Administration for Native Americans (ANA) Application Toolkit · 2018-02-07 · 1 // ANA Application Toolkit. ANA APPLICATION TOOLKIT . Administration for Native Americans (ANA) Application

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ANA APPLICATION TOOLKIT

Administration for Native Americans (ANA)

Application Toolkit

The ANA Application Toolkit was designed to assist applicants in developing their grant applications to the Administration for Native Americans.

The ANA Toolkit is broken down into six sections, four of which align with the sections of the ANA application project description. The fifth section provides tools and tips to support preparing and submitting the application. The sixth section provides a pre-submission checklist to help you finalize your application for submission. Each project description section may contain one or more of the following:

• Tools which are activities to assist you with writing that section of the application.

• Examples of the section that the tool was designed to help you develop.

• Tips to help you with writing the section being discussed.

Detailed below are the contents of each section.

• Objectives. Included in this section is a tool to assist you with presenting objectives in thenew format which include the following elements: Timeline, Target, Indicator and Population(TTIP). This is a new method developed to enhance the specificity of the objectives.

• Outcome Tracker. This section details the new outcome tracker which must be developedfor each project objective. The outcome tracker aligns information from the projectframework with a means for measurement and annual targets for achievement. Theoutcome tracker is designed to support project staff in monitoring progress during projectimplementation.

• Objective Work Plan (OWP). This section provides details on how to create an ObjectiveWork Plan and shows the changes to the form which incorporate the new applicationelements related to the outcomes, and milestone activities.

• Budget. This section provides a tool for developing your budget and budget justification.The tool is an excel spreadsheet that allows you to plan up to five one year budget periodsand will transfer each line item to a budget justification sheet where you can enter yourinformation to justify each line item. There is also an example of a budget and budgetjustification.

ANA Application Toolkit 2


• Application Tips. This section contains many tips to assist you in preparing and submitting the application. They include:

1. Tips on how to prepare your application files for submission in grants.gov, and

2. Tips on submitting the application packet in grants.gov.

• Application Checklist & Calendar. The final section will provide a detailed checklist to review and ensure that all necessary components for your application are ready to submit.

Good Luck!!!!

https://www.grants.gov/



Section 1: Objectives

STEPS TO DEVELOPING T.T.I.P. OBJECTIVES

Each objective must:

• Timeline: a time by which the objective will be achieved• Target: a measurement for the intended amount of change• Indicator: a measurable sign that something has been done or been achieved• Population: a specific group on which the program is intending to focus

Use the project GOAL to develop your objectives by making the objectives the major milestones needed to reach the project goal.

Sample GOAL: Increase the availability and accessibility of fresh fruits and vegetables to community members .

Milestone #1 - Certify 20 Master Gardeners and Greenhouse growers in the Little Lake Community

Milestone #2 – Create 5 community gardens

Milestone#3 – Provide fresh produce to 15 households

Work on one objective at a time and apply the T.T.I.P elements to each

Step 1. Timeline

Objectives include a timeline.

• Understand the logical sequencing of events that must happen to reach each objective.• Identify a realistic timeframe in which the objective will be completed.• Make sure the objective timeline provides enough time to include the deadlines needed for

each activity.

Step 2. Target

Objectives have a target measure to be achieved within the timeline.

• Understand your baseline and where you are starting from.• Establish a means to know if you achieved the objective.• Ensure that your target measurement is feasible.• Remember the target is closely related to the indicator.



Step 3. Indicator

While a target provides a measure, the indicator explains what is changing within the community.

• Understand the critical nature of what must change in the community. • Ensure the level of change described by the indicator is realistic. • Ensure that the indicator addresses the project goal. • Remember the indicator is closely related to the target.

Step 4. Population

Objectives describe a specific beneficiary population to be served.

• Understand how the beneficiary population is affected by the current community condition. • Provide a detailed description of the beneficiary population. • Ensure that the population will clearly benefit from described target and indicator. • Know if this is what the community needs by understanding the community to be served.

By applying the T.T.I.P elements to the milestone examples above:

Milestone #1 - Certify 20 Master Gardeners and Greenhouse growers in the Little Lake Community

Milestone #2 – Create 5 community gardens

Milestone#3 – Provide fresh produce to 15 households

You might develop an objective like this:

By the end of 12 months (timeline), the Little Lake Community Health Center will train 25 community members (population) to be certified Master Gardeners and Greenhouse Growers (indicator) and 20 (target) of those trained Master Gardeners will work with community members to create 5 (target) community gardens (indicators) that provide fresh produce for 15 (target) households (indicator).

Reminder

ANA only allows a maximum of 3 Objectives per project. It depends on your project design on how you will use them. Objectives can span the total project period or can be accomplished within a specific time period within the project period.



Section 2: Project Outcome Tracker

Your application must describe how you will document progress in creating measurable positive changes (Outcomes) that address the condition your project will resolve. You also must verify that you are on track in developing the measurable, direct products and services that the project will create (Outputs).

ANA provides a form for you to use in doing that tracking. That form, the “Project Outcome Tracker”, displays the project goal, project objective and the outcomes, indicators, and outputs that relate to each objective. You will complete a Tracker for each objective of your project.

Here is a list of the elements that are displayed on the Outcome Tracker and brief definitions for each element:

• Project Goal – The improved condition that will be created by the project• Project Objectives—Statements that describe a measurable positive change that include a

description of:o A timeline for accomplishing the objectiveo A target to be achieved within that timelineo An indicator that describes what will be changed by the objective.o A population that will benefit from the objective being achieved

• Outcome(s)—The positive measurable change(s) created by the objective• Indicator(s) – A description of what will be changed• Means of Measurement – A description of how the change(s) will be measured• The baseline (current condition) that is the starting point from which change will be measured• Targeted achievements in indicator areas for each year of the project and the third year after

the end of the project period• Outputs—The measurable, tangible products and services created by the project.

Remember that you can have no more than 3 objectives in your project and that you must create a Tracker for each project objective.

Here is an example of an Outcome Tracker which describes key elements of a project that focuses on food security. It will do so by building community capacity to create and maintain community gardens.

The elements contained in the Tracker clearly relate to each other. The objective will help achieve the project goal. The objective will create 2 positive changes (outcomes). Those outcomes are the Master Gardeners who train community members in gardening practices and the families who raise and receive produce from the gardens. However, you will only present the “primary” outcome on the Tracker form. That primary outcome is the number of households receiving fresh produce. The indicator for this outcome is families benefitting from those gardens. The number of families (target) is the means of measuring the indicator and the target is listed for each project year and for the third year after the project period ends. The products created by the project (outputs) are the number of Gardeners trained and the number of gardens created.



Project Outcome Tracker Project Goal: Increase the availability and accessibility of fresh fruits and vegetables to community members By the end of 12 months, the Little Lake Community Health Center will train 25 community members to be certified Master Gardeners and Greenhouse Growers and 20 of those trained Master Gardeners will work with community members to create 5 community gardens that provide fresh produce for 15 households

Outcome Indicator Means of Measurement

Base line

Project year 1

Project year 2

End of project

3-year post project

Fifteen households

will have fresh, produce

Households benefiting from fresh produce

Number of households benefiting from fresh produce

0

Fifteen households

Ten additional households

Ten additional

households

Twenty-five additional

households

Outputs: 25 Gardeners trained 5 community gardens created in 1st year, 1 additional in 2nd year, 1 additional in 3rd year, 3 additional 3 years after project end

The information provided above gives abbreviated definitions for such terms as” project goal” “outcomes” and “outputs”. The following information, taken from the 2018 FOAs are the official definitions for those terms.



Project Goal: The project goal is a statement describing what is to be achieved by the project’s implementation and/or what role the project will play in addressing the current community condition. It can describe a reduction or resolution of a negative condition, or it can describe an expanded capacity to successfully address the current community condition. The project goal must be supported by the project’s expected outcomes. Identify a project goal that states what will be achieved by the project and describe how the project goal will address the current community condition. Example Project Goal: Increase healthy lifestyle choices among the youth in our community through culturally-based holistic health promotion programming offered in an after-school format. Objectives: ANA permits a maximum of three project objectives for the entire project period, which are required to quantify tangible achievements to be completed by the project. Project objective(s) must relate to a primary outcome that addresses the current community condition. Each objective must include an indicator, as well as a targeted achievement for the indicator. The logical process for how all of these components interact should be clearly traceable. To fully quantify the deliverable, each objective should include the following 4 components (in no particular order):

1. Timeline: a time by which the objective will be achieved 2. Target: a measurement for the intended amount of change 3. Indicator: a measurable sign that something has been done or been achieved 4. Population: a specific group on which the program is intending to focus

Provide up to three objectives for the proposed project. Example Objective: By the end of 36 months (timeline), there will be a 50% increase (target) in fitness levels (indicator) of our high school students who complete the healthy lifestyles program (population). Outcome(s): Outcome(s) are changes that result from the project, which can occur at the beneficiary, staff, governmental/organizational, or community-level. There is the potential for a project to achieve multiple outcomes, however ANA requires that a single "primary" outcome be identified for each objective. Outcomes are further defined within the ANA project framework by the indicator and means of measurement. Describe the primary outcome for each objective to identify the most significant change the objective seeks to create by the end of the project. Information within the application should demonstrate a clear connection between each outcome and the current community condition, project goal and program purpose as described in the Funding Opportunity Announcement (FOA) for the program being applied for. Example Outcome: Our community high school students will adopt behavioral changes leading to healthier lifestyles. Indicator: An indicator is an observable and measurable characteristic that can be used to show the progress a project is making toward achieving a specific outcome. Indicators are included in the project objective and must describe what will be changed by the objective’s outcome. Each project should have a specific indicator for each objective’s outcome. The means of measurement (included in the Outcome Tracking Strategy) identifies the method that will be used to identify changes to the indicator, and the target identifies a specific level of achievement. Clearly identify an indicator for each objective’s outcome, which can be tied to measuring progress towards achieving the outcome. Example Indicator: Fitness levels Outputs: Outputs are tangible products or services that result from actions taken to achieve project objectives. Outputs are critical to identifying the means for achieving project objectives by pinpointing



what the project will produce or complete in order to accomplish the objectives. Outputs also help establish benchmarks, which can be used to monitor progress towards achieving project objectives. Milestone Activities included in the Objective Work Plan (OWP) are the steps that must be taken to achieve outputs. Describe the outputs that will result from carrying out the project objectives. Example Outputs: Tailored fitness plans created by all participants, 12 monthly nutrition workshops completed per year, 12 monthly group athletic events completed per year. Outcome Tracking Strategy: Consists of narrative and an outcome tracker. The narrative must describe a relevant and accurate means for measuring each project objective/indicator, and include details to describe who, when and how the project will collect, manage and assess data. The narrative must also identify data management systems, and/or the development or improvement of a data management system to collect and assess project data. Describe the outcome tracking strategy for the proposed project. Include information to identify data collection tools and processes, how data will be assessed and any system that will be used and/or developed to manage data. Outcome Tracker: An outcome tracker must be developed for each project objective. The outcome tracker aligns information from the project framework with a means for measurement and annual targets for achievement. The outcome tracker is designed to support project staff in monitoring progress during project implementation. Provide an outcome tracker for each project objective that includes the project goal, objective, primary outcome, indicator, and means for measuring the indicator. Each indicator must be measured using the same method throughout project implementation. The Outcome Tracker must also identify benchmarks for the indicator at the following points in time: baseline (beginning of project), end of each project year, and 3-year post project. (For example, a three-year project would include baseline, end of project year 1, end of project year 2, end of project period, and 3 year post project benchmarks), and list project outputs associated with each objective Develop an Outcome Tracker for each of your project objectives. Use the Tracker form on the following page to display information about your first objective.



Project Outcome Tracker

Project Goal:

Objective

Outcome Indicator Means of Measurement

Baseline Project year 1

Project year 2

End of project

3-year postproject

Outputs:



Section 3: Filling Out the Objective Work Plan (OWP)

The OWP is a required electronic form found in the Grants.gov application package. You will need to fill out 1 OWP form for each Objective for each year it is applicable to your project.

To begin, the Project Title, Project Goal, and Objective(s)* should be consistent throughout your application, word for word. Whatever verbiage used in other sections of your application, should be included in the OWP.

OUTCOME • An Outcome is the positive change that is the direct result of achieving the Objective.• Although there may be many outcomes, choose a primary Outcome for each objective and

enter in the OWP.

MILESTONE ACTIVITIES

• Milestone Activities are logical key activities needed to accomplish each objective.• You are limited to a maximum of 25 Milestone Activities per objective per year.

ADMINISTRATIVE ACTIVITIES

• Administrative Activities are required in addition to the Milestone Activities.• They can be included under one objective for each year of your project. ANA would like the

Administrative Activities to be listed after the Milestone Activities.• The list of Administrative Activities are:

o Quarterly SF 425 Federal Cash Transaction reports to PMSo Semi Annual Objective Progress Report (OPR) and Federal Financial Status Reporto Annual Data Report (ADR) and SF 425o Attend Post Award Training (Year 1 ONLY)o Attend Grantee Meeting (Each Year)o Project Staff Orientationo Data Collection and Evaluation activities

*Objectives have their own sheet in the Tool Kit which can be used if assistance is needed to develop.

OUTPUT • An Output is the tangible product of completing a Milestone Activity. You will be required to

identify an output for each milestone activity in the OWP. • The Outputs will serve as benchmarks, demonstrating the progression of your project toward its

objectives.




PROJECT STAFF

• Identify the Project staff person who will be responsible for the completion of the milestone activity. This should be the staff person who will be doing the work rather than say, the Executive Director, who is responsible for the oversight.

START AND END DATES

• In the electronic form, the Start and End Dates follow the format DD/MM/YYYY. • Be sure milestone activities are in chronological order, with identified start and end dates, giving

your staff an appropriate amount of time to complete the activities. • Begin your project on the dates indicated in the FOA specific to the Program Area:

o Native Language projects, P & M and EMI, will start 7/1/2018 o SEDS, SEDS AK, ERE, I-LEAD will begin 9/30/2018.

• Limit your activity start and end dates to the project period. When you have activities that span several years, list them separately under the corresponding budget periods.

On the next page is a blank version of the OWP that is helpful when drafting the OWP. Once completed, it can be cut and pasted into the electronic form in Grants.gov.




Objective Work Plan (OWP)

Project Title: Project Goal: Project Year: Objective # Outcome

Milestone Activities Outputs Project Staff Start Date End Date

1

2

3

4

5

6

7

8



Section 4: Budget

The application toolkit includes two separate Excel workbook files, which are designed to help you develop your grant budget. One file contains up to 3 years of annual budget templates, while the second file contains up to 5 years of budget templates (for those applications to programs needing 5 years). Both files also contain budget justification templates and corresponding SF-424As. Most grant types only allow a maximum of 3 years per grant. Only use the templates for the number of years the grant allows and your project needs. You can delete the extra sheets. The Category/Item Description column will automatically populate with the data that is entered into the cells in the category column in the corresponding annual budget sheet. This assists with being consistent with terminology in the budget documents. You must verify that what you are typing in the annual budget Category/Item Description column is the same as what is in the project narrative and OWP. The budget will automatically transfer to the SF-424A.

The end user of these Excel budget templates is responsible for verifying that all formula are current and accurate, as accidentally deleting or overwriting a formula in a cell could result in computational errors.

Number all pages

Application for Federal Assistance (SF-424)[V2.1]

Form Name (Click to Preview)Include

in Package

• Project AbstractTable of ContentsOutcomes ExpectedOutcome Tracking StrategyProject Approach

Planning & Implementation Community Based-Strategy Organizational Capacity Protection of Sensitive Data Geographic Location Plan for oversight of federal funds

Line-Item Budget Budget Justification

Containing: File #1 - Attach Single PDF File



Section 5: Getting Your Application Package Together

Submitting Required Two-Files

In addition to forms, application packages also require you to submit specific documentation, such as a project narrative, budgets, resolutions, letters of commitment, and resumes. Specific instructions for your additional documentation will be included in the funding announcement and application package. ANA limits applicants to uploading a maximum of two files for submitting your project description and supporting documents.

Hint: If you are using Adobe Reader, you will not be able to apply page numbers to the application file. Therefore, you may want to number your pages when you create your documents prior to making a PDF of your multiple documents.

Project Narrative Attachment Form

The first of the two-file attachments is the Project Narrative Attachment Form. This form is a placeholder for you to attach a single file from your computer that is made up of multiple documents: Project Abstract, Table of Contents, Project Narrative, Line-Item Budget and Budget Justification. Please remember your Project Narrative contains the Outcomes Expected, Outcome Tracking Strategy and the Approach sections of the scoring criteria.

The Project Abstract is no longer a form. You will need to create your own one-page form. This will be in Times New Roman 12pt font and single spaced. The top of the page should include the Project Title, Applicant Name, Address, Contact Phone Numbers, Email Address and Website if applicable. The rest of this one-page document should be a brief well-defined description of the project.

• • • •

• •

• • • • ••

Grants.gov Lobbying Form [V1.1]

Other Attachments Form [V1.2]

Blurred Text

Budget Information for Non-Construction Programs (SF-424A) [V1.0]

Assurances for Non-Constuction Programs (SF-424B)[V1.1]

Project/Performance Site Location(s) [V2.0]

Project Narrative Attachment Form [V1.2]

Objective Work Plan [V1.1]

Disclosure of Lobbying Activities (SF-LLL)[V1.2]

•

•

•

•

•

•

•

•

•

•




To attach your combined files, select the Webform link in the Actions column for the Project Narrative Attachment Form. Click the Add Attachment button. This will allow you to search your computer for the new single file you created from the multiple documents listed above. Select the file and click the Open button. You will see the name of your file in the highlighted field. Do NOT use the Optional Project Narrative File section for these files.

When you have completed the actions for this form, click the Save button. You should see a notice that the form has successfully saved, click OK. You will see a notice box asking if you want to unlock this form, select No. This will take you back to the Workspace page for the application. The Form Status column should now state this item Passed (as it automatically checks the document for errors) and is Locked, so no changes can occur.

Other Attachments Form

The Other Attachments Form includes all of the files required in the Appendices. These are files not included elsewhere in the application such as: the Governing Body Documentation (i.e.: Tribal Resolution, Board Approval) and Assurance of Community Representation on Board of Directors, Legal Status of Applicant Entity, Letter of Commitment of NFS, Proof of Non-Profit Status (if applicable), Indirect Cost Rate Agreement (if applicable) Business Plan (if applicable), Third Party Agreements (if applicable), Resumes, and Job Descriptions.

Additionally, this file may contain other attachments which may be necessary based on the project, for example: community meeting minutes, survey results, cost estimates, consultant scope of work and letters of commitment. Combine your multiple documents in the order you believe the material is best understood into a single PDF file; it is suggested to create an index page for the Appendix section. Once you have saved the file attach it to the application package.



To attach your combined files, select the Webform link in the Actions column for the Other Attachments Form. Click the Add Attachment button. This will allow you to search your computer for the new single file you created from the multiple documents listed above. Select the file and click the Open button. You will see the name of your file in the highlighted field. Do NOT use the Optional Other Attachment(s) section for these files.

Objective Work Plan Form

Lastly, we will cover the Objective Work Plan Form. The OWP form (electronic or MS Word version) is not counted in the 150-page limit or as a separate file as it is an ANA mandatory OMB approved form.

We highly encourage you to use the OWP webform or the downloadable form. However, if you are using the MS Word version of the OWP, be sure you check that it has a current OMB date stamp. Save

Application for Federal Assistance (SF-424)[V2.1]

Form Name (Click to Preview)Include

in Package

Grants.gov Lobbying Form [V1.1]

Other Attachments Form [V1.2]

Blurred Text

Budget Information for Non-Construction Programs (SF-424A) [V1.0]

Assurances for Non-Constuction Programs (SF-424B)[V1.1]

Project/Performance Site Location(s) [V2.0]

Project Narrative Attachment Form [V1.2]

Objective Work Plan [V1.1]

Disclosure of Lobbying Activities (SF-LLL)[V1.2]

•

•

•

•

•

•

•

•

•

•

File #2 - Attach Single PDF File Containing:

Governing Body Documentation Assurance of Community Representation on Board of DirectorsLegal Status of Applicant Entity Letter of Commitment for Non-Federal Share Resumes and Job Descriptions Other Documents - If Applicable:

Proof of Non-Profit Status Indirect Cost Rate Business Plan Third Party Agreements Consultant Qualifications and Scope of work Surveys Results Cost Estimates Letters of Commitment

Number all pages

• •

• •

• •

• • • • •

• • •



To attach your combined files, select the Webform link in the Actions column for the Other Attachments Form. Click the Add Attachment button. This will allow you to search your computer for the new single file you created from the multiple documents listed above. Select the file and click the Open button. You will see the name of your file in the highlighted field. Do NOT use the Optional Other Attachment(s) section for these files.

Objective Work Plan Form

Lastly, we will cover the Objective Work Plan Form. The OWP form (electronic or MS Word version) is not counted in the 150-page limit or as a separate file as it is an ANA mandatory OMB approved form.

We highly encourage you to use the OWP webform or the downloadable form. However, if you are using the MS Word version of the OWP, be sure you check that it has a current OMB date stamp. Save




your completed form as a PDF and upload it as a separate file using the Optional Other Attachment section from the Other Attachments Form link. Select the Add Attachments button. This will allow you to search your computer for the new single file you created from the multiple documents listed above. Select the file and click the Open button. You will see the name of your file in a new highlighted field which appears after the file is attached.

Note: ANA prefers that all applicants completely fill out the objective work plan webform in the application package. ANA does not recommend that applicants upload the MS Word version of the objective work plan as a part of their application; attach a PDF.

If you choose to upload the MS Word version of the OWP, you still must fill out the mandatory fields in the electronic OWP webform that is a part of the package. If you don’t fill out those fields your application package will contain errors and will be rejected.

For a complete Application Checklist of the required documents and forms be sure to consult section VIII of the current FOA. If you have submitted to a funding agency before, then be sure to download the most recent funding announcement as many agencies make changes from year to year. Because changes to the funding announcements can occur even after the funding announcement has been released it is always a good practice prior to submitting your application to check Grants.gov for any modifications that have been made. Additionally, setting your email up to receive change notifications when downloading the application will assist you in becoming aware of any modifications the funding agency may apply. Further instructions can be found on the Grants.gov website:

http://www.grants.gov/help/html/help/index.htm#t=Applicants%2FDownload_an_Application_Package_Single-_or_Multi-project.htm%3Frhhlterm%3Dnotifications%26rhsyns%3D%2520



your completed form as a PDF and upload it as a separate file using the Optional Other Attachment section from the Other Attachments Form link. Select the Add Attachments button. This will allow you to search your computer for the new single file you created from the multiple documents listed above. Select the file and click the Open button. You will see the name of your file in a new highlighted field which appears after the file is attached.

Note: ANA prefers that all applicants completely fill out the objective work plan webform in the application package. ANA does not recommend that applicants upload the MS Word version of the objective work plan as a part of their application; attach a PDF. If you choose to upload the MS Word version of the OWP, you still must fill out the mandatory fields in the electronic OWP webform that is a part of the package. If you don’t fill out those fields your application package will contain errors and will be rejected. For a complete Application Checklist of the required documents and forms be sure to consult section VIII of the current FOA. If you have submitted to a funding agency before, then be sure to download the most recent funding announcement as many agencies make changes from year to year. Because changes to the funding announcements can occur even after the funding announcement has been released it is always a good practice prior to submitting your application to check Grants.gov for any modifications that have been made. Additionally, setting your email up to receive change notifications when downloading the application will assist you in becoming aware of any modifications the funding agency may apply. Further instructions can be found on the Grants.gov website: http://www.grants.gov/help/html/help/index.htm#t=Applicants%2FDownload_an_Application_Package_Single-_or_Multi-project.htm%3Frhhlterm%3Dnotifications%26rhsyns%3D%2520

https://www.grants.gov/help/html/help/GetStarted/Get_Started.htmhttps://www.grants.gov/help/html/help/GetStarted/Get_Started.htmhttps://www.grants.gov/https://www.grants.gov/



Section 6: Application Calendar and Checklist

The application development process ideally should begin many months in advance of the actual Funding Opportunity Announcement (FOA) publish date. 80% of the time developing a competitive application is typically spent in the planning and development stage, with 20% of the time spent in the actual application assembly, drafting and submittal stage. Once the FOAs are published, applicants may have as little as 60 days to complete their application. To make the best of the limited time available, it is a good idea to prepare an application writing calendar, and assign grant writing tasks to appropriate staff, with start and end dates.

The following are the major activities and application elements, along with suggested minimum times to work on these, to prepare a strong application for the Administration for Native Americans.

Registration: up to 2 weeks 1. Register your grant writing team members and your organization in Grants.gov and create a

Grants.gov Workspace for the FOA you are writing to. If your organization does not currently have a DUNS number, and if not registered in SAM (System for Award Management), then you will need to allow for at least two weeks to complete all registrations.

Craft your Project Description – Narrative Sections: 4 weeks or longer 2. Expected Outcomes3. Outcome Tracking Strategy4. Approach5. Organizational Capacity6. OWP7. Budget

Commitment and Partner Letters: 2 weeks to several months – TIP: start before FOA publish date! 8. Support letters, MOAs, and 3rd party agreements

Additional Documentation, Forms, Final Editing and Submission: 2 weeks 9. Forms and other supporting documentation (resumes, job descriptions, etc.)10. Editing and formatting of the application.11. Submitting the Proposal. Allow at least one week prior to the deadline.

The following tables integrate a general application checklist and calendar, providing the applicant a tool for assigning grant writing responsibilities along with due dates. Use the current FOA you are submitting under to expand this checklist based on the specific requirements of the FOA. Use this tool to more effectively manage the grant writing process.

https://www.grants.gov/https://www.grants.gov/



What to Submit Additional Details Individual Responsible Start Date

End Date

Register Your Organization (in order)

1. DUNS 2. SAM.gov 3. Grants.gov

Unique Entity Identifier (DUNS) and Systems for Award Management (SAM) registration

To obtain a DUNS number (Unique Entity Identifier), go to http://fedgov.dnb.com/webform. To register at SAM, go to http://www.sam.gov. To register with Grants.gov, create an organizational profile, and create an application Workspace, go to: www.Grants.gov *Active registration at SAM must be maintained throughout the application and project award period.

SF – 424 Application for Federal Assistance

SF-424A - Budget Information – Non-Construction Programs and SF424B - Assurances - Non- Construction Programs

These forms are available in the FOA's forms package at www.Grants.gov in the Mandatory section. They are required for applications that include only non-construction activities.

SF Project/Performance Site Location(s) (SF-P/PSL)

This form is available in the FOA's forms package at www.Grants.gov.

Maintenance of Effort (MOE) Certification

A sample of a standard MOE is available in the application instructions for this FOA at www.grants.gov.

Certification Regarding Lobbying (Grants.gov Lobbying Form)


SF-LLL - Disclosure of Lobbying Activities


Mandatory Grant Disclosure

Refer to the FOA for requirements, submission instructions, and mailing addresses

Project Summary / Abstract

The Project Summary/Abstract is limited to one single-spaced page. See FOA for instructions.

Table of Contents

http://fedgov.dnb.com/webformhttps://www.sam.gov/portal/SAM/#1#1https://www.grants.gov/https://www.grants.gov/https://www.grants.gov/https://www.grants.gov/https://www.grants.gov/https://www.grants.gov/https://www.grants.gov/https://www.sam.gov/portal/SAM/#1#1https://www.grants.gov/



What to Submit Additional Details Individual Responsible

Start Date

End Date

Project Description

Consult the most current FOA for the ANA Program you are applying for to complete the major sub-elements that need to be addressed in each of the rating criteria below.

Expected Outcomes • Long Term Community Goal • Current Community Condition • Project Goal • Objectives • Outcomes and Indicators • Outputs • Alignment to FOA’s Purpose

Outcome Tracking Strategy

• Accurate and viable means of measurement of all project indicators

• Rational targets • Detailed plan to collect and manage

data/information • Connections between all components exhibited

Approach • Planning, readiness and implementation strategy • Community-based strategy

Organizational Capacity

• Organizational executive leadership and staffing structure

• Documentation of combined experience of key personnel and partnerships

• Effective management plan for coordinating all activities

Additional Project Description

Requirements

• Geographic Location • Protection of Sensitive and/or Confidential

Information • Plan for Oversight of Federal Award Funds

ANA Objective Work Plan (OWP)

The OWP form and its instructions are available in the FOA's application form's package at www.grants.gov

Project Budget and Budget Justification

Submission is required in addition to submission of SF-424A and / or SF424C.

https://www.grants.gov/https://www.grants.gov/web/grants/forms.htmlhttps://www.grants.gov/web/grants/forms.html



What to Submit Additional Details Individual Responsible Start Date

End Date

Required Governing Body Documentation

Assurance of Community Representation on Board of Directors

If applicable, due at the time of application submission; not required for federally recognized tribal governments

Proof of Non-Profit Status

If applicable.

Commitment of Non-Federal Share Resources

All commitments should be in writing.

Job Descriptions For all project personnel.

Resumes

Indirect Cost Rate Agreement (IDR)

Letters of Support

Third-Party Agreements

(also, MOUs and Consortia Agreements)

Business Plan(s) If applicable.

Current Status of Language

If applicable, for language projects only.

Final Editing and Formatting

Submitting the Proposal

Allow at least 1 week prior to the deadline.

Administration for Native Americans (ANA) Application ToolkitSection 1: ObjectivesSTEPS TO DEVELOPING T.T.I.P. OBJECTIVESStep 1. TimelineStep 2. TargetStep 3. IndicatorStep 4. PopulationReminder

Section 2: Project Outcome TrackerProject Outcome TrackerProject Goal:Objectives:Outcome(s):Indicator:Outputs:Outcome Tracking Strategy:Outcome Tracker:

Project Outcome TrackerProject Goal:ObjectiveOutputs:

Section 3: Filling Out the Objective Work Plan (OWP)OUTCOMEMILESTONE ACTIVITIESADMINISTRATIVE ACTIVITIESOUTPUTPROJECT STAFFSTART AND END DATESObjective Work Plan (OWP)Project Title:Project Goal:Project Year:Objective # (Number)Outcome

Section 4: BudgetSection 5: Getting Your Application Package TogetherSubmitting Required Two-FilesProject Narrative Attachment FormOther Attachments FormObjective Work Plan Form

Section 6: Application Calendar and ChecklistRegistration: up to 2 weeksCraft your Project Description – Narrative Sections: 4 weeks or longerCommitment and Partner Letters: 2 weeks to several months – TIP: start before FOA publish date!Additional Documentation, Forms, Final Editing and Submission: 2 weeks

Project Goal: Objective: OutcomeRow1: IndicatorRow1: Means of MeasurementRow1: BaselineRow1: Project year 1Row1: Project year 2Row1: End of projectRow1: 3year post projectRow1: Outputs: Objective_2: Outcome_2: Project Staff1: Start Date1: End Date1: Outputs2: Project Staff2: Start Date2: End Date2: Outputs3: Project Staff3: Start Date3: End Date3: Outputs4: Project Staff4: Start Date4: End Date4: Outputs5: Project Staff5: Start Date5: End Date5: Outputs6: Project Staff6: Start Date6: End Date6: Outputs7: Project Staff7: Start Date7: End Date7: Outputs8: Project Staff8: Start Date8: End Date8: Individual ResponsibleConsult the most current FOA for the ANA Program you are applying for to complete the major subelements that need to be addressed in each of the rating criteria below: Individual ResponsibleLong Term Community Goal Current Community Condition Project Goal Objectives Outcomes and Indicators Outputs Alignment to FOAs Purpose: Start DateLong Term Community Goal Current Community Condition Project Goal Objectives Outcomes and Indicators Outputs Alignment to FOAs Purpose: End DateLong Term Community Goal Current Community Condition Project Goal Objectives Outcomes and Indicators Outputs Alignment to FOAs Purpose: Individual ResponsibleAccurate and viable means of measurement of all project indicators Rational targets Detailed plan to collect and manage datainformation Connections between all components exhibited: Start DateAccurate and viable means of measurement of all project indicators Rational targets Detailed plan to collect and manage datainformation Connections between all components exhibited: End DateAccurate and viable means of measurement of all project indicators Rational targets Detailed plan to collect and manage datainformation Connections between all components exhibited: Individual ResponsiblePlanning readiness and implementation strategy Communitybased strategy: Individual ResponsibleOrganizational executive leadership and staffing structure Documentation of combined experience of key personnel and partnerships Effective management plan for coordinating all activities: Start DateOrganizational executive leadership and staffing structure Documentation of combined experience of key personnel and partnerships Effective management plan for coordinating all activities: End DateOrganizational executive leadership and staffing structure Documentation of combined experience of key personnel and partnerships Effective management plan for coordinating all activities: Individual ResponsibleGeographic Location Protection of Sensitive andor Confidential Information Plan for Oversight of Federal Award Funds: Start DateGeographic Location Protection of Sensitive andor Confidential Information Plan for Oversight of Federal Award Funds: End DateGeographic Location Protection of Sensitive andor Confidential Information Plan for Oversight of Federal Award Funds: Individual ResponsibleThe OWP form and its instructions are available in the FOAs application forms package at wwwgrantsgov: Individual ResponsibleSubmission is required in addition to submission of SF424A and or SF424C: Individual ResponsibleRequired Governing Body Documentation: Start DateRequired Governing Body Documentation: End DateRequired Governing Body Documentation: Individual ResponsibleIf applicable due at the time of application submission not required for federally recognized tribal governments: Start DateIf applicable due at the time of application submission not required for federally recognized tribal governments: End DateIf applicable due at the time of application submission not required for federally recognized tribal governments: Individual ResponsibleIf applicable: Start DateIf applicable: End DateIf applicable: Individual ResponsibleAll commitments should be in writing: Individual ResponsibleFor all project personnel: Start DateFor all project personnel: End DateFor all project personnel: Individual ResponsibleResumes: Start DateResumes: End DateResumes: Individual ResponsibleIndirect Cost Rate Agreement IDR: Individual ResponsibleLetters of Support: Start DateLetters of Support: End DateLetters of Support: Individual Responsiblealso MOUs and Consortia Agreements: Individual ResponsibleIf applicable_2: Start DateIf applicable_2: End DateIf applicable_2: Individual ResponsibleIf applicable for language projects only: Start DateIf applicable for language projects only: End DateIf applicable for language projects only: Individual ResponsibleFinal Editing and Formatting: Start DateFinal Editing and Formatting: End DateFinal Editing and Formatting: Individual ResponsibleAllow at least 1 week prior to the deadline: Start DateAllow at least 1 week prior to the deadline: End DateAllow at least 1 week prior to the deadline: Title 12: Title 12: Goal 12: Year 12:

Outputs1: Milestone_Activity_1: Milestone_Activity_2: Milestone_Activity_3: Milestone_Activity_4: Milestone_Activity_5: Milestone_Activity_6: Milestone_Activity_7: Milestone_Activity_8: Text: Text1: Text2: Text3: Text4: Text5: Text6: Text7: Text8: Text9: Text10: Text11: Text12: Text13: Text14: Text15: Text16: Text17: Text18: Text19: Text20: Text21: Text22: Text23: Text24: Text25: Text26: Text27: Text28: Text29: Text30: Text31: Text33: Text32: Text34: Text35: Text36: Text37: Text38: Text39: Text40: Text41: Text42: Text43: