Administrative Council December 13, 2016

Members Present: Vice President Dimkova, Dr. Gabriel, Dr. Haggray, Dr. Hilbert, Or. Hill, Dr. Leidig, Dr. Loochtan, Dr. Lynch, Vice President Partridge, President Ralls, Vice President Sachs, Executive Vice President Schiavelli and Vice President Weatherly.

Guests: Students Mr. Kian Shahryary and Ms. Kathy Nguyen, Ms. Charlotte Calobrisi, Associate Vice President for HR, Dr. Jennifer Daniels, Associate Dean of English, Dr. Abe Eftekhari, Dean of Mathematics, Science and Engineering, Dr. Elizabeth Harper, Associate Vice President for Student Services and Enrollment Management, Dr. Marleen McCabe, Associate Director for Training and Development, Dr. Sharon Robertson, Associate Vice President for Academic Affairs, Ms. Robyn Seabrook, NOVA Legal Counsel, Ms. Celeste Dubeck-Smith, Dean of Business and Public Services, and Dr. Robert Woodkee, Program Head, Engineering and Drafting.

Dr. Ralls welcomed Ms. Elizabeth Weatherly, the new Vice President for Institutional Advancement. Ms. Weatherly gave a brief sketch of her background. Prior to joining NOVA Ms. Weatherly spent nearly 10 years at College of Coastal Georgia as Vice President of Advancement. Prior to that she began in Student Affairs at the University of Texas.

Annandale Provost Welcome and Report

Dr. Hilbert welcomed Council members and introduced several members of her Annandale team, including two NOVA students: Students Mr. Kian Shahryary and Ms. Kathy Nguyen, Ms. Celeste Dubeck-Smith, Dean of Business and Public Services, Dr. Abe Eftekhari, Dean of Mathematics, Science and Engineering, Dr. Robert Woodkee, Program Head, Engineering and Drafting, and Dr. Jennifer Daniels, Associate Dean of English.

NOVA student Mr. Shahryary recently completed the Engineering Technology A.A.S. Mechanical Engineering Specialization. He is a family member of a local family-owned and operated business and now uses the skills and concepts learned in the Engineering Technology program daily, particularly from the Fluid Mechanics and Computer Aided Drafting classes in his company. Mr. Shahryary has hired two Engineering Technology students to work in his family's company and both remain employed and are now senior estimators. One of Mr. Shahryary goals is to develop internships for NOVA Engineering Technology students.

These are three success stories of student who graduated from the workforce program under Dr. Woodke's direction and became well prepared for employment in the field.

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NOVA student Ms. Kathy Nguyen is currently a Learning Assistant (LA) for Dr. Paul Lea, Associate Professor of Biology. The LA program at NVCC-Annandale is a collaborative program with George Mason University and is funded by a National Science Foundation grant. The program has three main goals: to facilitate the learning of undergraduates in classrooms and labs; deepen the LAs understanding of important concepts of the course in which they are working by having them assist the learning of other undergraduates; and, expose LAs to the process of teaching and learning through weekly workshops and hands-on teaching experience.

Ms. Nguyen presented her research project that combines Blooms Taxonomy and mind Mapping to enhance student learning and understanding of Human Anatomy and Physiology. Her study tests the hypothesis that teaching students about Bloom's Taxonomy will improve both their ability to Mind Map and their understanding of more course material. The study involves two class workshops. After each workshop students are asked to complete a survey. Ms. Nguyen has collected preliminary data from each class and hopes to recruit a larger study population from different AP classes and eventually publish her findings.

Ms. Nguyen was attracted to NOVA because of the lower tuition costs and the open environment which allowed her to explore her passion for science.

OIR Report

Dr. Gabriel presented a research brief on transfer trends and patterns based on records of 8,211 first-time in college (FTIC) students enrolled in Fall 2013 and a random sample telephone survey of a subset of 121 of those students. The study focused on two areas: 1) four-year degree completion rates of these students; and, 2) initial intent of these students to graduate with or without a NOVA degree.

1) At the end of their third year, 22 percent (1,798 students) of the Fall 2013 FTIC cohort had transferred to a two- or four-year institution. Thirty-eight percent of these students earned a degree or credential at NOVA prior to transferring; the remaining 62 percent transferred without earning a NOVA degree or credential. The data showed that the probability of attaining a four-year degree within four years increased with the number of credits earned at NOVA prior to transfer.

2) The majority of students surveyed by telephone (57 percent) indicated that when they initially enrolled at NOVA they did not plan to earn a degree at NOVA before transferring to another institution. Various reasons for attending NOVA were given by these students such as saving money by completing general education requirements at NOVA, and enrolling in courses at NOVA to improve their GPAs.

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Forty-three percent of the students surveyed stated they had planned to graduate from NOVA. However, they transferred from NOVA earlier than they initially expected. These students cited various reasons for doing so. The reasons for transferring without earning a degree included the level of preparation for the university, program offerings, and support services. Examples included "classes not challenging enough," "specific programs/courses not available," and "incorrecVinconsistent information from counseling/advising."

The research brief concluded with data showing that the overall four-year degree completion rates for NOVA students who transferred to a four-year institution in Virginia were approximately 65 percent during the last four years.

Curriculum Committee Report

The following items were reviewed and approved by the Curriculum Committee at its October 27 meeting and submitted to the Administrative Council for final approval:

Criminology and Criminal Justice AS: The Administration of Justice (ADJ) faculty discussed the need for a transfer-oriented program in their field for well over a decade. With the support of its deans and advisory committee, the ADJ Cluster proposed a new AS in Criminology and Criminal Justice. George Mason, ODU, and Virginia Commonwealth University all accept the courses in the proposed curriculum.

The curriculum includes six ADJ courses, no electives, and meets all general education requirements for a total of 61 credits and no new expenditures are needed for faculty, facilities, supplies or equipment. The faculty have the credentials needed to teach the ADJ courses required by this program, which now will be designated as transfer courses. For now, the cluster requested that the new program be offered by the Annandale, Manassas and Woodbridge campuses, which are the campuses that currently offer the full ADJ AAS. It will also be available through ELI.

The ADJ AAS is an applied degree and it will continue to be offered as it still meets some student needs. It continues to be valued by students who enter NOVA having already completed local criminal justice academies. However, over the years an increasing percentage of students will be placed in the transfer program.

The Administrative Council approved the initiation of the Criminology and Criminal Justice AS at the Annandale, Manassas and Woodbridge campuses, to be effective as soon as SCHEV approves it.

Associate of Fine Arts: The faculty in the NOVA arts disciplines (fine arts, communication design, music, photography and theatre) worked with faculty across the VCCS, arts deans, and colleagues at senior institutions to propose a new degree type, the Associate of Fine Arts (AFA) for Virginia, approved by the State Board for Community Colleges. NOVA faculty and their deans proposed that NOVA offer the AFA, 60-63 credit program designed to prepare students to transfer into a Bachelor of Fine Arts program.

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It requires a little more general education than the AAA and includes a portfolio requirement designed to help students gain admission to selective BFA programs.

The Administrative Council approved the use of the new degree type, Associate of Fine Arts, to be implemented Fall 2017.

Proposed Visual Art AFA and Discontinuance of Fine Arts AAA: The Art faculties of all campuses and their deans proposed a new AFA in Visual Art and the simultaneous discontinuance of the Fine Arts Associate of Applied Arts (AAA) and its Photography specialization. NOVA currently offers an Associate of Arts (AA) in Fine Arts, which is designed to transfer; and graduates are eligible for admission via Guaranteed Admission Agreements, but the graduation rate is low (35 graduates in 2015). The AAA in Fine Arts is technically designed to prepare students for employment, however, in 2015 there were only 12 graduates of the 5-campus AAA program.

The proposed AFA in Visual Arts program would be offered at all five of NOVA's comprehensive campuses and partially online. All required courses are currently offered at NOVA, although a new version of SDV 101 Orientation to [career) is being developed with Deans of Students' approval. Faculty are already qualified to teach transfer courses. No new facilities or equipment are needed. The AFA in Visual Art requires a total of 62 credit hours.

The Administrative Council approved the Associate of Fine Arts in Visual Art, to be implemented Fall 2017 but with a contingency that the arts meta cluster seriously discuss closing the AA in Fine Arts as well as the already-agreed-upon discontinuance of the AAA in Fine Arts and its Photography specialization. If the faculty want to keep the AA, they will either need to provide an explanation of why NOVA needs two transfer-oriented Fine Arts degrees or they will have to decide to forego the AFA in Visual Art.

Proposed Cinema AFA: With the support of their deans, Photography faculty, the arts-related Learning Council, local film production professionals, and senior institutions, the Communication Studies & Theatre faculty proposed a new AFA in Cinema, designed to prepare students for transfer into BFA programs in film or cinema. This proposal responds to increased student demand on NOVA campuses. In addition to creating a guided pathway, the proposed program is designed to have an advising component. The AFA program provides students with skills required by media industry employers within the region.

As with the proposed AFA in Fine Arts, the Cinema program will benefit students by providing a clear pathway to transfer and by requiring a portfolio that will help students gain admission to selective programs and eventually to secure employment.

Because it uses existing courses that will continue to be offered regardless of approval of the new program, the Cinema AFA will require no new faculty, facilities or equipment unless the program grows sufficiently to justify them. Full-time faculty

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teaching the courses in this program already are credentialed to teach transfer courses. At present, the program is proposed for the Alexandria and Woodbridge campuses.

The Administrative Council approved the Associate of Fine Arts in Cinema, to be implemented Fall 2017.

Paralegal Studies Revisions: With the support of the dean and advisory committee, the Paralegal Studies faculty proposed removing the PED and PED/HL T/RPK requirements from the Paralegal Studies AAS program. This decision will allow students to complete the program with 63 rather than 65 credits. In addition, the dean and advisory committee supported changing ENG 111 from a program prerequisite to a co-requisite so that financial aid can be used to pay for the course. It remains a co­requisite due to the significant writing requirements in the LGL courses.

Administrative Council approved the removal of the two PED requirements from the Paralegal Studies AAS and approved making ENG 111 a first semester course rather than a program prerequisite, to be effective Fall 2017.

Diagnostic Medical Sonography Revisions: With the support of the dean and advisory committee, the Diagnostic Medical Sonography (OMS) f acuity proposed several revisions of the OMS AAS program to ensure that sonographers will be certified, a requirement in the field. Most changes are proposed for implementation in the 2017-2018 academic year. All proposed revisions were acknowledged by the current OMS students who will be affected by the requested changes to the 2016-2017 course offerings.

The total number of credits required for the OMS AAS parent program would increase from 68 credits to 70 credits. This remains below the 72-credit maximum limit allowable by VCCS policy. The Vascular Sonography specialization would require a total of 65 credits and the Echocardiography specialization would require a total of 67 credits.

The Administrative Council approved the proposed revisions of the Diagnostic Medical Sonography parent program and its specializations, to be effective as requested with some revisions for Spring 2017 and others for Fall 2017 or Fall 2018.

Radiography AAS Revisions: At the request of their advisory committee, the Radiography faculty proposed removing the PED 116 lifetime Fitness and Wellness requirement and adding the 1-credit HLT 141 Introduction to Medical Terminology course. The program is focused on wellness, so students still have ample opportunities to meet the Wellness general education objectives.

The Administrative Council approved the proposal to replace PED 116 with HLT 141 in the Radiography AAS, to be effective Fall 2017.

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Teacher Education Specialization Revisions: The Education faculty proposed revisions of the Teach er Education specialization of the Social Sciences AS designed for students who want to teach elementary school or special education. The curriculum was originally negotiated by a VCCS group working with senior institutions with teacher preparation programs, but their requirements have changed. The proposed revisions still meet endorsement requirements.

Administrative Council approved the proposal to revise the math, science, humanities and political science requirements of the Teacher Education specialization of the Social Sciences AS, to be effective Fall 2017.

ASL Career Studies Certificate Revisions: The American Sign Language (ASL) faculty proposed removing the ENG 111 requirement and adding the 4-credit ASL 101 American Sign Language I as a requirement in the ASL career studies certificate. As a program prerequisite, students cannot use federal financial aid grants to pay for ASL 101. This is necessary because the ASL career studies certificate currently is a 26­credit program; adding a 4-credit course would make it a full certificate and necessitating the proposal of a whole new program. American Sign Language is not based on English, so College Composition is not as useful for this career studies certificate. Dr. Robertson reported that the assistant dean explained that signs are more like pictures, conveying ideas rather than specific words.

The Administrative Council approved the proposal to remove ENG 111 from the ASL career studies certificate and add ASL 101, to be effective Fall 2017.

VCCS General Education Assessment for Writing Communication

Dr. Robertson distributed the VCCS guidelines for General Education Assessment for Writing Communication.

The Assessment measures and evaluates six general education competencies on a six-year rotational basis. For the academic year 2015-16, a writing communication was the general education competency assessed. The objectives of the study are to determine VCCS graduates' writing ability; to examine the performance of graduates at the respective colleges and to compare and contrast the performance of graduates' assessments to entrance writing placement tests.

Administrative Council members recommended forwarding the Assessment to the General Education subcommittee for their input and then to bring the document back to the Administrative Council for final review.

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Title IX Policy Revisited

Dr. Harper distributed the final Title IX policy, with slight adjustments made that did not impact the policy itself. The Administrative Council approved the final Title IX policy.

Involuntary Withdrawals Policy Revisited

Dr. Harper distributed the final version of the Involuntary Withdrawals policy with only minor changes made. This is a last resort policy and only employed when a student poses a safety risk to him/her or others.

The Administrative Council approved the final policy for Involuntary Withdrawals.

Classified Staff Cross Campus Day

Based on a recommendation from the Professional Development Committee, HR Associate Vice President Charlotte Calobrisi and Personnel Services Chair, Ms. Stephanie Sareeram, distributed a proposal in favor of a creating a permanent annual professional development day for all classified staff similar to Convocation and the Power Up Your Pedagogy Conference for faculty. The event would be held on one of the two Fall non-instructional days and with the opportunity for offices to be closed in order that classified staff could attend the event. The proposal originated with the Personnel Services Committee and was also endorsed by the College Senate.

The last formal Cross Campus Day was held in 2011. In 2013, professional development opportunities were held at the campus level with not every campus participating. In many instances, a good professional development program provides employees with an opportunity to have dedicated time away from their daily tasks. This time away from the office is beneficial not only for learning but rejuvenation and networking purposes. Peer-to-peer learning can often help employees avoid roadblocks by learning from the experiences of their colleagues in other work locations.

The Administrative Council approved the proposal concept and chose Monday, October 9 as the date. No funding was allocated at this time, but the Council expressed support for funding the event. HR is in the process of putting a planning team together.

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Mandatory Training List

Dr. Leidig distributed the updated list of mandatory training based on Federal and State law and DHAM, VCCS and NOVA policies. The training list included information on the type of training, timeframe, modality, length of session and by whom the training type was mandated. The list shows which training classes are required annually and which can be done every three years. The list has changed only slightly; it is shorter because one of the formerly included modules is not actually required by any of the authorities.

All the training is done online. An email explaining the requirement and the timeline for completion will be sent out by HR in early January with a target completion date of March 31, 2017. Periodic reminders will be sent and a report on completions will be sent to supervisors periodically and at the end of that period. The importance of accountability was discussed along with possible sanctions for employees who do not complete the training.

The Administrative Council approved the mandatory training list. Dr. Ralls asked for an updated and ongoing record of everyone who is completing the mandatory training and the staff responsible for monitoring the completion of the training.

Continuity of Instruction Proposal

Ors. Loochtan and Hill distributed a final document of the Continuity of Instruction Proposals which reads as follows:

The safety ofstudents and personnel is the primary reason for closure of college facilities and the cancellation of campus-based activities. An additional concern is to reduce activities on campuses to enable the Facilities staff to prepare the campuses for reopening as soon as possible.

At the start of each term, faculty are expected to communicate to students and to their deans their alternative approach to continue teaching and teaming during emergency closures lasting more than a day. Faculty must provide their Dean with a copy of their syllabi explaining their approach for continuing instruction during emergency closure. Some examples of alternative teaching and learning approaches include: utilization of Blackboard, videoconference, email, conference calls, special topics research, discussion, etc.

The alternative delivery approaches specific to their course should be documented in the course syllabi. Faculty must announce to students their plan to continue instruction as soon as possible after the college is closed.

The Administrative Council approved the final document for Continuity of Instruction.

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PUP Planning Update

CETL Interim Director, Dr. Frances Villagran-Glover provided an overview of the 2017 Power Up Your Pedagogy Conference (PUP). The theme of the conference is Reflect, Renew and Recharge: Creating a Lasting Impact for Our Students.

The overall purpose of the PUP conference is to reflect and share best practices among peers to improve student success; strengthen connections and collaboration across all disciplines; renew passion and excitement for teaching and learning; and, recharge and deepen ties to colleagues and build networks across the college.

The PUP 2017 themes include:

• Developing Students' Critical Thinking Skills • Collaborative Approaches to Learning • The Impact of Learning and Teaching on the Brain and Body • Innovations in Instructional Technology • Teaching and Learning Through Community Engagement • Distance Learning/Blended Learning • Creating Coherent Pathways • Integrating Student Support and Instruction • Career Readiness: Making a Connection with Academics and Workforce • Equity in Learning and Teaching

The keynote speaker this year will be Mariale Hardiman, Interim Dean of the School of Education at Johns Hopkins University. New this year will be presentations by NOVA sabbatical winners Dr. Ali Soleymani, Dr. Sue Bhati and Mr. Philip Turpak. More than 80 concurrent peer sessions will take place ending with a PUP College Social.

The Conference will take place on January 3, 2017, with faculty clusters and NOVA strategic sessions on January 4, 2017.

Tracking:

• Compensation from Sponsored Programs • International Student Offices Organizational Proposal • Graduation Application Discussion • Central Records Office Discussion

College Recorder: Norie Flowers