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Addressing the challenge of employee attrition and its impact on client relationships: the examples of Indian Born-Global Firms Kumar, Nishant PhD Candidate, School of Business, Stockholm University, Sweden Email: [email protected] Abstract Faced with a small and undeveloped domestic market, Indian knowledge intensive service firms focused primarily on the international markets and within few years of their inception, they become globally active. But they are also suffering from high employee attrition, threatening their strategic efforts to service their clients globally. Given the importance of maintaining long-term relationships with customers, a high attrition rate would disrupt the course of projects jointly conducted with clients resulting in delay, customer dissatisfaction, and deterioration in customer relationship. Personnel attrition creates risk and uncertainty for the customers. Hence the question: What are Indian Born-Global firms doing to confront this adversity? The present study aims to explore the strategies deployed by Indian Born-Global firms in order to address the challenges of employee attrition, reaffirming their ability to accomplish their commitment and client projects satisfactorily. In so doing we suggest a strategy based on relationship transparency as a way of minimizing customers’ concern about attrition. Relationship transparency is assumed to be a crucial factor for sustaining long-term relationships with customers. In illustrating our theoretical assumption, we draw on material derived from five case studies of Indian Born-Global firms, which are crippled by personnel attrition. The results are expected to contribute to the literature on HR management, in general, and employee attrition management, in particular. Key words: Employee attrition management, client relationships management, Born- global, Indian firm’s internationalization, Proceedings of the 28 th Annual Euro-Asia Management Studies Association Conference “The Changing Competitive Landscape in Euro-Asia Business Relations” School of Business, Economics and Law, University of Gothenburg Gothenburg, Sweden 23 rd - 26 th November, 2011

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Page 1: Addressing the challenge of employee attrition and its ... · attrition. The results are expected to contribute to the literature on HR management, in general, and employee attrition

Addressing the challenge of employee attrition and its impact on client relationships: the examples of Indian Born-Global Firms

Kumar, Nishant PhD Candidate, School of Business, Stockholm University, Sweden

Email: [email protected] Abstract Faced with a small and undeveloped domestic market, Indian knowledge intensive service firms focused primarily on the international markets and within few years of their inception, they become globally active. But they are also suffering from high employee attrition, threatening their strategic efforts to service their clients globally. Given the importance of maintaining long-term relationships with customers, a high attrition rate would disrupt the course of projects jointly conducted with clients resulting in delay, customer dissatisfaction, and deterioration in customer relationship. Personnel attrition creates risk and uncertainty for the customers. Hence the question: What are Indian Born-Global firms doing to confront this adversity? The present study aims to explore the strategies deployed by Indian Born-Global firms in order to address the challenges of employee attrition, reaffirming their ability to accomplish their commitment and client projects satisfactorily. In so doing we suggest a strategy based on relationship transparency as a way of minimizing customers’ concern about attrition. Relationship transparency is assumed to be a crucial factor for sustaining long-term relationships with customers. In illustrating our theoretical assumption, we draw on material derived from five case studies of Indian Born-Global firms, which are crippled by personnel attrition. The results are expected to contribute to the literature on HR management, in general, and employee attrition management, in particular. Key words: Employee attrition management, client relationships management, Born- global, Indian firm’s internationalization,

Proceedings of the 28th Annual Euro-Asia Management Studies Association Conference

“The Changing Competitive Landscape in Euro-Asia Business Relations” School of Business, Economics and Law, University of Gothenburg

Gothenburg, Sweden 23rd - 26th November, 2011

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1. Introduction

The rise of the global Indian knowledge intensive service (KIS) firms has recently attracted

the attention of several researchers. Faced with a small and undeveloped domestic

knowledge based services market, Indian KIS firms focused primarily on the international

market; and within few years of their inception, they become globally active. But this growth

has not been free from challenges. According to a study undertaken by Assocham Business

Barometer (ABB) entitled ‘Attrition Problem in a Growing Economy’ covering 137 leading

human resource (HR) heads, Indian service sector is facing the problem of high attrition. In

the first half of 2010 about 30% of Indian employees churned to other employers. Average

attrition rate in the service sector has edged up to 35 per cent, while in IT and IT services

sector the attrition rate amounts to 24 per cent. About 65 per cent of the respondents in this

survey said that this high attrition rate affects the morale of remaining employees, disrupting

long-term planning and customer projects. Indian Born-Global firms (Kim et al. 2010; Oviatt

& MacDougall, 1994; Knight and Cavusgil, 2004) are also suffering from employee attrition,

threatening their strategic efforts to service their clients globally. While an extensive body of

research has examined several issues related to various human resource (HR) practices

(Budhwar & Bhatnagar, 2009; Budhwar, Luthar, et al., 2006), such as employee exit

(Mellahi, Budhwar, & Li, 2010), changing work values (Mellahi & Guermat, 2004), and

employee’s intention to quit (Krishnana & singh, 2010) in Indian companies, little research

has paid attention to the strategies these firms are adopting in an effort to deal with this

alarming attrition rate1 (Nasscom, 2010; Tymon Jr., et al 2010). Little is known about how

Born-Global Indian firms are overcoming these difficulties, which is a pre-requisite for their

continued growth and expansion. Given the importance of maintaining long-term

relationships with customers (Kim and et al. 2010), a high attrition rate would disrupt the

1 Attrition rates can be calculated using a simple formula:

Attrition =(No. of employees who left in the year / average employees in the year) x 100

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course of projects jointly conducted with clients resulting in delay, customer dissatisfaction,

and a deterioration in customer relationship (Krishnan & Singh, 2010). Personnel attrition

creates risk and uncertainty for the customers. Hence the question: What are Indian Born-

Global firms doing to confront this adversity? This study aims to provide the beginning of

answer to this question by focusing on five Indian Born-Global firms, examining the various

strategies they are adopting in order to deal with the problem of personnel attrition.

The present study aims to explore the strategies deployed by Indian Born-Global firms in

order to address the challenges of employee attrition, reaffirming their ability to accomplish

their commitment and client projects satisfactorily. In so doing we suggest a strategy based

on relationship transparency as a way of minimizing customers’ concern about attrition.

Relationship transparency is assumed to be a crucial factor for sustaining long-term

relationships with customers. In illustrating our theoretical assumption, we draw on material

derived from five case studies of Indian Born-Global firms, which are crippled by personnel

attrition. The results are expected to contribute to the literature on talent management, in

general, and employee attrition management, in particular.

The remainder of the study is organized as follows. In the next section, a literature

review on the attrition problem is presented. In particular, we concentrate on how it affects

the Born-Global firm’s relationships with their clients and jeopardize their survival and

growth. Based on extant theoretical understandings a conceptual framework is developed.

Next, in Section 3, we present our methodology, followed by a host of the empirical insights

of the study. Finally, a discussion of the findings is provided along with our conclusions,

implications and limitations of the study.

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2. Background

As prominent businesses expand their operations globally to satisfy investors’ desires for

growth and superior performance, the demand for support services in these operations, such

as enterprise resource planning (ERP), decision support system (DSS) development, IT and

business process alignment, research and analysis of business data, increases (Hitt, et al.

2006; Miles, 2005). Also known as Knowledge-intensive services (KIS), they encompass a

wide range of sectors, such as computer services, research and development (R&D) services,

legal, accountancy and management services, architectural, engineering and technical

services, advertising and market research (Miles, 2005). They often follow their clients into

international markets to cater for their growing needs (Hitt et al. 2006; Bell, 1995). In this

way knowledge intensive service firms, especially IT service firms, differ from industrial

firms in the sense that their services are not merely technical products but also are highly

customized and focused on meeting the business goal of the clients (Buckley et al. 1992;

Eriksson, Johanson, Majkgård, and Sharma, 1997; Ethiraj, Kale, Krishnan, & Singh, 2005).

By providing them with specialized services, they are playing a crucial role in the growth of

their client firms, which often consist of multinational enterprises (MNEs).

In order to service and meet the needs of their clients in the international market

place, knowledge intensive service firms must have the appropriate resources (Hitt et al.

2009). In particular, skilled human resources in knowledge services, such as software

developers, have been emphasized in the literature (Gopal et al. 2002; Ethiraj et al. 2007; Hitt

et al. 2009). On this count, knowledge intensive firms create value through their selection,

development, and use of human capital (Hitt et al. 2001; Lepak & Snell, 1999). If firms move

to international markets without adequate human capital, they may not be able to provide the

level of service that their clients expect (Hitt et al. 2009), which is their raison d’être in the

international market (Lowendahl, 2000; Hitt et al. 2009). This is also because clients choose

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firms with the strongest human capital to service their needs, especially the complex needs

that they have in international markets (Hitt et al. 209).

Apart from nurturing a reliable human capital, building an effective working

relationship with clients is one of the most important requirements of KIS firms (Copper et al.

2000). Not only do KIS firms use their international expertise to satisfy their client’s needs,

but they need to build long term relationships. The continuity of a relationship reflects the

quality of the relationships between client and the service provider (Saparito, et al. 2004). As

the parties to a relationship interact over time, they build understanding of each other through

the sharing of information, thereby creating shared meanings, values and trust-based

relationship (Dyer and Singh, 1998). Such type of relational capability is generally assumed

to be composed of three components, trust, information sharing, and joint problem solving

(Uzzi, 1997). These three components are interrelated in that trust often leads to significant

information sharing, which in turn produces knowledge about a partner, leading to more joint

problem solving (Yli-Renko, Autio, & Tontti, 2002). The trust and information sharing

components are usually affected by the volume of exchanges and the length of time a

relationship has existed between parties (Dyer and Singh, 1998). Hence the success of firms

in an international market hinges on these two skills: human capital and relational capital.

Human capital and relational capital are independent constructs, but they also have

complementary qualities (Hitt et al. 2009). Intimate relationships with customers enhance the

value of human capital for international expansion in that human capital allows firms to

exploit their relational capital more effectively (Burt, 1997). As human capital grows with the

knowledge acquired from the client relationships, the firm builds capabilities for expanding

its existing international operations and entering other international markets successfully (Hitt

et al. 2009). Furthermore, relationships with large corporate clients can provide legitimacy to

the expertise embodied in a firm’s human capital (Bapuji & Crossan, 2005). Such legitimacy

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helps firms obtain new clients in the international markets they are serving. But relationships

with clients can be at risk if the human capital is continuously depleting. Gopal, et al. (2003)

posit that unavailability of trained personnel to work is a risk that adversely affects task

uncertainty, and thus may have negative impact on the relationship with the clients (Krishnan

and Singh, 2010). For instance, clients may be concerned about the project getting delayed

due to the untimely quitting of key employees. Other concerns may be related to the loss of

knowledge departing employees. For the service firm the concerns may be of selection and

training of new employees, project cost escalation, knowledge loss, and the loss of client.

Client and service firms are risk-adverse; and, therefore, each party would prefer an

arrangement that would shield each party from the risks inherent in the contractual

agreement.

Why knowledge service employees quit jobs has been a subject of research for quite

some time. Longenecker and Scazzero (2003) conducted a study (see table) on 211 IT

managers and found a number of factors most likely to cause attrition among IT managers

(See the table 1).

Factors most likely to cause IT Managers to

quit their job

Impacts when turnover is high among IT

Managers

Lack of resources/staff

Greater difficulty in achieving performance

goals

A better job opportunity/salary Communication breakdowns

A bad boss Loss of IT focus and direction

Too much stress/unrealistic performance

expectations

An increase in unresolved problems

Lack of advancement opportunities Morale/motivational problems among staff

A negative organizational culture/feeling

unappreciated

Increased workload for others/stress

Lack of teamwork and cooperation Loss of teamwork and cooperation

Professional stagnation/lack of development Additional turnover among staff

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An inability to take time off/get away from

work

Chaos/disorganization

Politics and infighting

Table 1: Source: Longenecker and Scazzero (2003) survey of 211 IT managers

Studies on Indian IT firms show that three factors account for high employee turnover:

escalation of salaries, gap between demand and supply of talent, and change in attitudes

towards traditional career structures. First, in an effort to retain talented staff, Indian IT firms

have increased their employees’ salaries by as much as 30 percent a year. This increases the

cost to suppliers and ultimately has an impact on prices that clients have to pay (Mitchell et

al., 2004). Second, a key structural factor contributing to high turnover rates is the significant

gap between demand and supply for IT sector employees (Budhwar, Luthar, et al., 2006). In

such a context firms start a war for talent and talent poaching becomes common practice

(Collings & Mellahi, 2009). Third, scholars have recently reported that the current excessive,

predominantly professional, employee turnover in India is due, at least in part, to the change

in attitudes towards careers among the professional class in India (Lacity, Iyer, &

Rudramuniyaiah, 2007; Rasquinha & Hussain, 2007). In the past, in order to plan for the

future, Indian workers were willing to devote themselves to a career even if it meant less

financial rewards or little job satisfaction. However, the current attitude in the labor market is

short-term oriented which leads to job hopping behaviors and high rates of job mobility

(Budhwar, Varma, et al., 2006; Malhotra, Budhwar, & Prowse, 2007).

Firms pay a significant price when talented employees voluntarily leave (Krishnan &

Singh, 2010). This talent drain results in costly sourcing and development of new talent, but

often hurts more in terms of productivity losses and inability to grow. Companies facing the

problem of attrition may lose knowledge or expertise, experience a decrease in customer

service, and suffer poor communication and coordination. Replacements need to be recruited,

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selected, trained and become socially integrated before they make substantial contributions.

In the context of Indian knowledge Born-Global firms, employee attrition poses a significant

threat because their survival and growth heavily depend on strong human capital and building

intimate relationship with customers (Nasscom, 2010; Kim et al. 2010). In other terms, their

front line employees (site engineers, account managers) play a central role in service delivery

and building relationship with clients, such as in customer requirement analysis, establishing

relationship routines for day to day interactions, identifying the key personnel who will be

contributing in the different project development phases, and so forth. When these personnel

leave the organization, they depart with critical knowledge of business processes and systems

that are essential to maintaining a competitive advantage (Parker, & Skitmore, 2005). In this

way, attrition of employees, particularly of those employed on client side projects may reduce

trust, commitment and satisfaction level of the relationships with the customer, resulting in

disruption and eventually the end of the relationships with the customers.

In such a scenario, failure to systematically address retention issues is likely to have a

negative long-term impact on firm’s performance. However, there is no simple solution for

the problem, as research findings seem to show that merely improving salaries and benefits

will not solve the severe problems of attrition (Demirbag et al., 2011). In these terms, it is

important to know that what firms can do in order to minimize or moderate the impact of

employee attrition.

In what follows, we adopt and integrate ideas from prior research on global HRM,

talent management, and motivation theories (for reviews see Ambrose & Kulik, 1999;

Mowday, Porter, & Steers, 1982; Pinder, 1998; Steers, Mowday, & Shapiro, 2004), on the

one hand, and on customer relationship management, on the other. Our main claim is that

firms need to adopt a ‘relationship transparency’ approach toward both their employees and

their clients.

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3. Conceptual framework

The concept of ‘transparency’ is a relatively new and underexplored concept in organization

science and management studies. ‘Relationship transparency’ can be defined as an

individual’s subjective perception of being informed about the relevant actions and properties

of the other party in the interaction (Eggert & Helm, 2003). In this case, transparency

involves open exchange of information and knowledge with the parties concerned. The

function of transparency is to decrease the degree of perceived uncertainty through exchange

of information (Cox D., 1967; Eggert, & Hel, 2003). Given the limited information

processing and storing abilities of individuals, gaining in transparency will be a matter of

information quality rather than quantity. In this way, relationship transparency is a potential

source of customer-perceived value and satisfaction in business markets (Eggert, Helm,

2003). Within a transparent business relationship, customers feel well informed about the actions

of their partners, strengthening the bounds of trust between them, and reducing that partner’s degree

of uncertainty. For instance, sharing with one’s partner information about the difficulty of recruiting

the right skilful personnel may foster transparency, increase both partners’ awareness of the problem

and the risks associated with it. In a sense, both partners come to share the problem jointly. The

problem is not anymore one party’s problem, but both are implicated.

Not only do firms aim for transparency vis-à-vis customers, but also vis-a-vis their

employees. With increasing demands for talent and because of shortage of individuals, this is

becoming more critical for organizations to understand and take into account in their strategic

planning and utilization of human capital (Beechler & Woodward, 2009). Employees

preferences for and expectations from work evolve over time. When the organization

succeeds, the individual should also feel that he or she has succeeded. An organization that

fails to recognize and to meet those changing needs over time will underutilize its talents. So,

if employees are aware of their current situation and can get a sense of their future situation

in the organization, they will have less anxiety towards their career as they can make the

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appropriate decision. Such a kind of employee engagement can be achieved through

communication with employees. Kress (2005) suggests that clear, consistent and honest

communication is an important management tool for employee engagement. Thoughtful

communication strategies that encourage employee engagement by keeping the workforce

energized, focused and productive, are critical to long-term organizational success. In

addition, strategic and continuous communication lends credibility to the organization’s

leadership; by contrast, lack of communication or poorly communicated information can lead

to distrust, dissatisfaction, skepticism, cynicism and unwanted turnover. To revitalize

employee morale and support of the organization’s objectives, HR can foster an environment

for engagement by developing a targeted, proactive strategic communication plan (Kress,

2005). The communication strategy can provide focus on organizational goals and determine

methods of communication and information points for different audiences (e.g., employees

versus media). Key points for HR to consider are: 1) communicate from the top down to

build employee confidence and buy-in; 2) involve employees whenever possible, such as

through focus groups; 3) communicate and explain all aspects of change, negative and

positive; 4) personalize communications to address the question “what’s in it for me?”; and 5)

track results and set milestones to evaluate the objectives of the communication plan.

Another important part of the transparency mechanism is the codification of

knowledge. Zolla and winter (2002) contemplate that codification of knowledge is an

important and relatively underemphasized element in the organization capability building.

The literature on knowledge management emphasize on codification and posits that

codification facilitates the diffusion of existing knowledge (Zander and Kogut, 1995;

Nonaka, 1994) as well as the coordination and implementation of complex activities. In

knowledge intensive service firm, such as IT services, individuals (eg. Software engineers,

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system analysts, programmers) codify their understanding of the problem such as client’s

requirements, software codes or client’s process models, and store in the organizations

knowledge repositories. Codification therefore is potentially important as a supporting

mechanism for the entire knowledge evolution process not just for the transfer of knowledge

within and between organizations, but also for eliminating the risk of knowledge loss arising

from the attrition of employees. In these terms, we assume that codification of knowledge

will prevent the loss of knowledge resulting from the attrition of employees and encourage

transparency between the client firm and the service firm. This will also have positive

influence on the risk perception of the client resulting from the attrition of employees of the

service firm.

A conceptual model of the employee and customer engagement based on transparency

is proposed in figure 1. It is assumed that this will have positive impact on the retention of

customers, employee engagement, and retention of customer knowledge

Transparency

towards

Clients

Transparancy

towards

Employees

Born-Global

firm’s

strategy

Retention of

Customer,

Employee,

Knowledge,

Employee’s continuation

on the project

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4. Research method

4.1 Research design

The nature of our research objective provides a ground to opt for a case study research

approach. We chose a multiple case study approach (Eisenhardt, 1989; Yin, 1994) consistent

with the exploratory and interpretive nature of analyses. We studied five knowledge intensive

service firms from India. The selection of case firms was done from the Nasscom2’s list of

high performing IT and IT based service firms in India. An overview of the selected firms is

presented below at the end of this section. The research focuses on how these firms have been

able to develop and sustain relationships with their clients over the period of time in spite of

the fact that the IT industry is suffering from the problem high attrition. These companies

were established in different segment of the knowledge intensive service industry. Choosing

firms that were from the same industry and suffering from the same level of impact of

attrition made it possible to go deeper in elaborating the causes, and the responsive strategies

of these firms. However they were also different in many ways, such as difference of clients,

client relationships durations, total number of employees and yearly revenue generation. Such

types of variations in the case studies are encouraged and are supposed to be useful in good

theory generation (Eisenhardt, 1989).

4.2 Date collection and analysis

When we started our analyses, we had already collected an extensive amount of pre-study

material on the five knowledge intensive service firms. We had access to internal analyses

reports project reports, and customer feedbacks, generated during their different phases of

evolution. In order to collect the primary evidence, we carried out multiple rounds of

interviews. The first round was conducted in June/July 2009. At that stage, we interviewed

2 www.nasscon.in

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senior level managers, allowing them to tell his firm's story freely. These interviews lasted

between four and one hours. Later on we expanded the interviews to comprise a total of 38

individuals who had been involved as project managers, human resource managers,

employees (engineers) and customers (who were the core of concern) among the five

companies. We had the opportunity to interview engineers at offshore (Bengaluru,

Hyderabad,) and onshore (Stockholm, Brussels) sites. In the first round of interviews, notes

were taken which were used to draft interview reports. These reports were then further sent

back to the interviewees of the respective case companies, allowing them to comment on the

correctness of my interpretations. The second round of interviews was carried out in

January/March 2010. These interviews were semi-structured and done over the telephone and

Skype. The interviewees received a set of open-ended questions that probed the underlying

reasoning in the different stages of their firm's evolution, challenging them to elaborate on the

reasons for the high attrition and their significance to the firm’s international operations. At

this follow-up stage our own interpretations were confirmed by the follow-up interviews in

June 2011, we relied on the publicly available material and insights gained in the interviews

with the management teams of the other firms. At this stage, we also complemented our

interviews with a more structured text-based analysis of the customer experience cases

reported by the five case firms in order to provide further validation of our interpretations.

An overview of the people interviewed in each of the four case firms is presented in table-II.

Firm 1: People involved in interview

Location of interview (Bangalore,

Stockholm, Brussels)

Country manager (1), service delivery head

(1), HR manager (1), team leader (1),

software engineer (3), customer (2), total 9

people

Firm 2: People involved in interview

Location of interview (Bangalore)

Country manager (1), service delivery head

(1), HR manager (1), team leader (1),

software engineer (3), customer (2), total 9

people

Firm 3: People involved in interview Country manager (1), service delivery head

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Location of interview (Bangalore)

(1), HR manager (1), team leader (1),

software engineer (3), customer (2), total 9

people

Firm 4: People involved in interview

Location of interview (Bangalore,

Stockholm)

Country manager (1), service delivery head

(1), HR manager (1), team leader (1),

software engineer (3), customer (2), total 9

people

Firm 5: People involved in interview

Location of interview (Bangalore)

HR manager (1), Engineer (1), total 2 people

First we analyzed the data by developing case histories (Brown and Eisenhardt, 1997).

On the basis of the data collected through interviews, and feature articles about the five firms,

we wrote case histories of each firm, describing their attrition handling strategies and

techniques over time. In the next stage, we analyzed the various reports appeared in the press

releases and website updates. These included news about wage increase, new recruitment

drives, new business alliances, sales successes, organizational restructuring, acquisitions, and

divestments. Altogether, we selected 33 press releases covering the most active parts of the

firms' histories. We coded these press releases according to management's reasoning provided

in the press releases and the operational capability areas.

The third stage of our analysis focused on uncovering the interrelationships between

attrition and relationships with clients. As the different interviewees explained their views of

the company's policies and mechanisms, it was possible to start drawing inferences between

the reasoning by management, the subsequent actions of the firm, and the resulting

relationship capabilities. The timeline and sequence of events helped the interviewees

pinpoint the time at which a certain event had occurred, making it easier for them to explain

how and why the company had acted. The information provided in the first round of

interviews enabled me to develop understanding on how management's emphasis shifted

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from one issue to another, depending on the area which was perceived as the next most

important or the next bottleneck.

5. Highlights of the five cases

Case 1: Firm 1 is an international IT consulting and implementation company that delivers

business solutions through global software development. It was started in 1999 by 10 industry

professionals who came from three different nations and had already had a successful career

behind. The firm is structured into two business units that focus on software development –

R&D Services and IT Services. By 2010 the company had revenue of $ 272.3 million USD

and strength of 9012 employees. Firm 1’s regional headquarters (co-headquarters) are in

Bangalore, London, and Warren (New Jersey), has three development centers in India, and 15

offices spread across Asia, Europe and the United States, in New Delhi, San Jose, Texas,

Washington, Schaumburg, McLean, Denver, Mumbai, Chennai, Frankfurt, Cologne,

Singapore, Tokyo, Sharjah, Miami, Sydney and Sweden.

Case 2: Firm 2 is a leading global provider of IT and BPO services, focusing on delivering

business results from technology solutions and specializing in Business Intelligence, Business

Analytics, Enterprise Applications, HR-IT and Legacy Modernization. Founded in 1990,

today firm 2 maintains seven developments centers - four in India and one each in Germany,

USA and Mexico, and offices in North America, Europe and Asia Pacific, and employs

around 5200 workers globally. By 2010 firm 1’s revenue had reached US$ 52.12 million.

Case 3: Firm 3 is a leading software services exporter, was founded in 1987. Today the firm

has more than 52,000 employees and it competes with local global players such as IBM and

Accenture for knowledge outsourcing deals. Case firm 3’s global clients include General

Electric, Nestle, Qantas Airways, and Fujitsu. It specializes in business software, and offers

back-office outsourcing and consulting services. It’s network spans in 55 countries, across 6

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continents, has development centers in India, USA, UK, UAE, Canada, Hungary, Singapore,

Malaysia, China, Japan and Australia and serve over 558 global companies, including over

163 Fortune 500 corporations.

Case 4: Firm 4 was formed in the year 1981, by seven engineers, and registered in India, with

an initial capital of Rs. 10,000 (approx. US$ 250 in current market value). Today it is a

NASDAQ listed global consulting and IT Services Company with more than 104,000

employees. From a capital of US$ 250, it has grown to become a US$ 4 billion company with

a market capitalization of approximately US$ 14 billion. It has offices in 22 countries and

development centers in India, China, Australia, UK, Canada and Japan.

Case 5: Firm 5 was founded in 2001 as an Engineering Design Services company. It began

its operations by initially offering enterprise solutions for Engineering Design Services and

since then has grown into an IT services organization. The firm’s quality and service

standards have established a regular client base over the years. In 2004, it diversified into

offshore Information Technology Consultancy Services and has expanded its IT services to

the clients based in the US and Europe. In 2006, it was recognized by the Software

Technology Park of India (STPI) with an award for Fastest Growing SME in Karnataka.

Subsequently it received the award for the Fastest Growing SME by the Government of

Karnataka's STPI and Department of IT & BT in 2009. Firm also received the prestigious

STPI Award for the third time for "High Growth" in 2009-2010.

6. Managing talent and customer relationship in Indian global Knowledge-intensive

service firms

Among all the case firms there is general acceptance that skilled professionals don’t have a

very long association period and leave organization early, not necessarily for the financial

and private reasons, but also due to some non-financial reasons. This was articulated by the

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HR manager of a case firm as followed: “We have understood that skilled professional would

not want to work in the same project or in the same role for a very long time, that’s around

18 to 24 months, roughly around this time they want a change,”. The reasons why employees

want to leave the project or the firm has been identified by these firms and these are common

reasons across all the case firms.

(i) Change in the project: for instance a person is working on a project or a particular

application for an extended period, and then he wants to move on to do something else. If

the organization fails to recognize this urge for change then the employee starts

searching for something else, as he does not feel himself much satisfied with his current

state.

(ii) Change in the role: lot of time it happens that people feel they are stuck in a situation

and nobody is telling them when they can leave, so only way to get out of the situation is

to leave the company. This is again a non-financial motive for leaving the organization

and this only depicts the lack of clarity from the organization side about the future

progression of the employee. Employees want to be updated about the future scenario.

(iii) Desire for career growth: Like any other professional technologically skilled

professionals also have desire for growth in their career. For instance, one respondent

who is working as a software developer for the case firm beta explains it as follows “I

am a developer, and I want to be a senior developer, want to grow eventually become a

project manager, if I am working on the same thing over a long period, I will not have

the chance to grow and become that. So after a while if I don’t see this career

progression happening I would definitely consider moving to another organization

where I can get the chance to work in a higher position. And this is a common feeling

across all the developers”.

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(iv) Change in customer: Some employees even want a change in the customer. They feel

less satisfied while working with a particular customer; it may happen due to some kind

of experience they got while working with that particular client. It is quite possible

because the interaction takes place between the individuals from both sides and

differences may arise. Some employees feel the customer is less cooperative and the

behavior is unreasonable, in that case his continuation is not yielding any favorable

outcome for his firm and for himself in terms of job satisfaction. In such a scenario he

expects the firm to recognize this problem and move him to another job. When the

employee does not see any change happening, then he develops the tendency to leave

the organization.

(v) Lack of interest in a domain or technological platform: Many of the skilled

professionals are always looking for something exiting in their job. Sometimes it

happens that they don’t like the domain or the technology they are working in and want

to shift to some other domain or technology. And when the firm fails to recognize this

urge for change, employee can leave the organization.

(vi) Desire to work in cutting edge technology only: Someone always wants to work on

cutting edge technology. If the application they are working on is an older platform or

version, and the new version has come to the market, then they have desire to gain

experience on that new technology. Particularly when they see that some other people

are getting experience through work on that, they also want to work on that.

(vii) Other personal reasons also exist, that firms can’t avoid, for instance money, family

reasons etc. these things can’t be avoided, and attrition due to these reasons are bound

to happen and cannot be controlled.

After identifying the reasons and analyzing those reasons, firms sensed that the first six

reasons can be addressed. One of the respondent from a service firm said “these are

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something we found we could address, i.e. longevity of a person in a particular project or

assignment or role.” But keeping the understanding limited to the firm is not beneficial for

the relationship with the customer. Customers have also concerns about this issue and the

perceived risk is high when people are leaving projects on regular basis. Thus firms have

developed a practice to keep their customers informed about the state of affair. One of the

service delivery head said “We say to our customer openly and clearly, this is the problem,

one of the things I would like to avoid”. These firms consider open and transparent

communication with their customer very important for the long term relationship. As

explained by the program director of one case firm: “what we do, we tell the customer, people

are going to leave, that is something you cannot stop, now we have to put things to minimize

the impact, we have also analyzed why people leave”. This gives a better understanding of

the situation to the customer and helps in reducing the level of uncertainty associated with the

problem of attrition. On further investigation it was found that the firms have developed a

transparent mechanism that helps them to maintain the trust level with their customer. The

respondents came forward with a number of points explaining how they tackle the situation.

One of the respondent said “I tell my customers that I would give visibility of person for a

certain period, that means, nobody is going to leave in panic, it happens few times that

people leave suddenly, so we give visibility of the people to our customers, that 18 to 24

months people will not leave”. When asked to a customer, a large auto manufacturer in

Sweden, about the problem of the attrition and the adopted practice of open communication,

the respondent answered “Yes, it is a big concern for us, no matter how much the service firm

is confident about its capabilities we have to make our own calculations about the risks, and

open discussion about the situation and sharing of the information certainly helps in

reducing the risk associated with the attrition”. Another respondent from a service delivery

firm commented as followed “We tell this to our customer, we want to be upfront and

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transparent to both you and our people, so we will put a rotation plan, which is published”

The rotation plan was a unique feature of the transparency with the customers in case firm

alpha and it works as follows. Suppose if there are four people working on a project, each

person knows roughly during a quarter his role will change, and roughly in six moth one

person will be leaving, this way what firms try to convince the customer that people leaving

is inevitable, but here they are controlling when the person will leave, and they are also

controlling the number of people that would leave at any point of time. Even though this

rotation plan does not stop attrition but it has certainly an impact on the trust and the

uncertainty avoidance among customers. Other case firms have also adopted a similar

practice. One of the respondents from case firm alpha articulated it as follows “if there have

been four people working full time continuously for two years on a project and all of then

leave at the end of the two year, it’s a big risk for the customer as well as for us, in terms of

loss of knowledge, I can’t replace the knowledge of the four people through whatsoever

process we have, so we make sure that at any point of time only one person is leaving in

every six month, this is one thing where we have convinced our customer that it is good for

both of us, if we have planned rotation, through this we control that”. This type of open and

transparent rotation plan shared with the customer does have an impact on the perceived risk

of the customer, for instance in terms of risk of knowledge loss. This is explained by one of

the respondent as followed “say out of four people only one person is leaving in six month

and other three are already experienced and still on the project so the risk of losing

knowledge on that assignment is low, this is how we minimize the impact in an ongoing

assignment for a project”.

But transparency is not limited to the relationship with the customers but is practiced

with the employees as well. The program director of a case firm 1 explains it as follows “If

there is an agreed rotation plan, we have rarely people leaving outside rotation, we have

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minimized the leaving… lot of people were leaving because they did not have visibility, here

they have visibility.” Another thing firms want to show their customer that they will try to

retain the person within the account to work on the some other project, or in other role within

the same account, to give them different experience. Project manager of case firm 2

commented on this issue “we find another assignment within the account, this ensures that at

least the client specific knowledge is not going outside the account, so when they get into

another project within the account, their ability to learn is even quicker because they know

the landscape, so there is no need to teach them again”. The delivery head of case firm 3

explained it as followed “What we do we publish people turnover out of the account and

compare that with the organization people turnover, we have substantially maintained that

figure lower than the overall organization”. Case firm 4 shares a similar viewpoint on the

transparency with customers on the managing attrition. The project manager of case firm 4

commented “because the customer trusts us and our work, we have mutually agreed rotation

plan and the knowledge transfer process in place, we controlled it efficiently. We all agree

that Knowledge should largely remain within the account”. To retain the employee in the

same account, case firm 4 has adopted the practice to allow its engineers to find another

project within the same account, as explained by the project leader of case firm 4 “we ask our

people, if capable you can take another role within the same assignment with the same

account, which is also one of the things they expect”. Another important feature of the

transparency in relationship with employees is that these firms keep their employees

informed about their job progression; this is to control any deviation from the plan. A

software engineer confirmed the effects of such attrition management plan and transparency

in the process by stating that “instead of being a team member if I am becoming team leader

in a couple of years I am progressing them I don’t mind working on the same application”.

The above findings show that the strategies adopted by these firms are working in the terms

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of risk minimization and customer trust; furthermore average employee engagement time has

remained stable, in spite of the attrition taking place at high rate.

7. Knowledge retention mechanism

The attrition has direct impact on the knowledge of the firm, so the firm 1 has developed

practices to control the loss of such knowledge resulting from attrition. The impact of

attrition varies from one type of work to another. Over the years firm 1 has learned that

developmental project life is generally small, as described by the delivery manager of firm 1,

“when we talk of a large project we are talking of 6 month to 1 year, typically we have lot

more people working on projects in comparison to maintenance, so the risk is low on projects

in comparison to maintenance”. The difference between project work and maintenance work

is that the development projects are aimed at developing a new application or service, while

the maintenance projects are aimed at maintaining the existing applications on daily basis to

support the smooth functioning of the organization. In the terms of risk of knowledge loss,

the impact of attrition is low in the development projects as the project life is short and also

the volume of tacit knowledge is much low in comparison to the maintenance work. As

maintenance projects run for a very long period and the amount tacit knowledge involved is

high, and that’s why importance of knowledge documentation is more important in

maintenance. If somebodies role is changing, or leaving the organization, what needs to be

done is to transfer the knowledge that is the documentation of knowledge. In the firm 1 there

is a knowledge transfer document for each assignment, it includes knowledge of the

application, the business that it related to, the technical part of the application, design coding

etc., They call it application handbook, which has all the aspect of the application assignment,

the process used in the assignment, for instance how is configuration management done, and

it is different for different assignments. And so is the tools and processes used, the functional

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aspect of the technology, business knowledge, and technical knowledge, everything is

documented in the knowledge transfer document, it is very well stated and all these

documents are kept in common repository accessible to both customer and us, and we use this

for effective knowledge transfer. Apart from the application handbook, there is ongoing flow

of people working on the projects. The country manager of firm 1 further explained about it

“we typically have an overlap of ongoing and incoming people. That overlap period is also

different for different role, it could be anything between two to eight weeks for a system

analyst, if developer is going the period is different, similarly if the project manager is going

then the period is different”. Such overlap of people also facilitates the transfer of

knowledge. As every new member joining the project gets the briefing by the current

members before they leave the project.

In case firm 2, whatever is possible, explicit knowledge is documented, firms

understand that there will be tacit knowledge that they can’t really document, they try and do

at least part of it, and also through the overlap of ongoing and incoming person. Case firm 2

has also linked people attrition management with the knowledge management and this is

implemented through the rotation mechanism of the people on projects.

Case firm 3 is also facing the problem of high employee turnover; it has some serious

consequences on the knowledge building process of the firm. High turnover leads to

knowledge loss between onsite and remote provider sites. The firm 3 realized that, it needed

to ensure that the knowledge transferred and captured by the remote teams would be retained

even if the project member leaves the organization. The aim was to make the individual

knowledge as the organizational resource and accessible to all. The firm developed a

knowledge retention technique, which is based on succession plan that combines both the

process and the people dimensions. Project managers’ identify and select individuals who

could be their successor in case the project manager leaves the project or the organization.

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This process ensures that the successors are trained to replace the manager and are prepared

for future role. Successors are also made knowledgeable about the clients for whom the

project manager was responsible and the ongoing projects. Therefore when they take over the

charge they require little or no time in starting working with the clients or the projects.

Case firm 4 has learned from its experience that no two clients or two projects within

the same client are alike, but most share certain characteristics. And, while no two people or

project teams approach a solution in the same way, most can benefit from the firm’s previous

experience, translated into consistent approaches that improve productivity and quality and

set the stage for successful solutions delivery. The codification of knowledge has positively

affected on this. Fir 4 also has a succession plan that ensures the continuation of the project

without causing any delay. Firm five does recognize that high attrition is a problem, but it has

not been affected that much as the other four firms has been affected. It is still in the process

of developing a formal succession plan.

The findings from the five cases are summarized in Table III. As from the table it can

be seen that all the four firms have established comprehensive and transparent attrition

management, customer relationship management and knowledge retention program.

Firms 1 Firm 2 Firm 3 Firm 4 Firm 5

Transparency

with customer

Appointing an

account

manager

responsible for

the client or

customer

Yes Yes Yes Yes No

Sharing the list

of employees

who will be

working on the

project

Yes Yes Yes Yes Yes

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Sharing the

information

such as skills,

experience of

the employees

to be working

on the project

Yes Yes Yes Yes Yes

Informing about

people who will

be leaving the

project in the

coming month

Yes Yes Yes Yes No

But it keep

record of

those will be

leaving

Sharing the

plan for job

replacement if

someone leaves

the firm

Yes Yes Yes Yes No

But it has

Sharing the

knowledge

retention plan

Yes Yes Yes Yes No

But it does

have

Transparency

with employees

Encouraging

employees to

take part in

skills

development

training

programs,

Yes

Yes

Yes

Yes

Yes

Allowing

employees to

upgrade their

skills,

Yes Yes Yes Yes Yes

Informing

employees the

importance of

the client for

the firms

business,

Yes Yes Yes Yes Yes

Employee

career

progression

path presented,

Yes Yes Yes Yes Yes

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Employee

complaints

mechanism,

Yes Yes Yes Yes Yes

Opportunity to

choose different

project within

the same

account / client,

Yes Yes Yes Yes No

But

indirectly

Explicit

recognition of

the contribution

of the

employee, and

reward for that,

Yes Yes Yes Yes yes

Relocation plan

if the

employees

wants a change

in the project,

or customer,

Yes Yes Yes Yes No

But done at

individual

level

Knowledge

retention

Codification of

knowledge

Yes Yes Yes Yes

yes

Employee

succession plan

Yes Yes Yes Yes

No

Transfer of

knowledge

during the

overlap of

employee

movement

Yes Yes Yes Yes No

Implicitly

happens

Common

depository of

knowledge

Yes Yes Yes Yes No

But

customer has

access

Sharing of

knowledge,

related to the

project with

customers

Yes Yes Yes Yes Yes

Transparency in

the overall

knowledge

retention plan

with the

customer

Yes Yes Yes Yes No

But

somehow

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8. Conclusions

The aim of this study was to explore the strategies deployed by Indian Born-Global firms in

order to address the challenges of high employee attrition, reaffirming their ability to

accomplish their commitment and client projects satisfactorily. Based on the five case

studies, it is suggested that transparency in relationships with customers and employees plays

a significant role in this process. A transparency based approach to manage relationships

leads to reduction in uncertainties associated with attrition, such as delays, loss of client

knowledge, and training of new employees. Recently the research on Born-global firms has

started gaining interest in the successful sustenance of Born-Globals and their ability to

continue growing beyond their initial internationalization phase (Kumar and Yakhlef, 2011).

In line with earlier studies (Kim et al. 2010; Knight and Servais, 2004), the findings of this

study tends to emphasize the importance of developing long-term relationships with

customers, but at the same time it sheds light on the ability to successfully manage

relationships under the volatile situation resulting from employee attrition, that puts Indian

Born-Global firms in an advantageous position (Barney, 1991). Consistent with the views of

Knight and Cavusgil, (2004), Ruokonen and Saarenketo, (2009), and Zhou et al. (2010), the

findings suggest that relationship with customers is collaborative in nature, as defined by

Prahalad and Ramaswami, (2004), and customers also play active role in developing the

intimate relationships and the transfer of intimate knowledge, based on trust and

transparency. This is mainly because of the high cost associated with the replacement of the

knowledge that the partners have developed of each other’s and the mutual trust and

commitment the partners invest in. Both parties understand this risk and cost of replacement

and thus are careful in the selection of service providers (in case of customer) and customers

(in case of service provider), and once selected and engaged in a relationship, they develop

ways to avoid any bad situation happening that might have an impact on the relationships.

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Attrition is one such problem that has significant impact on the relationships and they have to

live with it, as it is result of the macro-economic environment changes. Therefore, firms

make sure through transparent mechanisms that trust is not eroded due to the uncertainties

arising from untimely leaving of employees.

In summary, earlier studies have indicated that intimate knowledge of customers and

good relationship are critical to market success; the findings of this study provide additional

insights into the factors underlying customer intimacy. In this sense, the current study

answers Knight and Servais’ (2004) call to understand the relationship between customer

focus and the success of Born-Globals, and how customer intimate knowledge is translated in

superior performance and the sustenance of the relationships. At the same time it reveals how

Indian firms manage the problem of attrition and control the loss of the customer knowledge.

This study sheds more light on the nature of problem resulting from attrition of knowledge

workers (engineers) and its underlying implications on the relationships with customers.

9. Limitations and managerial implications

This study like any study, suffers from some limitations. It is based on five case firms all

from single service industry with its own peculiar characteristics. However, due care has been

taken in selecting the cases, as it is selected from a list of 25 high performing IT firms from

India, and these are representative cases of the Indian IT industry, as they shares a number of

common characteristics such as early internationalization, global expansion, long client

relationships, engaged in IT based knowledge services, a major part of the revenue generating

from sales aboard and from the same clients etc. while it also differs in terms of client base,

area of expertise, number of employees, and years of existence. Thus the findings can be

generalized to a certain degree across the Indian IT services industry, but still a large scale

survey would possibly yield a better generalizable result. In spite of these and other

limitations, we believe this study provides some unique and insightful data into the problem

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of attrition and its impact on intimate customer relationships in knowledge intensive-services

industry, and makes an attempt to uncover the micro-foundations of customer-oriented and

employee oriented strategies and how they are affected the relationships. We hope the spirit

of this paper in advocating the importance of contextually grounded studies of a Born-Global

firm’s customer orientation and employee orientation will spur further research interest along

these lines. Thus, preliminary though the findings may be, they can be taken as a springboard

for future investigation.

This study has some managerial implications as well, as managers can develop

relationships handling strategies based on the findings of this study. It is clearly evident from

this study that transparency helps controlling the unexpected movement of employees and in

reducing the shock to the clients. The codification helps in retaining the valuable customer

knowledge and thus makes it less dependent on the employees and immune to the volatility

of employees.

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