge, locating linked graphic

in, 134Links panel, 138

moving, 136multiple graphics, placing, 132–133nesting graphics in frames, 148options, placing graphics with, 129package files including, 404–405pasting, 136preview cursor, 132print options, setting, 388relinking, 138

missing graphic, 137, 139replacing linked graphic, 138resizing, 145

allowing for, 82with Direct Selection tool, 158for fitting graphics in frames, 146

490

graphics (continued)setting place import options, 130–131sorting graphics in Links panel, 137typical display setting, 150updating links, 139XMP metadata, displaying, 141zooming in/out view of, 38–39

grayscalewith camera raw images, 447EPS file format options, 372graphics in grayscale, adding color to,

149greeked text, 411GREPs

applying, 286–287creating, 282Find/Change command, using, 302–303,

306paragraph styles, setting, 279searching for, 306

GREP Styles dialog box, 306grids. See also baseline grids

Adobe PDF option, 365colors, specifying, 49preferences, changing, 48–49printing options, 384showing/hiding, 48Step and Repeat command, creating grid

with, 163tiling documents in, 19working with, 48, 49

groups. See also objectsmixed ink group, creating, 207style groups, creating, 283

guides. See also rulers; Smart GuidesAdobe PDF option, 365changing guides, 44columns

color, specifying, 44locking/unlocking, 43

creating, 42deleting, 43moving, 42printing options, 384Smart Guides, 46–47working with, 43

gutterschanging size of, 35

new documents, selecting for, 29text frame options, setting, 120

HHand tool, moving with, 50hanging indents, creating, 110Hard Light blend mode, 224harmony rule for colors, 209headers and footers. See also tables

for panels, 8height, weight, width, 11. See also tables

changing, 34for cross-references, 326Flash movie, document exported as, 374for hyperlinks, 325for new documents, 28paragraph rule, width of, 112–113printing setup options, 385stroke, selecting weight of, 156, 216text frame options, setting, 120XFL for Flash, document exported as,

376help information, 22–23

Adobe ConnectNow toolbar for, 453searching for, 22–23

Help menuhelp information on, 22–23updates, checking for, 21

hidden lock files (IDLK), 438hidden text

in table of contents, 81working with, 119

hiding. See showing/hidinghighlights

composition preferences, setting, 413for conditional text, 359for cross-references, 326for hyperlinks, 325

HKS color library, 202horizontal lines, converting, 231horizontally tiling all documents, 19horizontal text, leading applied to, 105HTML document as Flash movie, exporting,

375hyperlinks

Adobe PDF option, 365appearance, changing, 325

Index 491

creating, 322–323cross-references, creating, 326–327defining destinations, 320deleting, 321, 324editing, 321

from Hyperlinks panel, 325Flash movie, document exported as, 375resetting, 324updating, 324URLs

creating hyperlink from, 322–323destination, setting URL as, 320

Hyperlinks panel, 324–325cross-references, creating, 327

hyphenationdictionary preferences, setting, 416inserting hyphens, 118options, changing, 309in package files, 405paragraph styles, setting, 279

Hyphenation dialog box, 309

IICMA files, 436ICML files, 436icons

for linked graphics, 137Pages panel icons, 56–57showing/hiding, 428

IDML file format, 12, 361IDMS files. See snippetsIllustrator. See Adobe IllustratorImage Processor command in Adobe

Bridge, 52images. See graphicsImages format, inserting files in, 16importing/exporting, 432. See also export-

ing documents; graphics; textAdobe PDF preset, creating, 371footnotes, 314plug-ins, 429presets, 383specialty frames for graphics, 142swatches from other documents, 202text variables, importing, 75XML tagged data, 356–357, 358

InCopy. See Adobe InCopy

INDD file format, 12inserting files in, 16

indenting. See also first-line indent; para-graphs

bullets and numbering, 115INDL file format. See librariesINDT file format, 30Info panel, 50–51Ink Manager, 391Ink on Paper theme, 422inks

Adobe PDF options, 368color separations, previewing, 389EPS file options, 373for printing, 391

inline object, creating, 176Inner Glow effect, 227Inner Shadow effect, 226Insert Anchored Object dialog box, 177inserting. See also pages

bookmarks, insertion point for, 328dashes, 118tabs, 116text variables, 75

Insert Pages dialog box, 58–59multiple pages, inserting, 59

Inset corner options, 230inside and outside margins. See marginsInspector panel, Adobe Bridge, 443installing

extensions with Adobe ExtensionManager, 458

Macintosh computers, InDesign CS4 in,3

Windows, InDesign CS4 in, 2interactive documents. See also buttons;

hyperlinksAdobe PDF options, 365Flash movie, interactivity options for,

375Interactivity workspace, 52–53interface preferences, setting, 409Internet

North America Web/Internet color set-tings, 188

updates, checking for, 20Web color library, 202

Intersect button, Pathfinder, 247

492

Inverse Rounded corner options, 230inverted rounded rectangles, converting,

231IPTC file format for metadata, 449island spreads, 64isolate blending, 224italicizing, changing, 102

JJapanese typefaces, 412JavaScriptAdobe Dreamweaver, exporting document

for, 379enabling or disabling, 408JDF File Using Acrobat checkbox with

Adobe PDF, 369Join or Close Path button, 242joins on strokes, changing, 216–217JPEG file format, 360, 361

Adobe Bridge, opening with, 446exporting documents in, 380importing images, options for, 129, 131metadata to files, adding, 403placing graphic files saved in, 128raw images, saving, 446as recommended compression method,

366Jump Object option, 122–123Jump to Next Column option, 122–123justification

options, changing, 311of paragraphs, 109paragraph styles, setting, 279table cells, content of, 265text frame options, setting, 120

KKeep options for paragraphs, 310kerning, 106

highlighting text with, 413increments preferences, setting, 414–415

keyboard increments preferences, setting,414–415

keyboard shortcutsdefining, 427

icons for starting InDesign CS4, 4starting InDesign CS4 with, 5for tools, 10zooming in/out with, 39

Keywords panel, Adobe Bridge, 443knockout group blending, 224Korean typefaces, 412Kuler panel, using colors from, 208–209

Llab color, 192

Color panel, selecting with, 196Labels and Stickers template, 30labels for Adobe Bridge images, 449landscape orientation

changing, 34for new documents, 28

languagesadvanced type settings for, 412for Autocorrect, 100

last-line indent, creating, 110last page, navigating to, 61last saved version, reverting to, 24Latin typefaces, 412Layer Options dialog box, 180layers

Adobe InCopy, exporting content to, 434Adobe PDF, creating Acrobat layers with,

365colors for layers, specifying, 180copying objects between, 184deleting, 179duplicating, 178–179Find/Change command, searching locked

layers with, 303guides, options for, 180importing, 129, 130locking/unlocking, 180, 182merging layers, 183moving objects between, 184

naming/renaming, 180new layer, renaming, 178new layer, creating, 178options, setting, 180pasting, creating new layer while, 178printing, 180printing options, 384

Index 493

reordering, 183, 184selecting layers, 184showing/hiding, 180, 181

searching hidden layers, 303wrapping text, preventing, 180

Layers panel, showing/hiding objects andlayers in, 181

Layout Adjustment options, 82Layout menu

pages, navigating between, 60–61table of contents, creating, 80–81

Layout view, drag-and-drop editing in, 101LCD Optimized display for Story Editor, 423leading

Auto Leading option, 311entire paragraph, applying to, 410tabs, leaders with, 116text, 105

left-aligning paragraphs, 109left indents

for bullets and numbering, 115creating, 110

left side, dragging text to, 89lens corrections with camera raw images,

447letters

half page size, 29page size, 29Quick Apply commands, 295spacing options, 311

librariesadding items in, 342–343Adobe Bridge libraries, using, 343changing item information, 345deleting items in, 342–343display, changing, 346–347existing library, opening, 342new library, creating, 342object types for items, changing, 345opening existing library, 342placing items on page, 344Samples button library, 333searching in, 346sorting items in, 346–347swatch libraries, adding colors from, 202updating items in, 344

ligatures. See glyphs

Lighten blend mode, 224Linear gradients, 204line breaks

balancing, 310forcing, 98–99

lines. See strokesLine tool, 156. See also strokeslinks. See also graphics; hyperlinks

Adobe Bridge, locating linked graphicswith, 134

Adobe PDF options, 365missing link preferences, setting, 425in package files, 404preferences, setting, 425styles, breaking links to, 286

Links panel. See also graphicssorting items in, 137

List view, displaying library items in, 347Live Preflight, 400–401locating graphics. See graphicslocking/unlocking

assignment files, overriding locked, 439guides, 43layers, 180, 182moving locked objects, 82object position, 175

Lock Position command, 175lowercase text, creating, 312

MMacintosh computers. See also PICT file

formatAppleScripts, 352installing InDesign CS4 in, 3starting InDesign CS4 in, 5System color library, 202

magnification. See zooming in/outMake Compound Path command, 248–249managing files. See also Adobe InCopy

with Adobe Bridge, 14margins. See also gutters

changing options, 34–35guide color, specifying, 44new documents, options for, 29objects to margins, aligning, 166optical margin adjustment, setting, 311

markers, inserting, 118

494

marks and bleedwith Adobe PDF, 367for booklet pages, 398changing bleed values, 34guide color, specifying, 44for new documents, 28–29print options, setting, 386–387

master pagesadding objects to, 66copying, 69deleting, 68–69detaching, 68–69document page, applying to, 68existing page, creating master page

from, 66–67Find/Change command for searching,

303hiding master items, 69multiple pages, applying master to, 68overriding master element, 68–69page numbers, adding, 70–71printing options, 384scratch, creating master page from,

66–67section numbers, adding, 70–71Start Page and Numbering At option, 71text variables, creating and using, 74–75unassigning masters, 68–69

master text frameschanging, 34with imported text, 92new documents, selecting for, 28Smart Text Reflow for, 411

Measure tool, 185Media Files format, inserting files in, 16meetings, Adobe ConnectNow toolbar for,

453menus, 6. See also specific menus

colors for commands, 428customizing, 428InCopy menus, 440shortcuts for menus, creating, 427

Menus template, 30Merge Layers command, 183merging. See also Data Merge

color swatches, 201layers, 183

table cells, 260, 264user dictionary into document, 417

metacharacters, 304metadata. See also Adobe Bridge

description of, 449documents, inserting file information

in, 402–403Metadata panel, Adobe Bridge, 443Microsoft Excel. See also XLS file format

tables, importing, 256–257Microsoft Word

importing text from, 90inserting files in documents, 16styles from Word document, importing,

284–285tables, importing text into, 256–257

Minus Back button, Pathfinder, 247missing link preferences, setting, 425miter join on strokes, 217mixed inks, 206–207monitors

colors, setting, 188page size, setting, 29

More options for new documents, 29Move Page command, 62–63Movie command, 330movies

adding, 330–331options, setting, 330–331

moving. See also objectswith Adobe Bridge, 14anchor points, 236books, documents in, 77color swatches, 201frames and graphics, 144–145graphics, 136guides, 42with Hand tool, 50help topics, moving between, 23pages, 62–63segments, 236tabs, 116text, 101

multiple documentsarranging, 19working with, 18

multiple pages, inserting, 59

Index 495

Nnaming/renaming. See also Adobe Bridge;

layersassignments, 436bookmarks, 328–329master page, 67plug-ins, 429styles, 284

navigating pages, 60–61nesting

creating nested styles, 288–289graphics in frames, 148paragraph styles, setting, 279tables, creating nested, 254

New Character Styles dialog box, 280New Document dialog box, 32new documents

presets, creating with, 32template, creating from, 30

New Features, Welcome screen links to, 4New Hyperlink From URL command,

322–323New Paragraph Styles dialog box, 278Newsletters template, 30New Workspace dialog box, 52next page, navigating to, 61next spread, navigating to, 61Nikon NEF format, 44790-degree angles, drawing lines at, 156Noise effect

with feather effects, 229with glow, 227with shadows, 226

nonbreaking space, inserting, 118non-Latin text, setting preferences for, 412non-printing content

Adobe PDF option, 365in package files, 405printing options for objects, 384

Normal view, 36North American,

Prepress 2 color settings, 188Purpose 2 color settings, 188Web/Internet color settings, 188

notes. See also footnotesto Adobe InCopy managed files, 433creating, 316

Notes panel, working in, 317preferences, setting, 420tables, adding to, 316text to notes, converting, 316, 317

Notes panel, 317No Wrap option, 122Numbering and Section Options dialog box

chapter numbers, adding, 72–73master pages, page and section num-

bers for, 70–71number of pages

changing, 34master spread, specifying for, 67new documents, selecting for, 28

numbers. See also bullets and numbering;chapter numbers; number of pages;page numbers

footnotes, numbering, 315

Oobjects. See also anchor points; gradients;

graphics; layersaligning, 166anchored objects, creating, 177blend effect, creating, 224–225buttons, converting object to, 334–335colors

applying, 193, 214Eyedropper tool, using, 194–195overprinting colors, 210

copying, 162–163layers, copying objects between, 184scaling and copying objects, 172

defaults, setting, 232deleting, 157deleting combined object, 165Direct Selection tool

grouped objects, working with,164–165

inline object, creating, 176selecting with, 157, 159

distances and angles, measuring, 185duplicating, 162–163Find/Change command, using, 302–303,

308flipping objects, 171Free Transform tool, transforming

objects with, 170

496

objects (continued)grouped objects, 164–165

creating groups, 164selecting objects in group, 165ungrouping objects, 164

individual transformation, repeating, 174inline object, creating, 176library items, object types for, 345locking/unlocking object position, 175measuring distances and angles

between, 185moving, 161

layers, moving objects between, 184multiple objects, duplicating, 163overlapping objects, creating compound

shapes from, 247repeating transformations, 174resizing, 160rotating, 169–170

free rotating objects, 171scaling, 160, 169–170, 172searching for, 302–303, 308Selection tool, 157

inline object, moving, 176resizing objects with, 160

sequence of transformations, repeating,174

shearing, 173shortcuts for object editing, creating, 427showing/hiding, 181slipping objects, 172Smart Guides for moving, 161spacing, distributing objects with,

166–167stack of objects, arranging, 168styles

creating, 290–291default object styles, modifying, 290

transformations, 169repeating transformations, 174

Object Shape option, 122–123older versions, updating from, 2On Blur event for buttons, 336On Click event for buttons, 336On Focus event for buttons, 336online activation of program, 2Online Library panel, Adobe Device Central,

456

On release event for buttons, 336On Roll Over event for buttons, 336opacity, 11

for Gradient Feather effect, 229Open dialog box, 12

deleting files in, 13opening. See also Adobe Bridge

books, documents in, 76closed paths, 240–241existing document, opening, 12libraries, 342panels, 7recently opening document, 13

Open Package command, 436Open Path button for splitting paths, 240OpenType, 104

character styles, setting, 281glyphs, inserting, 117highlighting text with, 413paragraph styles, setting, 279

Open With command with Adobe Bridge,134

OPI optionswith Adobe PDF, 369print options, 394

optical margin adjustment, setting, 311optical size of fonts, setting, 410Options menu

for panels, 8, 9for tools, 11

ordinals. See glyphsorientation

changing, 34flipping print orientation, 391for new documents, 28printing setup options, 385

Outer Glow effect, 227outlines, creating, 124out of gamut, 192

converting out of gamut colors, 197overflow text

changing thread between frames, 95reshaping, 85text on a path, correcting, 89threading/unthreading, 94–95

overlapping objects, creating compoundshapes from, 247

Overlay blend mode, 224

Index 497

overprintingcolors, 210paragraph rule, width of, 112simulating, 391

Overprint Preview mode, 36–37overrides. See also styles

Adobe PDF options, setting, 369assignment files, locked, 439print options, 394

PPackage for InCopy, 436packages, creating, 404–405PageMaker

file format, 12Shortcuts for, 427

page numbers. See also number of pagesbooks, options for, 78–79continued text, adding to, 125general preferences, setting, 408master pages, adding to, 70–71for table of contents, 81

pages. See also facing pages; masterpages; Pages panel; spreads

Adobe PDF options, setting, 364for bookmarks, 328EPS file format options, 372Flash movie, document exported as, 374hyperlinks to, 320inserting pages

multiple pages, inserting, 59with Pages panel, 58–59

JPEG files, documents exported as, 380objects to page, aligning, 166Preflight panel options, 401transitions, applying, 332trap preset, assigning, 392–393XFL for Flash, document exported as,

376page size options

changing, 34list of, 29for new documents, 28printing, setup for, 385

Pages/Links panel, 8Pages panel. See also master pages;

spreadsdeleting pages, 62

display, changing, 56duplicating pages, 58inserting pages with, 58–59multiple pages, inserting, 59navigating pages, 60–61showing/hiding icons, 57target a page, navigating with, 60work on a page, navigating with, 60

page transitionsFlash movie, document exported as, 375for Pages panel icons, 57

Page Transitions dialog box, 332panel groups, 6

in Adobe InCopy, 440panels, 6. See also Control panel; Pages

panel; Tools panelin Adobe Device Central, 456in Adobe InCopy, 440collapsing/expanding, 7

panel set between icons and panels, 9hidden panels, auto-showing, 409icons, auto-collapsing, 409Info panel, sizing object with, 51opening/closing, 7Options menu, using, 8, 9panels, 8shortcuts for panels, creating, 427showing/hiding, 7, 36, 52

while you work, 8Pantone color library, 202Paragraph panel, InCopy, 440paragraphs. See also bullets and number-

ingaligning, 109colors

rule, width of, 112styles, setting, 279

creating, 98–99cross-references, creating, 326drop caps, creating, 111indenting, 110

styles, setting, 279Info panel, information in, 50keeping lines together in, 310rules, applying, 112–113spacing, 110in table cells, 265table of contents, formatting for, 81

498

paragraph stylesattributes, setting, 279basic paragraph style, changing, 277creating, 279deleting, 278existing text, creating from, 278for table of contents, 80

Paragraph Styles panel, 276password options in Adobe PDF, 370pasteboard. See also guides

Show Entire Pasteboard option, 38Paste In command, 164–165pasting

Adobe Bridge, settings in, 450Clipboard handling preferences, setting,

426graphics, 136layers while pasting, creating, 178spacing, automatic adjustment of, 410text, 101

patches, checking for, 20–21Pathfinder command, 247Pathfinder panel

Convert Shape buttons in, 231Join or Close Path button, 242Reverse button, 241

paths. See also clipping path; points;reshaping; strokes

closed path, opening, 240–241closing open path, 242compound path, creating, 248–249erasing parts of, 246frames, importing paths as, 143Pencil tool, drawing with, 244–245Pen tool, drawing with, 234–235reversing direction of, 241selecting path as clipping path, 251Smooth tool, using, 243splitting paths, 240

PDAs (personal data assistants), RGB colorsfor, 192

PDF file format, 361advanced options setting, 369and bookmarks, 328for buttons, 336–337buttons in, 333Clipboard handling preferences, setting,

426

compression options, setting, 366for data merged files, 354exporting documents, 362general options, setting, 364–365graphic files saved in, 128inserting files in, 16Marks and Bleeds option, setting, 367metadata to files, adding, 403output options, setting, 368for page transitions, 332placing, 130–131Preflight panel, creating PDF report in,

401presets, 363

exporting with, 371security options, setting, 370table of contents, PDF bookmarks for, 81tagged PDF, creating, 364

PD/FX options with Adobe PDF, 368Pencil tool, 244–245Pen tool, 234–235perceptual colors, specifying, 191phone activation of program, 2Photoshop. See Adobe PhotoshopPICT file format

EPS file preview option, 373WMFgraphic files saved in, 128

pirated versions, preventing, 2Place command. See also graphics

with Adobe Bridge, 134importing text with, 90–91inserting artwork with, 16multiple graphics, placing, 132–133

placing graphics. See graphicsplug-ins, configuring, 429PNG file format

metadata to files, adding, 403placing graphic files saved in, 128

pod panels, Adobe ConnectNow toolbar for,453

points. See also anchor pointsConvert Direction Point Tool, using, 237defined, 41

Direct Selection toolconverting points on path with, 237

moving, 240–241and fonts, 104

Index 499

ruler units preferences, setting, 414Polygon Frame tool, 154polygons

converting, 231creating, 154–155Pen tool, drawing with, 234

Polygon tool, 154text, adding, 84, 86–87

portrait orientationchanging, 34for new documents, 28

positioningframes and graphics with Position tool,

144–145printing setup options, 385

poster images for sounds and movies, 331PostScript

EPS file format options, 372points preferences, setting, 414

preferences. See also type preferencescamera raw preferences, setting, 446Clipboard handling preferences, setting,

426composition preferences, setting, 413dictionary preferences, setting, 416–417file handling preferences, setting,

424–425general preferences, setting, 408grid preferences, changing, 48–49interface preferences, setting, 409links preferences, setting, 425notes preferences, setting, 420restoring, 425ruler units preferences, setting, 414spell-checking preferences, setting,

418–419Story Editor display preferences, setting,

422–423Units & Increments preferences, 414–415

prefixes for master pages, 67Preflight panel, 400–401

Status bar, accessing from, 17preflight profile

Status bar, accessing from, 17using, 400–401

presets. See also PDF file formatin Adobe Bridge, 450deleting, 32–33, 383

printing with, 383saving, 32text variables, 74transparency flattener preset, creating,

395trapping preset, creating, 392working with, 33

previewing. See also Adobe Bridgecolor separations, 389data merge data, 355EPS file format options, 373guide color for backgrounds, specifying,

44images, saving, 24–25overprinted colors, 210page transitions, 332save preferences, setting, 424text frame options, 120

Preview panel, Adobe Bridge, 443Preview view, 36previous page, navigating to, 61previous spread, navigating to, 61Print command, 382printers' marks options with Adobe PDF,

367printing. See also overprinting; spreads;

trappingAdobe PDF print options, 363advanced options, setting, 394–395auto options, 385booklet, spreads in, 398–399books, 77color handling options, 396Color Management options, setting, 396color separations, previewing, 389data format options, 388documents, 382flattened artwork, 395general options, setting, 384–385graphics print options, setting, 388Help topics, 23keyboard shortcuts, list of, 427layers, 180marks and bleed print options, setting,

386–387negative option, 390output options, setting, 390–391package files, print settings in, 404

500

printing (continued)preflight profile, using, 400–401preserving color numbers, 396with presets, 383profile, setting, 396sets, working with, 427setup print options, setting, 384–385simulating paper color option, 396summary print options, 397text as black, 390transparency flattener preset, creating,

395Printing and Proofing workspace, 52–53Profile Inclusion Policy with Adobe PDF, set-

ting, 368projecting caps on strokes, 217proofing colors on screen, 211PSB file format for raw images, 446PSD file format

importing images, options for, 129,130–131

metadata to files, adding, 403placing graphic files saved in, 128raw images, saving, 446

Qquality

Adobe PDF, setting image quality with,366

JPEG files, documents exported as, 380QuarkXPress

file format, 12Shortcuts for, 427

Quick Apply, 11for styles, 294–295

Quick Search, Adobe Bridge, 443Quit InDesign command, 26quotation marks

dictionary preferences, setting, 417inserting, 118typographer's quotes, using, 410

RRadial gradients, 204radius value in Corner Options dialog box,

231range of page option for printing, 384

rasterizingFlash movie, document exported as, 375XFL for Flash, document exported as,

377raw images. See Adobe Bridge; DNG file

formatrecently opening document, opening, 13records for Data Merge, 354Rectangle Frame tool, 154rectangles

converting, 231creating, 154

Rectangle tool, 154text, adding, 84, 86

red-eye removal with camera raw files, 447reference number for footnotes, 315reference point

for fitting graphics in frames, 147objects, transforming, 169

reflowing text, 411Smart Text, 96–97

registration marks, printing, 387relative colorimetric, specifying, 191Release Compound Path command,

142–143releasing compound paths, 142–143, 249relinking. See also graphics

cross-references, 327renaming. See naming/renamingrepeated words, spell-checking preferences,

418replacing

books, documents in, 77importing text, replacing item with, 90table of contents, 81

reports for page files, creating, 404resetting

all warning dialogs, 408cross-references, 327

reshapinganchor points or segments, 236erasing to reshape paths, 246Pencil tool, paths with, 244

resizing. See sizing/resizingresolution

Adobe PDF setting options, 366Info panel, information in, 50JPEG files, documents exported as, 380

Index 501

resource help, 22–23restoring preferences, 425retouching with camera raw files, 447revealing documents

in Adobe Bridge, 15in Status bar, 17

reverse order option for printing, 384reversing fill in compound path, 249RGB (Red, Green, Blue), 192

Adobe PDF options, setting, 368Color panel, selecting with, 196EPS file format options, 372Working Space controls, 188–189

right-aligning paragraphs, 109right indents, creating, 110right side, dragging text to, 89RIP (Raster Image Processing), 390, 392rotating, 11. See also objects; spreads

with Adobe Bridge, 14camera raw files, 447Spread view, 37tables, text in, 265

Rotation and Shear Angle, 11round bullets, 114–115round caps on strokes, 217Rounded corner options, 230round join on strokes, 217RTF file format, 361

importing text from, 90inserting files in, 16

rulerschanging ruler options, 40guides

appearance, changing, 44–45movement, allowing, 82

measurement units, changing, 41origin, changing, 41paragraph rule, applying, 112–113showing/hiding, 41units preferences, setting, 414working with, 41

rules for paragraph styles, setting, 279run-in style table of contents, 81Running Header text variable, 74

Ssample, creating buttons from, 334

sampling options for Adobe PDF, 366satin effect, 227saturation, specifying, 191Save As dialog box, 13saving

books, 77camera raw images, 447color swatches, 201copy of document, 25documents, 24–25file handling preferences, setting, 424gradients, 205presets, 32print summary, 397Web Photo Gallery, 451

Scale X and Y, 11scaling

Flash movie, document exported as, 374general preferences, setting, 408Info panel, information in, 50objects, 160, 169–170, 172printing setup options, 385shortcuts for scaling, creating, 427text, 108XFL for Flash, document exported as,

376Scissor tool for splitting open paths, 240screen fonts, 104scripts

editing scripts, 352general preferences, setting, 408running scripts, 352–353

Scripts panel, 352–353SCT file format, WMFgraphic files saved in,

128searching. See also Find/Change command

in Adobe Bridge, 14, 448for fonts, 301for glyphs, 302–303, 306for GREPs, 302–303, 306for help information, 22–23in libraries, 346for objects, 302–303, 308spell-check options, 299

sectionsbooks, updating section numbers in, 79master pages, adding numbers to, 70–71

502

securityAdobe PDF security options, setting, 370JavaScript, enabling or disabling, 408

segmentsdeleting, 239moving, 236Pencil tool, drawing with, 244reshaping, 236selecting, 236splitting paths in middle of, 240

selectinganchor points, 236frames and graphics, 144–145segments, 236text, 98–99

Selection tool. See also Direct Selectiontool; objects

fitting frames in graphics with, 146objects, selecting, 157selecting and moving frames and graph-

ics with, 144with Smart Guides, 46

Send Backward in object stack, 168Send to Back in object stack, 168Sentence case, creating, 312Separations Preview mode, 36–37servers in Adobe InCopy, working with, 432shadow effects, 226

Drop Shadow effect, 11, 226shapes. See also reshaping; specific shapes

compound shapes, creating, 247converting shapes, 231creating, 154–155with Smart Guides, 46

Share My Screen command, 442, 453sharing. See Adobe InCopy; assignments;

interactive documentsshearing objects, 169–170, 173Shear tool, 173shortcuts. See also keyboard shortcuts

Macintosh computers, creating shortcutson, 5

showing/hiding. See also hidden text; lay-ers; panels

grids, 48guides, 43icons, 428master items, 69

notes, 317objects, 181Pages panel icons, 57plug-ins, information on, 429rulers, 41separation inks, 388Tools panel, 36

Show Text Threads command, 94–95sidecar files, 449signature for booklet pages, 399simulating overprinting print option, 391single quotation marks, inserting, 118single word justification, 311sizing/resizing. See also graphic frames;

graphics; page size optionsicon size for Pages and Masters, specify-

ing, 56Pages panel, 56shortcuts for sizing, creating, 427

skewing text, 108slug area

Adobe PDF options, 367changing values, 34guide color, specifying, 44for new documents, 28–29page numbers in, 62

Slug view, 36small caps, 412

styling text as, 102–103Smart Guides, 46–47

objects, moving, 161with Pen tool, 234preferences, changing, 47

Smart Match Style Group synchronizeoptions, 78

smart spacing, 47Smart Text Reflow, 96–97

options, selecting, 411Smooth tool, 243Smooth Tool Preferences dialog box, 243snapping options, adjusting, 82Snap to Document Grid command, 49Snap to Guides command, 42–43Snap to Zone, 44, 47snippets

creating, 348–349dragging, creating by, 348–349import options, setting, 425

Index 503

using, 348–349Soft Light blend mode, 224soft proofing colors on screen, 211Soft Proofs mode, 36–37soft returns, forcing, 98–99Solid Color Intent option, 190sorting

with Adobe Bridge, 14bookmarks, 329

Sound Options dialog box, 330–331sounds

adding, 330–331options, setting, 330–331

source filesfor cross-references, 327for hyperlinks, 320for linked graphics, 137

spacingautomatic adjustment of, 410footnotes, 315glyph spacing, 311letter spacing options, 311objects with spacing, distributing,

166–167paragraphs, 110paragraph styles, setting, 279Story Editor display, setting, 422table columns and rows, evenly distrib-

uting spacing of, 262text on a path, 89word spacing options, 311

Spanish typefaces, 412special characters. See charactersspecialty frames for graphics, creating,

142–143spell-checking. See also dictionaries

Autocorrect fixing errors, 100documents, 298–299dynamic spelling, 298, 299, 419note content, 420options, 299preferences, setting, 418–419

spine, aligning paragraphs to, 109splitting

paths, 240table cells, 264

spot colors and mixed inks, 206–207Spread effect

with glow, 227with shadows, 226

spreadsadding/removing pages from, 64EPS file format options, 372facing-page spreads, preserving, 411Flash movie, document exported as, 374island spreads, 64JPEG files, documents exported as, 380object to spread, aligning, 166page transitions, applying, 332printing, 384

booklet spreads, 398–399rotating, 37, 65

Pages panel icons, 57XFL for Flash, document exported as,

376spreadsheets, links preferences when plac-

ing, 425stacking

Adobe Bridge, images in, 14, 449object stack order, arranging, 168

StandardSoundPoster.jpg, 330star shape

creating, 154–155frame for text, creating, 87

starting InDesign CS4, 4–5Start menu, 13Start Page and Numbering At option, 71Status bar

pages, navigating between, 60–61working with, 17

Step and Repeat commandgrid, creating, 163objects, copying, 162

storiesAdobe InCopy, exporting content to, 434Find/Change command, searching story

layers with, 303Story Editor

background color for notes in, 420display preferences, setting, 299,

422–423drag-and-drop editing in, 101tables, editing text in, 258–259working with, 313

straightening camera raw files, 447

504

strikethrough optionscharacter styles, setting, 281paragraph styles, setting, 279

Strikethrough text, 102–103Stroke panel, 8, 156strokes. See also gap color/tint; tables

alignment of stroke on path, changing,216

applying strokes, 193, 214-215attributes, changing, 216–217caps, changing, 216–217converting, 231custom-dashed stroke, applying, 218custom styles, creating, 218–219dashed/dotted strokes

applying, 218creating, 218–219gap color for, 217

defaultsfor colors, 214–215setting, 232

drawing, 156Eyedropper tool, using, 194–195Info panel, information in, 50joins, changing, 216–217styles, 217–219

custom styles, creating, 218–219dashed stroke style, applying, 218

Structure pane for placing XML tags,356–358

styles. See also character styles; GREPs;objects; paragraph styles; strokes;tables

applying, 286–287for bullets, 114–115case-sensitivity of names, 284cell styles, creating, 292Character Styles panel, 276clearing style overrides, 286–287for cross-references, 326deleting table and cell styles, 293editing with Quick Apply, 295End Nested Style Here special character,

288–289font style, changing, 102–103groups, creating, 283for hyperlinks, 325importing styles, 284–285

InDesign document, loading styles from,284

letter commands with Quick Apply, 295links to style, breaking, 286loading styles, 284Microsoft Word document, importing

styles from, 284–285nested styles, creating, 288–289overriding

formatting, 286–287object style overrides, clearing, 291

paragraph rule, width of, 112with Paragraph Styles panel, 276Quick Apply, using, 294–295renaming styles, 284table styles, 292–293

Style Source setting for books, 78subsampling with Adobe PDF, 366subscript, 102–103

advanced type settings for, 412Subtract button, Pathfinder, 247summary

for booklet pages, 399print options, viewing summary of, 397

superscript, 102–103advanced type settings for, 412

swapping text on path, 89swashes. See glyphsSwatches panel. See also gradients

adding color swatch, 199all unnamed colors, adding, 201for button colors, 338Color Picker, adding colors from, 215deleting color swatch, 199, 200display, changing, 198editing color swatch, 199fill or stroke color, changing, 214gradient swatches, creating, 204–205Kuler panel, adding, 208loading swatches, 201merging color swatches, 201mixed inks with, 206–207moving swatches, 201name of swatch, entering, 199saving swatches, 201selecting swatches, 201tint swatches, creating, 203working with swatches, 200–201

Index 505

swatch libraries, adding colors from, 202SWF file format, 360, 361

exporting document in, 374–375switching between pages in Status bar, 17symbols

@ before field name, adding, 354Autocorrect, inserting with, 100inserting, 118

synchronizingbooks, 78camera raw images, 447

System color library, 202system requirements, 3

Ttable of contents

creating, 80–81for digital editions, 378

Table Options dialog box, 273tables

adjusting options, 256aligning content in cells, 265alternating fills and strokes in, 270–271borders, adding, 273clipping for graphics, setting, 265colors

for borders, 273for diagonal lines in cells, 272strokes and fills, setting for, 270–271

columns and rows, inserting, 261Control panel, modifying tables with,

260converting

tables to text, 255text to tables, 255

defined, 253deleting

cell contents, 258columns and rows, 261table and cell styles, 293

diagonal lines in cells, adding, 272dimensions, specifying, 254editing text in tables, 258–259elements, selecting, 258fills

adding, 268–269alternating fills, 270–271

gap color/tintfor borders, 273for diagonal lines in cells, 272tables, strokes in, 271

graphicsclipping for graphics, setting, 265importing graphics, 256

headers and footers, 266–267converting cells and, 267

height, weight, widthadjustment options, 263for borders, 273elements, specifying, 260

importinggraphics into tables, 256text into tables, 256–257

merging/unmerging cells, 260, 264Microsoft Excel tables, importing,

256–257Microsoft Word text, importing, 256–257modifying, 260–261navigating in tables, 258nested tables, creating, 254new table, creating, 254notes, adding, 316spacing of columns and rows, evenly

distributing, 262splitting cells, 264Story Editor, using, 258–259strokes

adding, 268–269alternating strokes, 270–271cells, adding to, 268–269diagonal lines in table cells, adding,

272drawing order, setting, 268style and weight, specifying, 260

styles, 292–293Table panel, modifying tables with, 260text

converting tables and text, 255editing text in tables, 258–259entering text in tables, 258importing text, 256–257rotating, 265Story Editor, editing text with,

258–259text frames, adjusting tables in, 274

506

tabloid page size, 29Tab Order dialog box, 339tabs

for bullets and numbering, 115button tab order, setting, 339paragraph styles, setting, 279setting, 116stops, defined, 116

target a page, navigating with, 60templates

creating template document, 31new document, creating, 30saving document as, 25for Web Photo Gallery, 451

Terminal theme, 422Testing panels, Adobe Device Central,

456–457text. See also character styles; fonts; hidden

text; kerning; overflow text; para-graphs; paragraph styles; Smart TextReflow; Story Editor; tables; textframes; tracking; type preferences;wrapping text

Autocorrect options, 100autoflowing imported text, 93baseline, shifting characters from, 105black, printing text as, 390for bookmarks, 328with bullets, 114–115for buttons, 338colors in Story Editor display, 422conditional text, working with, 350–351copying, 101cutting, 101documents, inserting text in, 16dragging text, 101Find/Change command, using, 302–303,

304Frame tools, adding with, 84, 86greeked text, 411importing text, 90–91

autoflowing imported text, 93continued text, adding page numbers

to, 125flowing imported text, 92–93with options, 90–91

Info panel, viewing in, 51inherited formatting for dragged text,

101

leading text, 105links preferences when placing, 425notes, converting text to, 316, 317overflowing text, reshaping, 85pasting, 101reflowing, 96–97scaling text, 108searching, 302, 303–304selecting, 98–99skewing text, 108special text characters, inserting, 118Type of a Path tool, using, 84typing text, 98

text breaks, inserting, 118text frames. See also assignments; over-

flow textbaseline options, 121creating text in, 85elliptical frame, creating, 86ignoring text wrapping in, 121options, setting, 120–121outlines, creating, 124overflowing text, reshaping, 85polygon frame, creating, 87rectangle frame, creating, 86searching for, 308star frame, creating, 87tables, adjusting, 274wrapping text, 85, 123

ignoring text wrap, 121Text Only file format, 361text variables

defining, 74working with, 75

themesKuler panel, using colors from, 208–209Story Editor display, setting, 422

threading/unthreading overflow text, 94–953-D bevel effect, 228threshold

for grids, 49for guides, 45

thumbnailsAdobe PDF options, setting, 364library items, displaying, 347options for showing, 409in Pages panel, 56printing setup options, 385

Index 507

TIFF file formatAdobe Bridge, opening with, 446EPS file preview option, 373importing images, options for, 129, 131for metadata, 403, 449placing graphic files saved in, 128raw images, saving, 446

tiling documents, 19Times New Roman font, 102tints. See also gap color/tint

dashed/dotted lines, tint color for, 217paragraph rule, width of, 112swatches, creating, 203

Title Case, creating, 312tone curve for camera raw images, 447tools. See also specific tools

keyboard shortcuts for, 10shortcuts for tools, creating, 427

Tools panel, 6for InCopy, 440keyboard shortcuts, 10showing/hiding, 36using, 10–11

tooltipsnote tooltips, showing, 420options for showing, 409

top and bottom margins. See marginsToyo color library, 202tracking, 107

highlighting text with, 413increments preferences, setting, 414–415

Tracking and Indentation option, Type tool,11

Transform Again submenu, 169transformation. See also objects

values, showing, 409transitions. See page transitionstransitions for pages, displaying, 332transparency

Adobe PDF options, setting, 369blend, create effect with, 225color space for blending transparent

objects, 225importing, 129, 130for Pages panel icons, 57print options, 394–395XFL for Flash, document exported as,

377

trapping, 390assigning trap presets to pages, 392–393preset, creating, 392

Trap Presets panel, 392triangles, converting, 231triple-click, changing action of, 99TrueType fonts, 104Trumatch color library, 202turning on/off

Adobe Version Cue, 454Smart Guides, 46

2-up perfect bound for booklet, printing,398

2-up saddle stitch for booklet, printing, 398TXT file format

data fields, 354importing text from, 90inserting files in, 16

Type on a Path tool, 84creating text on path, 88deleting text on path, 88modifying text on path, 89

type outlines as frames, creating, 143type preferences

advanced preference, setting, 412general preferences, setting, 410–411

Type toolsoptions with, 11text frame, creating text in, 85using, 84

typing text, 98typographer's quotes, using, 410Typography workspace, 52–53

Uunassigned frames, 153, 154

searching for, 308underlining, 102–103

character styles, setting, 281conditional text, 359paragraph styles, setting, 279

undoing/redoing, 53updates and updating``

assignments, 439data merge sources, 355Help menu, checking on, 21hyperlinks, 324

508

updates and updating (continued)Internet, checking for updates on, 20library items, 344package files, 404

uploading Web Photo Gallery, 451uppercase text, creating, 312URLs. See hyperlinksuser dictionary preferences, 416

Vvector-based images, inserting, 16Version Cue. See Adobe Version Cuevertical lines, converting, 231vertically tiling all documents, 19vertical spacing in text, changing, 105videos. See moviesviews and viewing. See also display; rulers

InCopy views, 432InDesign window, 6object styles, 290page transitions, 332print summary, 397Zoom tool, changing view with, 38–39

Visibility icon, 428visibility settings

for cross-references, 326for hyperlinks, 325

Visual Basic scripts, 352visually impaired persons, PDF options for,

370

Wwarning dialogs, resetting, 408Web color library, 202Web Photo Gallery, creating, 451Web sites

hyperlinks to, 320weight. See height, weight, widthWelcome screen

Open dialog box, 12opening document from, 13starting InDesign CS4 from, 4

What's New, finding, 23white space, inserting, 118width. See height, weight, widthWindows menu, 18–19

System color library, 202

WMF file format, graphic files saved in, 128Word. See Microsoft Wordwords

Info panel, information in, 50spacing options, 311

Working Space color controls, 188–189work on a page, navigating with, 60workspaces. See also Adobe Bridge

built-in workspaces, 52creating, 52deleting, 53displaying, 53

wrapping text. See also text framescomposition preferences, setting, 413contour options, 123inside edges, including, 123layers, preventing wrapping in, 180objects, wrapping and unwrapping

around, 122setting shape wrap options, 123

WYSIWYG font menu, 410–411

XXFL file format, 360

exporting document as, 376–377XHTML format for eBooks, selecting, 378XLS file format

importing text from, 90inserting files in, 16

XML file format, 361creating XML tags, 356document, placing XML tags in, 356–357elements in, 356exporting XML, 358importing XML tagged data, 356–357

XMP file format, 449documents, inserting file information in,

402–403linked graphic, displaying information

for, 141XMP Software Development Kit, 403

Zzooming in/out

in camera raw files, 447image view, 38–39shortcut keys for, 39