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Chair: Jon Start, MTPA – Vice Chair: Gary Mekjian, MML Derek Bradshaw, MAR – Rob Surber, MCSS – Todd White, MDOT
Administrative, Communication and Education Committee
Meeting Agenda
Wednesday, January 8, 2020 @ 10:30 AM Aeronautics Building – 2nd Floor Commission Room
2700 Port Lansing Rd., Lansing, MI
Meeting Telephone Conference Line: 1-877-336-1828 Access Code: 8553654#
Web Meeting Access Link: https://meet.lync.com/stateofmichigan-michigan/belknapr/4V94FV48
1. Welcome - Call to Order – Introductions
2. Changes or Additions to the Agenda (Action Item as needed)
3. Public Comments on Non-Agenda Items
4. Consent Agenda (Action Item)
4.1. Approval of the December 4, 2019 Meeting Minutes (Attachment 1) 4.2. TAMC Financial Report (Attachment 2)
5. Transportation Asset Management Plans (Memo, Action Item & Attachment 3)
5.1. Status of TAMP Submittals 5.2. Notices of Approval and Non-Compliance Letters 5.3. Survey Questionnaire in TAMC Investment Reporting Tool
6. Review & Discussion Items:
6.1. TAMC Conferences – Strong/Belknap 6.2. TAMC Awards Criteria – Belknap (Memo, Action Item & Attachment 4) 6.3. TAMC Bylaws Update – Belknap (Memo, Action Item & Attachment 5) 6.4. 2019 Michigan Roads & Bridges Annual Report – Jennett
7. Public Comments
8. Member Comments
9. Adjournment: Next meeting February 5, 2020 – Aeronautics 2nd Floor Commission Room, 2700 Port Lansing Rd., Lansing, MI
TRANSPORTATION ASSET MANAGEMENT COUNCIL
ADMINISTRATIVE, COMMUNICATION, and EDUCATION COMMITTEE
December 4, 2019 at 10:30 a.m.
MDOT Aeronautics Building, 2nd Floor Commission Room
2700 Port Lansing Road
Lansing, Michigan
MINUTES
**Frequently Used Acronyms Attached
Members Present:
Derek Bradshaw, MAR Gary Mekjian, MML
Jonathan Start, MTPA/KATS – Chair Todd White, MDOT
Support Staff Present:
Niles Annelin, MDOT Roger Belknap, MDOT
Cheryl Granger, DTMB/CSS Dave Jennett, MDOT
Craig Newell, MDOT Gloria Strong, MDOT
Members Absent:
Rob Surber, DTMB/CSS
Public Present:
Monica Ackerson, MRPA
1. Welcome – Call-to-Order – Introductions:
The meeting was called to order at 10:33 a.m. Everyone was welcomed and introduced at the meeting.
2. Changes or Additions to the Agenda:
None
3. Public Comments on Non-Agenda Items:
None
4. Consent Agenda – J. Start (Action Item): 4.1. - Approval of the November 6, 2019 Meeting Minutes (Attachment 1)
4.2. – TAMC Financial Report – R. Belknap (Attachment 2)
R. Belknap provided a copy of the November 27, 2019 TAMC Budget Expenditure Report.
Motion: G. Mekjian made a motion to approve the consent agenda; T. White seconded the motion. The
motion was approved by all members present.
5. Review and Discussion Items:
5.1. – TAMC Conferences – G. Strong/R. Belknap (Memo/Attachment 3)
The TAMC 2019 Fall Conference was held October 30, 2019, at the Holiday Inn of Marquette. A copy of the
conference survey results from MTU was provided for the Committees review. The conference received
good reviews. The Committee would like to try to get the attendance count up at the 2020 Spring Conference
and suggested that support staff reach out to potential attendees earlier and look for other potential attendees
in the private sector. They would also like R. Belknap to search for presenters that are innovative and have
shown to do best practices that they can share at the conferences. G. Strong will be looking at the
May 13 or 14, 2020 dates to hold the Spring Conference in Grand Rapids, Michigan. One of the venues that
she will be contacting for availability and if they meet state of Michigan requirements to hold the Spring
Conference is the Amway Grand Plaza hotel in downtown Grand Rapids. The Amway Grand Plaza hotel is
Attachment 1
located in the heart of downtown Grand Rapids with many restaurants and nearby activities. It may be a
potential draw for conference attendees. The Committee likes the idea of partnering with other agencies for
the TAMC conferences. Support staff will look into possibly partnering with another agency for the 2020
Fall conference to be held in October 2020.
M. Ackerson informed the Committee that the MRPA Conference will be held February 26, 2020, at the
Holiday Inn located in Mount Pleasant.
Action Item: G. Strong will look for a venue in Grand Rapids, Michigan to hold the May 2020 Spring
TAMC Conference and provide information at the January 2020 ACE Committee Meeting.
5.2. – 2020 TAMC Meeting Schedule – R. Belknap (Memo/Action Item/Attachment 4)
R. Belknap informed the Committee that the two TAMC Council Members – Todd White and B. Wieferich
have a scheduling conflict with the TAMC meetings each month. They had requested TAMC full Council
meetings be scheduled at either a different time or on a different day each month in order for them to continue
attending the meetings. It was suggested that the full Council meetings be moved up to 10:00 am on the same
day that it is usually held each month; the first Wednesday each month. The TAMC ACE Committee would
then need to be moved to another day, which was suggested it be moved to the morning of TAMC Data
Committee meetings as it was felt this would provide more preparation time between ACE Committee
meetings and full Council meetings as well as, limit added travel for member who are on both the Data and
ACE committees.
Based upon an email survey that R. Belknap provided to all Council members regarding the switching of
meeting dates for full Council and ACE Committee, ACE Committee decided to leave the meeting schedule
on their original dates and times for 2020; prior to the full Council meetings that are usually held on the first
Wednesday of every month, unless otherwise indicated.
Motion: A motion was made by D. Bradshaw to approve the 2020 ACE Committee meetings to be held on
their original dates and times for 2020; prior to the full Council meetings that are usually held on the first
Wednesday of every month, unless otherwise indicated; G. Mekjian seconded them motion. The motion was
approved by all members present.
Action Item: G. Strong will place the 2020 meetings on the ACE Committee calendars.
5.3. – TAMC Bylaws Update – R. Belknap (Memo/Action Item/Attachment 5)
R. Belknap provided an updated copy of the draft TAMC bylaws adding in the changes made by the ACE
Committee in November. These changes included MDOT support staff as providing administrative support
as opposed to technical support to TAMC as well as the meeting schedule approval month changed from
December to September. After discussions the Committee requested that designated alternates for TAMC
meetings possibly be added to the bylaws. It was felt that all Council members could have an alternate to
attend TAMC meetings if the original Council member is not available to attend. The alternate would be
designated at the same time as Council members are elected. It will need to be determined who will select
the alternate – either the represented agency or the Council member. The Council member would be
responsible to let the alternate member know if they must attend a TAMC meeting on their behalf. If neither
the Council and/or alternate members are available to attend a meeting, then they would be marked as absent.
5.4. –Draft FY 2021 TAMC Budget – R. Belknap (Memo/Action Item/Attachment 6)
The 2021 budget will be similar to the 2020 budget. Any tasks designated by the Data Committee will need
to be placed in the 2022 budget. The Culvert sub-group has met, and part of their responsibility will be to
figure out what culvert projects to do in order to use the remaining Culvert Pilot Project funds. If there are
projects that arise, TAMC will need to amend the budget to include those projects in the 2021 budget.
Motion: G. Mekjian made a motion to accept the 2021 budget as presented to recommend to the full Council;
T. White seconded the motion. The motion was approved by all members present.
5.5. – Preparation for the 2019 Michigan Roads and Bridges Annual Report – D. Jennett/B. McEntee
D. Jennett is currently working on simplifying the report and shared some suggestions with the committee.
He recommended removing some data details so the report is easier read for legislature and the public. He
continues to make changes as he goes to the various committees. D. Jennett will include federal aid and non-
federal aid data analysis in the report, as well as, the Pavement and Bridge Cycles of Life (Road and Bridge
Story). A snapshot of gravel roads and bridge condition forecasting is also being considered for the report.
The ACE Committee feels the Michigan Bridge and Pavement Cycle of Life graphics are confusing and
needs them to be simplified to help headers better understand what is happening. At the last TAMC Data
Committee meeting it was suggested to throw out the anomalies but there was a concern about summarizing
the investments report without them.
D. Jennett and B. McEntee would like the Council’s final approval on the 2019 Annual Report in April and
provide the copies of the report to the State Transportation Commission by the May 2, 2020 deadline.
Update from CSS on the STIP Project and IRT Training Schedule – C. Granger/D. Jennett
A STIP layer has been placed in the IRT. D. Jennett went over the changes and spoke of changes that still
need to be made by CSS. Future planned projects will be included in this. This will help with coordination
of projects with utilities. Estimated timeline that both systems will be combined with the STIP added only as
a layer is 3-5 weeks from now for public facing.
Action Item: J. Start will have discussions with the Metropolitan Planning Organizations on what they
would like to see in the STIP layer and provide feedback to TAMC and TAMC support staff on their
responses. CSS also needs to know who will take the lead on the projects that are on boarder line MPOs and
who will be responsible and able to do any editing that may need to be done.
CSS has finalized their 2020 IRT training schedule. There will be three webinars conducted on
January 28, 2020, March 24, 2020, and April 14, 2020. The onsite trainings will be held February 25, 2020
in Jackson, April 28, 2020 in Saginaw, May 12, 2020 in Gaylord, and May 13, 2020 in Marquette, Michigan.
The MDOT ADARS Team is considering presenting with CSS in the future.
6. Public Comments:
M. Ackerson requested that the ACE Committee provide any ideas that can be shared as a presentation or
announcement at their MRPA Conference on February 26, 2020, in Mount Pleasant. Any ideas can be sent directly
to M. Ackerson or given to R. Belknap to forward to her.
7. Member Comments:
None
8. Adjournment:
D. Bradshaw made a motion to adjourn the meeting; G. Mekjian seconded the motion. The motion was approved
by all members present. The meeting adjourned at 11:46 a.m. The next meeting will be held January 8, 2020 at
10:30 a.m., MDOT Aeronautics Bldg., 2700 Port Lansing Road, 2nd Floor Commission Conference Room, Lansing,
Michigan.
TAMC FREQUENTLY USED ACRONYMS: AASHTO AMERICAN ASSOCIATION OF STATE HIGHWAY AND TRANSPORTATION OFFICIALS
ACE ADMINISTRATION, COMMUNICATION, AND EDUCATION (TAMC COMMITTEE)
ACT-51 PUBLIC ACT 51 OF 1951-DEFINITION: A CLASSIFICATION SYTEM DESIGNED TO DISTRIBUTE MICHIGAN’S ACT 51 FUNDS. A ROADWAY MUST BE CLASSIFIED ON THE ACT 51 LIST TO RECEIVE STATE MONEY.
ADA AMERICANS WITH DISABILITIES ACT
ADARS ACT 51 DISTRIBUTION AND REPORTING SYSTEM
BTP BUREAU OF TRANSPORTATION PLANNING (MDOT)
CFM COUNCIL ON FUTURE MOBILITY
CPM CAPITAL PREVENTATIVE MAINTENANCE
CRA COUNTY ROAD ASSOCIATION (OF MICHIGAN)
CSD CONTRACT SERVICES DIVISION (MDOT)
CSS CENTER FOR SHARED SOLUTIONS
CUPPAD CENTRAL UPPER PENINSULA PLANNING & DEVELOPMENT REGION
ESL EXTENDED SERVICE LIFE
FAST FIXING AMERICA’S SURFACE TRANSPORTATION ACT
FHWA FEDERAL HIGHWAY ADMINISTRATION
FOD FINANCIAL OPERATIONS DIVISION (MDOT)
FY FISCAL YEAR
GLS REGION V GENESEE-LAPEER-SHIAWASSEE REGION V PLANNING AND DEVELOPMENT COMMISSION
GVMC GRAND VALLEY METRO COUNCIL
HPMS HIGHWAY PERFORMANCE MONITORING SYSTEM
IBR INVENTORY BASED RATING
IRI INTERNATIONAL ROUGHNESS INDEX
IRT INVESTMENT REPORTING TOOL
KATS KALAMAZOO AREA TRANSPORTATION STUDY
KCRC KENT COUNTY ROAD COMMISSION
LDC LAPTOP DATA COLLECTORS
LTAP LOCAL TECHNICAL ASSISTANCE PROGRAM
MAC MICHIGAN ASSOCIATION OF COUNTIES
MAP-21 MOVING AHEAD FOR PROGRESS IN THE 21ST CENTURY (ACT)
MAR MICHIGAN ASSOCIATION OF REGIONS
MDOT MICHIGAN DEPARTMENT OF TRANSPORTATION
MDTMB MICHIGAN DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
MIC MICHIGAN INFRASTRUCTURE COMMISSION
MITA MICHIGAN INFRASTRUCTURE AND TRANSPORTATION ASSOCIATION
MML MICHIGAN MUNICIPAL LEAGUE
MPO METROPOLITAN PLANNING ORGANIZATION
MTA MICHIGAN TOWNSHIPS ASSOCIATION
MTF MICHIGAN TRANSPORTATION FUNDS
MTPA MICHIGAN TRANSPORTATION PLANNING ASSOCIATION
MTU MICHIGAN TECHNOLOGICAL UNIVERSITY
NBI NATIONAL BRIDGE INVENTORY
NBIS NATIONAL BRIDGE INSPECTION STANDARDS
NFA NON-FEDERAL AID
NFC NATIONAL FUNCTIONAL CLASSIFICATION
NHS NATIONAL HIGHWAY SYSTEM
PASER PAVEMENT SURFACE EVALUATION AND RATING
PNFA PAVED NON-FEDERAL AID
PWA PUBLIC WORKS ASSOCIATION
QA/QC QUALITY ASSURANCE/QUALITY CONTROL
RBI ROAD BASED INVENTORY
RCKC ROAD COMMISSION OF KALAMAZOO COUNTY
ROW RIGHT-OF-WAY
RPA REGIONAL PLANNING AGENCY
RPO REGIONAL PLANNING ORGANIZATION
SEMCOG SOUTHEAST MICHIGAN COUNCIL OF GOVERNMENTS
STC STATE TRANSPORTATION COMMISSION
STP STATE TRANSPORTATION PROGRAM
TAMC TRANSPORTATION ASSET MANAGEMENT COUNCIL
TAMCSD TRANSPORTATION ASSET MANAGEMENT COUNCIL SUPPORT DIVISION
TAMP TRANSPORTATION ASSET MANAGEMENT PLAN
TPM TRANSPORTATION PERFORMANCE MEASURES
UWP UNIFIED WORK PROGRAM S:/GLORIASTRONG/TAMC FREQUENTLY USED ACRONYMS.11.27.2018.GMS
TAMC Budget Financial Reporting - FY18-FY20 1/3/2020
FY18 Budget FY19 Budget FY20 Budget
(most recent invoice) $ Spent Balance $ Spent Balance $ Spent BalanceI. Data Collection & Regional-Metro Planning Asset Management Progam Battle Creek Area Transporation Study 4 QTR '19 20,500.00$ 20,213.36$ 286.64$ 20,500.00$ 15,619.52$ 4,880.48$ 20,500.00$ -$ 20,500.00$ Bay County Area Transportation Study 4 QTR '19 21,100.00$ 8,028.84$ 13,071.16$ 21,100.00$ 21,100.00$ -$ 19,900.00$ -$ 19,900.00$ Central Upper Peninsula Planning and Development 4 QTR '19 47,000.00$ 47,000.00$ -$ 47,000.00$ 47,000.00$ -$ 50,000.00$ -$ 50,000.00$ East Michigan Council of Governments Nov '19 111,000.00$ 81,559.65$ 29,440.35$ 111,000.00$ 96,962.88$ 14,037.12$ 108,000.00$ 14,381.04$ 93,618.96$ Eastern Upper Peninsula Regional Planning & Devel. 4 QTR '19 23,100.00$ 23,100.00$ -$ 23,100.00$ 23,100.00$ -$ 25,000.00$ -$ 25,000.00$ Genesee Lapeer Shiawasse Region V Planning Com. Sept '19 46,000.00$ 45,954.99$ 45.01$ 46,000.00$ 45,695.89$ 304.11$ 46,000.00$ -$ 46,000.00$ Grand Valley Metropolitan Council 4 QTR '19 25,000.00$ 12,060.69$ 12,939.31$ 25,000.00$ 18,410.63$ 6,589.37$ 24,000.00$ -$ 24,000.00$ Kalamazoo Area Transportation Study Sept '19 22,000.00$ 21,588.77$ 411.23$ 22,000.00$ 21,944.89$ 55.11$ 22,000.00$ -$ 22,000.00$ Macatawa Area Coordinating Council 4 QTR '19 20,200.00$ 9,575.57$ 10,624.43$ 20,200.00$ 7,271.32$ 12,928.68$ 19,000.00$ -$ 19,000.00$ Midland Area Transportation Study 4 QTR '19 21,000.00$ 20,857.81$ 142.19$ 21,000.00$ 19,973.54$ 1,026.46$ 21,000.00$ -$ 21,000.00$ Northeast Michigan Council of Governments Sept '19 52,200.00$ 52,200.00$ -$ 46,000.00$ 46,000.00$ -$ 51,000.00$ -$ 51,000.00$ Networks Northwest 4 QTR '19 72,000.00$ 71,915.46$ 84.54$ 72,000.00$ 72,000.00$ -$ 75,000.00$ -$ 75,000.00$ Region 2 Planning Commission 3 QTR '19 42,000.00$ 29,362.33$ 12,637.67$ 42,000.00$ 23,751.00$ 18,249.00$ 40,000.00$ -$ 40,000.00$ Saginaw County Metropolitan Plannning Commission 4 QTR '19 22,200.00$ 22,000.00$ 200.00$ 22,200.00$ 21,012.84$ 1,187.16$ 21,000.00$ -$ 21,000.00$ Southcentral Michigan Planning Commission Aug '19 57,300.00$ 37,137.28$ 20,162.72$ 57,300.00$ 33,358.23$ 23,941.77$ 55,000.00$ -$ 55,000.00$ Southeast Michigan Council of Governments Nov '19 174,000.00$ 174,000.00$ -$ 174,000.00$ 134,547.05$ 39,452.95$ 174,000.00$ 28,324.20$ 145,675.80$ Southwest Michigan Planning Commission 4 QTR '19 41,000.00$ 41,000.00$ -$ 41,000.00$ 40,041.56$ 958.44$ 41,000.00$ -$ 41,000.00$ Tri-County Regional Planning Commission 4 QTR '19 40,000.00$ 21,680.54$ 18,319.46$ 40,000.00$ 39,983.00$ 17.00$ 40,000.00$ -$ 40,000.00$ West Michigan Regional Planning Commission Sept '19 91,000.00$ 74,351.07$ 16,648.93$ 91,000.00$ 76,853.36$ 14,146.64$ 88,000.00$ -$ 88,000.00$ West Michigan Shoreline Regional Development Com. Nov '19 54,000.00$ 51,333.45$ 2,666.55$ 54,000.00$ 53,996.04$ 3.96$ 54,000.00$ 11,082.09$ 42,917.91$ Western Upper Peninsula Regional Planning & Devel. 4 QTR '19 40,000.00$ 40,000.00$ -$ 40,000.00$ 40,000.00$ -$ 42,000.00$ -$ 42,000.00$ MDOT Region Participation 9/30/19 80,000.00$ 52,914.97$ 27,085.03$ 41,440.00$ 52,990.50$ (11,550.50)$ 30,000.00$ -$ 30,000.00$ PASER Quality Review Contract 9/3/19 50,000.00$ 41,683.39$ 8,316.61$ 50,000.00$ -$ 50,000.00$
Fed. Aid Data Collection & RPO/MPO Program Total 1,116,400.00$ 957,834.78$ 158,565.22$ 1,127,840.00$ 993,295.64$ 134,544.36$ 1,116,400.00$ 53,787.33$ 1,062,612.67$ III. TAMC Central Data Agency (MCSS)
Project Management 11/26/19 42,000.00$ 46,585.00$ (4,585.00)$ 60,000.00$ 76,242.50$ (16,242.50)$ 64,200.00$ 12,145.00$ 52,055.00$ Data Support /Hardware / Software 11/26/19 68,800.00$ 67,800.00$ 1,000.00$ 55,000.00$ 17,721.70$ 37,278.30$ 37,000.00$ 2,300.00$ 34,700.00$ Application Development / Maintenance / Testing 11/26/19 114,475.00$ 115,250.00$ (775.00)$ 135,000.00$ 109,927.04$ 25,072.96$ 166,000.00$ 14,900.00$ 151,100.00$ Help Desk / Misc Support / Coordination 11/26/19 70,200.00$ 68,200.00$ 2,000.00$ 61,900.00$ 54,227.18$ 7,672.82$ 53,250.00$ 7,050.00$ 46,200.00$ Training 11/26/19 34,950.00$ 24,850.00$ 10,100.00$ 28,660.00$ 22,071.77$ 6,588.23$ 26,000.00$ 400.00$ 25,600.00$ Data Access / Reporting 11/26/19 49,575.00$ 52,175.00$ (2,600.00)$ 38,000.00$ 30,441.33$ 7,558.67$ 28,500.00$ 20,950.00$ 7,550.00$
TAMC Central Data Agency (MCSS) Total 380,000.00$ 374,860.00$ 5,140.00$ 378,560.00$ 310,631.52$ 67,928.48$ 374,950.00$ 57,745.00$ 317,205.00$ IV. MTU Training & Education Program Contract (Z4) 12/18/19 235,000.00$ 234,534.14$ 465.86$ 220,000.00$ 206,794.34$ 13,205.66$ 225,000.00$ -$ 225,000.00$ V. MTU Activities Program Contract (Z3) 12/14/19 115,000.00$ 114,089.32$ 910.68$ 120,000.00$ 99,924.52$ 20,075.48$ 115,000.00$ 2,105.00$ 112,895.00$ VI. TAMC Expenses
Fall Conference Expenses 12/10/19 10,000.00$ 10,000.00$ 10,000.00$ Fall Conf. Attendence Fees + sponsorship Fees 12/10/19 4,405.00$ 6,755.00$ 6,890.00$ Net Fall Conference 12/10/19 14,405.00$ 7,269.00$ 7,136.00$ 16,755.00$ 7,507.40$ 9,247.60$ 16,890.00$ 6,781.90$ 10,108.10$ Spring Conference Expenses 6/27/19 3,800.00$ 10,000.00$ 10,000.00$ Spring Conf. Attendence Fees + sponsorship Fees 6/27/19 8,350.00$ 9,790.00$ -$ Net Spring Conference 6/27/19 12,150.00$ 7,439.36$ 4,710.64$ 19,790.00$ 8,562.18$ 11,227.82$ -$ -$ 10,000.00$ Unallocated / Contingency 10,000.00$ -$ 10,000.00$ Other Council Expenses 12/10/19 10,000.00$ 7,301.72$ 2,698.28$ 10,000.00$ 5,073.95$ 4,926.05$ 10,000.00$ 825.92$ 9,174.08$
TAMC Expenses Total 36,555.00$ 22,010.08$ 14,544.92$ 46,545.00$ 21,143.53$ 25,401.47$ 46,890.00$ 7,607.82$ 39,282.18$ Total Program 1,882,955.00$ 1,703,328.32$ 179,626.68$ 1,892,945.00$ 1,631,789.55$ 261,155.45$ 1,878,240.00$ 7,607.82$ 1,870,632.18$ Appropriation 1,876,400.00$ 9.54% 1,876,400.00$ 13.80% 1,876,400.00$ 99.59%
VII. Special Projects with Separate BudgetsCSS Investment Reporting Tool Re-write (FY17 SPR Funds) 9/30/17
MI Local Agency Culvert Inventory Pilot (FY18 HB4320 S-3) Central Data Agency (MCSS) 10/16/18 15,000.00$ 9,312.00$ 5,688.00$ 25,000.00$ -$ 25,000.00$ MTU Culvert Project Activities & Training Program 12/14/19 172,100.00$ 172,100.00$ -$ 56,000.00$ 270.02$ 55,729.98$ TAMC Administration & Contingency 11/7/18 84,438.00$ -$ 84,438.00$ 387,171.13$ -$ 387,171.13$ Central Upper Peninsula Planning and Development 3 QTR 18 88,641.00$ 51,909.64$ 36,731.36$ -$ -$ -$ East Michigan Council of Governments Sept '18 328,607.00$ 259,229.13$ 69,377.87$ -$ -$ -$ Eastern Upper Peninsula Regional Planning & Devel. 4 QTR 18 5,688.00$ 5,034.70$ 653.30$ -$ -$ -$ Genesee Lapeer Shiawasse Region V Planning Com. Sept '18 124,909.00$ 54,266.60$ 70,642.40$ -$ -$ -$ Grand Valley Metropolitan Council 4 QTR 18 77,782.00$ 69,733.25$ 8,048.75$ -$ -$ -$ Kalamazoo Area Transportation Study Sept '18 50,402.00$ 15,879.65$ 34,522.35$ -$ -$ -$ Northeast Michigan Council of Governments Sept '18 33,506.00$ 21,781.96$ 11,724.04$ -$ -$ -$ Networks Northwest Sept '18 184,513.00$ 163,641.05$ 20,871.95$ -$ -$ -$ Region 2 Planning Commission 3 QTR 18 54,900.00$ 22,776.80$ 32,123.20$ -$ -$ -$ Southcentral Michigan Planning Commission Sept '18 93,456.00$ 36,137.17$ 57,318.83$ -$ -$ -$ Southeast Michigan Council of Governments Sept '18 87,644.00$ 45,757.96$ 41,886.04$ -$ -$ -$ Southwest Michigan Planning Commission 4 QTR 18 101,849.00$ 67,138.17$ 34,710.83$ -$ -$ -$ Tri-County Regional Planning Commission 4 QTR 18 47,587.00$ 6,962.44$ 40,624.56$ -$ -$ -$ West Michigan Regional Planning Commission Sept '18 241,511.00$ 181,441.39$ 60,069.61$ -$ -$ -$ West Michigan Shoreline Regional Development Com. Sept '18 144,238.00$ 89,092.30$ 55,145.70$ -$ -$ -$ Western Upper Peninsula Regional Planning & Devel. 4 QTR 18 63,229.00$ 46,960.41$ 16,268.59$ -$ -$ -$
Culvert Pilot Project Total 2,000,000.00$ 1,319,154.62$ 680,845.38$ 468,171.13$ 270.02$ 467,901.11$ Total Special Program 2,000,000.00$ 1,319,154.62$ 680,845.38$ 468,171.13$ 270.02$ 467,901.11$ Appropriation 2,000,000.00$ 34.04% 99.94%
FY20 Year to DateFY19 Year to DateFY18 Actual
1 of 1
Attachment 2
Memo To: TAMC ACE Committee Members
From: Roger Belknap, TAMC Coordinator
Date: January 3, 2020
Re: Transportation Asset Management Plan Submittals & Correspondence
TAMC has received the first official submittal of a Transportation Asset Management Plan in accordance with directives of Public Act 325 of 2018. Act 51 provides a period of 6 months for which TAMC will provide approval or non-compliance notice of the TAMP submittals. Staff has developed draft correspondence language for both approval and non-compliance and is seeking member feedback prior to implementation of these forms. Also, staff is looking to engage members for feedback on administering reviews, TAMC approvals and interacting with the Investment Reporting Tool application. Staff has identified an issue with regard to TAMP Submittals and the annual Asset Management survey in the IRT. Staff will provide a demonstration of this at the meeting. Attachments with Agenda Packet Attachment 3 contains draft letters of TAMP approval and TAMP non-compliance.
GRETCHEN WHITMER
GOVERNOR
STATE OF MICHIGAN
JOANNA I. JOHNSON
CHAIR
Joanna Johnson, Chair – William McEntee, Vice Chair – Derek Bradshaw – Christopher Bolt – Gary Mekjian Bob Slattery – Jonathan Start – Rob Surber – Jennifer Tubbs – Brad Wieferich – Todd White
Roger Belknap – Asset Management Coordinator
MURRAY D. VAN WAGONER BUILDING • P.O. BOX 30050 • LANSING, MICHIGAN 48909 www.michigan.gov/tamc • (517) 230-8192
[Date of TAMC Approval] [Agency Point of Contact] [Agency Name] [Agency Address Line 1] [Agency Address Line 2] Dear [Agency Point of Contact], The [Agency Name] has complied with the Transportation Asset Management Plan requirement found in MCL Section 247.659a. The Transportation Asset Management Council (TAMC) has reviewed the Transportation Asset Management Plan submitted by [Agency Name] on [Date of TAMP Submittal] and has determined it meets the criteria as defined by MCL Section 247.659a(10). The official date of TAMC approval of the [Agency Name] Transportation Asset Management Plan is [Date of TAMC Approval]. The due date of the next submittal for the [Agency Name] Transportation Asset Management Plan is October 1, 2023.
Please contact Roger Belknap, TAMC Coordinator, at (517) 230-8192, or [email protected] if you have questions about this approval or other TAMC items.
Sincerely, Joanna I. Johnson, Chair Michigan Transportation Asset Management Council CC: Dave Wearsch, Michigan Department of Transportation (Public Act 51 Finance Admin) [City/County Act 51 Financial Specialist], MDOT [City Manager or Mayor/County Executive or Managing Director] [Agency Street Administrator/County Finance Director]
Attachment 3
GRETCHEN WHITMER
GOVERNOR
STATE OF MICHIGAN
JOANNA I. JOHNSON
CHAIR
Joanna Johnson, Chair – William McEntee, Vice Chair – Derek Bradshaw – Christopher Bolt – Gary Mekjian Bob Slattery – Jonathan Start – Rob Surber – Jennifer Tubbs – Brad Wieferich – Todd White
Roger Belknap – Asset Management Coordinator
MURRAY D. VAN WAGONER BUILDING • P.O. BOX 30050 • LANSING, MICHIGAN 48909 www.michigan.gov/tamc • (517) 230-8192
[Date]
[City Street Administrator / County Finance Director] [Agency Name] [Agency Address] Dear [City Street Administrator / County Finance Director], The [Agency Name] is in noncompliance with Michigan’s Public Act 51 reporting requirements; the [Agency Name] has not complied with the Transportation Asset Management Plan requirement found in MCL Section 247.659a. The Transportation Asset Management Council (TAMC) has reviewed the Transportation Asset Management Plan submitted by [Agency Name] on [IRT Submittal Date] and has determined it does not meet the criteria as defined by MCL Section 247.659a(10[identify specific element lines]). To fulfill this requirement, please complete the following steps:
Please contact Roger Belknap, TAMC Coordinator, at (517) 230-8192, or [email protected] if you have questions about how to revise [Agency]’s Transportation Asset Management Plan so that it meets compliance with Act 51 Transportation Asset Management Plan requirements. The due date for correcting and resubmitting the report is 120 days [Date], after which the [Agency Name] will continue to be in noncompliance and future disbursements of Michigan Transportation Fund (MTF) will be withheld. Sincerely, Joanna I. Johnson, Chair Michigan Transportation Asset Management Council CC: Dave Wearsch, Michigan Department of Transportation (Public Act 51 Finance Admin) [City/County Act 51 Financial Specialist], MDOT [City Manager or Mayor/County Executive or Managing Director] [Agency Street Administrator/County Finance Director]
Memo To: TAMC ACE Committee Members
From: Roger Belknap, TAMC Coordinator
Date: January 3, 2020
Re: TAMC Awards
Support staff was given an assignment to create a matrix to assist TAMC with the administration of TAMC Awards. Attachments with Agenda Packet Attachment 4 is a first draft matrix to assist in the review of TAMC Award Nominations. The matrix is formatted in alignment with the TAMC Awards Criteria for the Organization Award and the Carmine Palombo Individual Award.
TAMC Awards Program – Evaluating Nominations
3 points will be awarded for each “Good” and Yes evaluation, 1 point for each “Fair” evaluation
and zero points will be awarded for “Poor” evaluations and “No” responses.
Total Points___________
Organizational Achievement Award Good Fair Poor
1. Condition Assessment
a. How was the condition of your system determined?
b. Include information about the rating system as well as
procedures used to collect, store, analyze and update the
information.
2. Mix of Fixes, Estimated Costs and Funding Levels
a. How were your improvement needs identified?
b. Include information about your agency’s preferred
improvement types (mix of fixes) and the estimated costs of
each per lane mile to implement those improvements.
c. Also describe the sources and anticipated funding levels
available now and through the planning horizon to finance
those improvements.
3. Future Conditions, Performance Measures and Targets
a. How were future system conditions determined?
b. Indicate the methodology used (pavement management
system, Roadsoft, other) and the performance measure(s) that
were analyzed (e.g., percent of pavement conditions by PASER
Rating).
c. Also describe the performance measure target(s) and planning
horizon that your agency is working to achieve (e.g., 70% of
primary roads with a PASER Rating greater than 5 by the year
2020).
4. Trade-off Analysis and Candidate Projects
a. How does your agency go about the process of trade-off
analysis; making investment decisions between various
treatment options (e.g., routine maintenance vs. capital
preventive maintenance vs. structural improvement)?
b. How do performance measures and targets influence this
process?
c. Explain the process of identifying candidate improvement
projects and the involvement of stakeholders in that process.
Attachment 4
Organizational Achievement Award (continued) Good Fair Poor
5. Priorities for the Multi-year Program
a. How does your agency prioritize projects and develop its
improvement program?
b. What factors are considered in the prioritization process (e.g.,
pavement/bridge condition rating, traffic volume, coordination
with utility work, impact on land use and economic
development, availability of funds)?
c. How many years does your multi-year plan cover (planning
horizon), how is project implementation monitored, and how
often is the plan updated?
6. Reporting Results Yes No
Have you participated in the TAMC three-tiered reporting processes?
1. Annual PASER survey of road conditions on Federal Aid Network
2. Survey of completed projects on the Federal Aid Network
3. Submitted your agency’s multi-year asset management plan
Notes:________________________________________________________________________________
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Carmine Palombo Individual Achievement Award Good Fair Poor
1. Demonstrated Knowledge of Assessment Management
a. The individual has participated in training offered by TAMC,
MTU’s Local Transportation Assistance Program (LTAP), and
other state and national opportunities for training.
b. The individual has also attended one or more of the annual
conferences sponsored by the TAMC.
c. The individual has a wide range of knowledge related to
transportation asset management.
2. Advocacy and Support
a. The individual has advocated for transportation asset
management on a statewide level and/or at the community
level.
b. The individual has worked to inform key stakeholders in the
benefits of implementing asset management programs as a way
to improve Michigan’s roads and make the best use of
resources.
c. Additional support can include any using other means such as
developing plans or implementing local or statewide initiatives
focusing on improving Michigan’s roads.
3. Demonstrated Leadership and Vision
a. The individual has taken the knowledge and applied it to their
community/agency situation?
b. They have used the information to craft a vision and
demonstrated leadership by effectively communicating that
vision to other key leaders, ultimately leading to
implementation of the vision.
Notes:________________________________________________________________________________
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Principles of Asset Management Good Fair Poor
1. Performance-Based
a. Policy objectives are translated into system performance
measures and targets that are used for day-to-day operations.
b. Policy objectives are translated into system performance
measures and targets that are used for strategic decision-
making.
2. Decisions Based on Quality Information
a. Resource allocation decisions are based on accurate
information regarding inventory, condition, and funding
availability.
b. Analytical tools provide access to needed information and
assist in the decision-making process.
3. Policy Driven
a. Resource allocation decisions are based on a well-defined set
of policy goals and objectives.
b. The objectives reflect desired system condition, levels of
service, and safety levels.
c. The objectives may also be tied to economic, community, and
environmental goals.
4. Analysis of Mix of Fixes, Options and Tradeoffs
a. An assessment is made of the Mix of Fixes available to best
preserve the system.
b. Decisions on how to allocate funds across types of
investments are based on an analysis of how different
allocations will impact future performance.
c. Alternative methods for achieving a desired set of objectives
are examined and evaluated.
5. Monitoring to Provide Clear Accountability and Feedback
a. Performance results are monitored and reported.
b. Feedback on actual performance influences agency goals and
resource allocation decisions.
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Memo To: TAMC ACE Committee Members
From: Roger Belknap, TAMC Coordinator
Date: January 3, 2020
Re: TAMC Bylaws Update – TAMC Alternates
Recommendation for the TAMC ACE Committee Consideration of adopting the revised TAMC Bylaws. Background At the December 4, 2019 TAMC ACE Committee meeting, members discussed the possibility of alternate members that could attend meetings and act on TAMC business when voting members have scheduling conflicts. In response, staff has drafted language in the TAMC Bylaws to establish alternates, giving the responsibility for their nominating to the member organizations and for alternates to be recognized by the State Transportation Commission. Attachments with Agenda Packet Attachment 5 is the updated draft of the TAMC Bylaws with changes highlighted in section 6.
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Bylaws of the Michigan Transportation Asset Management Council
As Last Amended by TAMC on _______________ 1. Goal Statement: The Transportation Asset Management Council will develop and support
excellence in managing Michigan’s transportation assets by: a. Advising the legislature, the State Transportation Commission, the Michigan Infrastructure
Council, transportation committees, and others. b. Promoting asset management principles. c. Providing tools and practices for road agencies. d. Collaborate and coordinate with Water Asset Management Council and other asset owners.
2. Membership, Chairperson, and Committees:
a. Membership: The Transportation Asset Management Council shall consist of ten (10) voting members appointed by the State Transportation Commission. The council shall include two (2) members from the County Road Association of Michigan, two (2) members from the Michigan Municipal League, two (2) members from the state planning and development regions, one (1) member from the Michigan Townships Association, one (1) member from the Michigan Association of Counties, and two (2) members from the Michigan Department of Transportation. Nonvoting members shall include one (1) person from the agency or office selected as the location for central data storage.
b. Chairperson and Vice-chairperson: The Chairperson shall be selected from among the voting members of the Transportation Asset Management Council.
1. Eligibility: All voting members of the Transportation Asset Management Council are eligible to be Chairperson or Vice-chairperson of the Transportation Asset Management Council.
2. Term of Office: The Chairperson and Vice-chairperson’s Terms of Office shall be three (3) years. Officers may be reelected to additional terms by the Transportation Asset Management Council; terms may be consecutive.
3. Election of Officers: Elections for Chairperson and Vice-chairperson of the
Transportation Asset Management Council shall be held during the September meeting in the last year of the three (3) year term or as needed to fill a vacant officer position. Election shall be by a majority vote of the attending voting Transportation Asset Management Council members during a regular Transportation Asset Management Council meeting where a quorum is present.
4. Responsibility and Dismissal: It is the responsibility of the Chairperson to chair monthly meetings, publicly represent the Transportation Asset Management Council and speak on its behalf. It is the responsibility of the Vice-chairperson to perform these duties in the absence of the Chairperson. If the Chairperson or Vice-chairperson fails to meet this responsibility, the voting membership of Transportation Asset Management Council may dismiss the Chairperson or Vice-chairperson by majority vote.
c. Committees: At a minimum, each voting member shall serve on one (1) Transportation
Asset Management Council Committee. The Chairperson shall select Transportation Asset
Attachment 5
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Management Council members for each committee at the beginning of the Chairperson’s term of office. Member assignments may be reviewed and changed by the Chairperson as necessary during the Chairperson’s term of office. Each committee of the Transportation Asset Management Council shall have a Chairperson and a Vice-chairperson selected by majority vote of the voting membership of each Committee. Each committee Chairperson and Vice-chairperson shall serve a three (3) year term. In the absence of the committee
Chairperson, the committee Vice-chairperson shall manage the committee meetings. Any
committee may include for support, technical, or other reasons; non-Transportation Asset Management Council members as non-voting advisory participants in the committees. The Transportation Asset Management Council has three permanent committees as follows:
1. Administrative, Communications and Education: Committee comprised of three (3) to five (5) Transportation Asset Management Council members that advises the Transportation Asset Management Council on matters pertaining to training, communications, education and budget.
2. Data Committee: Committee comprised of three (3) to five (5) Transportation Asset Management Council members that advises the Transportation Asset Management Council on matters pertaining to data collection, quality, and analysis.
3. Bridge Committee: Committee comprised of three (3) to five (5) Transportation Asset Management Council members that advises the Transportation Asset Management Council on matters pertaining to application of asset management principles to bridges and the creation of guidance materials and training program.
d. Michigan Infrastructure Council and Water Asset Management Council: The Chairperson shall represent the Transportation Asset Management Council at regular meetings of the Michigan Infrastructure Council. In the absence of the Chairperson, the Vice-chairperson
shall attend Michigan Infrastructure Council meetings. The Transportation Asset Management Council Chairperson and Vice-chairperson shall also represent the Transportation Asset Management Council on any standing coordination committees of the Michigan Infrastructure Council and Water Asset Management Council.
e. Other committees: The Chairperson may establish other ‘ad hoc’ committees as necessary for the operation of the Transportation Asset Management Council. Such committees shall operate until the Transportation Asset Management Council or Chairperson disbands them.
3. Meetings: Transportation Asset Management Council and committee meeting schedules are
established at the September Transportation Asset Management Council Meeting for the following calendar year. The established schedules shall be made available to the public.
4. Quorum: per Michigan’s Open Meetings Act, the term “Meeting” means “the convening of a
public body at which a quorum is present for the purpose of deliberating toward or rendering a decision of a public policy.” A quorum as it pertains to the Transportation Asset Management Council shall be defined as a majority of voting members present for a meeting during which official business is discussed and acted upon.
5. Membership Appointment and Term: it is the responsibility of each member organization to seek
out qualified individuals for nomination to the Transportation Asset Management Council. Once the nomination is received, it must be acted upon by the State Transportation Commission. The positions for the Michigan Department of Transportation shall be permanent. The position of the central data storage agency shall be nonvoting and shall be for as long as the agency continues to serve as the data storage repository. At the end of the initial appointment, all terms shall be for
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three (3) years. 6. Alternates: it is also the responsibility of each member organization to also seek out qualified
individuals to be nominated as an alternate for each seat to the Transportation Asset Management Council to attend Transportation Asset Management Council meetings when voting members are not available to attend. Alternates will be given the same committee assignments and voting rights as their corresponding member assignments. Alternates will not have voting rights at meetings where the member is present. It is the member’s responsibility to notify the alternate if they must attend meetings on their behalf. If neither the member nor the alternate member is available to attend a meeting, then they would be marked as absent. Nominations for alternates must be acted upon by the State Transportation Commission.
7. Advisory Panel: The Transportation Asset Management Council may appoint a technical advisory
panel whose members shall be representatives from the transportation construction associations and related transportation road interests. The Transportation Asset Management Council shall select members to the technical advisory panel from names submitted by the transportation construction associations and related transportation road interests. The technical advisory panel members shall be appointed for three (3) years. The Transportation Asset Management Council shall determine the research issues and assign projects to the technical advisory panel to assist in the development of statewide policies. The technical advisory panel’s recommendations shall be advisory only and not binding on the Transportation Asset Management Council.
8. Staffing: The Michigan Department of Transportation shall provide qualified administrative staff
and the state planning and development regions shall provide qualified technical assistance to the Transportation Asset Management Council.
a. Michigan Department of Transportation assigns a full-time Coordinator primarily responsible for the management and coordination of the Transportation Asset Management Council’s activities including development of the three (3) year work program, budget, and annual report as required by law; provide project management of activities needed to carry out the Transportation Asset Management Council’s work program; manage the on-going development and maintenance of the Transportation Asset Management Council’s website and performance measure dashboards. Additional Michigan Department of Transportation staff provides administrative support to the Transportation Asset Management Council as necessary.
b. In addition to Michigan Department of Transportation staff, the Transportation Asset Management Council annually contracts with Michigan’s Regional and Metropolitan Planning Organizations to provide technical assistance related to the promotion of asset management principles and data collection within each regional boundary.
9. Amendments: A two-thirds majority of Transportation Asset Management Council voting
members is required to amend the Transportation Asset Management Council’s bylaws. Proposed amendments in final form must be distributed to the members at the Transportation Asset Management Council meeting prior to having it on the Transportation Asset Management Council agenda as an action item.
