Administrative Matters Chona M. Fernandez Chief, Administrative Division

Administrative MattersChona M. Fernandez

Chief, Administrative Division

Training and Development Plan

CY-2015

• Allotted Budget for CY 2015 - P1,680,000.00

• Total Budgetary Requirements - P1,737,132.00

Broken down as follows: P968,632 -

Individual trainings P486,000 - Group Trainings P 20,000 - Attendance to

InternationalConferences/Convention

P262,500 - Post-Graduate Studies of NNC Staff

• P57,162.00 – amount in excess of T & D budget

Individual Trainings P968,632

Group Train-ings

P486,000

International Conferences

20,000 Post Grad-uate Stud-

ies, P262,500

Other Features of the 2015 T & D Plan

1. Staff to attend at least 1 training during the year

2. Meetings are not to be included in T & D Plan

3. Team building budget still at P2000/staff4. Attendance to conventions by NPC and

NO III shall be on alternate mode NDAP & PSND Conventions - NO III PAN Convention & FNRI - NPC

Annual Procurement PlanCY 2015

Summary of Draft 2015 Annual Procurement Plan

Central Office

Regional Office

TOTAL

I GAA-Current1. Supplies and

Materials2. Other MOOE

(Printing, Trainings, Meals and Snacks, Consultancy Service, and General Services)

TOTAL GAA

15,134,761.73

146,292,122.00

161,426,883.73

9,046,936.00

69,041,589.00

78,088,525.00

24,181,697.73

215,333,711.00

239,515,408.73

II EU Fund 1,000,000.00 - 1,000,000.00

TOTAL 162,246,883.73

78,088,525.00

240,515,408.73

III Contingency Fund (4%)

6,497,075.35 3,123,541.00 9,620,616.35

GRAND TOTAL 168,932,959.08

81,212,066.00

250,136,025.08

Summary of Draft 2015 Annual Procurement PlanRegional Offices

Region Supplies and

Materials

Consultancy

Printing General Services

Total

I 635,780 1,000,000 - 810,000 2,445,780

II 282,220 1,000,000 - 959,600 2,241,820

III 468,256 - 144,000 58,088 670,344

IV-A 945,815 550,000 349,800 3,676,729 5,522,344

IV-B 345,901 750,000 - 2,365,880 3,461,781

V 477,800 1,541,280 41,420 2,628,048 4,688,548

VI 1,090,225 1,000,000 130,000 19,426,700

21,646,924

VII 191,674 740,000 295,000 4,315,210 5,541,884

VIII 758,937 1,040,000 28,000 4,717,060 6,515,997

Sub-total

5,168,607 7,621,280 988,220 38,957,315

52,735,422

Summary of Draft 2015 Annual Procurement PlanRegional Offices

Region Supplies and

Materials

Consultancy

Printing General Services

Total

IX 326,403 930,180 69,820 1,398,500 2,724,903

X 1,554,487 - - 3,249,558 4,804,045

XI 261,533 - 78,578 3,610,410 3,950,521

XII 652,757 - - 358,570 1,011,327

ARMM 224,416 1,000,00 - 1,383,570 2,607,986

CAR 286,131 300,000 511,975 3,288,448 4,386,554

CARAGA

370,157 - - 1,754,145 2,124,302

NCR 202,445 - 117,000 3,424,020 3,743,465

Sub-total

3,878,328 2,230,180 777,373 18,467,221

25,353,102

Grand Total

9,046,936

9,851,460

1,765,593

57,424,536

78,088,525

Summary of Draft 2015 Annual Procurement PlanCentral Office

Division OED NPPD NSD NIED FMD

AD TOTAL

Consultancy

- - 4,905,000 94,735,500

- 617,775 100,255,275

Printing - - 1,337,100 16,337,120

- - 17,674,220

General Services

- 3,462,875

2,588,530 - - 12,501,532

18,552,937

Meals and Snacks

1,174,000

48,750 7,344,160 922,700.00

- 320,080 9,809,690

Supplies for Trainings

- 57,430.00

12,067,130

632,900 - - 12,757,460

Common Supplies

- - - - - - 3,377,301.73

Total 1,174,000

3,596,055

28,241,920

112,625,220

- 3,596,055

162,426,883.73

Some Observations─ ROs only

GASOLINEPhp 1,665,810.00 in 1 yearRANK REGION

Php in 1 YEAR REQUIREMENT

%

1 VI 252,000 15.12 IV-A 175,800 10.63 CAR 168,000 10.14 ARMM 168,000 10.15 V 150,000 9.06 VII 136,800 8.27 IV-B 120,000 7.28 X 120,000 7.29 XII 91,260 5.510 XI 78,800 4.711 I 60,000 3.612 VIII 60,000 3.613 CARAGA 47,950 2.9514 NCR 37,200 2.215 II 0.00 0.016 III 0.00 0.017 IX 0.00 0.0 12

VI15%

IV-A11%

CAR10%

ARMM10%

V9%

VII8%

IV-B7%

X7%

XII5%

XI5%

I4%

VIII4%

CARAGA3%

NCR2%

GASOLINE

Php 1,665,810.00TOTAL AMOUNT IN 1 YEAR

13

Observation:

Region VI: 1 liter of diesel fuel = 10 kilometer of travel (province)

1 liter of diesel fuel = P 30.00 (assumption)

Therefore:Php 252,000.00 / year ÷ Php 30.00/liter = 8,400 liters/year8,400 liters/year ÷ 12 months = 700 liters/month700 liters/month ÷ 4 weeks = 175 liters/week175 liters/week ÷ 5 working days/week = 35 liters/day35 liters/day = 350 kilometers travel/day 350 kilometers travel/day = 10 times travel from NNC CO to HOR, Quezon City (via C5 road).

Note:Regions: II, III, and IX = NO FUEL REQUIREMENT

14

A4, LEGAL, SHORT, LONG SIZED BOND PAPER (PS and NON PS)

Php 512,194.00 in 1 year

RANK REGIONPhp in 1 YEAR REQUIREMENT

%

1 I 124,000 24.22 X 76,795 15.03 CARAGA 59,973 11.74 IV-A 53,253 10.45 VI 32,461 6.36 VII 22,980 4.57 IV-B 19,304 3.88 CAR 19,180 3.79 V 18,409 3.6

10 III 17,721 3.511 VIII 16,424 3.212 XI 12,530 2.413 IX 11,827 2.314 NCR 10,493 2.015 ARMM 7,477 1.516 XII 5,013 1.017 II 4,324 0.8

15

I24%

X15%

CARAGA12%

IV-A10%

VI6%

VII4%

IV-B4%

CAR4%

V4%

III3%

VIII3%

XI2%

IX2%

NCR2%

ARMM1%

XII1%

II1%

A4, LEGAL, SHORT, LONG SIZEDBOND PAPER (PS and NON PS)

Php 512,194.00TOTAL AMOUNT IN 1 YEAR 16

Observation: Region I:Bond Paper (8x10) substance 20 HP Brand = Php 76,000/40 reams = Php 1,900.00/reamBond Paper (8x11) substance 20 HP Brand = Php 48,000/40 reams = Php 1,200.00/reamTotal of 80 reams = Php 124,000.00

Region X:Bond Paper (8x10) substance 20 HP Brand = Php 16,500.00/100 reams

= Php 165.00/ream onlyTotal of 100 reams = Php 16,500.00 only

17

8GB, 16GB, 32GB USB FLASH DRIVEPhp 181,700.00 in 1 year


%

1 X 76,350 42.02 IV-B 40,955 22.53 IV-A 18,616 10.24 VI 10,737 5.95 VIII 8,000 4.46 CAR 6,400 3.57 II 6,307 3.58 XII 3,600 2.09 VII 3,518 1.9

10 I 3,300 1.811 V 2,301 1.312 ARMM 1,615 0.913 III 0.00 0.014 IX 0.00 0.015 XI 0.00 0.016 NCR 0.00 0.017 CARAGA 0.00 0.0 18

X42%

IV-B23%

IV-A10%

VI6%

VIII4%

CAR4%

II3%

XII2%

VII2%

I2%

V1%

ARMM1%

8GB, 16GB, 32GB USB FLASH DRIVE

Php 512,194.00TOTAL AMOUNT IN 1 YEAR

19

Observation:

Region X:Flash Drive, 32GB, USB 2.0, plug and play = 15 pcs.Flash Drive, 8GB, USB 2.0, plug and play = 150 pcs. Flash Drive, 16GB, (Kingston) = 20 pcs.Total of 135 pcs = Php 76,350.00 .

Region IV-B:Flash Drive, 8GB, USB 2.0, plug and play = 110 pcs. Total of 110 pcs = Php 40,955.00

Region IV-A:Flash Drive, 8GB, USB 2.0, plug and play = 50 pcs.Total of 50 pcs = Php 18,616.00

Region VI: Flash Drive, 32GB, USB 2.0, plug and play = 8 pcsUSB (unspecified specification) = 10 pcs.Total of 18pcs = Php 10,737.00

Regions: III, IX, XI, NCR, and CARAGA = NO USB REQUIREMENT

20

TONER and INK CARTRIDGES, PS and NON PSPhp 1,581,383.00 in 1 year


%

1 IV-A 201,502 12.7

2 III 160,559 10.2

3 XII 147,965 9.4

4 CARAGA 144,500 9.1

5 CAR 129,408 8.2

6 NCR 106,088 6.7

7 IV-B 102,368 6.5

8 X 93,824 5.9

9 ARMM 76,160 4.8

10 IX 75,001 4.7

11 VI 73,800 4.7

12 XI 62,600 4.0

13 V 61,157 3.9

14 VIII 56,406 3.6

15 I 45,600 2.9

16 VII 24,500 1.5

17 II 19,944 1.3 21

IV-A13%

III10%

XII9%

CARAGA9%

CAR8%

NCR7%

IV-B6%

X6%

ARMM5%

IX5%

VI5%

XI4%

V4%

VIII4%

I3%

VII2%

II1%

TONER and INK CARTRIDGES, PS and NON PS

Php 1,581,383.00TOTAL AMOUNT IN 1 YEAR

22

Observation:

Region IV-A:

12 pcs of Ink Cartridge from PS and 180 pcs from NON PSTotal of 192 pcs = Php 201,502.00 (rank #1 - highest)

Region III:84 pcs of Ink Cartridge from PS and 348 pcs from NON PSTotal of 432 pcs = Php 160,559.00 (rank #2 - second to the highest)

Region II:24 pcs of Ink Cartridge from PSTotal of 24 pcs = Php 19,944.00 (rank #17 - lowest)

Region VII:70 pcs of Ink Cartridge from NON PSTotal of 192 pcs = Php 24,500.00 (rank #16 – second to the lowest)

23

2015 Property Inventory

Divisio

n

Schedul

e

Inventory Team

OED 3 August Imelda M. Catapang & Alipio L.

Salipot, Jr.

NPPD 4 August Josephine T. Santos & Edwin S.

Lavapie

NSD 4 August Siegfredo B. Hojas, Jr. & Alipio L.

Salipot, Jr.

NIED 5 August Siegfredo B. Hojas, Jr. & Edwin S.

Lavapie

AD 6 August Imelda M. Catapang & Alipio L.

Salipot, Jr.

FMD 5 August JosephineT. Santos & Edwin S.

Lavapie

Central Office

Region Schedule Inventory TeamI 3-5 June Rubelyn U. Mañgi & Alipio L. Salipot, Jr.II 9-10 June Serapio D. Camarines, Jr. & Edwin S. Lavapie III 17-19 June Imelda M. Catapang & Edwin S. Lavapie

IV – A&B 20-22 April Serapio D. Camarines, Jr. & Alipio L. Salipot, Jr.V 24-26 June Rubelyn U. Mañgi & Alipio L. Salipot, Jr.VI 1-3 July Constancia G. Garcia & Edwin S. LavapieVII 8-10 July Imelda M. Catapang & Alipio L. Salipot, Jr.VIII 15-17 July Serapio D. Camarines, Jr. & Edwin S. LavapieIX 22-24 July Rubelyn U. Mañgi & Alipio L. Salipot, Jr.X 29-31 July Serapio D. Camarines, Jr. & Edwin S. LavapieXI 5-7 Aug Constancia G. Garcia & Edwin S. LavapieXII 12-14 Aug Siegfredo B. Hojas, Jr. & Alipio L. Salipot, Jr.CAR 19-21 Aug Jennilyn C. Vinluan & Alipio L. Salipot, Jr.

CARAGA 26-28 Aug Rubelyn U. Mañgi & Alipio L. Salipot, Jr.NCR 23-24 April Maybelle T. Aspeli & Edwin S. Lavapie

Regional Offices

Status of Hiring - Contractual Employees

• 85 Contractual Personnel were hired for 1st Semester of 2015

• Total budget allocation of P10 M only

• Total budgetary requirements for the year is P19M

• Amount utilized as of 1st Q –P 3.5M• For more info, pls refer to status in AD tab

National Nutrition Council

ISO 9001:2008 JOURNEY

The NNC-QMS Roadmap

QMS Documentation July 25-December 2013

(04-17 to 18,/ 07-25 to26 / 08-13 to 14 /09- 17 to 18 /

09-30 to 10/18/2013

QMS Implementation (Dec 2013- Jan 2014)

Training Course on Internal Quality Audit (IQA)

(January 2014)

Corrective Action(As per IQA FindingsMay 2014 –onwards)

Readiness Assessment(18, 24 & 25 Sept 2014)

Preparation for Certification

ISO Orientation(April 17-18, 2013

Training Course on QMS Documentation and ISO 9001 Quality

Planning(June 25-27, 2013)

Internal Quality Audit (June-August 2014)

Management Review (14 August 2014)

Issuance of ISO 9001:2008 Certificate25 June 2015

Conduct of 3rd Party Audit(TUV Rheinland) Stage 1 (14-17 April 2015) Stage 2 (4-5 May 2015)

Certification Audit for ISO 9001:2008

• Certification is valid for a 3-year period, expiring 3 yrs after the date of the last day of the initial successful audit.

• TUV Rheinland – 3rd Party Certifying Body • Schedule of Audit Stage 1: 14-17 April 2015 Stage 2: 4-5 May 2015

Certification Audit for ISO 9001:2008• Scope of Audit – NNC Quality Management

System covering Management Processes Core Processes Support Processes

• Reference documents needed – - QMS Manual (Manual on Core Procedures to be used for cross referencing) - Documentation Report on Management Review - Documentation Report on Internal Quality Audits

Certification Audit for ISO 9001:2008

• Sites Central Office Regional Offices – Region IVA & NCR

(1st Year) Other sites – Additional regions for

discussion/selection on 2nd and 3rd Audit

Monetization of Leave Credits

• IMC set a ceiling or cap in the availment of monetization

Justifiable ReasonNo. of days

to be monetized

Health, medical, hospital & educational needs of the employee and the immediate members of the family

30

Rehabilitation and other housing needs 25

Augmentation of income 20

Strategic Performance

Management System(SPMS)

Activity Submit toSchedule

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

1. Performance Planning and Commitment DPCR for review PMT x PMT review report Executive Director x Executive Director approval of DPCR x

IPCR Division Chief x Personnel x

2. Performance Monitoring and Coaching Monitoring by ▪ Executive Director Once every 6 months ▪ NSD Once every 6 months ▪ Division Chief Quarterly ▪ Individual Staff Once a month Form NSD After end of quarter

3. Performance Review and Feedback DPCR NSD

Planning to review, evaluate and validate DPCR against targets and return validated DPCR to Div. Chief

Division Chief

x x

Planning to submit Office performance assessment and facilitate performance review by the Director

x x

Annual Performance Review Executive Director x

IPCR Division Chief x x x x x

Division Chief submit IPCR Personnel x

4. Performance Rewarding and Development Planning

PMT to submit Top performers list Executive Director x

Personnel Section's Performance Assessment FMD

x

SPMS Calendar

AGENCY PERFORMANCE COMMITMENT AND REVIEW (APCR)

I, Assistant Secretary of Health Maria-Bernardita T. Flores, Head of Agency of the National Nutrition Council, commit to deliver and agree to be rated on the attainment of the targets in accordance with the indicated measures for the period ______________________, 2015

______________________Date: ________________

Approved by* Date:

MFO SUCCESS INDICATORS (TARGETS + MEASURES)

Alloted Budget

Individuals Accountable

Actual Accomplishments

Rating RemarksQ E T A MFO 1

Core Function 1 Core Function 2

MFO 2 Core Function 2 Core Function 2

SUPPORT FUNCTIONS Average Rating

Category Rating MFO 1 Core Function 1 Core Function 2 MFO 2 Core Function 1 Core Function 2 SUPPORTS FUNCTIONS

Total Overall Rating Final Average Rating Adjectival Rating

Assessed by: Date Final Rating by: Date

Planning Division Head of agency

5- Outstanding4- Very Satisfactory3- Satisfactory2 – Unsatisfactory1 - Poor

DIVISION PERFORMANCE COMMITMENT AND REVIEW (DPCR)

I, ________________________________________, Head of the ______________________________________, commit to deliver and agree to be rated on the attainment of the following targets in accordance with the indicated measures for the period _________________________________________ , 2015.

_____________________ Date: _________ Approved by*

Date:

Head of Agency


Allotted Budget



RatingRemarks

Q E T AMFO 1


MFO 2


SUPPORT FUNCTIONS Average Rating

Category Rating MFO 1



SUPPORT FUNCTIONS Total Overall Rating Final Average Rating Adjectival Rating Assessed by: Date Final Rating by : Date

Planning Division Head of Agency


REGIONAL PERFORMANCE COMMITMENT AND REVIEW (RPCR)

I, ________________________________________, Nutrition Program Coordinator of ______________________________________, commit to deliver and agree to be rated on the attainment following of the targets in accordance with the indicated measures for the period _________________________________________ , 2015.

_____________________ Date: _________ Approved by*

Date:

Head of Agency


Allotted Budget



RatingRemarks

Q E T A

MFO 1

Core Function 1

Core Function 2 MFO 2

Core Function 2

Core Function 2 SUPPORT FUNCTIONS Average Rating

Category Rating MFO 1



SUPPORT FUNCTIONS Total Overall Rating Final Average Rating Adjectival Rating Assessed by: Date Final Rating by : Date

Planning Division Head of Agency


INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW (IPCR)

I, JUAN DELA CRUZ, of the ________________________ Division, commit to deliver and agree to be rated on the attainment of the following targets in accordance with the indicated measures for the period ______________________, 2015

______________________ Date: ____________________

Reviewed by: Approved by:

Division Chief Director IVImmediate Supervisor Date Head of Agency Date


Allotted Budget


Rating RemarksQ E T A Core Function 1

x Core Function 2

X SUPPORT FUNCTIONS a. x b. x Final Average Rating Comments and Recommendation for Development Purposes

Reviewed by: Assessed Final Rating

JUAN DELA CRUZ

Administrative Officer IV

I certify that I discussed my assessment

of the performance with the employee

Division Chief

Director IVEmployee Date Immediate Supervisor Head of Agency Date

5- Outstanding4- Very Satisfactory3- Satisfactory2 – Unsatisfactory1 – Poor

Thank you!

Documents

Administrative Matters Chona M. Fernandez Chief, Administrative Division