Administrative Affairs

Newsletter | Winter 2018

Message from VP Doug DawesMy first semester at Humboldt State has been both rewarding and fulfilling. I appreciate the warm welcome I have received and the relationships I have built with many of you. I look forward to getting to know each of you

more as we move our campus forward in 2018. I am honored to be part of a team that is so capable and caring.

In March HSU will host an evaluation team from WSCUC, HSU’s accrediting body. Accreditation is a peer review process that helps us re-examine our strengths and weaknesses, re-affirm our mission and vision, and ensure our continual development and improvement. Without

a positive accreditation status, we would lose all federal financial aid and many of our students. In preparation for WSCUC’s visit, I encourage each of us to review our institutional report, “Education for Equity and the Environment”.

Each of us plays an integral role in providing a learning environment where students may thrive. I appreciate the hard work and dedication each member of the Administration Affairs’ team employs to make HSU a destination for thousands of students. I wish the best to all of us for a rewarding and successful 2018.

Thank You!

Featuring Facilities Management

Mike Dotson, Engineer Kassidy Banducci, Design Architect

Jason Kitzerow, Custodian Steve Hunt, Lead Painter

Tom Workman, Distribution Services Retired 12/31/17 Tim Cruz & Russ Whittaker work with ITS

Successes Accounting• Accounting had unmodified audits for

SPF, UC, AS and the Foundation

Payroll• Payroll rolled out “View Paycheck” online

• CHRS Testing

Student Financial Services• SFS won 2nd place in Homecoming Door

Decorating Contest

• CHRS Testing

• Student Authorization Form created

• Intent to Enroll—Financial Agreement. Academic responsibility for Financial Aid

• Flywire —Software for International payments

• Integration Communications software interface with Cashnet

• Parking Permit Exchange

• Recertifying cash collection points

• Cash handling with Clubs is an upcoming priority

• After countless phone calls and emails, SFS only dropped 4 students for non-payment

Contracts, Procurement, & Accounts Payable• Concur testing

• Systemwide contracts module

• Systemwide spending analytics

• Alma Prima Library software with voucher upload

• Staples Auto-sub for a more sustainable product

• Changes in Travel Expense Reimbursements Policy

• No receipts for transactions under $75

• Have up to 60 days to turn in Expense Reimbursement

University Center• Fall programming season successful

Facilities Management• Prioritization of Project List—created in consultation

with Cabinet. Refined through the University Space andFacilities Advisory Committee

• Bus Transportation for students over breaks. Two chartered buses.

• Humboldt Campus as a Living Lab Grant Program

• Facilities successfully began repairing the switchgear

• Facilities won 1st place in Homecoming Door DecoratingContest

• Seismic Retrofit — Chancellor’s Office is providing$23.6 million in funding in order to complete the Libraryand Theater seismic projects. The Library will startconstruction the summer of 2018. The Theater will startconstruction the summer of 2018

Risk Management• President Rossbacher signed two animal policies.

Kevin O’Brien put together FAQ presentation.Loaded to Policies webpage.

• No Smoking Executive Order in place. If someone issmoking on campus call UPD. Repeat offenders will bereferred to HR if they are an employee and Dean ofStudents if they are a student.

• The Emergency Management Audit has been completed

University Budget• OpenBook interactive budget dashboards

were released this fall https://hsu.openbook.questica.com/

• The University Operating Fund Reserve Policy was approved https://policy.humboldt.edu/p17-10-university-operating-fund-reserve-policy

• Mid-year projections are currently underway utilizing a newly developed spending projection template.

UPD• Annual Crime Report was completed• Creation of Chief Advisory Panel

Administrative Affairs Employee Milestones

5 YearsDale Andrews

Jacquie Bartley

Caryle “Kay” Bradford

Dag Josang

Opas Kijsriopas

James Martin III

Robbie McLean

Darci Miranda

Ryan Moore

Sarah Myers

Daniel Orlandi

Luis “Phillip” Sagastume-Gomez

Tiffany Swift

Elizabeth Whitchurch

10 Years Chance Carpenter

TallChief Comet

Amy Davies

Denise Gentry

Jennifer Gomes

Stacie Marshall

Shelli Ramirez

Amanda Parker

15 YearsMichele “Shelley” Cook

Shanna Del Grande

Melissa Hansen

William Harmon

20 YearsAnita Gail Dungan

Stephen Hunt

Stephen Lee

25 YearsBradley Paz

Kevin Russell

35 YearsGlenda Rotherham

Homecoming Doors1st Place

Facilities Management2nd Place

Student Financial Services

Administrative Affairs