Additions to Agenda Prioritization of Agenda Adoption of Agenda … · 2012. 6. 26. · MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.2 Questions to Staff 4

THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL COUNCIL MEETING MINUTES - January 8th , 2008

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DATE: January 8th, 2008 TIME: 6:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McGarvey, Clr. van der Valk PRESENTATION(S): 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman THAT the January 8th , 2008 Special Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.2 Questions to Staff 4. CORRESPONDENCE 5. DEPUTATIONS 5.1 Larry Barnes, bobby Orr Hall of Fame Committee Re: Bobby Orr Hall of Fame

Mr. Barnes addressed Council on behalf of the Bobby Orr Hall of Fame Committee . The Committee had provided a proposal for Council and he believed that there had been sufficient time for review . The Committee believes that this initiative is an opportunity for positive change. The proposal provided included a business plan with financial information. Mr. Barnes stated that the end result was a partial subsidization of utility expenses. He invited questions from Council and stated that further clarification or negotiation might be required. He requested that Council direct staff to move forward with the implementation of the proposal.

5.2 Janet Patterson, Charles W. Stockey Centre Board Re: Charles W. Stockey Centre

Janet Patterson addressed Council on behalf of the Stockey Centre Board and stated that the Board, staff and volunteers were proud of the work they have done and what has been accomplished over the last three years. The Board has had a number of challenges and have realized considerable success during this period. She urged that Council make the decision to keep the Centre open 12 months of the year and she advised that caution needed to be exercised in making any changes. Ms. Patterson concluded her presentation by stating that the Board has been happy to serve as volunteers and they look forward to future success of the Centre.


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5.3 Sara Gardner Re: Charles W. Stockey Centre

Mrs. Gardner addressed Council by reading a letter which she had obtained from the owner of Christina’s. The letter stated that whenever there were events at the Centre she was unable to attend and she would appreciate additional programming. Mrs. Gardner advised that there was an error in meeting time as reported by the paper and that she had anticipated a larger turn out of the business community which she assumed was impacted by this error.

6. MAYOR & COUNCILLORS’ REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Leisure Services 9.2 Operations 9.3 Fire, Emergency Services 9. 4 Community Development, Building, By-law 9.5 Finance & Administration 9.6 Other Business 9.6.1 2008 Stockey Centre Restructuring Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008-02 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

That the restructuring plan for the Charles W. Stockey Centre for the Performing Arts as contained in the January 8th , 2008 Report and Recommendations with attachments be approved, as per Option #5.

CARRIED UNANIMOUSLY 9.6.2 Bobby Orr Hall of Fame Proposal Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008-03 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

THAT the proposal of the Bobby Orr Hall of Fame Committee be tabled for a six month period , with review by April 15th , to provide an opportunity to address issues contained in the proposal, to give an opportunity for the Stockey Centre Restructuring Plan to be implemented and evaluated and to give an opportunity to evaluate and amend the proposal based on the restructuring as necessary and further;

THAT the Bobby Orr Hall of Fame be encouraged to work with the Town within the restructured operations to achieve the goals and objectives set out in the Committee’s proposal.

CARRIED UNANIMOUSLY 9.6.3 Dissolve Stockey Centre Board & Rescind Board Appointments Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008-04


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MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

That the Council of the Town of Parry Sound does hereby dissolve the Charles W. Stockey Centre Board of Management and rescinds Resolutions 2004-81 and 2005-172;

And further does hereby rescind appointments to the Charles W. Stockey Centre Board pursuant to Resolutions 2006 - 247, 2006-256, 2007-21 and 2007-130 .

CARRIED UNANIMOUSLY

The Mayor then read a press release to the public and advised that copies would be available after the meeting.

10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.5 Finance & Administration 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5152 Being a by-law to confirm the proceedings of Council. The Mayor then opened the floor for questions and comments from the public. 10. ADJOURNMENT

Following notice given by the Mayor of the next regularly scheduled meeting of Council on January 15th , 2008, Council adjourned at 6:45 pm

______________________________ ___________________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - January 15th , 2008

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DATE: January 15th , 2008 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McGarvey, Clr. Sabourin, Clr. van der Valk PRESENTATION(S): Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2008-05 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter (s) pertaining to: a) the security of property of the municipality or local board - Parry Sound Power b) personal matters about an identifiable individual, including municipal or local board employees - personnel - council CARRIED 1. AGENDA 1.1 Additions to Agenda - 9.6.1 ( Appointment to Belvedere ); 10.2.1 ( MIII Application ) 1.2 Prioritization of Agenda - 10.1.1; 10.4.4; 10.4.5; 10.5.3; 10.5.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR Keith

THAT the January 15th , 2008 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof

Clr. McGarvey declared he may have a pecuniary interest in regard to agenda items 10.4.4 and 10.4.5 and he refrained from discussion and voting on these matters.

2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT the December 18th , 2007 Regular Council Meeting Minutes and the January 8th, 2008 Special Council Meeting Minutes be approved as circulated.

CARRIED 3.2 Questions to Staff


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4. CORRESPONDENCE 5. DEPUTATIONS 5.1 Millie Graham Re: Resignation

Dennis Trinaistich addressed addressed Council on behalf of Millie Graham in regard to her resignation from her Council seat. Mrs. Graham has been a Council member since 2006. Mr. Trinaistich explained the impact of the receipt of a Council honourarium on her waiver of disability with OMERS. He explained the steps which had been taken over the last several months to try and work with OMERS to satisfy them so that Mrs. Graham could retain her Council seat. He advised that it became apparent that the only real options available to Mrs. Graham, that would not jeopardize her pension, were to resign or to remain and receive no honourarium to defray her expenses. He expressed her hopes that the people of Parry Sound would understand how difficult this position was for her as she very much wished to fulfill her mandate.

Millie Graham addressed Council and expressed that she made this decision with a deep sense of sadness and she thanked a number of individuals for their support.

5.2 Bill Sinclair, Georgian Green Re: Servicing Agreement

Bill Sinclair and John Jackson addressed Council in regard to the Servicing Agreement which is on this agenda for by-law approval. Mr. Jackson acknowledged the milestone of the servicing agreement between the municipalities. He expressed appreciation for Council’s patience during this process and invited questions from Council.

5.3 Leah Welk Re: Barbara Cardy

Ms. Welk addressed Council on behalf of Barbara Cardy who is still in hospital. She brought words of appreciation from Barbara Cardy for the recent Order of Parry Sound award which had been awarded to her from the Town.

6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.5.1 Performance Review - Iain Laing Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008-06 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman That the Performance Review of Iain Laing dated January, 2008 be accepted. CARRIED 8. CONSENT AGENDA 8.1 Robbie Burns Week Re: Proclamation RESOLUTION NO. 2008-07 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

That the Council of the Town of Parry sound does hereby declare the week of January 20th - 27th , 2008 as “Robbie Burns Week “ in the Town of Parry Sound.

CARRIED


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8.2 Near North Crime Stoppers Re: Proclamation RESOLUTION NO. 2008-08 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

WHEREAS Crime Stoppers is a partnership between the community, the media and the Police Services and has been successfully operating in the Town of Parry Sound since July 1988 and that 2008 marks the 20th anniversary of Near North Crime Stoppers; and

WHEREAS Crime Stoppers is a non-profit, community based volunteer organization

and operates entirely on donations and contributions from individuals, businesses, and associations; and WHEREAS Crime Stoppers provides the general public with an anonymous means to

pass along information on crimes and criminal activities to the Police Services;

WHEREAS Crime Stoppers promotes public awareness in the prevention of crime; NOW, THEREFORE, the Council of the Town of Parry Sound, do hereby proclaim the

month of January 2008 as “Crime Stoppers Month” in the Town of Parry Sound. CARRIED 8.3 Voice Print Canada Re: Proclamation - White Cane Week RESOLUTION NO. 2008-09 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman WHEREAS, the first week of February 2008 is recognized as White Cane Week in Canada;

AND WHEREAS, White Cane Week aims to create among Canadians a greater respect for the white cane as a symbol of independence, not dependence;

AND WHEREAS, extending accessibility is essential to enabling those who lack sight, but not vision, achieve a reasonable quality of life;

AND WHEREAS, this campaign reflects the changing circumstances of the blind and visually impaired and their families;

AND WHEREAS, White Cane Week is a program of the Canadian Council of the Blind, :the voice of the blind”;

AND WHEREAS, this campaign asks that barriers be removed and tools that increase accessibility be more widely utilized to enable blind and visually impaired Canadians to lead full and meaningful lives;

Now Therefore, the Council of the Town of Parry Sound does hereby declare the week of February 3rd - 9th , 2008 as White Cane Week in the Town of Parry Sound.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Leisure Services


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9.1.1 Spring Jam 2008 Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services RESOLUTION NO. 2008-10 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR Keith

THAT Council of the Corporation of the Town of Parry Sound supports the ATV Spring Jam 2008, May 2nd - 3rd, 2008 by:

-covering the costs to install the Spring Jam banner across Bowes Street -promoting the event by including it on the Town’s web page and in the 2008 Festivals and Events brochure; and

THAT Council approves the ‘Rumble Ride’ parade and route for Friday May 2nd, per the attached, conditional on the Town receiving written confirmation of the following from the Spring Jam organizers:

-receipt of written confirmation by March 1st, 2008 from the OPP that they will be able to provide an escort at front and back of parade -each ATV must be insured -all parade participants must have a valid driver’s licence -all parade participants must wear helmets -all ATV’s must have licence plates -that signage be purchased by the Spring Jam organizers, for installation at every entrance to the Fitness Trail, informing ATV riders that they are not permitted on the Fitness Trail at any time during the Spring Jam event; and

THAT all requests/requirements from the OPP as stated in Staff Sergeant Jollymore’s November 22nd, 2007 letter, as attached, be addressed by the Spring Jam 2008 organizers and confirmed by the OPP; and

THAT Spring Jam organizers obtain a $2,000,000. insurance certificate listing the Town of Parry Sound as an additional insured.

CARRIED 9.1.2 Municipal Assistance Program Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services RESOLUTION NO. 2008-11 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR vand er Valk

THAT Council approves the Municipal Assistance program criteria and eligibility per the attached; and

THAT Resolution No’s: 1998-210, 1998-102, and 2002-339 be revoked ; and THAT Council direct staff to advertise the 2008 Municipal Assistance Program. CARRIED 9.1.3 CP Station - Artists Round the Sound Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services RESOLUTION NO. 2008-12 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT Council accepts the proposal received from Artists Round the Sound/Parry Sound Arts & Crafts to rent wall space only of the main gallery at the CP Station for the months of June, July, August and September, 2008 at a rate of $225./month plus GST, per the attached. CARRIED


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9.1.4 The Friends: Request for Financial Contribution Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services RESOLUTION NO. 2008-13 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

THAT Council approves a $3,509. financial contribution to The Friends to reimburse actual costs associated with the provision of specialized transportation during 2007; and

THAT the financial contribution be coded to the 2007 Accessible Transportation budget; and THAT their request for support for 2008 be deferred to the 2008 budget process. DEFEATED 9.1.5 Amendments to Ice Allocation Policy - Ice Time Cancellation Clause Spokesperson: April Heitman, Leisure Services Coordinator RESOLUTION NO. 2008-14 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

THAT Council of the Corporation of the Town of Parry Sound amend Resolution #: 2007-127, being the Ice Allocation Policy as follows: “Play-off Schedules: Ice time cancellations must be received by the Leisure Services Coordinator two days in advance (2 days) for the months of February, March and April. If the Town is unable to sell the cancelled ice time, the user who booked the time will be responsible for 50% of the payment of that time. Users cancelling ice are not permitted to sell their cancelled ice time: all cancelled time is returned to the master ice schedule through the Leisure Services Coordinator.”

CARRIED 9.2 Operations

9.3 Fire, Emergency Services 9.3.1 Rescind Resolution 2007-227 and approve new resolution Spokesperson: Sharon Montgomery-Greenwood, Director of EMS RESOLUTION NO. 2008-15 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

That the Council of the Town of Parry sound does hereby approve the budget submission for the EMS Contract with the West Parry Sound Health Centre for 2008 in the amount of $4,829,389.00 which is an overall increase of $200,000 with 50% paid by the MOHLTC. This increase is an impact of 5% or $6,700.00 to the Town of Parry Sound levy. The 5% increase is consistent throughout the District of Parry Sound;

And further that the Council accept the complete budget submission for EMS which

includes administration and capital in the amount of $6,720,518.14 which was previously submitted in Resolution # 220-227 as an attachment.

And that resolution # 2007-227 passed on December 18, 2007 which only referenced the

amount of the EMS contract for the WPSHC contract be rescinded. CARRIED 9.4 Community Development, Building, By-law


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9.4.1 Establish Reserve and transfer some 2007 Building Permit revenue to reserve Spokesperson: John Este, CBO RESOLUTION NO. 2008-16 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith That an accounting of expenses vs revenue be made for the building department for

2007, and that, if revenues exceed expenses by more than $15,000 a Reserve account be established, with the initial contribution being the amount by which revenues exceed expenses in 2007; and

That the initial contribution be made as a prior period entry effective Dec. 31, 2007. CARRIED 9.5 Finance & Administration 9.5.1 Annual Mileage Review Spokesperson: Steven Gilchrist, Director of Finance & Administration DIRECTION Approved(for staff follow up ):

That Council agrees to increase the mileage rate for 2008 to $.46 per km and that staff be further directed to amend the appropriate by-law.

CARRIED 9.6 Other Business 9.6.1 Belvedere Heights representation Spokesperson: Mayor Richard Adams RESOLUTION NO. 2008-17 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

That Mayor Richard Adams is hereby appointed as a representative to the District of Parry Sound West Belvedere Heights Home for the aged Board of Management and that the appointment of Millie Graham pursuant to Resolution No. 2006-256 is hereby rescinded.

10. BY-LAWS 10.1 Economic Development and Special Events 10.1.1 Spring Jam 2008 Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services BY-LAW NO: 2008 - 5153

Being a By-law to permit the operation of off-road vehicles (ATV’s) on designated Town streets during the ATV Spring Jam, Friday May 2nd from 9am - 3:00 pm, and Saturday May 3rd from 9:00 am - 5:00 pm.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2008. 10.1.2 CP Station : Canada World Youth Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services BY-LAW NO: 2008 - 5154

Being a By-Law to authorize the execution of an agreement between Canada World Youth and the Corporation of the Town of Parry Sound for the provision of rental space at the CP Station.


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READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2008. 10.2 Operations 10.2.1 Municipal Infrastructure Investment Initiative (MIII) Spokesperson: Brian Sheridan, Director of Operations Direction Approved( for staff follow up ):

THAT Council direct staff to prepare an application to submit to MIII the Option C project outlined in the January 15th , 2008 report and recommendation.

CARRIED BY-LAW NO: 2008 - 5166

Being a By-law to support the application for the Municipal Infrastructure Investment Initiative.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2008. 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 Agreement with JJ Mackay - Citation+Program Maintenance & Support Spokesperson: Tammy Purdy, MLEO BY-LAW NO: 2008 - 5155

Being a by-law to execute an agreement with JJ MacKay Canada Limited for Citation+ Program Maintenance and Support Agreement.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2008. 10.4.2 Part time Parking Attendant/By-law Enforcement Officer Spokesperson: Tammy Purdy, MLEO BY-LAW NO: 2008 - 5157

Being a By-law to Appoint Nathan Jeffery Parking Attendant and By-law Enforcement Officer .

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2008. 10.4.3 Road Allowance closure - Peter Muckenheim - Tate Street Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008 - 5161

Being a By-law to stop up, close and sell part of the Tate Street road allowance in the Town of Parry Sound.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2008.


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10.4.4 Site Plan Approval - Zelinka Priamo ( Home Depot ) - 100 Bowes Street Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008 - 5162

Being a By-law to grant Site Plan Approval and authorize the execution of a Development Agreement with Home Depot Holdings Inc.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2008. 10.4.5 Site Plan Approval - Oastler Park Shopping Plaza Limited - 100 Bowes Street Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008 - 5163 Being a By-law to grant Site Plan Approval and authorize the execution of a

Development Agreement with Oastler Park Shopping Plaza Limited. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2008. 10.4.6 Agreement for Poundkeeper Services - Seguin & McDougall Spokesperson: Tammy Purdy, MLEO BY-LAW NO: 2008 - 5158

Being a by-law to authorize the execution of an agreement with Seguin Township and McDougall Township for Temporary Pound Keepers Services.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2008. 10.4.7 Amend Traffic By-law 2007-5095, Schedule “J” Spokesperson: Tammy Purdy, MLEO BY-LAW NO: 2008 - 5159 Being a By-law to amend By-law 2007-5095, being the Traffic By-law . READ a FIRST time. ( The following amendment was proposed ): MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McGarvey THAT the effective date of the by-law be amended to “April 15th, 2008" AMENDMENT CARRIED READ a SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2008. 10.5 Finance & Administration 10.5.1 Resignation of Millie Graham & filling Council Vacancy Spokesperson: Donna Besman, EA-Deputy Clerk BY-LAW NO: 2008- 5156

Being a By-law to declare the office of Councillor Millie Graham as vacant. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this


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15th day of January, 2008. ( The following Direction was proposed ): Direction Approved( for staff follow up ):

That Council direct staff to write a letter to OMERS (Ontario Municipal Employees Retirement System) asking them to explain their policy regarding income limitations, honourariums, expenses and restrictions to disabled persons who are in receipt of a disability beenfit before they are elected to municipal office; and in so doing that they explain how their policy is in line with the provincial legislation in meeting fairness to disabled people and that they provide documentation that the policy is within the provincial legislation mandated in dealing with these matters.

RECORDED VOTE - CARRIED DIVISION LIST YES NO

Councillor P. BORNEMAN � Councillor B. KEITH � Councillor J. MCGARVEY � Councillor W. SABOURIN �

Councillor C. VAN DER VALK � Mayor R. ADAMS � Direction Tabled( for staff follow up ):

THAT Council directs staff to prepare a by-law for the next regular meeting of Council to appoint the person with the highest number of votes who was unelected and who has consented, to fill the vacant seat on Council.

CARRIED TO TABLE ( The following Direction was proposed ): Direction Approved ( for staff follow up ): That staff be directed to obtain a legal opinion to see if the resignation can be reversed. CARRIED 10.5.2 Cross Border Agreement with the City of Greater Sudbury Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008- 5160

Being a by-law to approve the execution of an inter-municipal ambulance agreement with The City of Greater Sudbury and the Town of Parry Sound for the provision of Cross Border Services.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2008. 10.5.3 Servicing Agreement with Seguin Township re: Georgian Green Spokesperson: Rob Mens, CAO BY-LAW NO: 2008- 5165

Being a By-Law to authorize the execution of an Agreement between the Township of Seguin and the Corporation of the Town of Parry Sound for a joint servicing agreement for The Residences of Georgian Green.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2008.


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10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5164

Being a by-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of January, 2008. 11. ADJOURNMENT

Following notice given by the Mayor of the next regularly scheduled meeting of Council on February 5th , 2008, Council adjourned at 9:30 pm

__________________________ _______________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES-February 5, 2008

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DATE: February 5, 2008 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Councillor P. Borneman, Councillor B. Keith, Councillor J. McGarvey, Councillor W. Sabourin, Councillor C. van der Valk, Mayor R. Adams PRESENTATION(S): 1. AGENDA 1.2 Additions to Agenda 9.5.2 1.2 Prioritization of Agenda 10.5.2 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR Sabourin

THAT the February 5, 2008 Regular Council Meeting Agenda be approved as circulated. CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof

Clr. McGarvey declared he may have a pecuniary interest in regard to agenda item 10.4.2 and he refrained from discussion and voting on this matter.

2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McGarvey

THAT the January 15, 2008 Regular Council Meeting Minutes be approved as circulated.

CARRIED 3.2 Questions to Staff 4. CORRESPONDENCE 4.1 Mark Upton Re: Request to remove condition of consent - Smith Crescent (Forwarded to Iain Laing, Director of Community Development) 4.2 Jo-Anne Demick, Community Living Parry Sound Re: 2008 Summer Season use of Cabana at Waubuno Beach (Addressed this evening - Item 10.1.1.) 4.3 Royal Canadian Legion - Branch #117 Re: Request for free use of BOCC April 12, 2008 (Addressed this evening - Item 9.1.1) 4.4 Wendall Fisher Re: Clean Air Initiative


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(Forwarded to Rob Mens, CAO) 4.5 Mary Jane Zissoff, Artists Round the Sound Re: Thank you for Council’s support (Forwarded to file) 4.6 Ive Balins, M & M Meat Shops Re: 20th Anniversary M&M Meat Shops Charity BBQ Day, May 10, 2008. (Forwarded to file) 4.7 Royal Canadian Legion Branch #117 Re: Restoration to the Cenotaph in Market Square Park (Addressed this evening - Item 9.5.2) 4.8 Parry Sound Area Chamber of Commerce Re: Charles W. Stockey Centre for the Performing Arts & Bobby Orr Hall of Fame (Forwarded to file) 5. DEPUTATIONS 5.1 Mark Upton Re: Request to remove condition of consent Not in attendance 5.2 Kaitlin Chantler & Ashley Gardner Re: Lake Huron Charter

Kaitlin & Ashley are youth ambassadors who attended a 3 day youth summit in September 2007 in Tobermory. Becky Pollock is their mentor. The group looked at solutions to issues in communities within the watershed area. 29 senior high school students were in attendance. Since returning from the summit they have started an environmental club at Parry Sound High School and have held a battery drive in which they collected 1500 batteries. Kaitlin & Ashley have been and will be visiting municipalities asking them to sign on to the charter in support.

5.3 Royal Canadian Legion Branch #117 Re: Restoration to the Cenotaph in Market Square Park

Members of the Cenotaph sub-committee; Bill Lawrence, Murray Fraser & Hector Lebert, as well as Don Sanderson of Sanderson Monuments in Orillia addressed Council concerning the need for repairs to the Cenotaph in Market Square Park. The committee requires a letter from Council granting permission for the work to go ahead, this is required to be included with the submission to Veterans Affairs. Veterans Affairs only meets 4 times per year, the next meeting is in February. In order for the Legion to receive the go ahead from Veterans Affairs and in turn have time to give the authorization to Sanderson who will require approximately 3 months to perform the work required, and still have the work complete by November they require the authorization to proceed as soon as possible. Mr. Sanderson explained that the existing monument needs to be disassembled, repaired and reassembled to bring the memorial back to a suitable state. As well some grounds work is planned as well as possibly the addition of flagpole(s) and lighting. In the package circulated to council the monuments on the sides of the existing monument will contain all the names of those killed in the 1st and 2nd World Wars. This will allow for the addition of these names to the cenotaph. They are currently displayed within the Legion and it is felt that it would be important to contain them on the memorials.


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6. MAYOR & COUNCILLORS’ REPORTS Mayor & Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Leisure Services 9.1.1 Royal Canadian Legion Br. 117 - Waiver of Fees for District Annual Convention Spokesperson: April Heitman, Leisure Services Coordinator RESOLUTION NO. 2008 - 18 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT Council of the Corporation of the Town of Parry Sound grant free use of the Bobby Orr Community Centre Upstairs Hall and Kitchen to the Royal Canadian Legion Branch #117, to host their Annual District Convention on Saturday April 12, 2008, from 7:00am - 10:00pm by declaration of this as a Special Event per Resolution No: 2001-96.

CARRIED 9.2 Operations 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Sign Variance - 25 Church - Big Brothers Spokesperson: John Este, CBO RESOLUTION NO. 2008 - 19 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

That pursuant to section 3.(4) of the sign by-law, the Chief Building Official is authorized to issue a permit for a permanent sign according to Schedule 1 attached.

CARRIED 9.4.2 Bay Street Remediation Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO. 2008 - 20 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Sabourin

That Council authorizes the retention of Conestoga Rovers & Associates to complete a ground water monitoring program and a site management plan for the Charles W. Stockey Centre area of Bay Street impacted by contamination at an estimated cost of $16,960.00.

CARRIED

9.4.3 Earth Hour Spokesperson: Tammy Purdy, MLEO DIRECTION APPROVED (for direct staff followup)

That Council directs staff to promote and participate in Earth Hour, March 29, 2008, 8 -9 p.m.

CARRIED


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9.5 Finance & Administration 9.5.1 Request for Fire Hall free usage Spokesperson: Steven Gilchrist, Director of Finance & Administration RESOLUTION NO. 2008 - 21 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

That Council authorizes the free usage of the Fire Hall meeting room for Cocaine Anonymous 12-Step Recovery Program

DEFEATED 9.5.2 RESOLUTION NO. 2008 - 22 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Sabourin

That Council approve in principle, the proposal of the Royal Canadian Legion Branch #117 as outlined in their February 5, 2008 presentation to Council and in their letter of January 29, 2008 for the renovation of the Market Square Park Cenotaph.

CARRIED

9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.1.1 Waubuno Beach - Concession Agreement - Community Living Parry Sound Spokesperson: April Heitman, Leisure Services Coordinator BY-LAW NO: 2008 - 5167

THAT Council of the Corporation of the Town of Parry Sound authorize the execution of an agreement with Community Living Parry Sound to operate a Concession at Waubuno Beach for the 2008 summer season.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 5th day of February, 2008.

10.2 Operations 10.2.1 Municipal Infrastructure Investment Initiative (MIII) Spokesperson: Brian Sheridan, Director of Operations BY-LAW NO: 2008 - 5168

THAT Council authorize staff to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (“OIPC) for funding from the Municipal Infrastructure Investment Initiative for a new eligible capital project of the Corporation of the Town of Parry Sound, and to approve the expenditure of funds on said eligible capital project.


10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 Request to Complete “Consent and Waiver of Notice” Form Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008 - 5169


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Being a By-law to authorize the execution of a “Consent and Waiver of Notice” form (118 Isabella Street)


10.4.2 Authorization to Complete “Acknowledgment and Direction ” Form - Home Depot

Development Agreement Spokesperson: Iain Laing, Director of Community Development

BY-LAW NO: 2008 - 5170

Being a By-law to authorize the execution of “Acknowledgment and Direction” forms (Home Depot Development Agreement)

READ a FIRST time. A recorded vote was requested by Clr. Keith YES NO Clr. P. Borneman √ Clr. B. Keith √ Clr. J. McGarvey declared conflict Clr. W. Sabourin √ Clr. C. van der Valk √ Mayor Adams √

READ a SECOND and THIRD time, PASSED, SIGNED and SEALED, this 5th day of February, 2008.

10.5 Finance & Administration 10.5.1 Lease Agreement Renewal for Ambulance Base - Burk’s Falls Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008 - 5171

Being a By-Law to authorize the execution of a lease between Muskoka Algonquin Healthcare and The Corporation of The Town of Parry Sound, for the Land Ambulance Garage in Burk’s Falls


10.5.2 Agreement - Renewal of Lease (A-Channel on Water Tower) Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008 - 5172

Being a By-Law to authorize the execution of an Agreement Between A-Channel (CKVR) and The Corporation of The Town of Parry Sound to lease space on the Town Water Tower on Bowes Street.

READ a FIRST time. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 5th day of February, 2008.

The following Direction was proposed: MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Borneman

That staff be directed to investigate the feasibility of advertising space being sold on both town water towers. DEFEATED

READ a SECOND and THIRD time, PASSED, SIGNED and SEALED, this 5th day of February, 2008.


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10.5.3 Update of Remuneration By-Law & Mileage Allowance Increase Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008 - 5173

Being a By-Law respecting remuneration and expenses for members of Council and Local Boards


10.5.4 Amend By-law 2002-4471, Ansley, Burritt, Mann change payment period Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008 -5174

Being a By-Law to amend By-law No. 2002-4471, a By-law that authorized the construction of Sanitary Sewers and Watermains on Ansley, Burritt and Mann Avenue.


10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008 - 5175

Being a by-law to confirm the proceedings of Council.


11. ADJOURNMENT

Following notice given by the Mayor of the next regularly scheduled meeting of Council on February 19, 2008 Council adjourned at 8:30 p.m.

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DATE: February 19th , 2008 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Councillor P. Borneman, Councillor B. Keith, Councillor J. McGarvey, Councillor W. Sabourin, Councillor C. van der Valk, Mayor R. Adams PRESENTATION(S): RESOLUTION NO: 2008 - 23 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter (s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board employees - employment contract d) labour relations or employee negotiations - Collective Agreement CARRIED 1. AGENDA 1.2 Additions to Agenda 1.2 Prioritization of Agenda 9.5.3, 10.4.2 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

THAT the February 19th , 2008 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof

Clr. McGarvey declared he may have a pecuniary interest in regard to item 10.4.2 and he refrained from discussion and voting on this matter.

2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Borneman

THAT the February 5th , 2008 Regular Council Meeting Minutes be approved as circulated.

CARRIED 3.2 Questions to Staff 4. CORRESPONDENCE 4.1 Art in the Park Re: Requests for the 2008 event


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(Forwarded to Director of Operations, Leisure Services Coordinator , By-law enforcement Officer and accounts receivable & taxation clerk )

4.2 The Shop Re: Request permission to use Town logo ( Forwarded to the Director of Economic Development & Leisure Services ) 4.3 Festival of the Sound Re: Charles W. Stockey Centre operations ( Forwarded to the CAO and Director of Economic Development & Leisure Services ) 4.4 Township of McDougall Re: Kinsmen Park Outdoor Rink ( Forwarded to the Director of Operations ) 5. DEPUTATIONS 5.1 West Parry Sound District Museum

Dan McCauley and Rob Hall presented an annual update The Museum agreed to provide annually a few years ago. This update shows that the Museum has been doing well. A power point presentation began with events which took place in 2007 and moved into enhancements to be undertaken during 2008. The Museum has been working very hard to maintain a balanced budget while also beginning to establish a reserve fund for future capital needs.

5.2 The Friends Re: May 10th Event - The Wheelchair Stroll

Laura Suchan-Holmes of the Regional Disability Council addresses Council concerning the 1st Annual Physical Challenge which is the Wheelchair Stroll to be held on Saturday, May 10th, 2008 . They would like each Councillor to be honourary participants in the Wheelchair Stroll from the Stockey Centre to the Friends. Different challenges will have to be met ie: entering a store, crossing the train tracks. The Friends and other community organizations will provide wheelchairs for the use of the participants.

5.3 Peter Agnello

Mr. Agnello addressed a letter he received from the Town of Parry Sound By-law Officer about snow in front of his residence on Great North Road. Mr. Agnello feels he is being discriminated against; he has taken photographs of other properties in the Town where persons have been piling snow around their properties. He suggests that the by-law needs to be changed and asks that Council please review this matter and respond back to him. Council assured Mr. Agnello he will receive a response in a timely manner.

6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.1.1 Charles W. Stockey Centre for the Performing Arts - Rental Rates Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services


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RESOLUTION NO. 2008 - 25 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin THAT Council approves rental rates for the Charles W. Stockey Centre for the Performing Arts

and Bobby Orr Hall of Fame, per the attached. (The following amendment was proposed) : MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith

That rentals of the Stockey Centre by local schools not be subject to the $3.00 surcharge per ticket.

AMENDMENT CARRIED The amended resolution was voted on. CARRIED AS AMENDED 9.2 Operations 9.2.1 Pavement Markings Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008- 26 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith

THAT Council accept the tender from Provincial Maintenance in the amount of $12,628.98 ($245.70/km) including GST, for 37.0 kilometers of yellow center line painting, 4.4 kilometers of yellow center line painting (fall application on connecting link only)and 10.0 kilometers of broken white line painting. This tender being the lowest tender of two (2) tenders received.

CARRIED 9.2.2 Tender - Top soil, gravel and crusher dust Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008- 27 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith

THAT Council accept the following tenders from Fowler Construction:

100 Tonnes - Crusher Dust, in the amount of $14.77 /tonne, including taxes, this tender being the only tender received, and,

250 Tonnes - Gravel, in the amount of $14.49/tonne, including taxes, this tender being the only tender received.

And further, that Council rejects the tender from Fowler Construction for topsoil as the soil sample result is unacceptable.

CARRIED 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Sign Variance - Canadian Tire Gas Bar Spokesperson: John Este, CBO RESOLUTION NO. 2008- 28 MOVED BY COUNCILLOR Keith


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SECONDED BY COUNCILLOR Sabourin That pursuant to section 3.(4) of the sign by-law, the Chief Building Official is authorized to issue a permit for a permanent sign according to Schedule 1 attached.

CARRIED 9.5 Finance & Administration 9.5.1 Use of Old Pumphouse Building Spokesperson: Steven Gilchrist, Director of Finance & Administration

MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

That Option 2 be explored with a safeguard that public access to the lower trail be guaranteed.

AMENDMENT CARRIED Direction Approved as Amended ( for staff follow up ):

That Council direct staff to proceed with option #__2__ , as outlined below, for use of the old pumphouse building and property.

Option 1- Status quo- leave pumphouse as is - continue to rent out apartment and

use basement for Town storage Option 2- Rezone pumphouse to allow for commercial usage, and then call for RFP

to rent or sell property. Option 3- Rezone to open space which would allow limited usage and then call for

RFP to rent or sell property. CARRIED AS AMENDED 9.5.2 Lake Huron Charter Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008- 29 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

That, whereas the Council of the Town of Parry Sound recognizes that the sustained health of the Georgian Bay / Lake Huron ecosystem is integral to our community’s economic and social environment,

Therefore now be it resolved that Council fully endorses and supports the Lake Huron Charter

and the Canadian Vision for the Lake Huron Watershed as outlined in the “Canadian Framework for Community Action”

CARRIED 9.5.3 Parry Sound Hydro Corporation note exchange Spokesperson: Steven Gilchrist, Director of Finance & Administration RESOLUTION NO. 2008 - 24 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

That Council approves the exchange of the existing promissory note with Parry Sound PowerGen in the amount of $771,673.00 at the rate of 7.25%, in exchange for a similar note from Parry Sound Hydro Corporation.

CARRIED


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9.6 Other Business 9.6.1 Building Canada Plan Spokesperson: Mayor Richard Adams RESOLUTION NO. 2008 - 30 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith WHEREAS, infrastructure is critically important to our municipality; AND WHEREAS, there is considerable infrastructure deficit throughout Ontario ;

AND WHEREAS, Canada’s federal government has committed, in Budget 2007, a seven year $33 billion infrastructure program - the biggest federal commitment since World War II - the Building Canada Plan;

AND WHEREAS, in order to program a province must sign a Framework Agreement with the federal government, and Ontario has not done this yet;

AND WHEREAS, four other provinces ( British Columbia, Nova Scotia, New Brunswick and Newfoundland and Labrador ) have already signed a Framework Agreement with the federal government;

NOW THEREFORE be it resolved that the Mayor and Council of the Town of Parry Sound call upon Ontario Premier Dalton McGuinty to direct his officials to work with the Government of Canada to develop an appropriate Framework Agreement under the Building Canada Plan;

As the elected representatives responsible for continued prosperity and safety of our community, we urge our counterparts at the province of Ontario to make negotiation of the Framework Agreement and access to this funding one of the highest priorities of their government.

CARRIED 10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations

10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 Pound fees Increase Spokesperson: Tammy Purdy, MLEO BY-LAW NO: 2008-5177

Being a by-law to amend By-law 2003-4619, as amended, the Animal Control By-law, section pertaining to Pound fees.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 19th day of February, 2008. 10.4.2 Rezoning - Removal of holding Symbol - Zelinka Priamo Ltd. - Home Depot Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008-5176


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Being a by-law to amend By-law 2004-4653 ( The zoning By-law ), as amended to remove the holding symbol from Parts 1,2,2 and 4 Plan 42R-18221 ( Zelinka Priamo - Home Depot )

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 19th day of February, 2008. 10.5 Finance & Administration 10.5.1 Fill Vacant Council Office Spokesperson: Donna Besman, EA-Deputy Clerk BY-LAW NO: 2008-5178

Being a By-Law to fill the vacant office on Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 19th day of February, 2008. 10.5.2 Agreement to Establish Reserve Fund - North Bay Parry Sound District Health Unit Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008-5179 Being a By-Law to authorize the execution of a Memorandum of Agreement Between North

Bay Parry Sound District Health Unit and The Corporation of The Town of Parry Sound to create a Reserve Fund.

READ a FIRST time this19th day of February, 2008. ( The following motion was proposed ) : MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

That the by-law be tabled so the Board Representative can make a report on what the reserve funds will be utilized for.

CARRIED TO TABLE 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5180

Being a by-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 19th day of February, 2008. 11. ADJOURNMENT

Following notice given by the Mayor of the next regularly scheduled meeting of Council on March 4th, 2008, Council adjourned at 8:30 p.m.

__________________________ _______________________ Mayor Clerk

DATE: March 4th , 2008 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

McGarvey, Clr. van der Valk DECLARATION OF OFFICE: Councillor Daniel McCauley Further to the passing of By-law No: 2008-5178, Daniel McCauley was officially sworn in as Councillor for the Town of Parry Sound. PRESENTATION(S):Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2008 -31 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter (s) pertaining to: a) the security of the property of the municipality or local board - medical clinic for integrated health services d) labour relations or employee negotiations - CUPE contract negotiations CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 9.4.1; 9.5.3; 10.4.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR Keith

THAT the March 4th , 2008 Regular Council Meeting Agenda be approved as circulated. CARRIED

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR Keith van der Valk SECONDED BY COUNCILLOR

THAT the February 19th , 2008 Regular Council Meeting Minutes be approved as circulated. CARRIED

3.2 Questions to Staff

Clr. van der Valk asked Brian Sheridan what the public could expect of salt on roads and sidewalks due to the fact salt reserves have been exhausted. Mr. Sheridan advised that they have secured a small supply and they will be using salted sand on sidewalks and roads.

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He also advised that they may be able to obtain additional supplies in the next few weeks. The public should exercise caution in weather which results in icy conditions on roads and sidewalks.

4. CORRESPONDENCE 4.1 Residents of 29,33 & 35 Bowes Street Re: Snow Removal ( Forwarded to the Director of Operations ) 4.2 Raymond Groulx Re: Flooding on Tudhope Street ( Forwarded to the Director of Operations ) 4.3 Don Gore Re: Flooding on Tudhope Street ( Forwarded to the Director of Operations ) 4.4 Wendall Fisher Re: Use of Lawn Care Pesticides ( Forwarded to the Director of Operations ) 4.5 Jean & Fred Piitz Re: Flooding on Tudhope Street ( Forwarded to the Director of Operations ) 4.6 Andrea & Calvin Gaspar Re: Smoking outside Bobby Orr Community Centre ( Forwarded to the Director of Operations ) 4.7 Township of Seguin Re: Earth Hour ( Forwarded to File ) 5. DEPUTATIONS 5.1 Bill Spinney, Kelly Krist Re: Parry Sound Area Community Business & Development Centre Inc.

Mr. Spinney had provided Council with a written report describing the structure and function of the Community Business & Development Centre Inc. as well as a summary of municipal contributions received from each municipality. He briefly explained the functions of the Community Business and Development Centre Inc. and provided statistics on loans and jobs created since 1987. Mr. Spinney provided information on the North East Investment Pool, a mechanism which allows approval of a limited number of loans up to $500,000., as well as on the community economic development initiatives underway, the Local Initiatives Fund and the Women’s Network .

Kelly Krist addressed Council on behalf of Georgian Bay Country, an economic development initiative of the CB & DC . Ms. Krist advised that Georgian Bay Country was created to develop a marketing brand for the region and has a number of strategic directives involving tourism. Georgian Bay Country established and operates the Travel Centre located south of town.

It was requested the Town maintain funding for 2008 at the level provided in 2007.

5.2 Larry Barnes Re: Bobby Orr Hall of Fame

Mr. Barnes addressed Council on behalf of the Bobby Orr Hall of Fame Committee. He advised there have been a number of meetings with town staff and these have been productive and positive. The Committee is supportive of the recommendation being made by staff in regard to the operations of the Hall of Fame and request Council approve the item on the agenda.

5.3 Michael Copas, Nancy Cunningham Re: Municipal Heritage Committee

Mr. Copas addressed Council on behalf of the Municipal Heritage Committee. He advised that the Committee was unable to respond to the staff report on this evenings agenda as the committee had just received the report . Mr. Copas stated that the committee was requesting that Council defer the matter on the agenda until they have had an opportunity to respond.

5.4 Henry Lowry Re: Microtel Development

Mr. Lowry addressed Council to encourage and support the staff recommendation in regard to extension of the development agreement as per agenda item 10.4.1. He stated that he was still quite positive that a restaurant development would be forthcoming , and he explained the delay was caused by the Canadian Tire Gas Bar development.

6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 8.1 West Parry Sound Health Centre Auxiliary Re: Tag Day RESOLUTION NO. 2008-32 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

That Council of the Town of Parry Sound does hereby declare June 13th and 14th , 2008 as West Parry Sound Health Centre Auxiliary Tag Days.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events

9.1.1 Bobby Orr Hall of Fame Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services RESOLUTION NO. 2008-34 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

THAT Council approves the Bobby Orr Hall of Fame operating structure, enhancing the partnership with the Bobby Orr Hall of Fame group and maximizing programming and revenue opportunities, per the attached; and

THAT Council direct staff to advertise for a Manager, Bobby Orr Hall of Fame; and THAT Council direct staff to apply for a Youth Intern through the Northern Ontario

Heritage Fund or FedNor; and THAT Council direct staff to prepare Terms of Reference for the Bobby Orr Hall of

Fame Advisory Committee, to be brought back to Council for approval. CARRIED 9.1.2 Charles W. Stockey Centre for the Performing Arts - Advisory Committee Terms of

Reference Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services RESOLUTION NO. 2008-35 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT Council adopts the Charles W. Stockey Centre for the Performing Arts Advisory Committee Terms of Reference, per the attached; and

THAT Council direct staff to advertise for members.

CARRIED 9.2 Operations 9.2.1 Tender Award - Phase III Waste Water Treatment Plant Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008-36 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Borneman

That upon the recommendation of Triton Engineering Limited, Council award the tender to Nadeco Limited for the Waste Water Treatment Plant Phase 3, secondary treatment re-build/expansion and tertiary treatment construction, in the amount of $9,019,749.90, plus G.S.T., this tender being the lowest of five (5) received.

CARRIED 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Heritage Policy Review Spokesperson: Iain Laing, Director of Community Development Direction ( for staff follow up ): That the Municipal Heritage Committee: a) be asked to develop a terms of reference for the Committee;

b) be asked to develop and propose preliminary criteria for the listing of a heritage property in conformity with the Ontario Heritage Act and provincial guidelines to the application of the Act;

c) be asked to develop and propose a model or approach for the application of the Ontario Heritage Act criteria in respect of designation of a property; d) be required to propose and adhere to a budget that will cover all costs of heritage identification and protection activities including clerical;

and furthermore:

That the Municipal Heritage Committee be asked to provide an estimate of clerical support needed for the operation of the Committee; and

That the registration of By-laws previously passed under the Ontario Heritage Act be undertaken using the L.A.C.A.C Directory Sales Reserve.

( The following motion was proposed ): MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman That this item be tables to the April 1st, 2008 regular meeting. CARRIED 9.5 Finance & Administration 9.5.1 Add Signing Authority for Clr. McCauley Spokesperson: Steven Gilchrist, Director of Finance & Administration RESOLUTION NO. 2008 -37 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Borneman

THAT Council approves that any one of the following elected officials: Mayor Richard Adams, Councillor Paul Borneman, Councillor Dan McCauley, Councillor Bonnie Keith, Councillor Jamie McGarvey, Councillor Wilf Sabourin, Councillor Conrad van der Valk and any one of the following appointed officials: Rob Mens, Chief Administrative Officer, Steven T. Gilchrist, Director of Finance & Administration, Brenda Dobson, Manager of Taxation & Accounting, Donna Besman, Executive Assistant - Corporate Services/Deputy Clerk, are hereby authorized for and in the name of the Corporation from time to time and until further notice to the Canadian Imperial Bank of Commerce:

1) To draw, accept, sign, make, endorse, negotiate and dispose of all or any bills of

exchange, promissory notes, cheques and orders for the payment of money; and 2) To pay and receive all monies and give acquittances for the same; and 3) To borrow money (whether by way of overdraft or otherwise, howsoever)

mortgage, pledge, hypothecate, assign, deliver, and/or give to the same Bank as security for the monies borrowed or to be borrowed all or any of the present or future property and assets of the Corporation of every kind and whether real or personal, movable or immovable; and

4) To receive from the said Bank any negotiable instruments or other property and

assets of the Corporation of every kind and give receipts therefore; and 5) To execute any agreement with or authority to the Bank relating to the banking

business of the Corporation either generally or with regard to any particular transaction; and

6) To transact generally with the said Bank any business they may see fit; and 7) To rent safety deposit boxes and have access thereto and to surrender the same;

AND THAT any one of the following Municipal employees: Rob Mens, Steven Gilchrist, Brenda Dobson, Morgan Kendrick, Tammy Purdy, Sarah Welk, Nathan Jeffrey, Kelly Hurry, Ann Hurdman, Karen Armstrong, Lola Este & Gerrie Kerr, are hereby authorized for and in the name of the Corporation from time to time and until further notice to the Canadian Imperial Bank of Commerce: - To deposit with or transfer to the said institute (but for credit of the account of the Corporation only) all or any bills of exchange, promissory notes, cheques or orders for the payment of money and other negotiable instruments, and for the said purpose to endorse the same or any of them; and - To receive all paid cheques and other debit vouchers charged to any account of the corporation and give receipts therefore; and further

THAT Corporate credit cards be issued to the following people:

Mayor and CAO $5,000.00 limit each card Councillors $5,000.00 limit each card Director of Finance/Administration $5,000.00 limit Director of Economic Development/ Leisure Services $5,000.00 limit Director of Operations $5,000.00 limit Director of Community Services $5,000.00 limit Director of Emergency Services $5,000.00 limit; and THAT Resolution No: 2006-242 is hereby revoked. CARRIED 9.5.2 2008 Departmental Action Plans Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008 -38 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Borneman That the 2008 Departmental Action Plans be approved. CARRIED 9.5.3 Snow Removal Policy Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008 -33 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR Keith

1. That the Town maintain its snow removal policy and practice. DEFEATED ( The following motion was proposed ): RESOLUTION NO. 2008 -40 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

That Council establish an adhoc committee to review policies and practices for snow removal in the Town, and that staff be directed to research this issue and provide the information back to this Committee; And further that any charges which have been laid by the by-law enforcement department be waived and that any prosecutions pertaining to snow removal be abandoned.

CARRIED 9.6 Other Business

9.6.1 Lead Testing Mandated by Province for Municipal Drinking Water Spokesperson: Mayor Richard Adams RESOLUTION NO. 2008 -39 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Borneman

WHEREAS the Ontario Government amended the existing Drinking Water Systems Regulation O.Reg. 170/03, effective July 2007, mandating Municipalities to comply by performing additional tests at private residential taps to check for lead in the drinking water;

AND WHEREAS on May 23rd, 2007 the Ministry of Environment (M.O.E.) issued an order to the Town of Amherstburg and a number of Ontario municipalities to test their drinking water for lead content;

AND WHEREAS, the cost to the Town of Amherstburg for this testing was approximately $40,000 including lab costs;

NOW THEREFORE be it resolved that the Town of Parry Sound does hereby support the Town of Amherstburg in requesting the Province of Ontario provide the immediate necessary funding to Ontario Municipalities to finance the costs of the mandated Lead Testing for Municipal Drinking Water;

AND FURTHER, that copies of this resolution be distributed to the Premier, the Minister of Environment, and Norm Miller, M.PP Parry Sound - Muskoka .

CARRIED

10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.2.1 Manager - Overall Responsible Operator , Waste Water Spokesperson: Brian Sheridan, Director of Operations BY-LAW NO: 2008-5182

Being a by-law to authorize the execution of a contract for service with the Ontario Clean Water Agency (OCWA )for the provision of a Manager - Overall Responsible Operator, Waste Water Services.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 4th day of March, 2008.

10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 Request to amend Pre-development Agreement - Lowry Associates Inc.-Parry Sound

Travel Centre Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008-5181

Being a By-law to authorize the execution of an agreement to amend an existing pre-development agreement between Lowry Associates Inc. and the Corporation of the Town of Parry Sound related to an extension of public services.

READ a FIRST time. ( the following amendment was proposed ):

MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Borneman

That the agreement be amended to permit the extension but propose a charge of 6% per year.

RECORDED VOTE - DEFEATED DIVISION LIST YES NO

Councillor P. BORNEMAN � Councillor B. KEITH � Councillor D. McCauley � Councillor J. MCGARVEY � Councillor W. SABOURIN absent

Councillor C. VAN DER VALK � Mayor R. ADAMS � READ a SECOND and THIRD time, PASSED, SIGNED and SEALED, this 4th day of March, 2008. RECORDED VOTE - CARRIED DIVISION LIST YES NO

Councillor P. BORNEMAN � Councillor B. KEITH � Councillor D. McCauley � Councillor J. MCGARVEY � Councillor W. SABOURIN absent

Councillor C. VAN DER VALK � Mayor R. ADAMS � 10.5 Finance & Administration 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5183

Being a by-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 4th day of March, 2008. 11. ADJOURNMENT

Following notice given by the Mayor of the next regularly scheduled meeting of Council on March 18th , 2008, Council adjourned at 9:05 pm

__________________________ _______________________ Mayor Clerk


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DATE: March 18th , 2008 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

McGarvey PRESENTATION(S): Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2008 -41 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter (s) pertaining to: d) labour relations or employee negotiations - CUPE. Collective Agreement 2008-2011 CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda - 10.5.2; 10.1.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR McGarvey

THAT the March 18th , 2008 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

THAT the March 3rd Special Council Meeting Minutes and the March 4th , 2008 Regular Council Meeting Minutes be approved as circulated.


Clr Keith asked the Director of Finance to verify the existence of a charitable donations policy for the Town. Mr. Gilchrist advised that the Town did not have such a policy. He further responded that there has not been a need for such a policy as some aspects are already covered by the Income Tax Act.


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4. CORRESPONDENCE 4.1 Raymond Groulx Re: Government funding for Tudhope Street storm sewer improvements ( Forwarded to the Director of Operations ) 5. DEPUTATIONS 5.1 Mac Bain, Chairperson, North Bay Parry Sound Board of Health Re: Municipal Reserve Fund and Memorandum of Agreement

Mac Bain, Chair of the North Bay Parry Sound Health Unit Board addressed Council in regard to a request made to the municipalities to approve the establishment of a reserve fund. Mr. Bain thanked Council for the invitation to talk to them about this issue and offered to answer any other questions they might have . Prior to amalgamation a reserve fund existed at the North Bay Health Unit, and prior to the amalgamation taking place the reserve was depleted and the funds returned to the member municipalities. It was a recommendation of the Health Unit Auditor that they establish a reserve fund to take care of spikes in operating costs , thereby protecting against spikes in the municipal levy. Mr. Bain advised that he regretted that there was reference in a September letter that these funds may be used to construct a building. He advised that he would not support this and that this was not the intent of the reserve. Establishing a reserve fund is part of good financial planning. It is proposed that the reserve would be limited to 5% of the municipal share. This percentage was suggested by the Auditor. Mr. Bain is prepared to suggest a lower reserve percentage to his Board.

5.2 Wayne Simpson, Evanco Re: land development proposal

Mr. Simpson addressed Council in regard to the agenda item pertaining to the memorandum of agreement with Evanco , a land development company. He provided information on some of the developments which the company had completed and those they are in the process of completing. He identified the area in Parry Sound that was being proposed for development, including information on land ownership. Evanco is suggesting that a better development would evolve from a comprehensive development plan which represents interests of all of the owners . Evanco wishes to be a catalyst for this plan and they want to work together for the benefit of all. The plan would include public lands and would ensure that public access was maintained . The plan would include both private and public elements. Evanco is not looking for the Town to provide financial contributions to the project but at some point in time some of the public elements would require the Town to provide funding. Evanco is looking forward to working with the Town to move this project forward. This is proposed as a long term project that may take up to 10 years to complete.

6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.5.1 CUPE - Collective Agreement 2008-2011 Spokespersons: Rob Mens, CAO & Donna Besman, Deputy Clerk BY-LAW NO: 2008-5186 Being a By-law to authorize a Memorandum of Understanding with CUPE Local #17 for Changes to the Collective Agreement for Years 2008 - 2011. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 18th day of March, 2008. 8. CONSENT AGENDA


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8.1 Muskoka Parry Sound Coordinated Sexual Assault Services Re: Tag Day RESOLUTION NO. 2008-42 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

That Council of the Town of Parry Sound does hereby declare May 31st , 2008 as Muskoka Parry Sound Coordinated Sexual Assault Services Tag Day.

CARRIED 8.2 Tammy Purdy Re: Earth Hour Proclamation RESOLUTION NO. 2008-43 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley Whereas Climate change is having devastating effects all over the world Whereas Earth Hour is a global lights-out event coordinated by World Wildlife Fund (WWF)

Whereas Millions of people around the world will show their support for action on climate change by turning off their lights for Earth Hour - March 29, 2008 at 8 p.m.

Whereas Earth Hour began in Sydney Australia, March 31, 2007 and 2.2. million people and 2100 Sydney businesses turned off their lights for one hour - Earth Hour. This massive collective effort reduced Sydney’s energy consumption by 10.2% for one hour, which is equivalent effect of taking 48,000 cars off the road for one hour.

Whereas Council’s goal is to have at least 2000 people participating by turning off their lights and making the town as dark as possible for one hour.

Whereas Town's Strategic Direction is to protect and enhance the natural environment. Whereas the Town of Parry Sound is concerned about its citizens health and climate

change.

NOW THEREFORE, the Council of the Town of Parry Sound, does hereby declare March 29, 2008 at 8.p.m. “EARTH HOUR” in Parry Sound and invite everyone to participate - residents and businesses alike. Show your commitment to fight climate change and see the difference we can make when we all work together.

TURN YOUR LIGHTS OFF FOR ONE HOUR (EARTH HOUR) ON MARCH 29, 2008 AT 8 P.M.. We encourage you to register your participation at http://earthhour.org/user/BvIS

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.1.1 295 MacPherson Squadron Air Cadets Annual Inspection - BOCC Free Use Spokesperson: April Heitman, Coordinator of Leisure Services RESOLUTION NO. 2008-45 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

That Council authorize free usage of the Bobby Orr Community centre ice pad on Tuesday June 3rd, 5pm - 7pm and June 8th, 9am - 5 pm for the Air Cadets Annual Inspection by declaration of this as a special event, per Resolution No: 2006-4931.


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CARRIED 9.2 Operations 9.2.1 Parry Sound Drinking Water System - Summary Report Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008-46 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

WHEREAS, the Town of Parry Sound owns and operates the Parry sound Drinking Water System (M.O.E. Designation Number 220000585), which has been categorized as a “Large Municipal Residential” Drinking Water System, and

WHEREAS Ontario Regulation 170/03 (as amended) under the Safe Drinking Water Act (SDWA) requires according to its Schedule 22 - “Summary Reports for Municipalities” that all Large Municipal residential Drinking Water Systems have a report prepared no later than March 31st of each year addressing the items detailed in the Regulation and is given to the members of Council in the case of a drinking water system owned by a municipality, and

THEREFORE BE IT RESOLVED THAT the Council of the Town of Parry Sound hereby acknowledges receipt of the report entitled: “Town of Parry Sound

Tony Agnello Membrane Water Filtration Facility Large Municipal Residential Drinking Water System

Summary Report for 2007 Dated March 2008" as prepared by Terry Brown, Manager/ORO. Town of Parry Sound Water Systems CARRIED

9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.5 Finance & Administration 9.5.1 Clr. McCauley - Committee Appointments Spokesperson: Donna Besman, EA-Deputy Clerk RESOLUTION NO. 2008 -47 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

That the following amendments be made to Resolution No. 2006-256: 6. Downtown Parry Sound Business Association - Councillor Dan McCauley Nov 30/10 11. Parry Sound Chamber of Commerce Board - Councillor Dan McCauley Nov 30/10 21. West Parry Sound District Museum - Councillor Dan McCauley Nov 30/10 27. Accessible Transportation Committee - Councilor Dan McCauley Nov 30/10

CARRIED 9.5.2 Train Trestle 100th Anniversary Spokesperson: Mayor Richard Adams RESOLUTION NO. 2008 -48 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

That Council approve the Committee Terms of Reference and Work Plan in support of the 100th Anniversary Celebration of the CPR Train Trestle over the Sequin River in Parry Sound;


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And further, declare the CPR Train Trestle 100th Anniversary a significant municipal event.

CARRIED 9.5.3 Snow Removal Ad hoc Committee & Terms of Reference Spokesperson: RESOLUTION NO. 2008-49 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

That the terms of reference for the Snow Removal Ad-hoc Committee as attached be adopted and that Mayor Adams and Clr Keith, Clr McCauley & Clr. McGarvey be appointed to the committee on behalf of Council and that Lloyd Dubriel, Bill Land, Peter Agnello, John Este and Gerald Bell be appointed on behalf of Town residents., and that Phil Vincent be appointed as a town employee.

CARRIED 9.5.4 Donations Policy Spokesperson: Clr.Bonnie Keith ( The following direction was proposed ): DIRECTION Approved( for staff follow up ):

That staff be directed to investigate and develop a charitable donation policy for the Town and report back to Council.


10. BY-LAWS 10.1 Economic Development and Special Events 10.1.1 Memorandum of Understanding - Evanco properties Limited Spokesperson: Rob Mens, CAO a) BY-LAW NO: 2008-5184

Being a By-law to enter into a Memorandum of Understanding with Evanco Properties Limited for the redevelopment of the Parry Sound harbour, formerly the Harbour Lands of the Village of Parry Harbour.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 18th day of March, 2008. b) RESOLUTION NO. 2008 -44 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

THAT the following be appointed as Town representatives on the Project Steering Committee:

1. Bill Attwell ( alternate Bruce Ehgoetz ) 2. Mayor Richard Adams 3. Rob Mens, CAO 4. Lynn Middaugh, Director of Economic Development & Leisure Services CARRIED 10.2 Operations

10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law


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10.5 Finance & Administration 10.5.1 Direction and Authorization regarding Expropriation of lands from the Parry Sound Area

Airport by MTO Spokesperson: Clr. Paul Borneman BY-LAW NO: 2008-5185

Being a By-law to authorize the execution of a Direction and Authorization regarding Expropriation of Parts 1 to 13 inclusive, Expropriation Plan P-254-38; Parts 14 to 21 inclusive, Expropriation Plan P-2504-38 ( Temporary Limited Interest ); and Parts 1 to 5 inclusive, Expropriation Plan P-2504-39 and the Agreement as to Compensation and Possession for Land required by the Minister of Transportation for Part of Lots 1 & 2, Concession 10 and Part Lots 2 & 3, Concession 10, 11 & 12 , Geographic Township of Conger, Formerly the Township of Humphrey, now in the Township of Seguin in the District of Parry Sound ( Parry Sound Area Municipal Airport ).

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 18th day of March, 2008. 10.5.2 Agreement to Establish Reserve Fund - North Bay Parry Sound District Health Unit Spokesperson: Steven Gilchrist, Director of Finance & Administration READ a FIRST time February 19th, 2008. BY-LAW NO: 2008-5179

Being a By-Law to authorize the execution of a Memorandum of Agreement Between North Bay Parry Sound District Health Unit and The Corporation of The Town of Parry Sound to create a Reserve Fund.

READ a SECOND and THIRD time, and DEFEATED this18th day of March, 2008. 10.5.3 Lease Agreement Renewal for Ambulance Base - South River Spokesperson: BY-LAW NO: 2008-5187

To authorize the execution of a lease agreement with The Village of South River and Township of Machar for the provision of a Land Ambulance Station, located in the Village of South River and the Township of Machar.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 18th day of March, 2008. 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5188

Being a by-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 18th day of March, 2008. 11. ADJOURNMENT

Following notice given by the Mayor of the next regularly scheduled meeting of Council on April 1st , 2008, Council adjourned at 8:30 pm

__________________________ _______________________


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Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - April 1st , 2008

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DATE: April 1st , 2008 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Keith, Clr. McCauley, Clr. McGarvey, Clr.

Van der Valk PRESENTATION(S): Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2008 - 50 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McCauley THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter (s) pertaining to: (a) the security of property of the municipality or local board - Parry Sound Power CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda - 9.5.3; 9.3.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

THAT the April 1st , 2008 Regular Council Meeting Agenda be approved as circulated. CARRIED

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 2.1 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk That we do now adjourn the regular meeting and declare the public meetings open. 2.1.1 Council held a public meeting to consider a Proposed Zoning By-law Amendment under

Sections 34 of the Planning Act, as amended. The CAO advised that notice of the proposed zoning by-law amendment had been given by prepaid first class mail to the property owners within 120 metres of the subject property and a notice was posted on the property. Mr. Laing advised that the proposed Zoning By-Law amendment would rezone to increase the maximum permitted floor area devoted to a retail food store from 3,260 square metres to 4,088 square metres. The effect of the proposed Zoning By-Law amendment is to allow for a 472 square metre expansion of the existing Sobey’s supermarket.

The Mayor invited those in favour of this proposed amendment to address Council.

Scott Arbuckle, Planning Consultant for Sobeys spoke in regard to the matter and advised the need for the small expansion and that it was essentially to allow two vestibule areas to be added to the store.


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The Mayor invited those opposed to this proposed by-law to address Council. No one spoke in opposition.

. Mr. Laing advised that he had received no correspondence in regard to this matter.

The Mayor advised that Council may at its discretion approve the zoning by-law amendment. If they should do this then notice of passage of the by-law would be provided by circulation of such notice or by advertising in the local newspaper. Any objections to the proposed zoning by-law must be received by the Clerk within 20 days of the date that notice was given. Any objections would be forwarded to the Ontario Municipal Board. The Mayor further advised that if an appeal is submitted and the appellant has not provided Council with an oral or written submission before the passing of the by-law, then the Ontario Municipal Board may choose to dismiss the appeal.

2.1.2 Council held a public meeting to consider a Proposed Plan of Subdivision under Sections

51(2) of the Planning Act, as amended. The CAO advised that notice of the proposed plan of subdivision had been given by prepaid first class mail to the property owners within 120 metres of the subject property and a notice was posted on the property. Mr. Laing advised that the proposed plan of subdivision will be Part of Parcel “A” ( waterlot ), Registered Plan No. 11 and Part of the Parry Sound Lumber Company Property, Registered Plan No. 137 and part of the original shore road allowance in front of Lot 30, concession 1, geographic Township of McDougall now in the Town of Parry Sound and known locally as those lands between Parry Sound Marine and the Canadian Pacific Railway Trestle over the Seguin River. The effect of the plan of subdivision would be to create 10 townhouse dwelling lots overlooking the Seguin River.

The Mayor invited those in favour of this proposed plan of subdivision to address Council. No one spoke in favour of the amendment.

The Mayor invited those opposed to this proposed plan of subdivision to address Council. No one spoke in opposition.


The Mayor advised that the Parry Sound Area Planning Board, at its discretion, may grant draft plan approval. Anyone wishing to be notified of the Planning Board’s Decision in this matter were advised to submit a written request to the Board containing their name and address. Objections to the granting of draft plan approval would be received by the secretary/treasurer of the planning board within 20 days from the date such notice was given, and any objections would be forwarded to the Ontario Municipal Board. The Mayor further advised that if an appeal was submitted and the appellant had not provided the Parry Sound Area Planning Board with an oral or written submission before the passing of the by-law, then the Ontario Municipal Board may choose to dismiss the appeal.

2.2 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith That we do declare the public meetings closed and the regular meeting reconvened

CARRIED 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR McGarvey

THAT the March 18th , 2008 Regular Council Meeting Minutes be approved as circulated.



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Clr. Keith asked Brian Sheridan about the status of pothole repairs in the Town. Mr. Sheridan advised that potholes are filled within three days on Class III Roads and one week for Class V roads. Repair of gravel roads is different as they cannot at times be repaired during winter conditions.

Clr. van der Valk asked Mr. Laing about the proposed plan of subdivision and whether it was different than what was previously proposed. Mr. Laing advised that it was slightly different and that the developer had let the prior approval lapse. The change is in the road configuration and what is now proposed as a crescent was previously proposed as a cul de sac. Clr.van der Valk expressed concern in regard to the proximity of the railway.

4. CORRESPONDENCE 4.1 M. Aileen Carroll, Minister Responsible for Seniors Re: Senior of the Year nominations ( Forwarded to file ) 4.2 Richard Kory, Parry Sound au naturel Re: chemical pesticides on lawns ( Forwarded to file ) 4.3 Graciana Manzanos, Parry Sound au naturel Re: chemical pesticides on lawns ( Forwarded to file ) 4.4 Daryl McMurray, Chair Downtown Business Association Re: letter of thanks to Councillor Paul Borneman for his time and dedication ( Forwarded to file ) 4.5 Heather Steele, Administrator Downtown Business Association Re: Resignation of Patti Morel ( Forwarded to the EA-Deputy Clerk ) 4.6 Daryl McMurray, Chair Downtown Business Association Re: Request for Council’s approval and appointment of Vanessa Backman ( Forwarded to the EA-Deputy Clerk ) 4.7 John Lee, Chair, Parry sound Regional Disability Council & Parry Sound Health &

Social Services Support Network Re: Appreciation for the establishment of a transportation system to be utilized by

persons with disabilities ( Forwarded to file ) 4.8 Larry W. Douglas for his client Bernice Brooks Re: Intersection involving access to Oastler Park Development (Walmart Plaza ) ( Forwarded to Director of Community Development ) 5. DEPUTATIONS 6. MAYOR & COUNCILLORS’ REPORTS


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Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 8.1 Ontario Association of Naturopathic Doctors Re: Naturopathic Medicine Week RESOLUTION NO. 2008-51 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk

WHEREAS Naturopathic medicine is a distinct system of primary care that addresses the root cause of illness or disease and promotes health and healing using natural therapies. Naturopathic doctors are highly educated primary care providers who integrate standard medical diagnostics with a broad range of natural therapies;

AND WHEREAS, Naturopathic Doctors across Canada will be opening their office doors

or going into their communities to inform and educate people on the benefits of naturopathic medicine;

AND WHEREAS, a significant number of residents of Ontario are turning to naturopathic doctors for valid, science based complementary healthcare;

NOW THEREFORE, the Council of the Town of Parry Sound does hereby proclaim May 4 - May 11, 2008 as “Naturopathic Medicine Week “ in the Town of Parry Sound.

CARRIED 8.2 Community Living Parry Sound Re: Community Living Month RESOLUTION NO. 2008-52 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McCauley

Whereas Community Living Parry Sound has worked to bring people and their communities together for the last 46 years; and

Whereas the Association supports individuals as they develop their capacity t9o live, learn, work and participate in all aspects of living in the community; and

Whereas Community Living helps the community develop its capacity to welcome and support people who have not always had the same opportunities as the rest of us, to participate in their community in meaningful, productive ways; and

Whereas the Council of the Town of Parry Sound wishes to urge its citizens to celebrate the inclusion in our community of people who have been labeled as having a developmental disability;

Therefore, the Council of the Town of Parry Sound does hereby proclaim the month of May 2008 as Community Living Month in the Town of Parry Sound.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF


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9.1 Economic Development & Special Events 9.1.1 2008 Municipal Assistance Program Allocations Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008 -55 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McCauley

THAT Council approve the 2008 Municipal Assistance Program allocations per the attached.

CARRIED 9.1.2 2008 Sportbike Rally - Status Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008 -56 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McCauley THAT Council decline from hosting the 2008 Sportbike Rally due to budget implications. CARRIED 9.2 Operations 9.2.1 Bowes Street Redevelopment Tender Spokesperson: Brian Sheridan, Director of Operations

RESOLUTION NO. 2008 -57 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

That Council award the tender for reconstruction of Bowes Street to accommodate the entrances for Oastler Park Phase II and Shoppers Drug Mart to Fowler Construction Company Limited in the amount of $953,401.45 including the development of a multipurpose trail on the south side of Bowes Street, as recommended by Triton Engineering Limited, this being the lowest of two (2) tenders received:

And Further, be it resolved that Council allocate $44,891.41 to the 2008 Capital budget

for the installation of a multipurpose trailway on the south side of Bowes Street within the construction zone.

( The following amendment was proposed ): MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McGarvey That the following be added to the second paragraph: “ plus $10,000 approximately to extend the trailway to Albert Street.” AMENDMENT CARRIED The amended resolution was then voted on. CARRIED AS AMENDED 9.3 Fire, Emergency Services


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9.3.1 Emergency Medical Services Chiefs of Canada Conference 2008 Spokesperson: Sharon Montgomery-Greenwood, Director of Emergency Services RESOLUTION NO. 2008 -54 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

THAT Council authorizes Sharon Montgomery-Greenwood, to attend the Emergency Medical Services Chiefs of Canada Conference 2008 in Victoria, British Columbia, May 28-30, 2008, further to By-law No: 2002-4549 which requires prior Council approval for attendance at seminars, conferences, and conventions outside of the

Province of Ontario. CARRIED 9.4 Community Development, Building, By-law 9.4.1 Heritage Policy Review Spokesperson: Iain Laing, Director of Community Development ( Tabled from March 4th, 2008 ): Direction ( for staff follow up ): That the Municipal Heritage Committee: a) be asked to develop a terms of reference for the Committee;

b) be asked to develop and propose preliminary criteria for the listing of a heritage property in conformity with the Ontario Heritage Act and provincial guidelines to the application of the Act; c) be asked to develop and propose a model or approach for the application of the Ontario Heritage Act criteria in respect of designation of a property; d) be required to propose and adhere to a budget that will cover all costs of heritage identification and protection activities including clerical;

and furthermore:



( The following motion to table was proposed ): MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk That this item be tabled to the April 15th, 2008 Council agenda. CARRIED TO TABLE 9.4.2 Request for Substantial Completion Extension - - Lowry Associates Inc. Pre-

Development Agreement - Canadian Tire Real Estate Limited Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO. 2008 -58 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

That Canadian Tire Real Estate Limited be allowed a four month extension to the substantial completion requirement of the Pre-Development Agreement between Lowry and Associates Inc. and the Town of Parry Sound in respect of the Gas Bar component of the development.

CARRIED


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9.4.3 Change of Use of Former Pumphouse Building Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO. 2008 -59 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith That no change of use of the former pumphouse building be implemented at this time. CARRIED ( The following direction was proposed ): DIRECTION Approved ( for staff follow up ):

That staff be directed to process a rezoning of the property to open space and that a request for proposal be advertised once the property is rezoned.

CARRIED 9.5 Finance & Administration 9.5.1 Building Canada Framework Agreement Spokesperson: Richard Adams, Mayor RESOLUTION NO. 2008 -60 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

That the Town of Parry Sound support The Association of Municipalities of Ontario (AMO)’s resolution concerning Canada-Ontario Infrastructure funding as follows:

Whereas the Federal Government announced its intention to negotiate the Building Canada Framework Agreement with the Government of Ontario; and

Whereas the Building Canada Framework Agreement has funding components for municipalities of all sizes with $3.1 billion earmarked for Ontario’s municipal governments; and

Whereas the federal government has signed six (6) of 13 framework agreements with Canada’s other provincial and territorial governments; and

Whereas Canada and Ontario have been holding discussions on the Building Canada Framework Agreement since late last year;

Therefore be it resolved that the Governments of Canada and Ontario make a commitment to renewed, dedicated negotiations that will see a Building Canada Framework Agreement signed expeditiously so the Ontario’s municipal governments can benefit from additional investment opportunities for their significant infrastructure needs; and

That this resolution of support be forwarded to West Parry Sound Municipalities, and Provincial and Federal representatives.

CARRIED DIRECTION Approved ( for staff follow up ):

That staff prepare a spreadsheet of the funding programs announced over the last 4-5 months including the allotment to the Town of Parry Sound under these programs .

CARRIED


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9.5.2 Specialized Transportation Service Spokesperson: Rob Mens, CAO / Richard Adams, Mayor RESOLUTION NO. 2008 -61 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk

That the Specialized Transportation Service plan as outlined to Council April 1, 2008 and as attached be approved.

CARRIED 9.5.3 Human Resource Optimization Plan Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008 -53 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McCauley That the 2008 Human Resource Optimization Plan be approved. CARRIED 9.6 Other Business

10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations

10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law

10.5 Finance & Administration 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5189

Being a by-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 1st day of April, 2008. 11. ADJOURNMENT

Following notice given by the Mayor of the next regularly scheduled meeting of Council on April 15th , 2008, Council adjourned at 8:30 pm.

__________________________ _______________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - April 15th , 2008

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DATE: April 15th , 2008 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

McGarvey, Clr. Van der Valk PRESENTATION(S): Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2008 - 62 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter (s) pertaining to: (a) the security of property of the municipality or local board - Parry Sound Power (b) personal matters about an identifiable individual, including municipal or local

board employees - Personnel CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 10.2.1; 9.4.1; 9.4.2 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT the April 15th , 2008 Regular Council Meeting Agenda be approved as circulated. CARRIED

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR McGarvey

THAT the April 1st , 2008 Regular Council Meeting Minutes be approved as circulated. CARRIED

3.2 Questions to Staff 4. CORRESPONDENCE 4.1 Parry Sound Anglers & Hunters Re: Surplus trees and shrubs ( Forwarded to Director of Operations )


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4.2 McDougall School Advisory Council Re: Annual Victoria Day Fireworks Display ( Forwarded to Director of Finance & Administration ) 4.3 Belvedere Heights Re: Annual Meeting ( Forwarded to File ) 4.4 Shirley Little, Parry Sound Lion’s Club Re: Purina Walk for Dog Guides ( Forwarded to By-law Enforcement Officer & Leisure Services Coordinator ) 4.5 Carrie Porter Re: Culvert Drainage Problems on Tudhope Street ( Forwarded to Director of Operations ) 4.6 Parry Sound Dragon Boat Festival Re: Requests for permission and support for the 7th annual event

( Forwarded to the Coordinator of Leisure Services ; By-law Enforcement Officer; Chief Building Official )

4.7 Algonquin Regiment Veteran’s Association Re: On going care and maintenance of Algonquin Regiment Memorial on Fitness

Trail

( Forwarded to Director of Operations; director of Economic Development & Leisure Services )

5. DEPUTATIONS 5.1 Brian Downing, Georgian Bay Motorcycle Association Re: Sportbike Rally

Mr. Downing addressed Council in regard to the 2008 Sportbike Rally and advised that the local motorcycle association was in support of this event which is now in its 26th year. Mr. Downing advised that the Association believes that this is an important event for the Town and surrounding area and that the loss of the event would have a negative impact on many residents of the Town and surrounding area.

5.2 Perry Harris, Parry Sound Area Chamber of Commerce

Mr. Harris expressed concern on behalf of the Board of Directors of the Chamber regarding the cancellation of the 2008 Sportbike Rally. He stated that the Chamber believes the cancellation of this event would have a negative financial impact on the area and the Board was requesting that Council’s decision to cancel the event be reviewed.

5.3 Michael Copas, Parry Sound Municipal Heritage Committee

Mr. Copas addressed Council and stated that the Committee had provided a written response in regard to the report of Iain Laing which is agenda item 9.4.1 . Committee members were also present to answer questions. Mr. Copas advised that additional support information from Town documents had been included with their response.

6. MAYOR & COUNCILLORS’ REPORTS


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Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 8.1 295 MacPherson Squadron - Royal Canadian Air Cadets Re: Tag Day RESOLUTION NO. 2008-63 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

That the Council of the Town of Parry Sound does hereby approve an Air Cadet Tag Day on Saturday, May 17, 2008.

CARRIED 8.2 Pitch-in Canada Week Re: Proclamation RESOLUTION NO. 2008-64 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

WHEREAS hundreds of thousands of Canadians show their concern for the environment and their communities each year by participating in PITCH-IN CANADA projects to: Clean up and rejuvenate local neighborhoods, green spaces, ravines, waterways and illegal dump sites; restore habitats; and to establish composting and recycling projects;

AND WHEREAS PITCH-IN CANADA, a national, community-based organization comprised of eco-action and community volunteers, believes that maintaining a quality environment and encouraging civic pride is everyone’s responsibility;

AND WHEREAS PITCH-IN CANADA encourages voluntary action to: Keep communities clean and beautiful and restore and maintain a healthy environment;

NOW THEREFORE, the Council of the Town of Parry Sound does hereby declare the week of April 20 - 26, 2008 as “PITCH-IN CANADA Week” in Parry Sound and invites all citizens in our community to actively support the campaign.

CARRIED 8.3 Harvest Share Re: Tag Day RESOLUTION NO. 2008-65 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

That the Council of the Town of Parry Sound does hereby approve a Harvest Share Tag Day on May 2nd or 3rd, 2008.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.1.1 Bobby Orr Hall of Fame Advisory Committee - Terms of Reference


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Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008 -67 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

THAT Council approves the Bobby Orr Hall of Fame Advisory Committee Terms of Reference per the attached.

CARRIED 9.1.2 Bobby Orr Hall of Fame Advisory Committee - Appointments Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008 -68 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

THAT Council appoint the following to the Bobby Orr Hall of Fame Advisory Committee:

Larry Barnes to April 15, 2011 Jon Green to April 15, 2011 Pat Loughren to April 15, 2010 Tim McWhirter to April 15, 2010 Ray Pavlove to April 15, 2010 Cheryl Ward to April 15, 2009 Ray Maurice to April 15, 2009

CARRIED 9.1.3 2008 Parry Sound Sportbike Rally Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008 -69 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

THAT Council accepts the proposal from Lawrence Hacking/ 20433566 Ontario Limited, detailed below, to organize and operate the Sportbike Rally July 4 - 6, 2008, with input and involvement from the Georgian Bay Motorcycle Association. Mr. Hacking/204335566 Ontario Limited shall have first right of refusal to organize and operate the Rally for a further two years, pending a post event review.; and

THAT Lawrence Hacking shall:

-organize and operate the Sportbike Rally activities in a similar fashion as in recent years (not to include a radar run) -promote, market and recruit volunteers/staff for the Rally -obtain $2 million insurance naming the Town as an additional insured -ensure that registered Rallyists sign a waiver; and

THAT Council supports the 2008 Sportbike Rally by:

-permitting the event to be staged at the BOCC and Salt Docks area, if required -providing free usage of the BOCC hall, if required, by declaring the event as a Special Event -providing access to the Sportbike Rally website so that it may be updated and maintained -delivering the grandstand unit to the Salt Docks, at no cost to the organizer, if required -providing a Town staff liaison for discussions with the OPP regarding the Thunder Run -approving the Thunder Run parade, (route description to follow); and -providing a Town staff liaison for discussions with Sifto regarding the salt delivery schedule -delivering and picking up barricades

CARRIED


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9.1.4 Department of Canadian Heritage Arts Presentation Canada Grant 2009/2010 Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008 -70 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT Council authorizes application to the Department of Canadian Heritage: Arts Presentation Canada 2009/2010 program for funding assistance with Stockey Centre presents programming.

CARRIED 9.2 Operations

9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Heritage Policy Review Spokesperson: Iain Laing, Director of Community Development ( Tabled from March 4t , and April 1st , 2008 ): Direction ( for staff follow up ): That the Municipal Heritage Committee: a) be asked to develop a terms of reference for the Committee;

b) be asked to develop and propose preliminary criteria for the listing of a heritage property in conformity with the Ontario Heritage Act and provincial guidelines to the application of the Act; c) be asked to develop and propose a model or approach for the application of the Ontario Heritage Act criteria in respect of designation of a property; d) be required to propose and adhere to a budget that will cover all costs of heritage identification and protection activities including clerical;

and furthermore:



DEFEATED ( The following direction was proposed ): Direction Approved ( for staff follow up ):

That Iain Laing be directed to bring forward a new report and recommendation to Council by May 20th, 2008 once research has been completed.

CARRIED 9.4.2 Plan of subdivision Application - 1134697 Ontario Inc. ( Rudy Krist ) Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO. 2008 -66 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

That Council support Plan of Subdivision application S1/2008(PS) - 1134697 Ontario Inc. - 51 Great North Road conditional on those items attached as Schedule “A”.

CARRIED


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9.5 Finance & Administration 9.5.1 Authorizing Grant Resolution for Roads and Bridges Spokesperson: Steven Gilchrist, Director of Finance & Administration RESOLUTION NO. 2008 -71 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

Whereas the Province of Ontario has approved a grant to the Town of Parry Sound in the amount of $138,607.00 under the 2008 Municipal Road and Bridge Infrastructure Investment Program, the Town of Parry Sound approves the following: That the $138,607.00 allocated to the Town of Parry Sound by the Province will be used for Municipal Road and Bridge capital investment needs and That a final summary report detailing expenditures, use of provincial funding, and outcomes achieved shall be submitted to the Ministry and the Ministry may request an independent audit of the project and That any funds intended for the project that are not used in accordance with the rehabilitation of Municipal road and bridge capital investment needs or the terms outlined above will be returned to the Ministry.

CARRIED 9.5.2 Rental of Town Property - Bud’s Spuds Agreement Renewal Spokesperson: Steven Gilchrist, Director of Finance & Administration RESOLUTION NO. 2008 -72 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McCauley

That Council agrees to extend the rent term in the agreement between Bud’s Spuds and the Corporation of the Town of Parry Sound for the lease of the lands on the old MTO weigh scale property, as allowed for in the existing lease agreement, for a further two year period.

CARRIED 9.5.3 Downtown Parry Sound Business Association - Appointments Spokesperson: Donna Besman, EA-Deputy Clerk RESOLUTION NO. 2008 -73 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk That the Council of the Town of Parry Sound does with regret accept the resignation of

Patti Morel from the Downtown Parry Sound Business Association Board;

AND FURTHER does hereby appoint Vanessa Backman to the Board for the remainder of the term.

CARRIED 9.5.4 Stockey Centre Building Steering Committee Terms of Reference Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008 -74 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

That the terms of reference for the Stockey Centre Building Steering Committee be approved as attached.

( The following amendment to the terms of reference was proposed ): MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Keith

That the following be added to the Committee Membership section of the Terms of Reference:


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“ The Committee shall have a minimum of 5 members and a maximum of 8 “. AMENDMENT CARRIED The Resolution was then voted on: CARRIED AS AMENDED 9.6 Other Business

10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.2.1 Temporary Road Closure Spokesperson: Brian Sheridan, Director of Operations BY-LAW NO: 2008-5195

Being a by-law to permit the temporary road closure of Seguin Street, from James Street up to Gibson Street from 5:30 p.m. to 11:30 p.m. for one evening only, either Tuesday, May 6th or Wednesday, May 7th, 2008.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of April, 2008.

10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 Appointment of J.P. Borchardt Seasonal Part time Parking Attendant & Assistant By-law

Enforcement Officer Spokesperson: Tammy Purdy, MLEO BY-LAW NO: 2008-5194

Being a By-law to Appoint J.P. Borchardt as a Part time Parking Attendant and By-law Enforcement Officer.


10.4.2 Amend Waste Management By-law 2007-5084, Storage of garbage

Spokesperson: Tammy Purdy BY-LAW NO: 2008-5193

Being a By-law to amend the Waste Management By-law 2007-5084, being a By-law to establish and maintain a system for the collection and disposal of garbage and other refuse.



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10.4.3 Rezoning Application 2007-05 - Planning & Engineering Initiatives Ltd. on behalf of Sobeys - 25 Pine Drive

Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008-5192

Being a By-law to amend By-law PS100-89 (The Zoning By-law), as amended for 25 Pine Drive (Sobeys Capital Incorporated) .


10.5 Finance & Administration 10.5.1 2008 Tax Policies - Capping and New to Class/New Construction Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008-5191

Being a By-Law to specify the claw back percentages, the capping threshold parameters and the minimum tax level for new to class/new construction for the year 2008.


10.5.2 Set Tax Ratios for 2008 Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008-5190 Being a by-law to Set Tax Ratios for Municipal Purposes for the Year 2008. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of April, 2008.

10.5.3 Improvements to Full time Non-Union Benefits Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008-5196

Being a by-law to amend by-law No: 2001-4417, a by-law to regulate certain personnel matters for non-union personnel.


10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5197

Being a by-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of April, 2008.

11. ADJOURNMENT

Following notice given by the Mayor of the next regularly scheduled meeting of Council on May 6th , 2008, Council adjourned at 8:35 pm

__________________________ _______________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - May 6th, 2008

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DATE: May 6th , 2008 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

McGarvey, Clr. Sabourin, Clr. Van der Valk PRESENTATION(S): RESOLUTION NO: 2008-75 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter (s) pertaining to: a) the security of property of the municipality or local board; - Parry Sound Power b) personal matters about an identifiable individual, including municipal or local board employees - Employment Contracts - personnel CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda - 10.4.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

THAT the May 6th , 2008 Regular Council Meeting Agenda be approved as circulated. CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 2.1 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR Keith That we do now adjourn the regular meeting and declare the public meeting open. CARRIED 2.1.1 Council held a public meeting to consider a Proposed Zoning By-law Amendment under

Sections 34 of the Planning Act, as amended. After the Mayor adjourned the regular meeting and declared the public meeting open , the CAO advised that notice of the proposed zoning by-law amendment had been given by prepaid first class mail to the property owners within 120 metres of the subject property and a notice was posted on the property.

Mr. Laing advised that the proposed Zoning By-Law amendment would rezone Part of Pumping Station Lot, Registered Plan 90 and 91 and part of the original shore road allowance in front of Lot 31, Concession II geographic Township of McDougall, now in the Town of Parry Sound known locally as the former waterworks pumping station, 86 Waubeek Street, from a Transportation and Utilities (T) zone to an Open Space (O1) zone and an Open Space Holding (O1h) zone. The effect of the proposed Zoning By-Law amendment is to recognize that the property is no longer used as a waterworks pumphouse and to consolidate the zoning with the abutting open space uses.

No one spoke in favour of the amendment and no one spoke in opposition.


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2.2 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Sabourin That we do declare the public meetings closed and the regular meeting reconvened CARRIED 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McCauley

THAT the April 15th , 2008 Regular Council Meeting Minutes be approved as circulated. CARRIED


Clr. Borneman requested that Mr. Sheridan provide an update on the completion of the Gibson Street work and the work on Bowes Street. Mr. Sheridan advised that the Bowes Street project is moving along well and they expect to be paving the week of June 25 with the roadway fully open and operational before the July long weekend. It is anticipated that the project will be fully complete by July 25. The Gibson Street project is expected to be substantially complete by mid-June with paving occurring after school is out for summer break. Final completion of the Gibson Street project is anticipated to be mid-summer.

4. CORRESPONDENCE 4.1 West Parry Sound Health Centre Foundation Re: The 1st Annual Do it for Life Walk, Run, Roll Event - May 25th, 2008 ( Forwarded to the Coordinator of Leisure Services ) 4.2 Marion Cross Re: Banning use of chemical pesticides on lawns ( Forwarded to Director of Operations ) 4.3 Parry Sound Area Chamber of Commerce Re: Thank you to Clr. Borneman and Welcome to Clr. McCauley ( Forwarded to File ) 4.4 Storytelling Guild of Parry Sound Re: Thank you for generous grant ( Forwarded to File ) 4.5 Park 2 Park Re: Request for Funding


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( Forwarded to the Director of Finance & Administration ) 5. DEPUTATIONS 5.1 Virtues Group, Parry Sound High School Re: Update on Activities

Patty Jenkins from Parry Sound High School addressed Council in regard to the Virtues Project. The purpose of the presentation was to bring Council up to date on the program underway at PSHS. Four students also provided information on how the program was being utilized in the school. Activities include conferences ; virtue visits by teams into primary schools that teach kids how to use virtues in everyday life to solve problems; a virtue of the month initiative ( including creating CD’s for rent , posters and a person is nominated each month who best represents the virtue). Conference topics are extensive and include discussion on topics such as empowerment and stereotyping. Ms. Jenkins advised that they also participate in the Community by collaborating with organizations such as the YMCA (peace day ) and Community Living ( inclusion event );

Ms. Jenkins invited Council to attend the Community Consultation on May 29th, 2008. 5.2 4H Club Re: Update on Activities

Jim McCoubrey addressed Council in regard to the 4 H Club . This is the 8th year for the operation of the Club. The ice fishing derby is a major fund raiser and the money raised is donated to charities such as sick kids hospital. Other current activities of the Club include tree planting in the community and they are working on a cookbook which will be offered to the public for sale. Mr. McCoubrey advised that the name of the 4H Club means heads, hands, health & heart.

5.3 Larry Douglas Re: Bowes Street Intersection (agenda item 10.4.1 )

Mr. Douglas addressed Council as he wished to make comments for the record regarding the Bowes Street Intersection ( agenda item 10.4.1 ) on behalf of his client Bernice Brook, a property owner affected by the proposed intersection. Mr. Douglas advised that some time ago he and his client attended a public meeting regarding the Bowes Street development and the mapping at this meeting depicted a possible 4 street intersection . Mr. Douglas stated that he and his client based their evaluation of the impact of this development based on a potential four street intersection and they may have made a different evaluation if they had based it on a three street intersection.

6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1.1 Employment Contract - Nadine Hammond Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services BY-LAW NO: 2008-5198

Being a by-law to authorize the execution of an Employment Contract with Nadine Hammond, Special Events & Marketing Co-Ordinator for the Stockey Centre.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 6th day of May, 2008. 7.1.2 Employment Contract - Krista Youngs


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Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services BY-LAW NO: 2008-5199

Being a by-law to authorize the execution of an Employment Contract with Krista Youngs, Manager, Stockey Centre.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 6th day of May, 2008. 7.5.2 CUPE/Jacklin Agreement Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008-76 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Sabourin

That the Mayor and CAO be authorized to sign an agreement with CUPE/Darlene Jacklin in accordance with Schedule “A” attached.

CARRIED 8. CONSENT AGENDA 8.1 Emergency Preparedness Week Re: Proclamation RESOLUTION NO. 2008-77 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

WHEREAS, the Town of Parry Sound does recognize the importance of Emergency Management in Ontario;

AND WHEREAS, the goal of emergency Preparedness Week is to raise community awareness and the need to prepare for the possibility of an emergency;

AND WHEREAS, the safety of our community is the responsibility of each and every one of us we must prepare now and learn how to secure a strong and healthy tomorrow;

NOW THEREFORE, the Council of the Town of Parry Sound does hereby proclaim the week of May 4 - 10 , 2008 to be EMERGENCY PREPAREDNESS WEEK IN OUR COMMUNITY, and encourages all citizens to participate in educational activities on emergency preparedness.

CARRIED 8.2 Emergency Medical Services Week Re: Proclamation RESOLUTION NO. 2008-78 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

WHEREAS, emergency medical services in Ontario are a vital public service; and

WHEREAS, the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and

WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and

WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and


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WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week;

NOW THEREFORE, the Council of the Town of Parry Sound, in recognition of this event, do hereby proclaim the week of May 18th – 24th, 2008, as EMERGENCY MEDICAL SERVICES WEEK ,With the international theme, “EMS: Your Life is Our Mission”, and request that this week be observed with appropriate programs, ceremonies and activities.

CARRIED 8.3 Saltos Gymnastic Club of Parry Sound Re: Tag Day RESOLUTION NO. 2008-79 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

That the Council of the Town of Parry Sound does hereby approve a Tag Day for the Saltos Gymnastic Club of Parry Sound for Saturday, May 24th, 2008.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.1.1 Municipal Assistance Program: Algonquin Regiment Veterans Association Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008 -80 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT Council approves a 2008 Municipal Assistance Program grant to the Algonquin Regiment Veterans Association/Parry Sound Branch in the amount of $ 893.00 for the following:

- assist with the purchase of Canadian, Ontario and Regimental flags - assist with the purchase of flowers & shrubs - assist with the maintenance of the Memorial plaques and steps - assist with the promotion and awareness of Algonquin Regiment memorabilia & history

CARRIED 9.1.2 West Parry Sound Health Centre - BOCC Free Use Spokesperson: April Heitman, Leisure Services Coordinator RESOLUTION NO. 2008 -81 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk

That Council authorize free usage of the Bobby Orr Community Centre ice pad on Sunday May 25th from 7:00am - 1:00pm for the West Parry Sound Health Centre’s “Do It For Life Event” by declaration of this as a special event, per Resolution No: 2001-96.

CARRIED 9.1.3 Exemption from By-law - Dragon Boat Festival Spokesperson: April Heitman, Leisure Services Coordinator RESOLUTION NO. 2008 -82 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

THAT Council grant an exemption from By-law No: 80 - 2856, being the noise by-law, to the Parry Sound Dragon Boat Festival, on Saturday June 14th, 2008 to allow entertainment at Waubuno Beach until 12:00am.


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CARRIED 9.1.4 Parry Sound Dragon Boat Festival- Request for Waiver of Portable Grand stand unit fees Spokesperson: April Heitman, Leisure Services Coordinator RESOLUTION NO. 2008 -83 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

That per By- law 2006-4931, being the By-law to prescribe fees and charges for use of facilities, Council approves the waiver of fees for use of the Portable Grandstand Unit for the West Parry Sound Health Centre Foundation/Rotary Club of Parry Sound for the purpose of their annual “Parry Sound Dragon Boat Festival” fund raising event Saturday June 14th, 2008 at Waubuno Beach and Park by declaration of this as a special event per Resolution No: 2001-96.

CARRIED 9.1.5 Parry Sound Dragon Boat Festival - Request for Waiver of Facility Fees Spokesperson: April Heitman, Leisure Services Coordinator RESOLUTION NO. 2008 -84 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

That as per by law 2006-4931, which prescribes fees and charges for use of facilities, that Council approves the West Parry Sound Health Centre Foundation/Rotary Club of Parry Sound’s annual “Parry Sound Dragon Boat Festival” fund raising event Saturday June 14th, 2008 at Waubuno Beach and Park to raise funds for the new West Parry Sound Health Centre and the Rotary Club of Parry Sound by declaration of this as a special event per Resolution No: 2001-96.

CARRIED 9.1.6 Regional Economic Development Advisory Committee Member Appointment Spokesperson: Nicole Sullivan, Economic Development Coordinator RESOLUTION NO. 2008 -85 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

That upon the recommendation of the Regional Economic Development Advisory Committee (REDAC), Council appoints the following as REDAC members:

1. Perry Harris until November 30, 2010 2. Paul Scholfield until November 30, 2010 CARRIED 9.1.7 Area Economic Development Strategy Name Spokesperson: Nicole Sullivan, Economic Development Coordinator RESOLUTION NO. 2008 -86 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

That upon the recommendation of the Regional Economic Development Advisory Committee (REDAC), Council adopts the following as the name for the Area Economic Development Strategy: Parry Sound Area Development Community.

CARRIED


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9.1.8 Stockey Centre Rates: Kitchen Rentals for events not held at the Stockey Centre Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008 -87 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

That Council approves the following Stockey Centre kitchen rental rates, with CPI to be added to the rates annually, for events that are not held at the Stockey Centre:

Half day (4 hours maximum) $75. + GST Full day $150. + GST

DEFEATED ( the following resolution was proposed ): RESOLUTION NO. 2008 -92 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Sabourin

That Council approves the following Stockey Centre kitchen rental rates, with CPI to be added to the rates annually, for events that are not held at the Stockey Centre:

Half day (4 hours maximum) $76. + GST Full day $152. + GST CARRIED 9.2 Operations 9.2.1 Proposal : Bio- Solids Land Application Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008 -88 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk

THAT Council accept the proposal from Region of Huronia Environmental Services Ltd. (ROHES), in the all inclusive amount of $24.37 per m³, for:

I) locating, licensing, certifying and/or re-certifying fields as or when required for the beneficial use of biosolids including soil testing and soil pH adjustment. Certificates of Approval will be in the name of the Town of Parry Sound and ROHES.

ii) Providing the Town of Parry Sound and the Ministry of Environment with all necessary documentation;

iii) Haulage and application of biosolids on the licensed disposal sites. This proposal is the lowest of two (2) proposals received. CARRIED 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Sign Variance - 62 Parry Sound Drive ( Lubbelinkof/Viceroy) Spokesperson: John Este, CBO RESOLUTION NO. 2008 -89 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Borneman That pursuant to section 3.(4) of the sign by-law, the Chief Building Official is authorized

to issue a permit for a permanent sign according to Schedule 1 attached. CARRIED


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9.5 Finance & Administration 9.5.1 Donation Request - McDougall Fireworks Spokesperson: Steven Gilchrist, Director of Finance & Administration RESOLUTION NO. 2008 -90 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Sabourin

That the Town of Parry Sound authorize a donation to the McDougall School Council for the fireworks display scheduled for May 17th, 2008 in the amount of $200.00

CARRIED 9.5.2 Sale of Town Property - Konrad Spokesperson: Steven Gilchrist, Director of Finance & Administration RESOLUTION NO. 2008 -91 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Sabourin

That Council declare the lands shown on the attached map, as surplus to the needs of the Town and proceed with compliance to by-law 96-3845, the Town’s sale of real property by-law.

CARRIED 9.5.3 Policy on Issuing Income Tax Receipts Spokesperson: Steven Gilchrist, Director of Finance & Administration DIRECTION Approved( for staff follow up ):

That staff draft a by-law to incorporate a similar tax receipts policy to that of the City of Peterborough.


10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations

10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 Bowes Street Improvements By-law Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008-5200

Being a By-law to authorize certain intersection improvements on Bowes Street and the construction of a median for traffic control purposes. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 6th day of May, 2008. 10.4.2 Site Plan Approval Application - district of Parry Sound Social Services Administration

Board - 74, 76 Church Street Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008-5201


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Being a By-law to grant Site Plan Approval and authorize the execution of a Development Agreement with the District of Parry Sound Social Services Administration Board.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 6th day of May, 2008. 10.5 Finance & Administration 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5202

Being a by-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 6th day of May, 2008. 11. ADJOURNMENT

Following notice given by the Mayor of the next regularly scheduled meeting of Council on May 20th , 2008, Council adjourned at 8:35 pm

__________________________ _______________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - May 20th , 2008

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DATE: May 20th , 2008 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

McGarvey, Clr. Sabourin, Clr. Van der Valk PRESENTATION(S):Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2008-93 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter (s) pertaining to: a) the security of property of the municipality or local board; - Parry Sound Power CARRIED 1. AGENDA 1.1 Additions to Agenda - Parry Sound Power - Annual General Meeting date ( 9.6.2 ) 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT the May 20th , 2008 Regular Council Meeting Agenda be approved as circulated. CARRIED

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith

THAT the May 6th , 2008 Regular Council Meeting Minutes be approved as circulated. CARRIED


Clr. Keith had a question for the By-law Enforcement Officer in regard to a recent brochure sent out with information on dogs. Clr. Keith asked for an explanation of the term “Safer Test” and Mr. Laing responded that he understood that the SPCA have criteria that are applied to determine if animals are safe for adoption.

Clr. Keith asked Brian Sheridan for information on the one way status of Belvedere Avenue. Mr. Sheridan advised that Belvedere Avenue is now a one way street which has been signed and barricaded and painting will be completed shortly. He further advised that he has received 3 or 4 e-mails and one letter expressing safety concerns and in response to these a review of signage has been undertaken.


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Clr. van der Valk asked Brian Sheridan to speak to the policy on replacement of trees. Mr. Sheridan advised that work on Gibson and other streets have required trees to be removed. The plan for replanting on Gibson street will come with next years budget. This years budget includes planting on a number of streets in Town. Mr. Sheridan agreed that he liked trees and only removed them when they became a risk.

Clr. McCauley enquired if it was possible to have an advance turn signal for the left turn off of Bowes Street at the intersection for the new Canadian Tire Gas Bar. Mr. Sheridan replied that the controller was not able to accommodate this and that there were other technical issues.

The Mayor asked Mr. Sheridan if he knew the number of trees that would be replanted on Gibson Street. Mr. Sheridan advised that he did not know the number, however there would be more trees replanted than had been removed.

4. CORRESPONDENCE 4.1 The Salvation Army Re: Official Launch of Salvation Army Community Response Vehicle ( Forwarded to File ) 4.2 Georgian Jumpers Re: Thank you for funding assistance ( Forwarded to File ) 4.3 North Bay Parry Sound Health Unit Re: Establishment of Municipal Reserve Fund & New Memorandum of Agreement ( Forwarded to the Director of Finance & Administration ) 4.4 Wendall Fisher Re: Use of Pesticides on Town property ( Forwarded to the Director of Operations & CAO ) 5. DEPUTATIONS 5.1 Rob Thorburn, Georgian Bay Coastal Route Re: Georgian Bay Destination Development

Mr. Thorburn addressed Council in regard to the proposed Georgian Bay Coastal Route and the importance of destination marketing. Mr. Thorburn provided some statistics regarding tourism and advised that tourism growth was slowing down. He stated that tourism was a very important industry worth significant dollars and that tourism was becoming extremely competitive. He advised that Georgian Bay had been designated as a region and that it was an important economic icon in close proximity of two Unesco designated biospheres. He explained the work that has been completed to market the area under the coastal route criteria. Mr. Thorburn asked that Council consider a resolution to indicate their support of this initiative.

5.2 1626725 Ontario Ltd. ( Sturino ) Re: Proposed Great North Road Development

Mr. Sturino addressed Council and provided some background to his proposed development by recapping development he had completed or was in the process of completing in the Town and in the Parry Sound Area. Mark Symons and Al Way of Jamesway Construction addressed Council to provide information on their company. Jamesway Construction is working in partnership with Mr. Sturino on this development.


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Mr. Symons provided some sketches of the proposed development for Council’s review. Mr. Way advised of the challenges of the site and how they planned to address these in a unique manner. They are proposing 81 units in a five storey/seven storey structure with underground parking. Mr. Way also provided information on a special building system which he has patented and which is very high energy efficiency. The development is proposed to be built as one project and is not expected to be phased. The approximate price range for units will be $400, 000 - $450,000. Mr. Sturino also introduced Mr. Corsi his construction manager for this project.

5.3 Nancy Wallace Re: Severance of property on Harmony Lane

Ms. Wallace addressed Council in regard to her property on Harmony Lane . Ms. Wallace advised that she has been in pursuit of a severance on this property since February of 2007. Ms. Wallace provided a chronology of the events that had occurred since that time. She stated that an application for severance was submitted in October 2007 . The application for rezoning was submitted in December 2007 . She advised Council that she was frustrated with the length of time the process has taken and requested that Council review the matter.

6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 8.1 Clean Air Week Re: Proclamation RESOLUTION NO. 2008-94 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

WHEREAS the Town of Parry Sound has a desire to increase public awareness and action on two key environmental priorities: clean air and climate change;

AND WHEREAS unnecessary idling contributes to reduced quality of our air because an idling engine produces twice as many exhaust emissions as an engine in motion;

AND WHEREAS emissions from the transportation sector is one of the single largest sources of air pollution in Canada and is also responsible for about 25% of greenhouse gas emissions;

AND WHEREAS Town's Strategic Direction is to protect and enhance the natural environment;

AND WHEREAS the Town of Parry Sound is concerned about its citizens health and air quality;

NOW THEREFORE, the Council of the Town of Parry Sound does hereby declare June

1 to June 7, 2008 as "CLEAN AIR WEEK" in Parry Sound and invite all citizens in our community to actively support the campaign by not idling unnecessarily on this day’

AND FURTHER do hereby challenge the citizens in our community to make a commitment not to idle unnecessarily throughout the year. Together we can make a difference! CARRIED


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8.2 National Dog Bite Prevention Week Re: Proclamation RESOLUTION NO. 2008-95 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

Whereas the Town of Parry Sound has a desire to increase public awareness for the safety of our community on preventing dog attacks and bites;

And whereas 42 Canadians are bitten by a dog every hour;

And whereas according to Public Health of Canada injuries associated with dog bites and dog attacks were sustained most frequently by 5-9 years;

And whereas Town's Strategic Direction is to maintain a safe, secure, and friendly small town atmosphere;

NOW THEREFORE, the Council of the Town of Parry Sound does hereby declare May 19 to 23. 2008 “NATIONAL DOG BITE PREVENTION WEEK” in Parry Sound. Responsible dog owners can help prevent dog attacks and bites by ensuring their pet remains within the boundaries of their property and by properly training and socializing their pets. And you can help prevent dog attacks and bites by not approaching a stray or any dog you do no know.

CARRIED 8.3 SB& H Association of Ontario Re: Proclamation RESOLUTION NO. 2008-96 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

WHEREAS, the Spina Bifida and Hydrocephalus Association of Ontario serves people with spina bifida and hydrocephalus and their families; and

WHEREAS, Health Canada has proclaimed June as Spina Bifida and hydrocephalus Awareness Month; and

WHEREAS, there are many people who are not aware of the Association or that it offers support, information and education programs and funds research to find ways to prevent and treat these conditions; and

WHEREAS, the Association encourages all Ontarians to learn more about these conditions and to appreciate the challenges faced by individuals affected by them;

THEREFORE BE IT RESOLVED that the Town of Parry Sound hereby proclaims the month of June to be SPINA BIFIDA and HYDROCEPHALUS AWARENESS MONTH in the Town of Parry Sound and urges all citizens to give full considerations and attention to the Spina Bifida and Hydrocephalus Association of Ontario for their work on behalf of those with spina bifida and hydrocephalus and their families.

CARRIED


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8.4 Minister Responsible for Seniors Re: Proclamation RESOLUTION NO. 2008-97 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk WHEREAS Senior’s Month is an annual nation-wide celebration;

AND WHEREAS, seniors have contributed and continue to contribute immensely to the life and vibrancy of this community;

AND WHEREAS, seniors continue to serve as leaders, mentors, volunteers and important and active members of this community;

AND WHEREAS, their contributions past and present warrant appreciation and recognition and their stories deserve to be told;

AND WHEREAS, the health and well-being of seniors is in the interest of all and further adds to the health and well-being of the community;

AND WHEREAS, the knowledge and experience seniors pass on to us continues to benefit all;

NOW THEREFORE, the Council of the Town of Parry Sound does hereby proclaim June 1 - 30 , 2008 Senior’s Month in the Town of Parry Sound and encourages citizens to recognize and celebrate the accomplishments of our seniors.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.1.1 Exemption from Noise By-law - Sportbike Rally Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008 -98 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

THAT Council grant an exemption from By-law No: 80-2856, being the noise by-law, to the Sportbike Rally, on Friday July 4, 2008, to allow entertainment at Don Cherry’s Patio until 12:00 am.

CARRIED 9.1.2 Charles W. Stockey Centre Advisory committee Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008 -99 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk

THAT Council appoints the following to the Charles W. Stockey Centre for the Performing Arts Advisory Committee:

Anne Hoelscher (Bonnie Beatty alternate) - May 20, 2008 - May 20, 2011 Margaret Boyd - May 20, 2008 - May 20, 2011 Don Carter - May 20, 2008 - May 20, 2010 Rudy Ewert - May 20, 2008 - May 20, 2010 Kelly Krist - May 20, 2008 - May 20, 2010 Liz Ewert - May 20, 2008 - May 20, 2009 Eve Bodman - May 20, 2008 - May 20, 2009 Erin Czerkawski - May 20, 2008 - May 20, 2009 CARRIED


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9.1.3 ATV on Rotary and Algonquin Regiment Fitness Trail Spokesperson: April Heitman-McNamara, Leisure Services Coordinator RESOLUTION NO. 2008 - MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

THAT Council of the Corporation of the Town of Parry Sound grant relief from By Law No: 2003-4640 being the By-Law which regulates Parks and the use of the Rotary and Algonquin Regiment Fitness Trail, for the Parry Sound Dragon Boat Festival - Rotary Member to operate an Insured and Licenced ATV (and driver) on the Trail, from the Old Town Beach to Waubuno Beach on Saturday June 14th from 7am - 7pm.

( The following amendment was proposed ): MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McCauley That the following be added to the resolution:

“and that any damage to the trail by the use of the ATV be the responsibility of the Dragon Boat Festival Committee “

AMENDMENT CARRIED The amended resolution was then voted on: RESOLUTION NO. 2008 -100 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

THAT Council of the Corporation of the Town of Parry Sound grant relief from By Law No: 2003-4640 being the By-Law which regulates Parks and the use of the Rotary and Algonquin Regiment Fitness Trail, for the Parry Sound Dragon Boat Festival - Rotary Member to operate an Insured and Licenced ATV (and driver) on the Trail, from the Old Town Beach to Waubuno Beach on Saturday June 14th from 7am - 7pm.;

And that any damage to the trail by the use of the ATV be the responsibility of the Dragon Boat Festival Committee

CARRIED AS AMENDED 9.2 Operations 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Consent Application B19/2008(PS) - 832395 Ontario Inc. - 50 Bowes Street Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO. 2008 -101 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

That Council supports Consent Application No. B19/2008(PS) - 832395 Ontario Inc. - 50 Bowes Street.

CARRIED


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9.4.2 Heritage Policy Review Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO. 2008 - MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey That:

a) the attached terms of reference be adopted for the Town of Parry Sound Municipal Heritage Committee;

b) the attached Heritage Committee Division of Tasks be approved as the accepted division of work related to the selection, identification and protection of heritage properties;

c) Ontario Regulation 9/06 made under the Ontario Heritage Act as attached be adopted as the criteria for listing a property;

d) the “model” or “approach” to designation of properties setting the criteria to be applied as attached be adopted;

e) the costs of legal work for the registration of all future by-laws passed to designate property and other out of pocket costs for both listing and designation be taken from the Heritage Committee’s administrative budget and;

f) that no action take place in 2008 in regard to the registration of by-laws previously passed designating heritage properties and that funds be considered in the 2009 budget to register all such by-laws.

( the following amendment was proposed ): MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman That section d) be removed from the resolution. AMENDMENT CARRIED The amended resolution was then voted on: RESOLUTION NO. 2008 -102 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey That:

a) the attached terms of reference be adopted for the Town of Parry Sound Municipal Heritage Committee;

b) the attached Heritage Committee Division of Tasks be approved as the accepted division of work related to the selection, identification and protection of heritage properties;

c) Ontario Regulation 9/06 made under the Ontario Heritage Act as attached be adopted as the criteria for listing a property;

d) the costs of legal work for the registration of all future by-laws passed to designate property and other out of pocket costs for both listing and designation be taken from the Heritage Committee’s administrative budget and;

e) that no action take place in 2008 in regard to the registration of by-laws previously passed designating heritage properties and that funds be considered in the 2009 budget to register all such by-laws.

CARRIED AS AMENDED


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9.5 Finance & Administration 9.6 Other Business 9.6.1 Safe Communities Canada Spokesperson: Mayor Richard Adams RESOLUTION NO. 2008 -103 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

THAT WHEREAS, Safe Communities Canada and the Ministry of Health have partnered to bring forward a unique Ontario Project which focuses on supporting community leaders to establish a local “Safe Community” Partnership for the purpose of minimizing the existing and potential impact of preventable injuries and support a community to become one of the safest and healthiest communities in which to live, learn, work and play

AND whereas, a representative of Safe Communities Canada has met with Community Leaders and presented the criteria and process for implementing a Community Action Plan for the Parry Sound Area;

AND WHEREAS, a letter of intent is required by June 1st to be considered a Candidate Community under this Project;

NOW THEREFORE, the Council of the Town of Parry Sound does hereby endorse participation of Parry Sound and Area in this unique Project and directs that a copy of this Resolution be forwarded to Safe Communities Canada to serve as a letter of intent confirming the participation of the Town of Parry Sound.

CARRIED 9.6.2 Annual General Meeting - Parry Sound Hydro Corporation Spokesperson: Clr. Borneman Direction Approved ( for Parry Sound Hydro Corporation follow up):

That the Annual General Meeting be scheduled for Monday, July 7, 2008 at a place and time to be determined .

CARRIED 10. BY-LAWS 10.1 Economic Development and Special Events 10.1.1 Road Closure - 2008 Sportbike Rally Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services BY-LAW NO: 2008-5207

Being a by-law to permit the temporary closure of roads for the 2008 Sportbike Rally and approve the 2008 Thunder Run route.

READ a FIRST time.

Lynn Middaugh advised that Schedule “A” required revision to include the closure of Belvedere Avenue from Ashwood to Waubeek Street.

READ a SECOND and THIRD time, PASSED, SIGNED and SEALED, this 20th day of May, 2008.


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10.2 Operations 10.2.1 Local Service Connection Agreement - 54 Parry Sound Road Spokesperson: Brian Sheridan, Director of Operations BY-LAW NO: 2008-5208 Being a By-law to execute a Local Services Agreement with Ronald and Gwendolyn Bowman. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 20th day of May, 2008.

10.3 Fire, Emergency Services 10.3.1 Cross Border Agreement with The North Bay DSSB Spokesperson: Sharon Montgomery-Greenwood, Director of Emergency Services BY-LAW NO: 2008-5203

Being a by-law to approve the execution of an inter-municipal ambulance agreement with The North Bay DSSB and the Town of Parry Sound for the provision of Cross Border Services.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 20th day of May, 2008. 10.3.2 Cross Border Agreement with the City of Hamilton Spokesperson: Sharon Montgomery-Greenwood, Director of Emergency Services BY-LAW NO: 2008-5204

Being a by-law to approve the execution of an inter-municipal ambulance agreement with The City of Hamilton and the Town of Parry Sound for the provision of Cross Border Services.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 20th day of May, 2008. 10.4 Community Development, Building, By-law 10.4.1 Rezoning File 2008-02 - Town of Parry Sound former Pumphouse - 86 Waubeek Street Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008-5205 Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), for 86 Waubeek

Street (Former Waterworks Pumphouse) READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 20th day of May, 2008. 10.4.2 Site Plan Approval Application Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008-5206 Being a By-law to grant Site Plan Approval and authorize the execution of a

Development Agreement with John and Gail Jacklin (118 Isabella Street) READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 20th day of May, 2008.


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10.5 Finance & Administration 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5209

Being a by-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 20th day of May, 2008. 11. ADJOURNMENT

Following notice given by the Mayor of the next regularly scheduled meeting of Council on June 3rd , 2008, Council adjourned at 9:15 pm

__________________________ _______________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - June 3rd , 2008

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DATE: June 3rd , 2008 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

McGarvey, Clr. Sabourin, Clr. Van der Valk PRESENTATION(S):Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2008-104 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter (s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board employees - Employee Performance Review CARRIED 1. AGENDA 1.1 Additions to Agenda - 9.2.2 ( revisit Town’s pesticide use policy ) 1.2 Prioritization of Agenda - 10.5.3; 9.4.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

THAT the June 3rd , 2008 Regular Council Meeting Agenda be approved as amended . CARRIED

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Sabourin

THAT the May 20th , 2008 Regular Council Meeting Minutes be approved as circulated. CARRIED


Clr. McCauley enquired of Ms. Middaugh the status of the skate board park and the Youth Advisory Committee. Ms. Middaugh responded that there has been a great deal of consultation with the youth and they are confident that they know what type of facility is desired, however the issue is funding for the project. There are a number of possibilities which are being pursued for funding, and a letter has been sent to Minister Clement. The next step, to move the project forward, would be to engage the consultant. Some budget monies have been allocated but they are far short of what will be required.


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Ms. Middaugh advised that the terms of reference for the youth advisory committee have been re-written based on new thinking in this area for these types of committees and they will be brought forward for Council consideration in July.

Clr. Borneman asked Mr. Sheridan to clarify the dates for the Cascade Street repairs. Mr. Sheridan advised that these repairs are weather dependant and cannot be done in rainy conditions. The repairs have been scheduled for June 4, 2008 ( tomorrow ) and if the weather cooperates then one day should be sufficient. Should the weather not cooperate, June 5th , 2008 is an alternate date.

Clr. Keith asked Mr. Sheridan if there would be additional signage placed at the intersections of Waubeek and Belvedere and at Bayview and Belvedere . Mr. Sheridan advised that there are no plans for additional signage at these intersections as there are no behaviour changes required of drivers and therefore no requirement for signage.

4. CORRESPONDENCE 4.1 The Algonquin Regiment Veteran’s Association Re: Thank you for support and participation at May 4th, 2008 Dedication Ceremony ( Forwarded to File ) 4.2 Bobby-Jo Henry Re: Belvedere Avenue - One Way ( Forwarded to By-law Enforcement Officer & Director of Operations ) 4.3 Carrie Porter Re: Tudhope Street culvert/drainage system ( Forwarded to the Director of Operations ) 4.4 Colleen O’Hare, au Naturel Re: Banning chemical pesticides on lawns ( Forwarded to the Director of Operations ) 5. DEPUTATIONS 5.1 Downtown Business Association Re: Cross Walk in the Downtown ( James & Mary Streets ) Drinking Water Source for Visitors

Daryl McMurray , Chair of the DBA addressed Council on two issues. The first issue was to ask Council to consider traffic safety at the intersection of James and Mary Streets. Mr. McMurray described the safety concerns relating to pedestrians crossing at this location , as well as dangers for vehicles making left hand turns. Mr. McMurray requested that the Town investigate a four way stop at this location as this may be a solution or he advised that the installation of a crosswalk might be of benefit.

The second issue Mr. McMurray addressed Council on involved him representing not only the DBA but also outside visitors and residents of area municipalities. The issue was in regard to the closing of the two locations providing public access to water . Mr. McMurray advised that a petition had been initiated in March by a member of the DBA and Mr. McMurray read the petition to Council. The petition collected 550 signatures over a one month period (March 2008 ).


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Mr. McMurray explained that he did not believe that enough research was done prior to Council making this decision. He suggested that Council needed to speak with their insurance company as possibly no additional coverage would be necessary. He also advised that his research into the personal liability of Mr. Sheridan was that unless he was negligent in his duties then his liability was no greater than any other liability he assumed by his position.

Mr. McMurray stated that he had contacted M.O.E. about the Town’s liability and in regard to the issue of appropriate signage and they had not provided him with any information which would preclude the Town from providing public access to water. Mr. McMurray stated that Bracebridge, Huntsville, and McDougall currently provide public access to water. The DBA is requesting that this issue be reinvestigated and re-visited by Council.

5.2 Ned Jones Re: Sale of Town property to Konrad ( agenda item 10.5.3 )

Mr. Ned Jones addressed Council in regard to the proposed sale of town land pursuant to agenda item 10.5.3. Mr. Jones advised Council that he was opposed to the Town offering for sale any publicly owned property adjacent to the fitness trail. Mr. Jones stated that should Council look favourably upon this sale then all owners along the trail should be offered the same opportunity. He stated that his residence is adjacent to the trail and one of the reasons he had purchased here was because of the existence of the trail.

5.3 Cathy Squirrel and Al Kuzmyk Re: Town shutoff at 40 River Street

Ms. Squirrel addressed Council in regard to the water line for her property. The water shutoff for her property is located on her neighbours property. Over the last year she has had to make repairs on this waterline twice and would like to rectify the problem of the location of the shut off and the deteriorated water line by installing a new water line and shut off on her property. Ms. Squirrel stated that this will be a considerable expense for her and she requested that Council assist her with this initiative by waiving the cost of a new shutoff valve and connection/inspection fee.

Direction Approved ( for staff follow up ): That staff investigate the matter and bring a report back to Council CARRIED 5.4 Keith Smith Re: Fence on Oastler Lake Development

Mr. Smith addressed Council in regard to the fencing on the Oastler Lake property. He advised that this fence was constructed for security reasons , however it was not providing any security because the spacing on the fence varied from 4 to 18 inches at the bottom. Mr. Smith also stated that the fence had not been properly installed. and that promises made by the Developer had not kept. Mr. Smith agreed to submit his concerns in writing.

Direction Approved ( for staff follow up ): That staff investigate the matter and bring a report back to Council CARRIED 6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising.


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7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.5.1 Performance Review - B. Sheridan Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008-105 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman That the Performance Review of Brian Sheridan dated May 2008 be accepted. CARRIED 8. CONSENT AGENDA 8.1 Parry Sound Phantom Girls Hockey Association Re: Tag Day RESOLUTION NO. 2008-106 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

That the Council of the Town of Parry Sound does hereby approve September 26th & 27th, 2008 as Tag Days for the Parry Sound Phantom Girls Hockey Association.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.1.1 Exemption from Noise By-law - R.A.C.H. Three Pitch Tournament Spokesperson: April Heitman, Leisure Services Coordinator RESOLUTION NO. 2008-107 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT Council grant an exemption from By-law No: 80 - 2856, being the noise by-law, to the R.A.C.H. Three Pitch Ball Tournament, on Friday June 20th, and Saturday June 21st, 2008 to allow entertainment at Kinsmen Park until 12:00am.

CARRIED 9.1.2 Georgian Bay Destination Development Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008 -108 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

WHEREAS Georgian Bay, often called “the sixth great lake”, is an outstanding natural treasure that lies wholly within the province of Ontario; and

WHEREAS the Georgian Bay region contains a wealth of tourism assets including fascinating villages, towns and cities, heritage attractions, aboriginal cultural experiences, unsurpassed scenery, and historically significant places; and

WHEREAS the 740 km loop around Georgian Bay has the potential to become an internationally recognized Tourism Icon Destination for Ontario; and

WHEREAS the Georgian Bay Coastal Route initiative brings together tourism marketing organizations and industry stakeholders from around Georgian Bay, including Parry Sound, to cooperatively foster the development of this tourism icon destination:

NOW THEREFORE be it resolved that the Council of the Corporation of the Town of Parry Sound supports the efforts of the Georgian Bay Coastal Route organization to develop and promote Georgian Bay as an Icon Destination; and


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THAT Council directs staff to cooperate with and assist with the organization; and

THAT Council calls upon the provincial and federal governments to provide financial assistance to ensure the continued development of this destination.

CARRIED 9.1.3 Tender - Big Sound Marina Electrical Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008 109 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR McGarvey

THAT Council accepts the tender received from Weatherill Electric Ltd. for electrical upgrades at Big Sound Marina Docks in the amount of $60,895. including GST, this being the lowest of four tenders received.

CARRIED 9.2 Operations 9.2.1 Quotation - Brush & Asphalt Grinding Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008 -110 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR McGarvey

THAT Council accept the quotation from National Grinding for the grinding of yard/brush waste at the rate of $440.00 per hour, plus $825.60 for mobilization and $850.00 to cover accommodation for two operators for 5 days; and

THAT Council accept the quotation from National Grinding for the grinding of asphalt at the rate of $440.00 per hour, plus $825.60 for mobilization and $850.00 to cover accommodation for two operators for 5 days.

These quotations are the lowest quotations of three (3) quotations received. CARRIED 9.2.2. Revisiting the pesticide use policy of the Town Spokesperson: Clr. van der Valk RESOLUTION NO. 2008 -111 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McGarvey

That a moratorium on Town use of pesticides as an interim measure until Provincial Legislation is implemented.

DEFEATED 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Wallace/Rahn Application for consent and Rezoning - complaint regarding delay Spokesperson: Iain Laing, Director of Community Development DIRECTION Approved ( for staff follow up ):

That Council direct staff to process the L.U. Maughan Co. Ltd. application for rezoning of the Wallace/Rahn lands on the strength of the supporting material submitted in May of 2008.

CARRIED


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9.4.2 Consent Application B16/2008(PS) - Greystone Manor (Parry Sound Inc.) - 84 Great North Road

Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO. 2008 -112 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Sabourin

That Council support Consent Application No. B16/2008(PS) - Greystone Manor (Parry Sound) Inc./Greystone Manor Estates Inc. 84 Great North Road..

CARRIED 9.5 Finance & Administration 9.5.1 Agreement to Establish Reserve Fund - North Bay PS District Health Centre - Revisit Spokesperson: Steven Gilchrist, Director of Finance & Administration DIRECTION Approved ( for staff follow up ):

Staff be directed to prepare a By-Law to authorize the execution of a Memorandum of Agreement Between North Bay Parry Sound District Health Unit and The Corporation of The Town of Parry Sound to create a Reserve Fund.

CARRIED 9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.2.1 Encroachment Agreement - 34,36 & 40 Great North Road Spokesperson: Brian Sheridan, Director of Operations BY-LAW NO: 2008-5211

Being a By-law to authorize the execution of an agreement to recognize an encroachment onto a Town owned road allowance.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 3rd day of June, 2008. 10.2.2 Access to Unopened Road Allowance - 54 Parry Sound Road Spokesperson: Brian Sheridan, Director of Operations BY-LAW NO: 2008-5212

Being a By-law to authorize the execution of an agreement to allow access to an unopened road allowance.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 3rd day of June, 2008. 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law


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10.5 Finance & Administration 10.5.1 Lease Renewal Georgian Bay Airways Ltd. Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008-5210

Being a By-Law to authorize the execution of a lease between Georgian Bay Airways Ltd and The Corporation of The Town of Parry Sound, for a Town owned water lot described as part of Water Lot Parcel “D”, Registered plan no. 11.

READ a FIRST time. ( The following motion to table was proposed ): MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk That the matter be tabled to the July 2nd, 2008 Council Meeting. CARRIED TO TABLE 10.5.2 Valuation Agreement - Navigant Consulting/RDI Consulting Inc. Spokesperson: Rob Mens, CAO BY-LAW NO: 2008-5214

Being a bylaw to authorize an agreement with RDI Consulting Inc. to valuation support and strategic advice related to Parry Sound Hydro Corporation.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 3rd day of June, 2008. 10.5.3 Sale of Town Property to Konrad (Jacklin Apartments owner ) Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008-5213

Being a By-Law to authorize the Sale of Land (between Jacklin Apartments and fitness trail) to the Karl and Karen Konrad.

READ a FIRST time. READ a SECOND and THIRD time, and DEFEATED this 3rd day of June, 2008. RECORDED VOTE - DEFEATED DIVISION LIST Clr. Borneman No Clr. Keith No Clr. McCauley No Clr. McGarvey No Clr. Sabourin No Clr. Van der Valk No Mayor Adams Yes 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5215

Being a by-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 3rd day of June, 2008.


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11. ADJOURNMENT Following notice given by the Mayor of the next regularly scheduled meeting of Council on June 17th , 2008, Council adjourned at 9:15 pm

__________________________ _______________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND

COUNCIL MINUTES - June 17th, 2008 -1-

DATE: June 17th, 2008 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

McGarvey, Clr. Sabourin, Clr. Van der Valk PRESENTATION(S): Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2008 - 113 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board

employees - Agreement re: Employment f) receiving of advise that is subject to solicitor-client privilege, including communications

necessary for that purpose - Bobby Orr Community Centre CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 9.5.3; 10.5.4; 10.5.5; 9.4.2 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Keith

THAT the June 17th , 2008 Regular Council Meeting Agenda be approved as circulated. CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McGarvey

THAT the June 3rd, 2008 Regular Council Meeting Minutes be approved as circulated. CARRIED


Clr. Keith advised Brian Sheridan that she had received concerns and complaints in regard to the two cemeteries. She explained that there were two issues pertaining to the grass involving the damage due to grubs and the long grass. Clr. Keith stated that previous information provided by Mr. Sheridan explained the problem with grubs and what actions were planned to address this issue.

She asked Mr. Sheridan why the grass cutting was so far behind , when it was anticipated to be completed and how this situation be resolved so that it did not occur



next year. Mr. Sheridan advised that the situation was a result of the Town experiencing difficulty in hiring students this year and that the weather had been wetter than normal. He explained that they will attempt to hire students earlier next year. Mr. Sheridan stated that students have now been hired and it is anticipated that it will take several weeks to resolve the current situation.

4. CORRESPONDENCE 4.1 Georgian Bay Country Re: Ongoing promotion of region & operation of new Visitor Centre ( Forwarded to File ) 4.2 West Parry Sound Health Centre Foundation Re: Thank you for support of Do It For Life event ( Forwarded to File ) 4.3 Kathleen McGill Re: Belvedere Avenue & parking at Belvedere Heights ( Forwarded to Director of Operations ) 4.4 Northern Ontario School of Medicine Re: Student Parking Passes for St. Andrew’s Parking lot ( Forwarded to By-law Enforcement Officer ) 4.5 Royal Canadian Legion Branch # 117

Re: Request for Town to assume cost of flagpoles, installation & minor cosmetic requirements at site of restored Cenotaph

( Forwarded to the Director of Operations ) 4.6 Parry Sound au naturel - Nancy Graham Re: pesticide use ( Forwarded to the Director of Operations ) 4.7 Parry Sound au naturel - Linda Viejou Re: pesticide use ( Forwarded to the Director of Operations ) 5. DEPUTATIONS 5.1 Parry Sound Power & Sail Squadron Re: Presentation

A representative of the Parry Sound Power & Sail Squadron addressed Council and presented a framed copy of the Sail Squadron flag to the Town which was accepted on behalf of the Town by the Mayor. The flag depicts the CPR Trestle which is celebrating its 100th Anniversary this year.

5.2 Dale Robinson, Chair and Gord Harrison, Vice Chair Re: Town funding for Parry Sound Area Industrial Park Board



Mr. Robinson and Mr. Harrison addressed Council in regard to the Parry Sound Area Industrial Park. Mr. Robinson asked Council to reverse their decision on funding to the Park for 2008. He stated that the Board was requesting that the Town pay the full levy request of $13,000 . The Park Board is undertaking much needed updating of infrastructure which was the reason for the levy increase for 2008. Mr. Robinson advised that rates to park tenants and sewage haulers have increased in addition to the increased levy requests to municipalities. These extra revenues are needed to fund the required improvements. Mr. Robinson stated that the Board and the Municipal Partners have a legal obligation to the tenants to keep the park operating. Mr. Robinson provided some examples to show how the three partner municipalities have been cooperating to ensure the park operates properly. Mr. Robinson stated that the park is an important piece of the REDAC initiative.

5.3 Keith Smith Re: Oastler Park Development

Mr. Smith addressed Council in regard to Agenda item 9.4.2. Mr. Smith stated that he was not happy with correspondence he had received from Iain Laing on this matter.. Mr. Smith recommended that Council review sections 1.3; 4.1a) & b) ; 10; 14 ; 14.2 , 14.4; 19.2; 21.1 , and Schedule C of the Development Agreement which he believed provided the necessary support for his position.

6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.5.1 By-law to authorize agreement with Darlene Jacklin Spokesperson: Rob Mens, CAO BY-LAW NO: 2008- 5224

Being a By-law to authorize the execution of an agreement between Darlene Jacklin and the Town of Parry Sound.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 17th day of June, 2008. 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.1.1 Youth Action Team - Terms of Reference Spokesperson: April Heitman - McNamara, Leisure Services Coordinator RESOLUTION NO: 2008 - 118 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

THAT Council of the Corporation of the Town of Parry Sound approve the terms of reference for the Youth Action Team, per the attached; and that Council appoint Councillor McCauley to sit on the committee.

CARRIED 9.2 Operations 9.2.1 Tender - Grass Seed



Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO: 2008 -119 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

THAT Council accept the tender in the amount of $3.49/kg, taxes extra, for 500 kgs of grass seed from Ontario Seed Company, this being the lowest tender of two (2) tenders received;

and further,

THAT Council reject the 10-6-4 and 21-7-7 fertilizer tenders as the costs have increased significantly over bids received last year (nearly 125% & nearly 80% respectively);

and further, THAT Council authorize staff to search for lower pricing locally. CARRIED 9.2.2 40 River Street – Water Line Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO: 2008 - 120 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman THAT all costs associated with the installation of a new curbstop and connecting supply line at #40 River Street shall be the owner’s responsibility. CARRIED 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Consent Application B24/2008(PS) - L.U. Maughan Co. Ltd. on behalf of Joyce Higgins

- 5 Gibson Street Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO: 2008 -121 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

That Council support Consent Application No. B24/2007(PS) - L.U. Maughan Co. Ltd. on behalf of Joyce Higgins - 5 Gibson Street conditional on the granting of a Minor Variance to reduce the minimum lot size for the property.

CARRIED 9.4.2. Keith Smith June 3 Deputation - Complaint Regarding Oastler Park Shopping

Plaza Limited Buffer Fence and Construction Impact Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO: 2008 - 117 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk

That Council take no action in regard to the complaints by Mr. Keith Smith as provided in his deputation dated June 3, 2008.

DEFEATED ( the following direction was proposed ):



DIRECTION Approved ( for staff follow up ): That Mr. Laing forward a letter to the Developer and request that they correct the deficiencies identified by Mr. Keith Smith and advising them that the two year inspection as set out in the Agreement will be carried out sometime in the next few months.

CARRIED 9.4.3 Heritage Policy Review Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO: 2008 - 116 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

That the “model/approach” to designation of properties setting the criteria to be applied as attached be adopted for application by the Municipal Heritage Committee.

CARRIED 9.5 Finance & Administration 9.5.1 Use of Old Pumphouse Building Spokesperson: Steven Gilchrist, Director of Finance & Administration Direction Approved (for staff follow-u):

That Council direct staff to proceed with requesting proposals for the use of the old pumphouse building.

CARRIED 9.5.2 Airport - funding request for hydro upgrade Spokesperson: Clr. Paul Borneman RESOLUTION NO: 2008 -122 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

THAT the Parry Sound Area Municipal Airport Commission does hereby approve applications to FedNor for $22,500 and NOHFC for $22,500 for the Industrial Utility Expansion and also, the Commission appoints CB&DC to be the applicant of record and the administrative reference contact.

CARRIED 9.5.3 Municipal Office Renovation & Expansion Spokesperson: Clr. Dan McCauley RESOLUTION NO: 2008 –114 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk

That the amount of $2,000,000 be included in the Town’s 2008 Capital Budget for the expansion and renovation of the Town Municipal Office.

( The following motion to table was proposed ): MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Borneman That the resolution be tabled.



( A recorded vote was requested on the motion to table ): RECORDED VOTE - DEFEATED DIVISION LIST Clr. Borneman yes Clr. Keith yes Clr. McCauley no Clr. McGarvey no Clr. Sabourin no Clr. Van der Valk no Mayor Adams no ( The resolution was then voted on and a recorded vote was requested ): RECORDED VOTE - CARRIED DIVISION LIST Clr. Borneman no Clr. Keith no Clr. McCauley yes Clr. McGarvey yes Clr. Sabourin yes Clr. Van der Valk yes Mayor Adams yes ( The following direction was proposed ): DIRECTION Approved ( for follow up ):

That the Building Committee be reestablished to review the draft plans and to look at current needs.

CARRIED 9.5.4 Downtown Business Association Request for Town Water Supply Spokesperson: Clr. Dan McCauley RESOLUTION NO: 2008 -123 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

That the supply of public water at the Old Fire Hall be reinstated; And that a backflow valve be installed and appropriate signage posted;

And further that this will be a seasonal supply and staff are requested to investigate to identify a year round location;

And that this location be tested on a regular basis. CARRIED 9.5.5 Parry Sound Area Industrial Park Spokesperson: Councillor Borneman



RESOLUTION NO: 2008 -115 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McGarvey

That the 2008 budget be amended to include a levy of $13,000. for the Parry Sound Industrial Park Board.

( a recorded vote was requested ): RECORDED VOTE - CARRIED DIVISION LIST Clr. Borneman yes Clr. Keith yes Clr. McCauley yes Clr. McGarvey yes Clr. Sabourin yes Clr. Van der Valk no Mayor Adams no 9.5.6 Energy Purchase Contract Spokesperson: Councillor Borneman RESOLUTION NO: 2008 - 124 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McGarvey

That staff be directed to investigate the feasibility of withdrawing from its current contract to purchase power through Direct Energy and participate in the plan offered through AMO (Association of Municipalities of Ontario).

CARRIED 9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.2.1. Local Service Connection Agreement - 15 and 17 Adelaide Street Spokesperson: Brian Sheridan, Director of Operations BY-LAW NO: 2008- 5216

Being a By-Law to execute a Local Services Agreement with Andreas Kirchberger. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 17th day of June, 2008. 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.5 Finance & Administration 10.5.1 Policy on Issuing Income Tax Receipts Spokesperson: Steven Gilchrist, Director of Finance & Administration



BY-LAW NO: 2008 - 5217 Being a By-Law to establish Policies for the Issuing of Income Tax Receipts READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 17th day of June, 2008. 10.5.2 BIA Levy By-law Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008 - 5218 Being a by-law to adopt the estimates of the Board of Management of the Downtown Parry Sound Improvement Area and to strike the tax rates for the year 2008. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 17th day of June, 2008. 10.5.3 Agreement to Establish Reserve Fund - North Bay Parry Sound District Health Unit Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008 - 5219

Being a By-Law to authorize the execution of a Memorandum of Agreement Between North Bay Parry Sound District Health Unit and The Corporation of The Town of Parry Sound to create a Reserve Fund.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 17th day of June, 2008. 10.5.4 Annual Borrowing By law for Town Operations Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008 - 5220

That the Director of Finance & Administration and Mayor be authorized to execute a borrowing agreement with CIBC at prime less .30%, in the amount of $4,000,000.00

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 17th day of June, 2008. 10.5.5 Budget Approval and Rate By-Law Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008 - 5221

Being a by-law to adopt the estimates of all sums required during the year and to strike the tax rates for 2008.

READ a FIRST time.

The levy for the Parry Sound Area Industrial Park Board ( Agenda item 9.5.5 ) was then discussed and voted on.

READ a SECOND and THIRD time, PASSED, SIGNED and SEALED, this 17th day of June, 2008. 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008- 5222



Being a By-law to Confirm Proceedings of the Board of Directors of the Parry Sound Hydro Corporation

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 17th day of June, 2008. 10.6.2 CONFIRMING BY-LAW NO: 2008- 5223

Being a by-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 17th day of June, 2008. 11. ADJOURNMENT

Following notice given by the Mayor of the next regularly scheduled meeting of Council on Wednesday, July 2nd , 2008, Council adjourned at 10.00 pm

__________________________ _______________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - July 2nd, 2008

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DATE: July 2nd , 2008 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr. McGarvey, Clr. Van der Valk MEMBERS ABSENT: Clr. Sabourin PRESENTATION(S): 1. AGENDA 1.2 Additions to Agenda

9.2.4 Sign at Centennial Park 9.4.5 Noise by-law 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

THAT the July 2nd , 2008 Regular Council Meeting Agenda be approved as circulated. CARRIED

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 2.1 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman That we do now adjourn the regular meeting and declare the public meetings open.. CARRIED 2.1.1 Council held a public meeting to consider a Proposed Zoning By-law Amendment under

Sections 34 of the Planning Act, as amended. After the Mayor adjourned the regular meeting and declared the public meeting open , the CAO advised that notice of the proposed zoning by-law amendment had been given by prepaid first class mail to the property owners within 120 metres of the subject property , a notice was posted on the property and a notice was posted on the Town’s website.

Mr. Laing advised that the proposed Zoning By-Law amendment would rezone part of Lot 25, Concession 2, Geographic Township of McDougall more particularly described as part of Part 1, Plan 42R-2480 and part of those lands covered by Inst. 137569, now in the Town of Parry Sound known locally as 3 and 6 Harmony Lane, from a Rural (RU) zone and an Environmental Protection (EP) zone to a Rural Residential (RR) zone. The effect of the proposed Zoning By-Law amendment was to allow the approval of an application for Consent to create a new building lot.


No one spoke in favour of the amendment.



2.1.2 Council held a public meeting to consider a Proposed Zoning By-law Amendment under

Sections 34 of the Planning Act, as amended. After the Mayor adjourned the regular meeting and declared the public meeting open , the CAO advised that notice of the proposed zoning by-law amendment had been given by prepaid first class mail to the


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property owners within 120 metres of the subject property, notice was advertised in the June 4th Northstar, a notice was posted on the property and the notice was posted on the Town’s website.

Mr. Laing advised that the proposed Zoning By-Law amendment had three purposes:

1) To rezone Lot 39 and part of Lot 40, Plan 10, known locally as 6 Parry Sound Road, from a Residential Second Density (R2) zone to a Special Provision No. 26.34 Holding (Sp. 26.34h) zone; 2) To rezone Part 3 and parts of Part 1 and 2, Plan 42R-17445 from a “Multiple Residential (R3)” zone to a “Special Provision No. 26.34 Holding (Sp. 26.34h)” zone; 3) To amend Section 26.34 to allow an 81 unit apartment building with a maximum height of 7 stories and to revise its legal description.

The effect of the proposed Zoning By-Law amendment was to allow the development of an 81 unit apartment condominium of seven (7) storeys height once traffic, noise, vibration, servicing and other matters have been adequately dealt with.


John Jackson, Jim Sturino, Mark Simmons & Robert Corsi addressed Council to provide clarification on the proposal. Jamesway Construction Company and Jim Sturino are working together on this project. A sketch diagram was circulated to Council members. The property was originally zoned for a 96 unit retirement unit. Some significant issues were identified early on and adjacent lands were purchased which will offer easier access to the services available. A traffic study and impact study are being undertaken. The proposed development will appear to be 7 stories but in actual fact due to the topography it will be a 5 story building. Visually it will not look that out of place due to the backdrop of Tower Hill. It has been determined that the building will not hinder the view from the Museum. Waterfront properties can exceed 15 meters in height and while this is not directly on the waterfront it could be considered part of the waterfront redevelopment. While not necessarily affordable housing the prices will vary and Mr. Jackson feels there will be a real demand for this type of housing. The track record of these developers speak for themselves and they are hoping the development may begin before winter.




2.2 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley That we do declare the public meetings closed and the regular meeting reconvened 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McCauley


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THAT the June 17th , 2008 Regular Council Meeting Minutes and the June 9th Special Council Meeting Minutes be approved as circulated.

CARRIED 3.2 Questions to Staff Councillor Keith asked Brian Sheridan about Centennial Park Place by Sail Parry Sound.

Concern has been expressed to her about the plaque which is in place, it is in need of repair. Mr. Sheridan advised there are currently no plans to refurbish this sign at this time.

Clr. van der Valk asked Brian Sheridan about the fallen arch at the entrance of the Rugged Trail. Someone has evidently pushed this over, will it be retrieved and reinstalled? Mr. Sheridan advised that yes they planned to retrieve the sign.

4. CORRESPONDENCE 4.1 Parry Sound Arts & Crafts Re: Use of Market Square Park - Tuesdays for July & August ( Agenda item 9.1.2 )

( Forwarded to Director of Economic Development & Leisure Services - agenda item 9.1.2 )

4.2 Wayne & Maureen Casey Re: Compliant on lack of security & controls at Dragon Boat Festival ( Forwarded to the By-law Enforcement Officer ) 4.3 Thomas Dowswell Re: request to ban noise ( Forwarded to the By-law Enforcement Officer ) 5. DEPUTATIONS 5.1 Sam AbiSaab, Heart & Stroke Foundation & Sharon Montgomery-Greenwood , Director

of EMS Re: Demonstration of the CPR Friends & Family Kit

Sharon Montgomery-Greenwood and Sam AbiSaab addressed Council with reference to a new program, CPR Anytime - Family & Friends Personal Learning Program. This program is available to all persons in our District through the Heart & Stroke Foundation of Ontario in partnership with the Frank Cowan Foundation. This kit contains: an inflatable mannequin with an integrated adult/child compression clicker, a bilingual training dvd, a spare lung and mannequin wipes. The kits are designed to teach people who wish to learn lifesaving CPR but do not require a course completion card and those who would not traditionally attend a CPR class. The hope is that persons requesting the kits will share their learning and kit with family members and others close to them so they may also learn CPR. Ms. Montgomery-Greenwood also advised that 24 AEDs (Automated External Defibrillators) have been placed in Parry Sound District to date.

5.2 Tammy Purdy, MLEO Re: Presentation on Accessibility - Customer Service Standards

Ms. Purdy outlined the Accessibility for Ontarians with Disabilities Act (AODA) and highlighted some of the time lines which municipalities, the public sector and the private sector will have to comply with. Accessibility Standards for Customer Service - policies and procedures must be established by 2010 for municipalities while the public sector has until 2012. All disabilities must be considered - hearing, sight, etc. Staff must be trained


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in the use of devices to assist the customers and their support persons. There are reporting requirements for policies & procedures as well as on staff training. Clr. van der Valk commented it places a great onus on municipalities and business owners to have all volunteers, staff, agents etc. trained. Mayor Adams commended Ms. Purdy for her efforts and diligent work in this area.

6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.1.1 Community Affiliation Policy Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008 - 125 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Bormeman

THAT Council approves the Community Affiliation Policy per the attached. CARRIED 9.1.2 Use of Market Square Park - Parry Sound Arts & Crafts Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008 - 126 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT Council permits the Parry Sound Arts & Crafts Association to use Market Square Park on Tuesday’s from 10am - 3pm (including set-up and tear-down), for the months of July and August, 2008, and 2009, pending a positive review of the 2008 operations, for a Farmers’ Market, per the attached site plan; and

THAT the Parry Sound Arts & Crafts Association comply with the required codes relative to assembly of tents; and

THAT the Parry Sound Arts & Crafts Association vendors be directed to park on McMurray Street.

CARRIED 9.2 Operations 9.2.1 Nipissing-Parry Sound Student Transportation Services (NPSSTS) Spokesperson: Brian Sheridan, Director of Operations DIRECTION APPROVED ( for staff follow up ):

THAT Council direct staff to arrange for Kinsmen Park to be used for a Bus Transfer Location provided the Town does not have to provide any extra services, including winter control.

CARRIED 9.2.2 GE Water & Process Technologies Drinking Water Users Group Conference Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008 - 127 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY


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THAT Council authorize the Manager of Water Systems to attend the GE Water & Process Technologies Drinking Water Users Group Conference on September 28th , 29th , and 30th , 2008 in San Diego, California.

The following amendment was proposed : MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR BORNEMAN

that the attendee be required to give a detailed report on the conference & what was learned.

AMENDMENT DEFEATED The original resolution was then voted on : CARRIED 9.2.3 Conforming to the Drinking Water Quality Management System Spokesperson: Brian Sheridan, Director of Operations DIRECTION APPROVED ( for staff follow up ): THAT Council direct staff to proceed with obtaining Full Scope accreditation which requires

documenting and implementing an Operational Plan that meets the requirements of the Drinking Water Quality Management System(DWQMS);

AND FURTHER THAT Council authorize staff to continue the engagement with Ontario Clean

Water Agency to meet the DWQMS requirements. CARRIED 9.2.4 Sign at Centennial Park Spokesperson: Clr. Keith DIRECTION ( for staff follow up ):

That staff be directed to undertake a report on repair options for the sign at Centennial Park.

DIRECTION DEFEATED The following amendment was proposed: DIRECTION APPROVED ( for staff follow up ):

That staff be directed to undertake the work necessary to repair the sign at Centennial Park.

DIRECTION CARRIED AS AMENDED 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Fees waived for parking passes in the St. Andrews Lot Spokesperson: Tammy Purdy, MLEO RESOLUTION NO. 2008 - 128 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR MCCAULEY

That Council waive the fee for four (4) Monthly Parking Permits, in the St. Andrews Lot, for the Northern Ontario School of Medicine Group. Said permits will be renewed annually from September of one year to April of the next year.

CARRIED


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9.4.2 St. Andrews Lot Spokesperson: Tammy Purdy, MLEO DIRECTION APPROVED ( for staff follow up ):

THAT Council direct staff to negotiate the renewal of its lease with the Trustees of St. Andrews Presbyterian Church the use of 58 Seguin Street, known as St. Andrews parking Lot, for paid public parking for a term of one (1) years.

CARRIED DIRECTION APPROVED ( for staff follow up ):

THAT Council direct staff to sign and arrange the parking at the rear of the Town Office and once completed enforce same.

CARRIED 9.4.3 Telecommunications Facility Consultation Policy Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO. 2008 - 129 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN

That Council adopts the following principles with regard to consultation on proposed telecommunication’s facilities (towers):

1. The Director of Community Development is designated to consult with any company proposing telecommunications facilities either within or in close proximity to the town;

2. Companies proposing facilities (towers) will consult with the Director of Community Development and explore opportunities to co-utilize existing structures and lease municipal land;

3. In order of preference the following opportunities will be examined: i) sites co-located on existing structures; ii) land outside of zoned residential areas where possible; iii) land owned by the municipality; iv) new structures on land owned by private land owners.

4. Companies will provide drawings and information for review at a site plan level of detail together with a justification report in which companies will document their site selection process together with a justification for the height and built form of the new facility. No circulation to outside agencies shall be undertaken;

5. Subject to the successful negotiation of a development form and Council review and endorsement of it, the company will provide a legally binding undertaking to develop the facility in conformance with the plans provided and as modified to both party’s satisfaction;

6. Companies proposing facilities close to residential zones (3 times the antenna height measured from the base of the support structure to the edge of the residential zone) shall undertake a public written notification process as identified by Industry Canada;

7. Companies proposing towers in excess of 100 metres in height shall inform the public through notice in a local newspaper as required by Industry Canada;

8. Companies proposing towers within 3 times the height of the proposed tower from an adjoining municipality shall notify the adjoining municipality;

9. All efforts shall be made to conclude the consultation process within 120 days.


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CARRIED 9.4.4 2008 Accessibility Plan Spokesperson: Tammy Purdy, MLEO DIRECTION ( for staff follow up ):

THAT Council direct staff to form an ad hoc committee to implement a community wide accessibility approach to the “new” Customer Service Standards focusing on educating the community and business community on the Accessibility for Ontarians with Disabilities Act, 2005 according to the attached Task Tracker.

The following amendment was proposed: MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR VAN DER VALK

That the following be added to the direction: That the committee include a member of the disabled community.

The amended direction was voted on: DIRECTION APPROVED AS AMENDED ( for staff follow up ):

THAT Council direct staff to form an ad hoc committee, which will include a member of the disabled community, to implement a community wide accessibility approach to the “new” Customer Service Standards focusing on educating the community and business community on the Accessibility for Ontarians with Disabilities Act, 2005 according to the attached Task Tracker.

CARRIED AS AMENDED 9.4.5 Noise By-law Spokesperson: Clr. McGarvey DIRECTION APPROVED ( for staff follow up ):

That staff be directed to explore other municipalities noise by-laws for stipulations on acceptable levels of noise at all times of the day and night.

CARRIED 9.5 Finance & Administration 9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 To amend By-law 2007-5095 - Time Parking Spokesperson: Tammy Purdy, MLEO BY-LAW NO: 2008-5225

Being a By-law to amend By-law 2007-5095. Traffic By-law, to designated time limit parking on certain streets in the municipality.

READ a FIRST time.


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READ a SECOND and THIRD time, and DEFEATED this 2nd day of July 2008. 10.4.2 Amend By-law 2003 - 4632 Spokesperson: Tammy Purdy, MLEO a) BY-LAW NO: 2008-5226

Being a By-law to amend By-law 2003-4632, being a By-law to regulate Disabled Parking within the municipality.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 2nd day of July, 2008. DIRECTION APPROVED ( for staff follow up ): That the West Parry Sound District Museum be removed from Schedule A and;

That Clr. McCauley approach the Board of the Museum to voluntarily designate 2 spaces in front of the Museum as Disabled Parking.

CARRIED b) RESOLUTION NO. 2008 - 130 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk THAT Council adopts the attached Accessible Parking Standards Policy. CARRIED c) DIRECTION APPROVED ( for staff follow up ): THAT Council direct staff to implement the revisions to the accessible parking as per the

attached report. CARRIED 10.5 Finance & Administration 10.5.1 Lease Renewal Georgian Bay Airways Ltd. Spokesperson: Steven Gilchrist, Director of Finance & Administration READ a First time June 3rd, 2008. BY-LAW NO: 2008-5210


( The following motion to table was proposed ) : MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR McGarvey That the matter be tabled to the September 2nd, 2008 Council Meeting. CARRIED TO TABLE 10.5.2 Public Transportation Agreement Extension - Hammond Transportation Spokesperson: Rob Mens, CAO BY-LAW NO: 2008-5227

Being a By-law to authorize the extension of an Agreement with Hammond Transportation to provide a public transportation service.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this


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2nd day of July, 2008. 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5228

Being a by-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 2nd day of July, 2008.

11. ADJOURNMENT

Following notice given by the Mayor of the next regularly scheduled meeting of Council on July 15th , 2008, Council adjourned at 9:35 pm

__________________________ _______________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL COUNCIL MINUTES - July 9th, 2008

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DATE: July 9th , 2008 TIME: 6:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. McCauley, Clr. McGarvey,

Clr. van der Valk PRESENTATION(S): 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk THAT the July 9th , 2008 Special Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.2 Questions to Staff 4. CORRESPONDENCE 5. DEPUTATIONS 5.1 Organizational Issues Spokespersons: Rob Mens, CAO; Brenda Dobson, Mgr Taxation, Accounting &

POA; Brian Sheridan, Director of Operations; Lynn Middaugh, Director of Economic Development & Leisure Services; Iain Laing, Director of Community Development; Sharon Montogomery-Greenwood, Director of EMS

Staff provided information in regard to the challenges being faced, on a department by department basis, in regard to staffing and workload. There are a number of projects as well as day to day service responsibilities that are not being looked after due to workload and staffing.

6. MAYOR & COUNCILLORS’ REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Leisure Services 9.2 Operations

THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL COUNCIL MINUTES - July 9th, 2008

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9.3 Fire, Emergency Services 9. 4 Community Development, Building, By-law 9.5 Finance & Administration 9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.5 Finance & Administration 10.6 Other Business 10. ADJOURNMENT The Special Meeting of Council for adjourned at 8:10 pm. ______________________________ ___________________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - July 15th , 2008

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DATE: July 15th , 2008 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

Sabourin, Clr. Van der Valk PRESENTATION(S): Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2008 -131 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board

employees - Personnel CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 10.4.1; 10.4.2; 10.5.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

THAT the July 15th , 2008 Regular Council Meeting Agenda be approved as circulated. CARRIED

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT the July 2nd , 2008 Regular Council Meeting Minutes be approved as circulated. CARRIED

3.2 Questions to Staff 4. CORRESPONDENCE 4.1 Muriel Tucci Re: Smoke Free Benches ( Forwarded to By-law Enforcement Officer ) 4.2 Corrine Gehrels


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Re: Thank you for public access to water at Old Fire Hall ( Forwarded to File ) 4.3 Downtown Parry Sound Business Association Re: Thank you for public access to water at Old Fire Hall ( Forwarded to File ) 4.4 Mary McDowall Re: Belvedere Heights Parking & issues ( Forwarded to Director of Community Development ) 4.5 North Bay Mattawa Conservation Authority Re: On-site Sewage Disposal Program Forwarded to Chief Building Official ) 4.6 Stewardship Ontario Re: Blue Box Recycling Program ( Forwarded to Director of Finance & Administration ) 4.7 John Fincham Re: Loss of Business due to Road Construction on Bowes Street ( Forwarded to Director of Finance & Administration ) 5. DEPUTATIONS 5.1 dmA Planning & Management Services Re: Parry Sound Area Culture & Recreation Master Plan

Wendy Donovan of dmA Planning Management Services addressed Council in regard to the Parry Sound Area Culture & Recreation Master Plan. She provided a brief overview of the plan and recommendations through a power point presentation . The Plan provides details on both the advantages and challenges for culture and recreation in the area. Ms. Donovan advised that they received a strong message from staff, volunteers, and the public that they are supportive of doing things on a regional basis. Ms. Donovan reported that a significant problem with the area is the lack of a formal area funding approach. The Master Plan is a ten year plan prepared as a joint initiative of McDougall, Seguin and Parry Sound.

Clr. Borneman stated for the record that seasonal residents make very good use of many of the cultural and recreational facilities in our area even if they did not participate in the Study process and also that he could not support the recommended funding formula.

5.2 Keith Smith Re: Oastler Lake Development Agreement

Mr. Keith Smith addressed Council in regard to the fencing deficiencies and the compromised noise abatement measures of the development. He requested that a response be provided to his concerns and requested that he or a member of the neighbourhood be permitted to attend during the final inspection.

6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA


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7.5.1 Compliance Officer Spokesperson: Rob Mens, CAO; Brian Sheridan, Director of Operations RESOLUTION NO. 2008-132 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McCauley

That Council adopt the Position Description for the new role of Compliance Officer and the updated Organizational Chart as attached.

CARRIED 8. CONSENT AGENDA 8.1 Crohn’s & Colitis Foundation of Canada and M & M Meats Re: Proclamation - National Family Dinner Night RESOLUTION NO. 2008-133 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

THAT WHEREAS, M and M Meat Shops are inviting Canadians to take part in the third annual National Family Dinner Night, an event held to celebrate time spent with family and friends;

AND WHEREAS, this event goes beyond the importance of sharing a meal together, improving communications and re-establishing a sense of family unity as it is also provides financial support to the Crohn’s and Colitis Foundation of Canada;

NOW THEREFORE, the Council of the Town of Parry does hereby declare Thursday, September 18th , 2008 as National Family Dinner Night in the Town of Parry Sound.

CARRIED 8.2 Parry Sound Lion’s Club Re: Tag Day RESOLUTION NO. 2008-134 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

That the Council of the Town of Parry Sound does hereby approve the Parry Sound Lion’s Club holding a Tag Day on August 9th, 2008.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.1.1 Parry Sound Area Market Study & Gap Analysis Spokesperson: Nicole Sullivan, Area Economic Development Coordinator RESOLUTION NO. 2008 -135 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT upon the recommendation of the Regional Economic Development Advisory Committee (REDAC), Council adopts the Parry Sound Area Market Study & Gap Analysis dated July 2008, as presented by Malone Given Parsons LTD.

CARRIED 9.1.2 Parry Sound Area Culture & Recreation Master Plan Spokesperson: Nicole Sullivan, Area Economic Development Coordinator


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RESOLUTION NO. 2008 - MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

THAT Council of The Corporation of the Town of Parry Sound does hereby receive the Parry Sound Area Culture and Recreation Master Plan dated June 2008 as presented by dmA Planning & Management Services at the July 15th, 2008 meeting of Council.

( the following amendment was proposed ):

MOVED BY COUNCILLOR Borneman

SECONDED BY COUNCILLOR Keith “pending negotiation of funding formula for capital costs and associated operating costs”. AMENDMENT CARRIED ( the amended motion was then voted on): RESOLUTION NO. 2008 -136 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

THAT Council of The Corporation of the Town of Parry Sound does hereby receive the Parry Sound Area Culture and Recreation Master Plan dated June 2008 as presented by dmA Planning & Management Services at the July 15th, 2008 meeting of Council, pending negotiation of funding formula for capital costs and associated operating costs

CARRIED AS AMENDED 9.2 Operations 9.2.1 Tender - Reconstruction of Riverdale Road Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008 -137 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith

THAT Council award the tender to Fowler Construction Limited, in the amount of ONE MILLION, ONE HUNDRED AND SIXTY-NINE THOUSAND, EIGHT HUNDRED AND FORTY-TWO DOLLARS AND SIXTEEN CENTS ($1,169,842.16) for the reconstruction of Riverdale Road, from Summitt Avenue to Hawthorne Crescent, as recommended by Triton Engineering Services Limited, this tender being the lowest tender of two (2) tenders received.

CARRIED 9.2.2 Tender - Reconstruction of Salt Dock Road Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008 -138 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

THAT Council award the tender to W.S. Morgan Construction Limited in the amount of THREE HUNDRED AND TWENTY THREE THOUSAND, FOUR HUNDRED DOLLARS ($323,400.00), including GST, for the reconstruction of Salt Dock Road, as recommended by Triton Engineering Services Limited, this tender being the lowest tender of two (2) tenders received.

CARRIED 9.2.3 Snow Removal Committee Recommendations Spokesperson: Bill Land, Chair, Snow Removal Ad-hoc Committee


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RESOLUTION NO. 2008 - MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith That the following recommendations of the Snow Removal Ad-hoc Committee be

referred to staff for consideration and recommendation: 1. That staff meet with the immediately affected residents re: the Bell/Young and

Agnello snow removal issues to attempt to resolve them and develop a permanent solution and that the proposed solutions be brought back to the Snow Removal Committee for consideration and further follow up.

2. That a reserve with a cap of $35,000 from surplus snow removal budget funds as

available be established for use as required. 3. That the Public Works Dept wing back snow banks as early as possible after snow

events and that there be no snow removal from private driveways. 4. That a residents snow removal and education campaign be developed.

( The following amendment was proposed): MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk That item #2 be removed from the motion. AMENDMENT CARRIED ( the amended motion was then voted on): RESOLUTION NO. 2008 -139 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith That the following recommendations of the Snow Removal Ad-hoc Committee be

referred to staff for consideration and recommendation: 1. That staff meet with the immediately affected residents re: the Bell/Young and

Agnello snow removal issues to attempt to resolve them and develop a permanent solution and that the proposed solutions be brought back to the Snow Removal Committee for consideration and further follow up.

2. That the Public Works Dept wing back snow banks as early as possible after snow

events and that there be no snow removal from private driveways. 3. That a residents snow removal and education campaign be developed. CARRIED AS AMENDED 9.2.4 Tudhope Street Flooding Spokesperson: Brian Sheridan, Director of Operations DIRECTION ( for staff follow up ):

That Council direct staff to defer a complete surface water management system installation in the Tudhope Street /Dennis Drive area until a future date when the benefitting properties petition for a local improvement.

And Further that Council direct Staff to notify property owners in the Tudhope Street /Dennis Drive area who have already closed in ditches on their frontage that they may be subject to cost sharing for a stormwater management system in the future;

And further that Council directs staff to permit property owners in the Tudhope Street /Dennis Drive area to close in ditches only if they are prepared to enter into


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encroachment agreements, undertake the installation in conformance with the drainage plan #2 attached and pay all costs.

MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR Keith That the Direction be deferred pending a meeting with the property owners. CARRIED DIRECTION Approved( for staff follow up ):

That a meeting be scheduled with the property owners of the areas included in drainage plan #1 & plan #2

CARRIED 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.5 Finance & Administration 9.5.1 Town Office Building Committee Spokesperson: Steven Gilchrist, Director of Finance & Administration RESOLUTION NO. 2008 -140 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

That Council approve the following members of the Municipal Office Building Committee, Mayor Adams, Clr. Borneman, Clr, McCauley, Clr. Keith, Steven Gilchrist, Laurence Green, John Este, and Ann Hurdman and that Resolution No. 2005- 110, be rescinded..

CARRIED 9.5.2 Staff Relocation for Office Renovations Spokesperson: Steven Gilchrist, Director of Finance & Administration .DIRECTION Approved ( for staff follow up ):

That staff be authorized to cancel bookings at the BOCC (Hall only) for the time needed to relocate staff during the construction of the new office building, the estimated time will be April 1st to November 1st, 2009 and that regular users be informed as soon as possible.

CARRIED 9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.1.1 Agreement - Town of Parry Sound/Pepsi Bottling Group ( Canada ) Co. Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services BY-LAW NO: 2008-5230

Being a By-law to enter into an agreement with Pepsi Bottling Group (Canada) Co. for the supply of Pepsi products at the Charles W. Stockey Centre for the Performing Arts and Bobby Orr Hall of Fame, for a 3 year period.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of July, 2008. 10.2 Operations 10.3 Fire, Emergency Services


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10.4 Community Development, Building, By-law 10.4.1 Rezoning Application 2008-03 - L.U. Maughan Co. Ltd. 3 & 6 Harmony Lane Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008-5231

Being a By-law to amend By-law 2004-4653 (The Zoning By-law), as amended for 3 and 6 Harmony Lane (Wallace/Rahn) .

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of July, 2008. 10.4.2 Rezoning Application 2008-01 - 1626725 Ontario Limited - Great North Road Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008-5232

Being a By-law to amend By-law 2004-4653 (The Zoning By-law), as amended for lands to the south and east of 84 Great North Road (1626725 Ontario Limited)

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of July, 2008. 10.5 Finance & Administration 10.5.1 Cross Border Agreement with Manitoulin - Sudbury DSSAB Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008-5229

Being a by-law to approve the execution of an inter-municipal ambulance agreement with the Manitoulin-Sudbury DSSAB and the Town of Parry Sound for the provision of Cross Border Services.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of July, 2008. 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5233

Being a by-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of July, 2008. 11. ADJOURNMENT

Following notice given by the Mayor that the next regularly scheduled meeting of Council was on August 12th , 2008, and that this was the only meeting scheduled for August, Council adjourned at 9:15 pm

__________________________ _______________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - August 12th , 2008

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DATE: August 12th , 2008 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

McGarvey, Clr. Van der Valk PRESENTATION(S):Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2008 -142 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McCauley THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board

employees - Personnel & employment contract. CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda - 9.4.1; 10.5.1; 10.5.2 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

THAT the August 12th , 2008 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McGarvey

THAT the July 9th , 2008 Special Council Meeting and the July 15th Regular Council Meeting Minutes be approved as circulated.


Clr. McCauley questioned the lateness of the delivery of the Activities Brochure/leisure guide. Many of the items covered by the guide were already over or nearly concluded. Brian Sheridan advised that the late delivery of the guide was due to problems with the printing company.

Clr. Keith asked Mr. Sheridan what happened to the street sign on the corner of Gibson and Isabella Streets. Mr. Sheridan advised that he would investigate the matter.


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4. CORRESPONDENCE 4.1 Crime Stoppers Re: Board Member Recruitment ( Forwarded to File ) 4.2 Parry Sound Hockey Club Inc. Re: 30,000 Island Ball Tournament ( Forwarded to File ) 4.3 Malcolm Fraser Re: Parking at Belvedere ( Forwarded to the By-law Enforcement Officer ) 4.4 Judi Campbell Re: Belvedere Avenue - return to two way street ( Forwarded to the Director of Operations ) 4.5 Nancy Cunningham Re: Tree planting on Gibson Street ( Forwarded to Director of Operations ) 4.6 Royal Canadian Legion - Branch 117 Re: Donation of flagpole (Forwarded to the Director of Finance & Administration) Direction approved ( for staff follow up):

That staff advise the Legion that Town will donate the existing flagpole at the cenotaph for installation at the Branch as per their request

CARRIED 5. DEPUTATIONS 5.1 Near North District School Board Re: School Closures

Heili Vail, Tom Shultz and Al Bottomley addressed Council to provide some back ground on the process to date and to provide an update on the schools review. Ministry guidelines have been followed which have resulted in 4 consultation meetings and one special board meeting to hear issues. The original review included the review of 4 schools in the area. Ms. Vail advised that the recommendation of the Committee, based on the input of the community was to consolidate Victory and William Beatty Schools into a new school. The Board has supported this recommendation. There has been no decision or support received to date from the Ministry on this issue.

5.2 Christine Reekie, Riverview Denture Clinic ( Agenda item 9.4.1) Re: Sign in front of 41 Miller Street

Ms. Reekie addressed Council in regard to the signage at 41 Miller Street and her sign variance application. She requested that Council reconsider the recommendation of Mr. Este and provided a written submission to Council with the background for her request.

She also requested that the Town change the sign application to a single permanent sign permit with a lower fee and which is not subject to the 5 year term

6. MAYOR & COUNCILLORS’ REPORTS


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Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1.1 Employment Contract - Cheryl Ward Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services

BY-LAW NO: 2008-5234 Being a By-law to authorize the execution of an Employment Contract with Cheryl Ward.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 12th day of August, 2008. 8. CONSENT AGENDA 8.1 Nationalist Party of Canada Re: Proclamation - European Heritage Week RESOLUTION NO. 2008-143 MOVED BY COUNCILLOR van de Valk SECONDED BY COUNCILLOR Borneman

THAT WHEREAS, in the interests of better understanding and appreciation of our institutions, history, culture and our multi-ethnic society;

AND WHEREAS, all Canadians are encouraged to celebrate the contribution of European civilization of our country;

NOW THEREFORE, the Council of the Town of Parry does hereby declare the week of October 13th -19th , 2008 as European Heritage Week in the Town of Parry Sound.

CARRIED 8.2 Bobby Orr Hall of Fame Advisory Committee Re: Board Member Resignation RESOLUTION NO. 2008-144 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McCauley

That the Council of the Town of Parry Sound accepts with regret the resignation of Cheryl Ward from Bobby Orr Hall of Fame Advisory committee;

And further, extends sincere thanks for her work on the committee. CARRIED 8.3 Park to Park Trail Committee Re: Board Appointment RESOLUTION NO. 2008-145 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

That the Council of the Town of Parry Sound does hereby appoint Dan McCauley as the Town representative to the Park to Park Trail Committee.

CARRIED 8.4 Energy Conservation Re: Mayor’s Blackout Challenge


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RESOLUTION NO. 2008-146 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

Whereas on August 14, 2003, a massive Power System failure caused electrical outages in large portions of the northeastern United States and Canada, and some areas were without power for as long as three days. With economic development and population growth challenging our electricity supply, it is of vital importance that consumers see themselves as stakeholders and active participants in managing the Power Supply;

AND Whereas the Town of Parry Sound has been challenged by the City of Woodstock to participate in the Mayor’s Blackout challenge Thursday, August 14, 2008;

AND Whereas the Town of Parry Sound is challenging all businesses and residents of Parry Sound to partake in a Voluntary Blackout Day on the anniversary of the 2003 Blackout. We are asking that residents and businesses prepare for emergency situations like power outages, to ‘UNPLUG” and reduce their power consumption BY AT LEAST 4%;

AND Whereas if all municipalities in the Province of Ontario were to achieve a 4% reduction, Ontario would collectively reduce the provincial demand by 845 MegaWatts and 17,000 MegaWatt-hours, or the equivalent of powering 680,000 homes for a day;

NOW THEREFORE Be it resolved that the Town of Parry Sound Council extends a friendly challenge to all residents and businesses to participate in a Voluntary Black Out Day. “BE PREPARED” AND “GET ACTIVE” UNPLUG on August 14, 2008 - the Mayor’s Blackout.

CARRIED 8.5 Big Brothers & Sisters of Parry Sound Area Re: Proclamation - Big Brothers & Sisters Month RESOLUTION NO. 2008-147 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

WHEREAS, Big Brothers Big Sisters of Parry Sound Area is a wonderful service organization committed to matching children and youth with caring, volunteer mentors;

AND WHEREAS, evidence-based research has shown that the Big Brothers Big Sisters mentoring model contributes directly to increased academic achievement, better family and peer relationships, a substantially lower reliance on social assistance, reduced criminal behaviour, and a more successful transition from school work;

AND WHEREAS, the future of our Big Brothers Big sisters agency depends not only on its past impact, but also on the future impact of its Little Brothers and Little Sisters and the continued commitment of its Big Brothers and Big Sisters;

AND WHEREAS, Big Brothers Big Sisters of Parry Sound relies heavily on the strength and dedication of its volunteers who, through their commitment and support, make a profound difference in the lives of children and youth in our community;

AND WHEREAS, the agency’s goal is to expand its recruitment drive in order to serve mor children and youth in our community;

NOW THEREFORE, The Council of the Town of Parry Sound, does hereby proclaim September 2008 as Big Brother Big Sister Month in the Town of Parry Sound and encourages everyone to “share a Little Magic” by logging onto www.sharealittlemagic.ca to learn more about the volunteer programs offered by Big Brothers Big Sisters of Parry Sound area.

CARRIED


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9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.2 Operations 9.2.1 Quotation - Flushing and CCTV Inspection of Sewer Lines Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008 -150 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

THAT Council accept the quotation from CAMSPEC Northern Pipe Photography Co. Ltd. in the amount of up to $22,856.00, plus GST in the amount of $1,142.80, for a total of up to $23,998.80, for the flushing and camera inspection of 5,714 meters of our sewer system, this being the lowest quotation of three (3) quotations received.

CARRIED 9.3 Fire, Emergency Services 9.3.1 EMS Revised Budget Approval Spokesperson: Steven Gilchrist, Director of Finance & Administration; Sharon

Montgomery-Greenwood, Director of Emergency Service RESOLUTION NO. 2008 -151 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk That Council approves the attached revised EMS budget for 2008. ( The following motion was proposed ): MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Borneman

That the motion be tabled to September 2nd, 2008. DEFEATED The motion was then voted on: DEFEATED 9.4 Community Development, Building, By-law 9.4.1 Sign Variance - Miller Street Road Allowance - in front of #41 Reekie/Edington Spokesperson: John Este, CBO RESOLUTION NO. 2008 -148 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman That Council declines to authorize the sign installed in front of #41 Miller Street;

AND That Council directs the Chief Building Official to direct (in writing) the applicant to remove the sign prior to September 15, 2008; AND That staff is authorized to remove the sign, and charge the cost of removal back to the owner(s) of #41 Miller Street (should the owner fail to remove the sign as directed).

DEFEATED ( The following motion was proposed ): RESOLUTION NO. 2008 -149 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR van der Valk


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That pursuant to section 3.(4) of the sign by-law Council approves installation of a sign , as per the permit application, in front of #41 Miller Street subject to the following conditions:

a) The sign shall not be altered from what existed on August 5, 2008 unless a permit is obtained,

b) the permit will be valid for five years, c) the permit may be renewed according to the signs over road allowances section of the by-law provided the sign will not be altered,

d) a new resolution and permit will be required if the sign is altered, e) this permit will not be transferable and the sign must be removed if the permit expires,

f) the Town reserves the right to revoke this permit and remove the sign if it finds it necessary to use the lands appurtenant to the sign for municipal purposes.

CARRIED 9.4.2 Planning Board Request for Clarification of Criteria for Approving Rural Lots Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO. 2008 -152 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

That resolutions of support related to applications for Consent in the Rural Residential designation of the Official Plan where private services are proposed to be used shall only be provided to the West Parry Sound Area Planning Board subject to the provision of the following:

a) where the proposed lot or lots are not located on a lake that is either at capacity or

designated a sensitive lake, a North Bay Mattawa Conservation Authority Review of Planning Proposal letter confirming the ability to install an acceptable septic system/s on the property/ies in respect of its/their use for single detached dwelling/s;

b) as alternative to a) or where a lot is located on a sensitive lake or a lake at

capacity, a study completed by an environmental consultant confirming that the development will not result in environmental damage either to the land or, in the case of waterfront lots, the water body;

c) the provision of sufficient justification as to why the development is located in the

area as opposed to it being located in the built up area of the town on full municipal services.

( The following motion was proposed ): MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Keith

That the motion be tabled to September 2nd, 2008 to allow Mr. Laing to review item c). MOTION TO TABLE CARRIED 9.4.3 Consent Application B40/2007(PS) - Robert & Nancy Wallace/Pam & Mark Rahn - 6 &

3 Harmony Lane Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO. 2008 -153 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

That Council supports Consent Application No. B40/2007(PS) - Wallace/Rahn - 6 & 3 Harmony Lane conditional on the payment of a cash in lieu of parkland dedication fee of $2,002.00.

CARRIED


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9.5 Finance & Administration 9.5.1 Direct Energy Spokesperson: Steven Gilchrist, Director of Finance & Administration RESOLUTION NO. 2008 -154 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

That Staff be authorized to cancel the current electricity purchase agreements with Direct Energy and pay out the required liquidated damage calculations, estimated to be $200,998.00,

and be authorized to install interval meters in the Water Filtration Plant, the Arena, and the Stockey Centre and that the funds paid out to Direct Energy be paid back through the annual savings in energy, with the budget remaining the same each year until the funds have been repaid.

CARRIED 9.5.2 Line of Credit for Belvedere Heights Life Lease Project Spokesperson: Steven Gilchrist, Director of Finance & Administration .RESOLUTION NO. 2008 -155 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

Whereas the Town of Parry Sound is a municipal shareholder in the Belvedere Heights Long- Term Care Facility;

AND Whereas the Town of Parry Sound supports the Life Lease project proposed by Belvedere Heights;

AND Whereas the Town of Parry Sound recognize that the Belvedere Heights facility requires adequate funding to complete the Life Lease project;

Now Therefore be it resolved that the Town of Parry Sound, to support the completion of the Belvedere Heights Life Lease project, agrees to guarantee a line of credit at the CIBC for an amount up to $200,000.00.

CARRIED 9.5.3 Safe Communities Program Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008 -156 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

That the ‘Ten Steps to Designation Community Action Plan’ for the Safe Communities Canada’ program be approved..

DEFEATED 9.5.4 Council’s Corporate Business Plan Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008 -157 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith That Council’s Corporate Business Plan be adopted as attached and amended. CARRIED 9.6 Other Business


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10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.2.1 Temporary Road Closures - Forest Street and Cascade Street Spokesperson: Brian Sheridan, Director of Operations BY-LAW NO: 2008-5239

Being a By-law to permit the temporary road closure of Cascade Street and Forest Street to enable C.N.R. to make necessary repairs to the rail crossings.

READ a FIRST time, ( The following amendment was proposed): MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Borneman That the following be added to the by-law: “ AND FURTHER that the residents of the streets affected be notified “. CARRIED READ a SECOND and THIRD time, PASSED, SIGNED and SEALED, this 12th day of August, 2008. 10.3 Fire, Emergency Services 10.3.1 To execute an Automatic Aid Agreement Spokesperson: Laurence Green, Fire Chief BY-LAW NO: 2008-5240

Being a By-Law to authorize the execution of an Automatic Aid Agreement between the Corporation of the Municipality of McDougall and the Corporation of the Town of Parry Sound for providing and receiving Fire Protection Services.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 12th day of August, 2008. 10.3.2 Fire Protection Services with Wasauksing First Nation Spokesperson: Laurence Green, Fire Chief BY-LAW NO: 2008-5241

Being a By-Law to authorize the execution of an agreement between the Corporation of the Town of Parry Sound and the Wasauksing First Nation to provide Fire Protection Services to Wasauksing First Nation.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 12th day of August, 2008. 10.3.3 Artwork Approval for a bullion/crest for the Department of Emergency Services Spokesperson: Sharon Montgomery-Greenwood, Director of Emergency Services BY-LAW NO: 2008-5242

Being a by-law to approve the official design of a uniform crest and bullion to be used by the department of Emergency Services, Town of Parry Sound.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this


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12th day of August, 2008. 10.4 Community Development, Building, By-law 10.4.1 St. Andrews Lot Spokesperson: Tammy Purdy, MLEO BY-LAW NO: 2008-5238

Being a By-law to to authorize the execution of an agreement between the Trustees of St. Andrews Presbyterian Church and the Corporation of the Town of Parry Sound for the use of 58 Seguin Street, known as St. Andrews Parking Lot, for paid public parking for a term of one (1) years.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 12th day of August, 2008. 10.5 Finance & Administration 10.5.1 Agreement for Rental Space, Supply and Installation of Train Murals ( Scotia Bank) Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008-5237

Being a by-law to authorize an agreement between the Town and Scotia Bank for the use of space on the Scotia Bank building, for the supply and installation of one train mural.

READ a FIRST time, MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman That the following changes be made:

- all references to DBA(Downtown Business Association) and ARTS (Artists Round the Sound ) be removed from the by-law ;

- the amended agreement provided by Scotiabank be appended. CARRIED READ a SECOND and THIRD time, PASSED, SIGNED and SEALED, this 12th day of August, 2008. 10.5.2 Agreement for Rental Space, Supply and Installation of Train Murals ( Midtown) Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008-5236

Being a by-law to authorize an agreement between the Town, DBA(Downtown Business Association), Midtown and ARTS (Artists Round the Sound) for the use of space on the Midtown building, for the supply and installation of one train mural.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 12th day of August, 2008. 10.5.3 Agreement with MTO for gas tax for transportation system Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008-5235

Being a bylaw to authorize the execution of an agreement between the Town of Parry Sound and Her Majesty the Queen as represented by the Minister of Transportation for the Province of Ontario, for funding under the Dedicated Gas Tax funds for Public Transportation Programs.


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READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 12th day of August, 2008. 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5243

Being a by-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 12th day of August, 2008. 11. ADJOURNMENT

Following notice given by the Mayor that the next regularly scheduled meeting of Council was on September 2nd , 2008, Council adjourned at 10:00 pm

__________________________ _______________________ Mayor Clerk

DATE: September 2nd , 2008 TIME: 7:00 p.m. (Closed session 5:00 p.m. ) LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

McGarvey, Clr. Sabourin, Clr. Van der Valk PRESENTATION(S): Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2008 -158 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board

employees - Personnel ( Performance evaluation; compensation, department reorganization );

e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board ( water services capital construction) f) the receiving of advice that is subject to solicitor-client privilege, including

communications necessary for that purpose ( Construction deficiencies - Charles W. Stockey Centre ).

CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 9.4.1; 9.4.3; 9.5.2 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk

THAT the September 2nd , 2008 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 2.1 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley That we do now adjourn the regular meeting and declare the public meeting open.. CARRIED 2.1.1 Council held a public meeting to consider a Proposed Zoning By-law Amendment under

Sections 34 of the Planning Act, as amended. After the Mayor adjourned the regular meeting and declared the public meeting open , the CAO advised that notice of the proposed zoning by-law amendment had been given by prepaid first class mail to the property owners within 120 metres of the subject property , a notice was posted on the property and a notice was posted on the Town’s website.

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - September 2nd , 2008

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Mr. Laing advised that the proposed Zoning By-Law amendment would rezone Lot 3 Plan 113 westside of Prospect Street, known locally as 9 Prospect Street in Parry Sound, from a Residential First Density (R1) zone to a Special Provision (S.P.) zone. The Special Provision Zone proposed would allow an accessory apartment unit within the existing single detached dwelling. The effect of the by-law is to allow the addition of an accessory apartment unit to the existing dwelling.

The Mayor invited those in favour of this proposed amendment to address Council. No one spoke in favour of the amendment.




2.2 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman That we do declare the public meetings closed and the regular meeting reconvened. CARRIED 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

THAT the August 12th , 2008 Regular Council Meeting Minutes be approved as circulated.


Clr. Keith asked Mr. Sheridan asked about the status of the plaque at Centennial Park. Mr. Sheridan advised that the plaque had been removed for cleaning and refurbishment and this work is in process.

4. CORRESPONDENCE 4.1 Dawna Jackson Re: water damage - 55 Highland Street ( Forwarded to Director of Operations ) 4.2 Art in the Park Re: Thank you for support of 32nd annual show ( Forwarded to File ) 4.3 West Parry Sound Health Centre Re: NOSM Event ( Forwarded to CAO )

4.4 Joseph & Elvera Robinson Re: Road Signage Bayview & Ashwood Drive ( Forwarded to Director of Operations ) 5. DEPUTATIONS 5.1 Honourable Steven W. Mahoney, Chair, Workplace Safety & Insurance Board Re: Community Workplace Health & Safety Charter

Steven Mahoney addressed Council in regard to the Community Safety Charter initiative. He provided Council with statistics regarding accidents and the financial impact of them both in the Province and specifically in Parry Sound. He advised that over 30 municipalities have signed the Charter since 2006. Every year WSIB is responsible for approximately 350 funerals. The impact of this to families and communities is significant. To address this problem WSIB have commenced a campaign known as the “ Road to Zero”. This campaign has included some controversial commercials but it is all part of getting the message out. He asked the Town for help in spreading the word and requested that the Mayor, on behalf of the Town of Parry Sound, sign the Charter and participate in the initiative.

Council agreed to move forward agenda item 8.1 and proceeded to vote on this resolution.

5.2 Park to Park Trail Re: Funding Request

Steve Alcock, President , Linda Woodard, Project Coordinator and Bill Park, Vice-President addressed Council on behalf of the Park to Park Trail Association. Mr. Alcock advised Council that they were appearing tonight with a dual purpose . They wished to update Council on the activities of the organization and to provide information to perhaps dispel some misconceptions which may have been by the media. The Park to Park Trail Association is a non-profit organization that manages a trail system which is 239 km long. Some pieces of the trail are still under construction but the majority of it is in place. The Organization is ten years old and it’s main focus is to bring together partnerships which collectively allow for large initiatives to proceed. Mr. Alcock provided Council with a brief recap of the last four years operations.

Bill Park addressed Council and provided some statistics on snowmobiling and on the use of the Seguin Trail. His information emphasized the impact economic spinoff for tourism resulting from the use of the Trail and snowmobiling specifically.

Mr. Alcock stated that they have raised $ 300,000 of the $ 400,000 required to rebuild

the last ten bridges on the trail and that they are committed to going forward with this project. Linda Woodard also provided information on a joint initiative which is underway with the North Star. Mr. Alcock requested that the Town continue to fund the Park to Park Trail Organization as the Town enjoys returns in excess of the funds which they provide.

5.3 Belvedere Heights Re: Lookout Viewscape

Bev Preuss, Administrator and John Cochrane, Vice Chair of Belvedere Heights appeared before Council in regard to agenda item 9.4.3. Mr. Cochrane advised that consideration had been given to the concerns of the Heritage Committee as part of the design plan for the lookout site and that they had just commenced meetings with concerned parties.

Mr. Cochrane requested that Council defer consideration of the designation request until the consultation process was complete. He anticipated that this process would take approximately two months.

5.4 Municipal Heritage Committee Re: Lookout Viewscape

Stephen Wohleber, addressed Council representing the Municipal Heritage Committee in regard to the designation request for the Belvedere Lookout viewscape. He advised that this is a volunteer committee appointed by Council to advise and make recommendations on heritage values in the Town. Mr. Wohleber provided a brief summary of reasons for the requested designation. He advised that once designation has occurred changes to the site are still possible provided they first receive Council approval. He stated that the Belvedere Lookout Viewscape has been an important treasure to the community for many years.

6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.5.2 Performance Review - S. Gilchrist Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008-160 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman That the Performance Review for Steve Gilchrist dated September, 2008 be accepted.. CARRIED 7.5.4 Finance & Administration Department Reorganization Spokesperson: Rob Mens, CAO, Brenda Dobson, Manager of Taxation, Accounting &

POA, Donna Besman EA/Deputy Clerk RESOLUTION NO. 2008-161 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

That the Council of the Town of Parry Sound does hereby approve the attached amended organization structure for the Finance & Administration Department and the attached job descriptions.

CARRIED 8. CONSENT AGENDA 8.1 Workplace Safety & Insurance Board Re: Community Workplace Health & Safety Charter RESOLUTION NO. 2008-159 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McCauley

WHEREAS the Council of the Corporation of the Town of Parry Sound recognizes the principle that engaging senior community leadership in all sectors is fundamental to ensuring real change occurs in eliminating workplace injuries in our community; and

WHEREAS the Council of the Corporation of the Town of Parry Sound accepts that effectively managing workplace health, safety and wellness is essential for our community’s continued social welfare and economic success; and

WHEREAS the Council of the Corporation of the Town of Parry Sound recognizes that the involvement of all sectors of our community at every level in the workplace is a prerequisite to eliminating workplace injuries in the Town of Parry Sound.

Therefore be it resolved, THAT the Council of the Corporation of the Town of Parry Sound supports the Workplace Safety and Insurance Board’s Community Workplace Health and Safety Charter; and further, THAT the Council of the Corporation of the Town of Parry Sound is committed to actively participating within a learning community that provides and receives best practices for the enhancement of employee physical, social and mental wellbeing in all employment sectors within our community.

CARRIED 8.2 Parry Sound Arthritis Society Re: Arthritis Month RESOLUTION NO. 2008-162 MOVED BY COUNCILLOR van de Valk SECONDED BY COUNCILLOR Borneman

That the Council of the Town of Parry Sound does hereby declare September 2008 as Arthritis Month in the Town of Parry Sound.

CARRIED 8.3 BOOST - Child Abuse Prevention & Intervention Re: October as Child Abuse & Neglect Prevention Month RESOLUTION NO. 2008-163 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

WHEREAS, children are our most precious asset and it is our responsibility to teach, guide and protect them to ensure they have a safe, nurturing environment in which to grow to their full potential, free from violence, abuse and neglect;

AND WHEREAS, child abuse and neglect are tragedies inflicted on innocent children, an ever-increasing problem in today’s society that crosses all socio-economic boundaries;

AND WHEREAS, with increased public awareness, education and support programs, together with community involvement, we can help to ease the pain and suffering and stop abuse of our children;

AND WHEREAS, during Child Abuse Prevention Month, groups and organizations within our community will be holding a variety of events and activities, and will offer information on the vitally important child abuse support and prevention programs that are available in our town;

NOW THEREFORE, the Council of the Town of Parry Sound does hereby proclaim October 2008 as “Child Abuse Prevention Month” to recognize the ongoing commitment of individuals and organizations in our community whose tireless efforts help prevent child abuse.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.1.1 Bobby Orr Hall of Fame Advisory Committee Appointment Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008-167 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

THAT Council appoint Dave Garagan to the Bobby Orr Hall of Fame Advisory Committee for the term ending April 15, 2009.

CARRIED

9.1.2 Attendance at International Sports Heritage Association Conference Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services

RESOLUTION NO. 2008-168 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

THAT Council authorizes Cheryl Ward, Bobby Orr Hall of Fame Manager, to attend the International Sports Heritage Association Conference in Cincinnati, Ohio, November 11 - 13, 2008, further to By-law No: 2002-4549 which requires prior Council approval for attendance at seminars, conferences, and conventions outside of the Province of Ontario.

CARRIED 9.1.3 Kinsmen Park Waiver of Fees: Muskoka-Parry Sound Community Mental Health

Service One Day Slo-Pitch Tournament Spokesperson: April McNamara, Leisure Services Coordinator RESOLUTION NO. 2008-169 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith That Council authorize free usage of the Kinsmen Park on Wednesday, September 17,

2008 from 9:00am - 2:00pm for the Community Mental Health’s Social Agency Slo-Pitch Tournament by declaration of this as a special event, per Resolution No: 2001-96.

CARRIED 9.2 Operations 9.2.1 Quotation - Road Cuts Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008 -170 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

THAT Council accept the quotation from Fowler Construction in the amount of $51,070.00 plus applicable taxes, for the repair of various road cuts. This quotation being the only quotation received.

CARRIED 9.2.2 Tender - Model 2009 - 3/4 ton Regular Duty Truck & Cab Chassis Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008 -171 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

THAT Council accept the tender from L & H Motors for one (1) 2009 F-Series, 3/4 ton, 2WD Truck & Cab Chassis in the amount of $22,487.00 including taxes and including the trade-in of one (1) 2000 Ford F250, in the amount of $5,651.00, this tender being the lowest tender of two (2) tenders received.

CARRIED 9.3 Fire, Emergency Services

9.4 Community Development, Building, By-law 9.4.1 Oastler Park Shopping Plaza Limited Buffer Warranty Inspection Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO. 2008 -164 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

That Oastler Park Shopping Plaza Limited be asked to replace one Eastern White Pine as detailed in the warranty report by the Planning Partnership dated August 15, 2008 in satisfaction of the warranty provision of the development agreement between the company and the Town and that Oastler Park Shopping Plaza Limited and Home Depot Holdings Inc. be asked to fill gaps below the fence also as detailed in the warranty report.

( The following motion to table was proposed ): MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR Keith That the Resolution be tabled to September 16th, 2008. CARRIED TO TABLE 9.4.2 Planning Board Request for Clarification of Criteria for Approving Rural Lots Spokesperson: Iain Laing, Director of Community Development ( Tabled from August 12th, 2008 ) RESOLUTION NO. 2008 -152 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

That resolutions of support related to applications for Consent in the Rural Residential designation of the Official Plan where private services are proposed to be used shall only be provided to the West Parry Sound Area Planning Board subject to the provision of the following:

a) where the proposed lot or lots are not located on a lake that is either at capacity

or designated a sensitive lake, a North Bay Mattawa Conservation Authority Review of Planning Proposal letter confirming the ability to install an acceptable septic system/s on the property/ies in respect of its/their use for single detached dwelling/s;

b) as alternative to a) or where a lot is located on a sensitive lake or a lake at

capacity, a study completed by an environmental consultant confirming that the development will not result in environmental damage either to the land or, in the case of waterfront lots, the water body;

c) the provision of sufficient justification as to why the development is located in

the area as opposed to it being located in the built up area of the town on full municipal services.

CARRIED

9.4.3 Municipal Heritage Committee - Designation of the Belvedere Lookout Viewscape Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO. 2008 -165 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

That Council accepts in principle the recommendation of the Municipal Heritage Committee for the designation of the Belvedere Heights Viewscape and directs staff to proceed with the designation process for this cultural landscape.

RECORDED VOTE - CARRIED DIVISION LIST Clr. Borneman yes Clr. Keith yes Clr. McCauley yes Clr. McGarvey yes Clr. Sabourin no Clr. Van der Valk yes Mayor Adams yes 9.5 Finance & Administration 9.5.1 2009 Business Planning Meeting Spokesperson: Rob Mens, CAO Direction Approved( for staff follow up ):

That Council meet at 6:00pm on September 22rd , 2008 to hold its first business planning meeting for 2009.

CARRIED 9.5.2 Parry Sound Hydro Strategic Options Report Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008 - MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

That the report from RDI Consulting advising on strategic options for the four energy companies owned by the Town of Parry Sound be received.

That Council of the Town of Parry Sound not sell the Local Distribution Company

known as Parry Sound Power Corporation. That management staff of Parry Sound Hydro develop an implementation plan based on

the RDI report for consideration of Council and Board of Parry Sound Hydro. ( The following amendment was proposed ): MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR Keith That the third paragraph be deleted. CARRIED The amended resolution was then voted on: RESOLUTION NO. 2008 -166 MOVED BY COUNCILLOR Borneman

SECONDED BY COUNCILLOR McCauley That the report from RDI Consulting advising on strategic options for the four energy companies owned by the Town of Parry Sound be received.

That Council of the Town of Parry Sound not sell the Local Distribution Company

known as Parry Sound Power Corporation. CARRIED Direction Approved ( for staff follow up ):

That a meeting of the Shareholder and the Board be arranged and that Mr. McFadden also be invited to speak to the Shareholder and the PS Power Board.

CARRIED 9.5.3 Council Updates of Business Plan Status Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008 -172 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

That the following reporting schedule be approved for keeping Council informed of progress on business plan and departmental activities and issues:

Quarterly departmental reports will be prepared and circulated by: March 31st June 15th Sept. 30th Nov. 30th

Further, a mid-year meeting will be held in June to review progress and activities for the first half of the year.

CARRIED 9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.1.1 Road Closure - Legion Fun Day Spokesperson: April McNamara. Leisure Services Coordinator BY-LAW NO: 2008-5244

Being a By-Law to permit the temporary road closure of Gibson Street between Mary & McMurray Streets for the Royal Canadian Legion to host their Kids Fun Day.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 2nd day of September, 2008. 10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law

10.4.1 Site Plan Approval Application - Fellowship Baptist Church - 138 William Street Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008-5245

Being a By-law to grant Site Plan Approval and authorize the execution of a Development Agreement with Fellowship Baptist Church.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 2nd day of September, 2008. 10.5 Finance & Administration 10.5.1 Lease Renewal Georgian Bay Airways Ltd. Spokesperson: Steven Gilchrist, Director of Finance & Administration ( Read a First Time June 3rd, 2008 ) BY-LAW NO: 2008-5210


(The following amendment was proposed): MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk That Section 6 of the Agreement be amended to 60 days from one year . CARRIED READ a SECOND and THIRD time, PASSED, SIGNED and SEALED, this 2nd day of September, 2008. 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5247

Being a by-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 2nd day of September, 2008. 11. ADJOURNMENT

Following notice given by the Mayor that the next regularly scheduled meeting of Council was on September 16th , 2008, Council adjourned at 9:16 pm

__________________________

_______________________

Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - September 16th , 2008

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DATE: September 16th , 2008 TIME: 7:00 p.m. (Closed session 6:00 p.m. ) LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

Sabourin, Clr. Van der Valk PRESENTATION(S): Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2008 -173 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board

employees - Personnel ( Employment contract; compensation, internal review ); e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board ( water services capital construction) CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Sabourin

THAT the September 16th, 2008 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes

Clr. Keith declared a conflict with agenda item 10.5.1 ( Planning Board Lease ) due to being a member of the Board. She refrained from discussing and voting on this matter.

3.1.1 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR McCauley

THAT the September 2nd , 2008 Regular Council Meeting Minutes be approved as circulated.

CARRIED 3.2 Questions to Staff 4. CORRESPONDENCE


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4.1 Artists Round the Sound Re: Invitation to Show and thank you for use of Station Gallery ( Forwarded to File ) 4.2 Dot Johnson Re: Requesting a public bench in the vicinity of 80 James Street ( Forwarded to the Director of Operations ) 5. DEPUTATIONS 5.1 Keith Smith Re: Oastler Park Shopping Plaza - Buffer Warranty Inspection

Keith Smith addressed Council regarding agenda item 9.4.1 Oastler Park Shopping Plaza in regard to the warranty inspection . Mr. Smith had provided Council with a letter outlining his concerns and he stated that there were problems with the buffer and drainage pertaining to this development . He and the neighbours would like the problems corrected and would like the Town to obtain a second opinion.

6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.5.2 Appointments - Manager of Revenue & Manager of Administration & Human Resources Spokesperson: Rob Mens, CAO, Brenda Dobson, Manager of Taxation, Accounting & POA a) BY-LAW NO: 2008-5250 Being a By-law to authorize the execution of an Employment Contract with Kathy Gabers. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of September, 2008. b) BY-LAW NO: 2008-5251 Being a By-law to authorize the execution of an Employment Contract with Donna Besman. READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of September, 2008.


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7.5.4 McDougall Water Chlorination Room Payment Dispute Spokesperson: Rob Mens, CAO & Brian Sheridan, Director of Operations RESOLUTION NO. 2008-174 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

That the Council of the Town of Parry Sound agrees to share the outstanding costs of the North Sector Water Tower McDougall Re-chlorination room as follows:

McDougall $ 30,000. CARRIED 8. CONSENT AGENDA 8.1 Parry Sound YMCA Youth & Family Centre Re: Proclamation - YMCA World Peace Week RESOLUTION NO. 2008-175 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McCauley

That the Council of the Town of Parry Sound does hereby proclaim the week of November 16th to 22nd , 2008 as World Peace Week in the Town of Parry Sound.

CARRIED 8.2 CUPE Ontario Re: Child Care Worker & Early Childhood Educator Appreciation Day RESOLUTION NO. 2008-176 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk

WHEREAS, thirty five years of research confirms the benefits of high quality child care for young children’s intellectual, emotional, social and physical development and later life outcomes; and WHEREAS, child care promotes the well-being of children and responds to the needs of parents, child care workers and the broader community by supporting quality of life so that citizens can fully participate in and contribute to the economic and social life of their community; and

WHEREAS, recent studies clearly show trained and knowledgeable Early Childhood Educators and child care workers are the most important element in quality child care, and further that good wages and working conditions are assoicated with higher job satisfaction and morale, lower staff turnover all of which predict higher quality care;

NOW THEREFORE be it resolved that October 22, 2008 be designated the 8th annual “Child Care Worker & Early Childhood Educator Appreciation Day”in the Town of Parry Sound in recognition of the influence , dedication and commitment of child care workers to children, their families and quality of life of the community.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.1.1 2009 Parry Sound Sportbike Rally Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008-177 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin


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THAT Council, in co-operation with the Parry Sound Area Chamber of Commerce and the Downtown Business Association, accepts the proposal from Lawrence Hacking/ 20433566 Ontario Limited in the amount of $12,000 + GST to organize and operate the 2009 Parry Sound Sportbike Rally July 3,4,5, 2009. Mr. Hacking/204335566 Ontario Limited shall have first right of refusal to organize and operate the Rally for a further two years, pending a post event review.; and


-organize and operate the Sportbike Rally activities in a similar fashion as in recent years (not to include a radar run) -secure off-duty OPP support, as required. -promote, market and recruit volunteers/staff for the Rally -obtain $2 million insurance naming the Town, Chamber of Commerce and DBA as an additional insured -ensure that registered Rallyists sign a waiver; and



( The following motion to table was proposed ): MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk That the Resolution be tabled to the October 7, 2008 Regular Meeting.. CARRIED TO TABLE 9.2 Operations 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Oastler Park Shopping Plaza Limited Buffer Warranty Inspection Spokesperson: Iain Laing, Director of Community Development ( Tabled from September 2nd, 2008 ) RESOLUTION NO. 2008 -164 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

That Oastler Park Shopping Plaza Limited be asked to replace one Eastern White Pine as detailed in the warranty report by the Planning Partnership dated August 15, 2008 in satisfaction of the warranty provision of the development agreement between the company and the Town and that Oastler Park Shopping Plaza Limited and Home Depot Holdings Inc. be asked to fill gaps below the fence also as detailed in the warranty report.

CARRIED


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9.4.2 Consent Application B40/2008(PS) - McEwen - 17 Marion Street Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO. 2008 -178 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

That Council support Consent Application No. B40/2008(PS) - McEwen - 17 Marion Avenue. CARRIED 9.4.3 Consent Application B39/2008(PS) - Penrose - 14 Ansley Street Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO. 2008 -179 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

That Council support Consent Application No. B39/2008(PS) - Penrose - 14 Ansley Street.

CARRIED

9.5 Finance & Administration 9.5.1 WPSHC NOSM Event Funding Request Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008 -180 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

That the Town of Parry Sound contribute $700 toward the Northern Ontario School of Medicine (NOSM) Grand Rounds tour to host a dinner for the approximately 40 visiting medical students and their families and that the six other West Parry Sound Area Municipalities be asked to make the same contribution.

CARRIED 9.6 Other Business 9.6.1 Ontario Northland Motor Coaches - Service cuts Spokesperson: Clr. Bonnie Keith

Clr. Keith advised she had concerns regarding the proposed services cuts. She advised that these cuts will have impacts on the economic front and will also put those people who depend upon the bus service at a disadvantage. Small business may also be impacted in regard to parcel delivery. These service cuts will further isolate our community.

Direction Approved ( for Council & staff follow up ):

That a letter be sent to the Ontario Government , ONR , and Via Rail in opposition to the proposed service cuts and changes in service and explaining the detrimental effects these changes will have on the Community and that this matter be taken to the District Municipal Association Meeting on September 29th, 2008 for their support.

CARRIED

10. BY-LAWS 10.1 Economic Development and Special Events 10.1.1 Temporary Road Closures


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Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services BY-LAW NO: 2008-5253

Being a By-law to authorize the temporary road closure of various Town of Parry Sound streets on Sunday September 28, 2008 to accommodate the filming of a television commercial.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of September, 2008. 10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 Security Assumption Agreement - 1456292 Ontario Inc. Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008-5255

Being a By-law to authorize the execution of an agreement between 1456292 Ontario Inc and the Corporation of the Town of Parry Sound related to the assumption of security requirements.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of September, 2008. 10.4.2 Rezoning Application 2008-04 - Ellen Irwin - 9 Prospect Street Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008-5256

Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), for 9 Prospect Street (Irwin).

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of September, 2008. 10.5 Finance & Administration 10.5.1 Lease Renewal Parry Sound Area Planning Board Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008-5249

Being a By-law to authorize the execution of an agreement between the Parry Sound Area Planning Board and the Corporation of the Town of Parry Sound for lease of a specified portion of the Fire/Emergency Services Complex for a five year period.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of September, 2008. 10.5.2 Custodial Contract Spokesperson: Steven Gilchrist, Director of finance & Administration BY-LAW NO: 2008-5248

Being a By-law to authorize the execution of an amendment to the agreement with S & B Janitorial Services, to provide janitorial services for the Municipal Offices, Fire Complex and Public Washroom.

READ a FIRST time.


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( The following amendment was proposed ): MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Borneman

That the following be added after washroom:” as required until the Fall of 2009 or until Town Hall renovations are complete.”

WITHDRAWN READ a SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of September, 2008. 10.5.3 Deputy Mayor Position Spokesperson: Donna Besman, EA-Deputy Clerk BY-LAW NO: 2008-5254 Being a by-law to appoint a Deputy Mayor for the Town of Parry Sound for the

remainder of the term 2008 - 2010. READ a SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of September, 2008. 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5257

Being a by-law to confirm the proceedings of Council. READ a SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of September, 2008. 11. ADJOURNMENT

Prior to adjourning to a closed meeting notice was given by the Mayor that the next regularly scheduled meeting of Council was on October 7th , 2008. Council adjourned to a closed meeting at 8:35 pm.

RESOLUTION NO: 2008 -181 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR McCauley

THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to:

b) personal matters about an identifiable individual, including municipal or local

board employees - Personnel ( compensation ). __________________________ _______________________ Mayor Clerk


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THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - October 7th , 2008

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DATE: October 7th , 2008 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

Sabourin, Clr. Van der Valk PRESENTATION(S): 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda - 9.3.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McCauley

THAT the October 7th , 2008 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Borneman

THAT the September 16th , 2008 Regular Council Meeting Minutes be approved as circulated.


Clr. Borneman asked Mr. Sheridan to provide an update on the road work on the Riverdale Road Project. Mr. Sheridan advised that the underground work was close to completion and they are expecting to be paving within 10 days.

4. CORRESPONDENCE 4.1 C. Matthews Re: Pet Control ( Forwarded to By-law Enforcement ) 4.2 Downtown Parry Sound Business Association Re: Improvements to Parking Lots ( Forwarded to By-law Enforcement & Director of Operations) 4.3 Christine Reekie, Riverview Denture Clinic Re: Sign Permit - 41 Miller Street ( Forwarded to Chief Building Official )


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5. DEPUTATIONS 5.1 Artists Round the Sound Re: Space at C.P. Station

Jane Jones addressed Council on behalf of the Artists Round the Sound. This group is proposing to rent the CP Station Gallery as was done this past summer. The group is comprised of local artists and the Station Gallery is a great venue for their work. Ms. Jones had provided Council with notes from several of their meetings to give some insight into the use of the facility. Artists Round the Sound hosted 5 shows in 2008 which were well received by the public. Ms. Jones stated that by keeping the building open with the shows they offered more than just revenue from rental of space and they hoped this would be taken into consideration when making a decision.

5.2 Dawna Jackson Re: 55 Highland Crescent

Mrs. Jackson addressed Council in regard to a water runoff problem in regard to her property. She provided information on the history of the problem in a written statement. Mrs. Jackson corrected several items of misinformation and provided photos of the driveway. She requested that the ditch be deepened and that a storm grate be provided.. The Director of Operations was asked to arrange a meeting with Mrs. Jackson and to advise Council so that Councilors might attend.

5.3 Brian Downing and Janet Borneman, Parry Sound Motorcycle Association Re: 2009 Sport Bike Rally

Mr. Downing advised that Lawrence Hacking had withdrawn his proposal for this event and that the Association had provided written confirmation to the Town that they intended to put forth a proposal. Mr. Downing stated that they were hoping to have the proposal ready for the first Council Meeting in November.

6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA ( September 16th, 2008 ) 7.5.1 Management & Non-union Merit Increase Guide Spokesperson: Rob Mens, CAO & Donna Besman, EA/Deputy Clerk

BY-LAW NO: 2008-5246 Being a By-law to amend By-law 2001-4417, being a by-law to regulate certain personnel matters for non-union personnel.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 7th day of October, 2008. 8. CONSENT AGENDA 8.1 Parry Sound Public Library Board


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Re: Resignation RESOLUTION NO. 2008-182 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

That the Council of the Town of Parry Sound does hereby accept with regret the resignation of Dianne Everitt from the Parry Sound Public Library Board;

And further that Council thanks Ms. Everitt for her service to the Community. CARRIED 8.2 International Walk to School Day Re: Proclamation RESOLUTION NO. 2008-183 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

Whereas on Wednesday, October 8, 2008, is International Walk To School Day. On this day, millions of children, parents, and community leaders around the world will walk to school together to promote safety, health, physical activity and concern for the environment.

And Whereas the Town of Parry Sound wishes to participate in the International Walk To School Day. The countries participating in this event include, Canada, United States, Mexico, Chile, Brazil, Great Britain, Ireland, France, Spain, Sweden, Denmark, Germany, Italy, India, Australia, and New Zealand, and other countries around the globe (20 countries in total);

Now Therefore Be it resolved that the Council of the Town of Parry Sound extends a friendly challenge to all students to participate in the International Walk To School Day on October 8, 2008 and walk to school.

CARRIED 8.3 Correctional Service Canada Re: Proclamation - Restorative Justice Week RESOLUTION NO. 2008-184 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman WHEREAS, in the face of crime or conflict, restorative justice offers a philosophy and

approach that views these matters principally as harm done to people and relationships; and

WHEREAS, restorative justice approaches strive to provide support and opportunities for the voluntary participation and communication between those affected by crime and conflict (victims, offenders, community) to encourage accountability, reparation and a movement towards understanding, feelings of satisfaction, healing and closure; and

WHEREAS, this year's theme for Restorative Justice Week is "Fostering a Restorative Worldview", it is an opportunity to learn, educate and celebrate along with other communities across the country about restorative justice during the week.

THEREFORE, the Council of the Town of Parry sound does hereby proclaim November 16 - November 23, 2008 as Restorative Justice Week in the Town of Parry Sound.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF


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9.1 Economic Development & Special Events 9.1.1 2009 Parry Sound Sportbike Rally Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services ( Tabled from September 16th, 2008 ) RESOLUTION NO. 2008-177 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

THAT Council, in co-operation with the Parry Sound Area Chamber of Commerce and the Downtown Business Association, accepts the proposal from Lawrence Hacking/ 20433566 Ontario Limited in the amount of $12,000 + GST to organize and operate the 2009 Parry Sound Sportbike Rally July 3,4,5, 2009. Mr. Hacking/204335566 Ontario Limited shall have first right of refusal to organize and operate the Rally for a further two years, pending a post event review.; and


-organize and operate the Sportbike Rally activities in a similar fashion as in recent years (not to include a radar run) -secure off-duty OPP support, as required. -promote, market and recruit volunteers/staff for the Rally -obtain $2 million insurance naming the Town, Chamber of Commerce and DBA as an additional insured -ensure that registered Rallyists sign a waiver; and



DEFEATED The following motion was proposed: RESOLUTION NO. 2008 -186 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith

THAT Council withdraw the recommendation dated September 16, 2008 regarding the proposal received from Lawrence Hacking/20433566 Ontario Limited to organize the 2009 Parry Sound Sportbike Rally; and


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THAT Council accept Lawrence Hacking/20433566 Ontario Limited’s withdrawal of his proposal to organize and deliver the 2009 Parry Sound Sportbike Rally; and

THAT Council direct staff to request the Parry Sound Motorcycle Association (PSMA) to submit a proposal to Council for the organization and delivery of the 2009 Parry Sound Sportbike Rally, per the attached.

CARRIED 9.1.2 Regional Economic Development Advisory Committee Co-Ordinator Position Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008-187 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

THAT per the Regional Economic Development Advisory Committee’s recommendation, Council direct staff to advertise for the position of Regional Area Economic Development Co-ordinator, for a two-year term, commencing January 1, 2009; and

THAT staff costs be shared between the Municipality of McDougall, Town of Parry

Sound and the Township of Seguin on a 20%/40%/40% basis respectively, with an annual cost to the Town of approximately $17,094.; and

THAT application be made to Northern Ontario Heritage Fund in an effort to receive

funding to offset the staffing costs. CARRIED 9.1.3 2008 Facade Improvement Program Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008-188 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

THAT upon the recommendation of the Facade Improvement Program Application Review Committee, Council approve the following applications:

Bay Street Café - secondary side, landscape & site plan Bayside Inn - primary facade, landscaping & signage Terry Clarke Chartered Accountant - landscaping, primary facade Donald & Willow Labrecque - primary facade, signage Perfectly Pampered - primary facade Reevenue Properties/Simply Good Shoes/Wolf Den - primary facade Brenda Timmins - primary facade Mike Timmins - primary facade

THAT Council direct staff to sign an agreement with each of the successful applicants;

AND THAT Council direct staff to re-advertise the program in an effort to allocate 100% of the 2008 budget.;

AND THAT the Facade Improvement Program Review Committee be directed to review the Facade Improvement Program Terms of Reference.

CARRIED 9.1.4 Heritage Festival - September 18, 19, 20, 2009 Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008-189 MOVED BY COUNCILLOR McCauley


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SECONDED BY COUNCILLOR van der Valk THAT Council approves the attached budget for the Heritage Festival, September 18, 19, 20, 2009; and

THAT pursuant to Resolution No: 2001-96, regarding the payment of fees for rental of Town owned facilities, Council of the Corporation of the Town of Parry Sound hereby

grants free use of Waubuno Beach from Thursday September 17 - Sunday September 20, 2009, by declaration of this as a special event; and

THAT Council direct staff to make application to Canadian Heritage, Local Improvement Fund, Ontario Ministry of Tourism, and Celebrate Ontario for funding.

CARRIED 9.1.5 2009 Farmers Market Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008-190 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

THAT Council permits the Parry Sound Arts & Crafts Association to use Market Square Park on Tuesday’s from 10am - 3pm (including set-up and tear-down), starting June 30, 2009 and continuing every Tuesday until and including September 1, 2009; and

THAT the Parry Sound Arts & Crafts Association comply with the required codes

relative to assembly of tents; and THAT Parry Sound Arts & Crafts Association submit a site plan to the Department of

Community Development prior to their 2009 season; and THAT the Parry Sound Arts & Crafts Association vendors be directed to park on

McMurray Street. CARRIED

Direction Approved ( for staff follow up ): That Staff undertake a review of the fee structure for the use of the park and report brought back to Council

CARRIED 9.1.6 YMCA: Request for Free Usage of Stockey Centre Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008-191 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk

THAT Council deny the YMCA’s request for free usage of the Charles W. Stockey Centre for the Performing Arts, Sunday November 23, 2008, for their Peace Week celebrations.

CARRIED 9.1.7 Appointment: Charles W. Stockey Centre for the Performing Arts Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008-192 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

THAT upon the recommendation of the Charles W. Stockey Centre for the Performing Arts Advisory Committee, Council appoints Amelia Manley to the Advisory Committee for a term ending May 20, 2011.

CARRIED 9.2 Operations 9.2.1 Sewage Forcemain and Sanitary Sewer Replacements


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Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008-193 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT upon the recommendation from Triton Engineering Services Limited, Council accept the tender from Fowler Construction Company Limited in the amount of TWO MILLION, SIX HUNDRED AND NINE THOUSAND, THREE HUNDRED AND FORTY-FOUR DOLLARS AND ELEVEN CENTS ($2,609,344.11), for the replacement of two raw sewage forcemains, replacement of deficient sanitary sewer and constructing a new watermain. This tender was the lowest tender of five (5) tenders received.

CARRIED 9.2.2 Tender - Snow Removal Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008-194 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

THAT Council accept the tender from Adams Bros. Construction Limited for snow removal on town streets in the amount of $61.16 per hour for four (4) tandem dump trucks and $67.46 per hour for a loader, including G.S.T. This tender being the lowest tender of three (3) tenders received.

CARRIED 9.2.3 Tender - Winter Sand Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008-195 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith

THAT Council accept the tender from Fowler Construction in the amount of $14.16 /tonne, plus taxes, to supply, deliver, blend with salt and stack 300 tonnes of screened winter sand, this being the only tender received.

CARRIED 9.2.4 Quality Management System Policy - Water System Business Unit Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008-196 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

THAT Council adopt the following as their Water Business Unit Quality Management System Policy -

“ The Water System Business Unit as the Operating Authority is committed to: �Maintain and continually improve on the Quality Management System. �Provide Safe Drinking Water to the consumers. �Comply with all applicable legislation and regulation”. CARRIED 9.3 Fire, Emergency Services 9.3.1 EMS Revised WPSHC Budget Approval Spokesperson: Steven Gilchrist, Director of Finance & Administration & Sharon

Montgomery-Greenwood, Director of Emergency Services RESOLUTION NO. 2008-185 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

Upon the recommendation of the EMS Advisory Committee the Council of the Town of Parry Sound does hereby approves the attached revised EMS budget for 2008.


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CARRIED 9.4 Community Development, Building, By-law 9.4.1 Health & Safety Policy Review Spokesperson: John Este, JHSC Co-chair Direction Approved ( for staff follow up ):

That John Este is directed to manage a review of the Town’s Health & Safety Policy Manual according to Schedule A attached.

CARRIED 9.4.2 2008 Town of Parry Sound Accessibility Plan Spokesperson: Tammy Purdy, MLEO RESOLUTION NO. 2008 -197 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith

That Council approves the 2008 Accessibility Departmental Plan, attached as Schedule “A” and direct that staff implement the plan.

CARRIED 9.5 Finance & Administration 9.5.1 Old Pumphouse Work Spokesperson: Steven Gilchrist, Director of Finance & Administration RESOLUTION NO. 2008 -198 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith

That Council approve the use of a portion of the old pumphouse reserve (current balance is $7,500.00) to increase the 2008 budget to allow for the planned work (paint, replace garage door and eaves trough) that exceeds the 2008 allocated budget of $5,000.00, estimated new amount $7400.00 .

CARRIED 9.5.2 Funding of Capital Projects 2008 Spokesperson: Steven Gilchrist, Director of Finance & Administration Direction ( for staff follow up ):

That the funding for the following projects be approved and staff be directed to arrange for the proper long term financing to cover the costs.

Riverdale Road Project: $1,265,000.00, wo GST, include ENG. from water reserve $300,000.00 from ww reserve $270,000.00 from Borrowing Long term $695,000.00

An alternative would be to reduce borrowing by applying some of the Ontario budget surplus of $553,573.00, and borrow the balance.

SPS#6 to WWPlant $2,960,000.00 wo GST, include ENG from Mlll grant $1,200,000.00 from COMRIF 1/3 Feds $986,667.00 from water reserve $112,000.00 from ww reserve $661,333.00

( The following amendment was proposed ): MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Sabourin


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That $300,000 of the Ontario surplus be used to decrease the amount of long term borrowing required for the Riverdale Road Project.

DEFEATED ( the original direction was then voted on as follows ): Direction Approved ( for staff follow up ):

That the funding for the following projects be approved and staff be directed to arrange for the proper long term financing to cover the costs.

Riverdale Road Project: $1,265,000.00, wo GST, include ENG. from water reserve $300,000.00 from ww reserve $270,000.00 from Borrowing Long term $695,000.00 CARRIED Direction Approved ( for staff follow up ): SPS#6 to WWPlant $2,960,000.00 wo GST, include ENG from Mlll grant $1,200,000.00 from COMRIF 1/3 Feds $986,667.00 from water reserve $112,000.00 from ww reserve $661,333.00 CARRIED 9.6 Other Business 9.6.1 Near North District School Board Spokesperson: Clr. Paul Borneman RESOLUTION NO. 2008 - MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

That the Council of the Town of Parry Sound does hereby support the following recommendations of the Accommodation Review Committee for McDougall, Nobel, Victory and Wm. Beatty Public Schools: 1. That all four schools be kept open for at least one more school year.

2. That Victory and Wm. Beatty schools be closed and replaced with a single ‘in town’ school. Until the end of March 2009, the Board and local communities should aggressively pursue funding for this structure.

3. That a continuing committee composed of parent representatives, municipal officials, NNDSB trustees and administration be formed to look at the best closure option should funding not materialize. The ARC makes no recommendation about closure at the present time. The correct solution will require much more data and analysis to look carefully at program implications, student addresses and potential school boundary relocations for all the schools in West Parry Sound, transportation needs, as well as a detailed financial analysis of the various options. The ARC understands the pressures under which the Board is operating because of the declining enrolment issue, and understands that the Board will have to take some steps to remedy the related funding decreases if the request for new school funding does not materialize. The continuing committee should make its recommendation to the Board for consideration by the end of March 2009. It is understood and agreed that the final decision regarding closures is the Board’s and that the other stakeholders are providing valued input to the Board.

4. That the Board administration, volunteers from the ARC, and the Regional Economic Development Advisory Committee (REDAC) begin immediately to research the available sites for the new ‘in-town’ school, with a view toward a partnership involving the education and community sectors that might result in a true ‘community use school’.

( The following amendment was proposed ):


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MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley That items #3 & #4 be deleted. AMENDMENT CARRIED ( The amended Resolution was then voted on ): RESOLUTION NO. 2008 -199 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

That the Council of the Town of Parry Sound does hereby support the following recommendations of the Accommodation Review Committee for McDougall, Nobel, Victory and Wm. Beatty Public Schools: 1. That all four schools be kept open for at least one more school year.

2. That Victory and Wm. Beatty schools be closed and replaced with a single ‘in town’ school. Until the end of March 2009, the Board and local communities should aggressively pursue funding for this structure.

CARRIED 10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.2.1 Encroachment Agreement - 5 Burritt Street Spokesperson: Brian Sheridan, Director of Operations BY-LAW NO: 2008-5258

Being a by-law to authorize the execution of an agreement to recognize an encroachment onto municipally owned road allowance on Burritt Street

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 7th day of October, 2008. 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.5 Finance & Administration 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5259

Being a by-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 7th day of October, 2008. 11. ADJOURNMENT

Following notice given by the Mayor that the next regularly scheduled meeting of Council was on October 21st , 2008, Council adjourned at 9:30 pm


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__________________________ _______________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - October 21st, 2008

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DATE: October 21st , 2008 TIME: 7:00 p.m. ( Closed Meeting 6:30 p.m. ) LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

McGarvey, Clr. Sabourin, Clr. Van der Valk PRESENTATION(S): Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2008 -200 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board

employees - Personnel ( performance review ); CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda - 9.2.2 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT the October 21st , 2008 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 2.1 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Sabourin That we do now adjourn the regular meeting and declare the public meeting open. CARRIED 2.1.1 Council held a public meeting to consider a Proposed Zoning By-law Amendment under

Sections 34 of the Planning Act, as amended. After the Mayor adjourned the regular meeting and declared the public meeting open , the CAO advised that notice of the proposed zoning by-law amendment had been given by prepaid first class mail to the property owners within 120 metres of the subject property , a notice was posted on the property and a notice was posted on the website.

Mr. Laing advised that the proposed Zoning By-Law amendment would rezone

Lot 3, plan 124, Bowes Street, south side, more particularly described as parts 1 and 2, plan PSR-1826 known locally as 51 Bowes Street from a “residential second density (R2)” zone to a “Special Provision (SP)” zone. The special provision zone proposed would allow all uses allowed in the “highway commercial” zone subject to access being restricted to Beaver Street and the maintenance of an existing vegetative buffer on the south boundary of the property. The effect of the by-law is to allow for the conversion of the existing dwelling into a real estate office.


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No one spoke in favour of the amendment.

The Mayor invited those opposed to this proposed by-law to address Council. Mr. Winston Watson , the adjacent property owner stated that he was strongly opposed to the proposed zoning amendment. He advised that Beaver Street is an access to Victory School for the children but it has no sidewalk and therefore the children walk on the road. The location of a real estate office would increase vehicular traffic in the area of the school and therefore would impact the safety of the children . Mr. Watson also advised that clients from the Friends use this street and the heavier traffic would also jeopardize their safety. Mr. Watson advised that because real estate offices do not operate on regular hours it would affect the quiet of the residential area. He also opposes the rezoning as he believes the transition from residential to commercial will have a negative impact on the nearby residential properties.



2.2 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR Sabourin That we do declare the public meeting closed and the regular meeting reconvened. CARRIED 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin

THAT the October 7th , 2008 Regular Council Meeting Minutes be approved as circulated.


Clr. Keith requested that Mr. Sheridan confirm that the public water tap has been closed for the season due to frost. Mr. Sheridan confirmed this information

( The following direction was proposed): Direction Approved ( for staff follow up):

That Staff research an alternate year round location for a public water tap and report back to Council.

CARRIED 4. CORRESPONDENCE 4.1 Judy Barager Re: winter parking on Miller Street ( Forwarded to the By-law Enforcement Officer )


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4.2 Park to Park Trail Re: thank you for funding provided ( Forwarded to File ) 4.3 Artists Round the Sound Re: Renew rental of CP Station Gallery ( Forwarded to the Leisure Services Coordinator ) 5. DEPUTATIONS

6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.5.1 Lynn Middaugh - October 2008 Performance Review Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008-201 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman That the Performance Review of Lynn Middaugh, dated October 2008 be accepted. CARRIED 8. CONSENT AGENDA 8.1 European Heritage Week Re: Rescind resolution 2008-143 RESOLUTION NO. 2008-202 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

That the Council of the Town of Parry Sound does hereby rescind Resolution No. 2008-143, adopted August 12th, 2008 proclaiming the week of October 13th - 19th, 2008 as European Heritage Week in the Town.

CARRIED Direction Approved ( for staff follow up):

That staff request that any reference to the Town of Parry Sound be removed from the website.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events


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9.1.1 Snowplowing Tender: Stockey Centre & CP Station Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008-203 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT Council accepts the tender received from Ron’s Custom Landscaping for snowplowing the parking lots at the CP Station and the Stockey Centre for the 2008/09 winter season in the amount of:

Stockey Centre: $149.11/plow (including GST) CP Station $ 47.25/plow (including GST) this being the lower of two tenders received. CARRIED 9.1.2 Charles W. Stockey Centre for the Performing Arts: Automated Floor Flip System Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008- MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT Council accept the proposal from SK Hydraulics for the manufacture, delivery, installation and training of an automated floor flip, scissor-style lift system for the Stockey Centre pit, in the amount of $68,500. + GST, per the Technical Safety Standards Association signing off on the system.

( the following amendment was proposed ): MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Keith

That the following be added after system: “with the Town’s contribution being up to $27,200 + GST “

AMENDMENT CARRIED ( the amended resolution was then voted on ): RESOLUTION NO. 2008-204 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT Council accept the proposal from SK Hydraulics for the manufacture, delivery, installation and training of an automated floor flip, scissor-style lift system for the Stockey Centre pit, in the amount of $68,500. + GST, per the Technical Safety Standards Association signing off on the system, with the Town’s contribution being up to $27,200 + GST .

CARRIED 9.2 Operations 9.2.1 Build Canada Fund Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008-205 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR McGarvey

THAT Council resolve that the highest priority for the Building Canada Fund - Communities Component is the rehabilitation and modernization of the Bobby Orr Community Center and construction of a Skateboard Park at this facility.

And that Council authorize to engage appropriate consultants for preparation and costing

of the project and to submit an application on their behalf. CARRIED


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9.2.2 Tudhope Street Stormwater Management System Spokesperson: Brian Sheridan, Director of Operations

DIRECTION 1 Defeated ( for staff follow up ); THAT Council directs staff to proceed with the design and tender preparation of a storm water management system for Tudhope Street from Isabella Street to civic addresses #20 and #21 Tudhope Street in accordance with the attached ditches alternative.

DEFEATED

DIRECTION 2( for staff follow up ); That Council directs staff to advise the affected residents that the Town will absorb 40% of the project cost while 60% of the project cost will be assessed against the property owners.

DIRECTION 3 Approved( for staff follow up );

That Council direct staff to undertake a petition of residents for Council to assess local willingness to contribute to the project on the proposed 60/40 basis and to move forward with the project as recommended by staff.

CARRIED DIRECTION 4( for staff follow up ) ; That Council direct staff to include this project in the 2009 Capital budget proposals.

9.3 Fire, Emergency Services 9.3.1 Replacement of Shingles at the Powassan EMS Station Spokesperson: Sharon Montgomery-Greenwood, Director of Emergency Services RESOLUTION NO. 2008-206 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR McGarvey

That the quote received from Cliffside Builders in the amount of $7789.00, excluding GST, be accepted and that the funds be transferred from the EMS operating budget, this being the lowest of 2 quotes.

CARRIED 9.4 Community Development, Building, By-law 9.4.1 Reekie Letter regarding sign permit - in front of #41 Miller Street Spokesperson: John Este,CBO RESOLUTION NO. 2008-207 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR McGarvey That Council declines to authorize a refund of the fee; And that Council declines to amend the recently issued permit, such items having been requested by Christine Reekie in a letter to Town Council dated

September 11, 2008. DEFEATED

9.5 Finance & Administration 9.5.1 Customer Service Guidelines Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008 -208 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR McGarvey

That the Customer Service Guidelines as attached be adopted. CARRIED


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9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.3 Fire, Emergency Services 10.3.1 Red Cross & Salvation Army Social Services Agreements for Emergencies Spokesperson: Sharon Montgomery-Greenwood, Director of Emergency Services BY-LAW NO: 2008-5260

Being a By-law to enter into a Memorandum of Agreement between The Governing Council of The Salvation Army in Canada On Behalf of The Salvation Army Rainbow Country Church, The Canadian Red Cross Society and West Parry Sound Municipalities, for the provision of disaster relief services.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 21st day of October, 2008. 10.4 Community Development, Building, By-law 10.4.1 Deeming By-law - Tate Street Road Closing Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008-5261

Being a By-law to deem certain lots in the Town of Parry Sound not to be part of a registered Plan of Subdivision. (Muckenheim/Simola).

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 21st day of October, 2008. 10.4.2 Authorization for Sale of Property - Tate Street Road Closure Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008-5262 Being a By-law to authorize the sale of property. (Simola) READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 21st day of October, 2008. 10.5 Finance & Administration 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5263

Being a by-law to confirm the proceedings of Council. READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 21st day of October, 2008. 11. ADJOURNMENT

Following notice given by the Mayor that the next regularly scheduled meeting of Council was on November 4th , 2008, Council adjourned at 8:45 pm

__________________________ _______________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - November 4th, 2008

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DATE: November 4th , 2008 TIME: 7:00 p.m. ( Closed Meeting 6:00 p.m. ) LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

McGarvey, Clr. Sabourin, Clr. Van der Valk PRESENTATION(S): Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2008 -209 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board

employees - Personnel ( performance review ; employment contract); CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 9.1.1; 9.4.1; 10.4.2 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

THAT the November 4th , 2008 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McGarvey

THAT the October 21st , 2008 Regular Council Meeting Minutes be approved as circulated.


Clr. Keith requested an update on the search for a location for a year round public water tap. Mr. Sheridan advised that a tap was being installed at the Bobby Orr Community Centre and it should be ready for use sometime in the next 2-3 weeks.

Clr. McCauley advised that he had recently noticed a lot of spray painting on facilities and structures around town. He asked Mr. Sheridan if he was aware of this and when would it be removed. Mr. Sheridan advised that he was aware and they were intending to remove this from town owned property , however due to being short staffed it would be several weeks before this work could be completed.


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Clr. Keith provided thanks to Mr. Mens in regard to the article on staffing in the recent Sound Opportunities Newsletter . She stated that this item provided clarity for the public.

4. CORRESPONDENCE 4.1 Optimist Club of Parry Sound Re: Santa Claus Parade ( Forwarded to the Leisure Services Coordinator ) 4.2 Royal Canadian Legion - Branch #117 Re: Remembrance Day & Poppy Day Events ( Forwarded to the Leisure Services Coordinator & Deputy Mayor ) 5. DEPUTATIONS

6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.5.2 Brenda Dobson - Employment Contract Spokesperson: Rob Mens, CAO BY-LAW NO: 2008-5265

Being a by-law to authorize the execution of an Employment Contract with Brenda Dobson.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 4th day of November, 2008. 8. CONSENT AGENDA 8.1 Ontario Federation of Labour Re: Community Social Service Workers Appreciation Day RESOLUTION NO. 2008-210 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

WHEREAS, community social service workers are vital to the quality of life within all Canadian communities; and

WHEREAS, community social service workers provide crucial services to families and children; people with disabilities; respite care; people and families dealing with substance abuse; women and their children in transition houses or sexual assault centres; Aboriginal Peoples; as well as services to new Canadians ; and more; and

WHEREAS, the quality of these services depends largely on the dedication of trained workers who provide these services; and

WHEREAS, the availability of these services helps improve the quality of life for everyone, while making our communities stronger and more stable; and

WHEREAS, greater recognition and understanding of the critical role these workers play in our communities are needed to ensure the continued availability and improvement of services; and

WHEREAS, awareness and support for these services begin at the local level;

NOW THEREFORE BE IT RESOLVED that Council fo the Town of Parry Sound proclaims November 6th, 2008 as Community Social Service Workers Appreciation Day.


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CARRIED 8.2 Royal Canadian Legion - Branch #117 Re: Tag Day RESOLUTION NO. 2008-211 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

That the Council of the Town of Parry Sound does hereby approve Tag Day for the Royal Canadian Legion on November 1st, 2008.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.1.1 2009 Sportbike Rally Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008-212 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

THAT Council accepts the proposal from the Parry Sound Motorcycle Association for the organization and implementation of the 2009 Parry Sound Sportbike Rally, July 3, 4, 5, 2009, per the attached; and

THAT Council grant free usage of the Kinsmen Park as the Rally headquarters from

Thursday July 2 - Sunday July 5th, 2009; and THAT the Town provide $10,000. for advertising. CARRIED 9.2 Operations 9.3 Fire, Emergency Services 9.3.1 Enhanced Fire Department Training Programs Spokesperson: Laurence Green, Fire Chief RESOLUTION NO. 2008-214 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith

THAT on the recommendation of the Fire Chief and the Fire Department Officers, Council authorizes staff to fund the Fire Department Training Enhancements out of the Fire Services Enhancement Reserve; and

That staff be directed to transfer $9600.00 from the Fire Enhancement Reserve to the

2008 Fire Department operating budget for firefighter training. CARRIED 9.4 Community Development, Building, By-law 9.4.1 Ontario Society for the Prevention of Cruelty to Animals - Reestablishment of Services

Spokesperson: Iain Laing, Director of Community Development RESOLUTION NO. 2008-213 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith

That an offer be made to the Ontario Society for the Prevention of Cruelty to Animals towards their annual operating expenses in the amount of $66,869.00 in regard to


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providing poundkeeper services and that this amount be divided between the six area municipalities as follows:

Town of Parry Sound $29,403.39 Seguin Township $17,547.18 McDougall Township $16,124.44 McKellar Township $ 948.50 Carling Township $ 1,896.99 Whitestone Township $ 948.50 and that the Society be informed that the municipalities will attempt to find appropriate

municipal property that can be used by the Society at no cost for the development of a new facility.

DEFEATED 9.5 Finance & Administration 9.5.1 Snow Removal Committee Recommendations Spokesperson: Rob Mens, CAO; Brian Sheridan, Director of Operations RESOLUTION NO. 2008 -215 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR

That the staff report dated November 4, 2008 dealing with issues from the Ad-hoc Snow Removal Committee be approved.

( The following motion was proposed ): MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk That the motion be tabled to the November 18th, 2008 meeting. CARRIED TO TABLE

9.5.2 2009 Council Meeting Schedule Spokesperson: Donna Besman, Manager of Administration & Human Resources RESOLUTION NO. 2008 -216 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

That pursuant to By-law No. 2000-4289 Council approves Schedule “A” ( Option #2 ) as attached which provides the schedule of dates for the 2009 Regular meetings of Council;

CARRIED 9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 Appointment of Sean Visentin, April Giroux and Sarah Smith Part time Parking

Attendant and Assistant By-law Enforcement Officer Spokesperson: Tammy Purdy, MLEO BY-LAW NO: 2008-5268

Being By-law to appoint Sean Visentin, April Giroux and Sarah Smith Part time Parking Attendant and Assistant Bylaw Enforcement Officer.


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READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 4th day of November, 2008. 10.4.2 Rezoning application 2008-05-Payerl/Salt - 51 Bowes Street Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008-5269

Being a By-law to amend By-law No. 2004-4653 ( The Zoning By-law ) as amended for 51 Bowes Street ( Salt/Payerl ).

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 4th day of November, 2008. 10.5 Finance & Administration 10.5.1 Tax Extension Agreement with Earl Terry Watts Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008-5267

Being a By-Law to authorize the execution of an Agreement between Mr. Earl Terry Joseph Watts and The Corporation of The Town of Parry Sound for an extension of time to pay tax arrears after registration of tax arrears on property located at 2 Booth Street, Parry Sound.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 4th day of November, 2008. 10.5.2 Authorize Borrowing from OIPC for Riverdale Road Project Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008-5266

Being a By-Law to Authorize certain Capital Works (Riverdale Road, water, wastewater and road work) of the Corporation of the Town of Parry Sound; and

to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (OIPC) for financing such works; and

to authorize temporary borrowing from OIPC to meet expenditures in connection with such works; and to authorize long term borrowing from OIPC for such works through the issue of debentures.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 4th day of November, 2008. 10.5.3 Interim Tax By-law Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008-5264

Being a By-Law to provide for an interim tax levy for the payment of taxes, and for penalty and interest at 1 1/4 percent per month for 2009.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 4th day of November, 2008. 10.5.4 Rental Lease Renewal for Old Pumphouse Apartment Spokesperson: Steven Gilchrist, Director of Finance & Administration BY-LAW NO: 2008-5263

Being a By-law to authorize the execution of a Lease Agreement with John Kerr for lease of the old Waterworks Pump House Apartment, for the period November 1st, 2008 to October 31, 2009.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this


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4th day of November, 2008. Direction Approved ( for staff follow up ):

That staff contact the Heritage Committee to request they consider the possible designation of this building as a heritage building.

CARRIED 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5270

Being a by-law to confirm the proceedings of Council. READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 4th day of November, 2008. 11. ADJOURNMENT

Following notice given by the Mayor that the next regularly scheduled meeting of Council was on November 18th , 2008, Council adjourned at 8:00 pm

__________________________ _______________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - November 18th , 2008

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DATE: November 18th , 2008 TIME: 7:00 p.m. ( Closed Meeting 5:30 p.m. ) LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Deputy Mayor Keith, Clr. Borneman, Clr. McCauley, Clr.

McGarvey, Clr. Van der Valk PRESENTATION(S): Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2008 -217 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board

employees - Personnel ( performance review ; employment contract); CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda - 9.5.1; 9.4.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

THAT the November 18th , 2008 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk

THAT the November 4th , 2008 Regular Council Meeting Minutes and the November 3rd, 2008 Special Council Meeting minutes be approved as circulated.


Clr. Borneman asked Mr. Mens about the status of the issue of the sign fees for Ms. Christine Reekie ( Riverview Dental Clinic ). Mr. Mens clarified that further direction on this matter from Council was required..

Direction Approved ( for staff follow up ):

That staff be directed to report back to Council on the Christine Reekie ( Riverview Dental Clinic ) sign issue.

CARRIED


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Deputy Mayor Keith asked Brian Sheridan for an update on the Build Canada application.

Mr. Sheridan advised that the application would be submitted on Wednesday, November 19th , 2008. The total project would be approximately $3,000,000 for rehabilitation and an addition to the Bobby Orr Community Centre . Approximately $1,000,000 of this project cost would be the responsibility of the Town and there is a component which will be eligible for funding as an energy conservation initiative. ;Mr. Sheridan believes there is merit to soliciting area municipalities for support of this project. Mr. Sheridan advised that the skateboard park component does not meet the program criteria and the space requirement for the park is too great to make it a viable part of the application . The application is being developed without this component .

4. CORRESPONDENCE 4.1 Parry Sound Nature Club Re: Nesting Structure for Chimney Swift ( Forwarded to the Director of Operations & Director of Finance & Administration ) 4.2 Kin Canada Re: Message of Support ( Forwarded to the Director of Finance ) 4.3 Bob Smith Re: European Heritage Week ( Forwarded to file ) 5. DEPUTATIONS 5.1 Peter Agnello, Bill Land, and Gerald Bell Re: Snow Removal ( item 9.5.1 )

Mr. Agnello addressed Council and advised he was disappointed with the staff report and recommendation. He stated that the Committee members were over burdened by staff and council members as there were only three members of the public on the committee. He advised that he disagreed with the recommendation to remove snow only once per year in the area of the Texas Drain. He requested that the Committee be revived with fewer staff members on it. He provided a written proposal for Council consideration and review and asked that they consider this before a decision was made.

Bill Land addressed Council and stated that the Committee accomplished very little and he believed that some of the recommendations could have been given a trial rather than being dismissed.

Gerald Bell addressed Council and explained that he thought his problem was created by the widening of the road. He recommended that the Town keep removing the snow.

6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.5.1 Sharon Montgomery-Greenwood - October 2008 Performance Review Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008-218 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman


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That the Performance Review of Sharon Montgomery-Greenwood, dated October 2008 be accepted. CARRIED

7.6.1 Rob Mens - Performance Review Spokespersons: Clr. Borneman & Clr. McCauley RESOLUTION NO. 2008-219 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

That the Performance Review of Rob Mens, dated November 2008 be accepted. CARRIED 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.1.1 CP Station: Artists Round the Sound Proposal Spokesperson: April McNamara, Leisure Services Co-Ordinator RESOLUTION NO. 2008-220 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk

THAT Council accepts the proposal received from Artists Round the Sound to rent wall space only at the CP Station for the months of June, July, August and September, 2009 at a rate of $230./month plus GST, per the attached.

CARRIED 9.1.2 Soundgrace Pilates: CP Station Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008-221 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT Council deny the request from Soundgrace Pilates to rent the CP Station Tuesdays & Thursdays from January to December 2009, at a rate of $250./month + GST.

CARRIED 9.1.3 Direction - Parks & Recreation Facilities: True Operating Cost Exercise Spokesperson: April McNamara, Leisure Services Co-Ordinator RESOLUTION NO. 2008-222 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk

THAT Council of the Corporation of the Town of Parry Sound direct staff to prepare the following with regard to fees and service charges for town recreation owned facilities:

1. prepare the true cost calculation for 1 hour of field use 2. prepare the true cost calculation for 1 hour of ice time at the Bobby Orr Community Centre 3. to gather detailed membership data from all facility user groups (youth and adult), detailing membership residency 4. determine how many Town of Parry Sound residents use the Humphrey Community Centre

CARRIED


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9.1.4 Via Rail Canada: change to Schedule Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION NO. 2008-223 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk

THAT Council advises VIA Rail Canada that the Town of Parry Sound will not be able to provide passenger waiting room services at the CP Station to accommodate the changes to the VIA Rail schedule; and

THAT the Town of Parry Sound will continue to provide passenger waiting room services at the CN Station, conditional on VIA installing a timed-lock box on the already-existing waiting room.

CARRIED 9.2 Operations 9.2.1 Transfer of Capital Funds - BOCC Snack Bar Spokesperson: Brian Sheridan, Director of Operations; April McNamara, Leisure

Services Co-Ordinator RESOLUTION NO. 2008-224 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR McCauley

THAT Council authorize the transfer of funds from the Capital budget account 02-7202 - BOCC Boards/glass to the Arena Snack Bar operating account 01-7205-0-1435 in the amount of $2,567.69;

AND FURTHER, that Council accept the quotation from s.t.o.p. Restaurant Supply in the

amount of $2,567.69, including taxes and shipping, for one (1) Habco 42 cubic foot fridge, this quotation being the lowest of three quotations received.

CARRIED 9.2.2 Transfer of Capital Funds Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008-225 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR McCauley

THAT Council authorize the transfer of $30,000.00 from Capital budget account: 02-4701 - Conversion of water meters to radio read meters, as follows:

$10,000.00 to: Account 02-4701 - Upsize Chemical Pump $20,000.00 to: New account - 02-4701 - ZENON Connectivity CARRIED 9.2.3 Tudhope Street Survey Spokesperson: Brian Sheridan, Director of Operations DIRECTION Approved ( for staff follow up ) ;

THAT after reviewing survey responses from affected residents, Council directs staff not to proceed at this time with the installation of a storm sewer system on Tudhope Street;

AND FURTHER that Council directs staff to prohibit residents from enclosing ditches along street frontages unless all costs for the installation are borne by the property owner and staff confirm that the proposed installation meets the design requirements of an area system;


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AND FURTHER that Council directs staff to ensure Encroachment or Local Service Agreements are in place for any such installation prior to the commencement of such work.

CARRIED 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Road Allowance Closure- Canadian Tire Real Estate Limited

Spokesperson: Iain Laing, Director of Community Development DIRECTION Approved( for staff follow up ):

THAT no decision on the road allowance closure application submitted by Canadian Tire Real Estate Limited be made until an investigation and recommendation from a Municipal Engineer at the costs of the applicants is provided identifying which of the two road allowances leading west from Oastler Park Drive is the most appropriate for use for a connection to Parry Sound Road and subject to Seguin Council’s adoption of a similar direction.

CARRIED 9.4.2 Impoundment of Cats Spokesperson: Tammy Purdy, MLEO DIRECTION Approved( for staff follow up ): That Council direct staff that no increase of level of service in regards to cats be provided. CARRIED 9.4.3 Sign Permit - Bowes Street Spokesperson: John Este, CBO RESOLUTION NO. 2008-226 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

That pursuant to section 3.(4) of the sign by-law, the Chief Building Official is authorized to issue a permit for a permanent sign after the zoning bylaw amendment has been approved and according to Schedule 1 attached.

CARRIED 9.5 Finance & Administration 9.5.1 Snow Removal Committee Recommendations Spokesperson: Rob Mens, CAO; Brian Sheridan, Director of Operations ( Tabled from November 4th, 2008 ) RESOLUTION NO. 2008 -215 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR van der Valk

That the staff report dated November 4, 2008 dealing with issues from the Ad-hoc Snow Removal Committee be approved.

CARRIED ( The following direction was proposed ): DIRECTION Approved( for staff follow up ):


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That staff bring a report to Council including the recommendations put forth by members of the committee.

CARRIED 9.5.2 Board Appointments - Holdco Spokesperson: Donna Besman, Manager of Administration & Human Resources RESOLUTION NO. 2008 -227 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

That Council approves the appointment of the following people as members of the Parry Sound Power (Holdco) Board of Directors:

Curt Harrison ( term ending November 30, 2011 ) John Shipman ( term ending November 30, 2011 ). CARRIED 9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.1.1 CP Station: Canada World Youth Spokesperson: April McNamara, Co-Ordinator of Leisure Services BY-LAW NO: 2008-5272

Being a by-law to authorize the execution of an agreement between the Town of Parry Sound and Canada World Youth for rental space at the CP Station.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 18th day of November, 2008. 10.2 Operations 10.2.1 Nipissing Parry Sound Student Transportation Services (NPSSTS ) Spokesperson: Brian Sheridan, Director of Operations BY-LAW NO: 2008-5271

Being a by-law to execute an agreement with Nipissing-Parry Sound Student Transportation Services for the provision of a school bus transfer site at the Kinsmen Park.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 18th day of November, 2008. 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.5 Finance & Administration 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5273

Being a by-law to confirm the proceedings of Council. READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 18th day of November, 2008.


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11. ADJOURNMENT

Following notice given by the Deputy Mayor that the next regularly scheduled meeting of Council was on December 2nd , 2008, Council adjourned at 8:50 pm

__________________________ _______________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - December 2nd , 2008

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DATE: December 2nd , 2008 TIME: 7:00 p.m. ( Closed Meeting 6:00 p.m. ) LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

McGarvey, Clr. Van der Valk PRESENTATION(S):Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2008 -228 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: a) the security of property of the municipality or local board - ( Parry Sound Power, Town

Office ); b) personal matters about an identifiable individual, including municipal or local board

employees - Personnel ( employment contract); CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda - 10.4.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

THAT the December 2nd , 2008 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR van der Valk

THAT the November 18th , 2008 Regular Council Meeting Minutes be approved as circulated.

CARRIED 3.2 Questions to Staff 4. CORRESPONDENCE 4.1 Story Telling Guild of Parry Sound Re: Thank you for funding assistance for program ( Forwarded to file ) 5. DEPUTATIONS


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5.1 Belvedere Heights Home for the Aged Re: Heritage Designation

John Cochrane, Vice Chair and Donna Dellio, staff person addressed Council in regard to the proposed Heritage Designation By-law on the viewscape property owned by Belvedere Heights. Mr. Cochrane read a letter written to the Town by George Rust-Dye and provided copies to Council. Mr. Rust-Dye in his letter advised that the Board objected to the Heritage Designation and provided grounds for this objection. Mr. Rust-Dye also stated that in his opinion the Heritage Designation proposal was not appropriate or justified. Belvedere Heights requested that Council not approve the Designation By-law or alternatively that Council accept the letter of December 2nd as a Notice of Objection and waive the notice period for the filing of objections and refer the file to the Conservation Review Board.

5.2 Regional Economic Development Advisory Council Re: 2007/2008 Report Card

Wayne Cormier and Nicole Sullivan addressed Council on behalf of REDAC to provide a written report card on the progress of the Advisory Council.

Mr. Cormier and Ms. Sullivan reviewed the projects completed as well as those which are still underway since the Committees’s inception in September 2007. Next year one of the projects the Committee will be focusing on will be broad band infrastructure service. The projects discussed were: Parry Sound Market Study and Gap analysis; a Construction/Education Centre; Infrastructure; a Home Based Business Brochure; One Stop Shop; a Parry Sound Area Investment Profile/REDAC website and a Communication Plan.

REDAC is intending to provide a written report card for the information of Council and the public each year.

5.3 Rita McWhirter Re: Parking at Belvedere Heights

Ms. Whirter provided a petition on behalf of the residents at Belvedere Heights with she stated included more than 700 signatures in regard to the parking crisis at Belvedere Heights. The petition requested that Council look at the need for additional parking at Belvedere Heights. This problem impacts visits and service to the people at this site. Ms. McWhirter also advised that there is not adequate signage for parking in the area..

5.4 Steven Wohleber , Municipal Heritage Committee Re: Belvedere Viewscape Heritage Designation

Mr. Wohleber addressed Council on behalf of the Municipal Heritage Committee and advised that the Committee had not received a copy of the letter provided to Council by Belvedere written by George Rust-Dye. Mr. Wohleber refuted several comments contained in Mr. Rust-Dye’s letter and advised that he could perhaps respond to more of these comments but he could not recall all that had been stated. He also reiterated that amendments are possible to Heritage Designation at anytime and that the power to do so rests with local council.

6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA


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7.5.1 Employment Contract - Jackie Boggs Spokesperson: Donna Besman, Mgr Admin & HR BY-LAW NO: 2008-5278

Being a By-law to authorize the execution of an Employment Contract with Jackie Johnston Boggs.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 2nd day of December, 2008. 8. CONSENT AGENDA 8.1 Parry Sound Figure Skating Club Re: Tag Day RESOLUTION NO. 2008-229 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

That the Council of the Town of Parry Sound does hereby approve December 20th, 2008 as Tag Day for the Parry Sound Figure Skating Club.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.1.1 Snowfest 2009 Budget Approval Spokesperson: April McNamara, Leisure Services Co-ordinator RESOLUTION NO. 2008-230 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT Council of the Corporation of the Town of Parry Sound approve the Snowfest 2009 budget per Schedule “A” attached.

CARRIED 9.2 Operations 9.3 Fire, Emergency Services 9.3.1 Possible Host Community - First Nations Evacuation Spokesperson: Sharon Montgomery-Greenwood RESOLUTION NO. 2008-231 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk

Parry Sound be willing and able to act as a host community during a First Nations evacuation if requested to do so by Emergency Management Ontario.

CARRIED 9.4 Community Development, Building, By-law 9.5 Finance & Administration 9.5.1 Use of Provincial Surplus Money received by Town of Parry Sound Spokesperson: Steven Gilchrist, Director of Finance & Administration


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RESOLUTION NO. 2008-232 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey That Staff be directed to transfer the $553,573.00, received from the Province of Ontario

as the Town’s share of the Provincial surplus into a capital reserve to be spent on capital work in 2009, as part of the 2009 budget process.

( The following amendment was proposed ): MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McGarvey That the wording be changed to end the sentence after the phrase “capital reserve”. AMENDMENT CARRIED ( The amended resolution was then voted on): RESOLUTION NO. 2008-232 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey That Staff be directed to transfer the $553,573.00, received from the Province of Ontario

as the Town’s share of the Provincial surplus into a capital reserve. CARRIED AS AMENDED 9.5.2 Riverview Denture Clinic ( Christine Reekie) - sign Spokesperson: Rob Mens, CAO RESOLUTION NO. 2008-233 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR

That Council agree to waive $100.00 of the sign permit application fee, and That Council hereby revises the conditions on resolution 2008-149 as attached. ( The following amendment was proposed ): MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Keith

That the phrase” the permit will be valid for five years “ be added to the attached conditions.

AMENDMENT CARRIED ( The amended resolution was then voted on): RESOLUTION NO. 2008-233 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR

That Council agree to waive $100.00 of the sign permit application fee, and That Council hereby revises the conditions on resolution 2008-149 as attached. CARRIED AS AMENDED 9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.1.1 Road Closure - Holiday Train, December 3rd, 2008 - Harvest Share at the CP Station Spokesperson: April McNamara, Leisure Services Co-Ordinator


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BY-LAW NO: 2008-5276

Being a by-law to permit the temporary road closure of Avenue Road commencing at its intersection with Waubeek Street and concluding at the north end of the CP Station, on Wednesday December 3, 2008 from 5:00 p.m. to 8:00 p.m. for a special community event - the Holiday Train.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 2nd day of December, 2008. 10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 Designation of Belvedere Lookout Viewscape Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008-5275

Being a By-law to designate property on Belvedere Avenue to be of cultural heritage value or interest ( Belvedere Lookout ).

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 2nd day of December, 2008. Direction ( for staff follow up ):

That Staff bring back a report regarding changing the configuration of parking on the one way portion of Belvedere Avenue.

CARRIED 10.5 Finance & Administration 10.5.1 Debenture By-law Riverdale Road Project Spokesperson: Steven Gilchrist, Director of Finance & Accounting BY-LAW NO: 2008-5274

Being a by-law to authorize the issue of a Municipal Debenture in the amount of $700,000.00 for the water, wastewater and road work on Riverdale Road, in the Town of Parry Sound.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 2nd day of December, 2008. 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2008-5277

Being a by-law to confirm the proceedings of Council. READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 2nd day of December, 2008. 11. ADJOURNMENT

Following notice given by the Mayor that the next regularly scheduled meeting of Council was on December 16th , 2008, Council adjourned to a closed meeting at 8:55 pm.

RESOLUTION NO: 2008 -234

MOVED BY COUNCILLOR McCauley


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SECONDED BY COUNCILLOR Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to:

a) the security of property of the municipality or local board - ( Town Office ); CARRIED __________________________ _______________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - December 16th, 2008

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DATE: December 16th , 2008 TIME: 7:00 p.m. ( Closed meeting 6:00 pm ) LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

McGarvey, Clr. Van der Valk PRESENTATION(S): Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2008 - 235 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board

employees - Personnel ( employment contract ; performance goals ). CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda - 9.5.1; 10.5.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR McGarvey

THAT the December 16th, 2008 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.1.1 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borenman

THAT the December 2nd, 2008 Regular Council Meeting Minutes, be approved as circulated and; THAT the December 9th, 2008 Special Council Meeting Minutes, be approved as circulated.


Clr. Keith addressed Mr. Sheridan in regard to a concern about snow removal around fire hydrants . Clr. Keith requested to know what the plan was for removing this snow. Mr. Sheridan advised that the Town owns two snowblowers and two staff have been out clearing snow around hydrants but it takes some time to clear the 300 hydrants and because of the continuous nature of the snowfall over the last several weeks the removal process has been continuous as well.


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Clr. Keith addressed Mr. Gilchrist to ask if he had any parting words of wisdom as this is his final Council meeting before his upcoming retirment . Mr. Gilchrist advised that it has been enjoyable working for the Town although it has been challenging at times.

4. CORRESPONDENCE 4.1 Judi Campbell, Belvedere Avenue Re: snowplowing of Belvedere Avenue ( Forwarded to Director of Operations ) 4.2 Bill Calway Re: RV Pumpout Site ( Forwarded to Director of Economic Development & Director of Community Development) 5. DEPUTATIONS 5.1 Bill Land & Peter Agnello Re: Recommendations from Ad Hoc Snow Removal Committee

Mr. Land and Mr. Agnello addressed Council to bring some issues forward which had not been brought forward. as part of the approved recommendations of the Committee. A written brief had been provided. They requested that Council consider these additional recommendations before making any decisions.


That all the recommendations from the Snow Removal Committee be reviewed by Council at the January 20th Council Meeting.

CARRIED 5.2 April Enever Re: Concern for safety of children at school bus stop

Ms. Enever addressed Council in regard to her concern for the safety of the children using a school bus stop located across from the Serenity Residence. There is a large snow bank which has accumulated. and which she would like to see removed. She does not believe that it is unreasonable to expect this public walkway to be kept cleared.


That this location be reviewed by the Operations Department and any member of Council who wishes to attend.

CARRIED 6. MAYOR & COUNCILLORS’ REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1.1 Employment Contract: Kirsten LeDrew Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services BY-LAW NO: 2008-5279

Being a By-law to authorize the execution of an Employment Contract with Kirsten LeDrew, Area Economic Development Co-ordinator for the Regional Economic Development Advisory Committee, commencing December 17, 2008 to December 16, 2010.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of December, 2008. 8. CONSENT AGENDA


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9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.1.1 Youth Action Team - Committee Appointment Spokesperson: April McNamara, Leisure Services Coordinator RESOLUTION NO. 2008-236 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

THAT Council of the Corporation of the Town of Parry Sound appoint the following persons as members of the Youth Action Team, term ending December 31, 2009:

Frank Depetrillo Isaac Golle Mackenzie Hanna Thomas Henning Sarah Jones Jordan Larson Patrick Lee David Louch John Park Riley Scott Cole Sheridan Matt Taylor Kaity Thompson Alison Daub Cade Woods CARRIED ( The following amendment was proposed): MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Borneman That the term of the appointment be extended to December 31, 2010. DEFEATED 9.1.2 Sound Equipment Purchases: Stockey Centre Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services RESOLUTION NO. 2008-237 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT Council approves an expenditure of $20,000. for upgrades/enhancements to the current sound and lighting equipment at the Charles W. Stockey Centre for the Performing Arts; and

THAT the funds be paid from the 2008 Stockey Centre Capital Deficiency Account. CARRIED 9.1.3 Bobby Orr Hall of Fame Triathlon - Pre-Budget Approval Spokesperson: April McNamara, Leisure Services Coordinator RESOLUTION NO. 2008-238 MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman

THAT Council of the Corporation of the Town of Parry Sound approve the 2009 Bobby Orr Hall of Fame Triathlon budget per Schedule “A” attached.

CARRIED 9.2 Operations 9.2.1 Quotation for 2-yard and 5-yard containers Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008- MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk THAT Council accept the quotation from Muskoka Environmental Inc. as follows:


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2-yard bin rental: $15.00 per month 6-yard bin rental: $25.00 per month 2-yard bin lift at WWTP: $60.00 6-yard bin lift at five locations: $78.00 per bin

This quotation is the only quotation received and is lower than the pricing submitted by MCS as part of their service extension proposal.

WITHDRAWN 9.2.2 Extension of Muskoka Containerized Services Contract Spokesperson: Brian Sheridan, Director of Operations RESOLUTION NO. 2008- MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

THAT Council accept the proposal dated November 25, 2008, from Muskoka Containerized Services, to extend the existing waste and recycling contract services for the period January 1st, 2009 to August 31st , 2009, and

THAT Council accept the services and pricing as follows: Curbside Waste Collection & Transportation: $17,784.36/month Curbside Recyclable Collection & Transportation: included Recyclable Processing: $85.23/tonne Recycle Depot Tips: $322.77/single

$235.53/double Service Charge $228.06/month Waste Disposal $104.19/tonne 6-yd Recyclable Bin-Stockey Centre $33.96/lift ( The following amendment was proposed ): RESOLUTION NO. 2008- MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR McCauley That the following items be added : “ 2-yard bin rental: $32.44 per month 2-yard bin lift : $117.88

6-yard bin lift : $79.05 (BOCC, Wasauksing, Kinsmen) ; $57.27(Stockey Centre ) “. AMENDMENT CARRIED RESOLUTION NO. 2008-239 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

THAT Council accept the proposal dated November 25, 2008, from Muskoka Containerized Services, to extend the existing waste and recycling contract services for the period January 1st, 2009 to August 31st , 2009, and

THAT Council accept the services and pricing as follows: Curbside Waste Collection & Transportation: $17,784.36/month Curbside Recyclable Collection & Transportation: included Recyclable Processing: $85.23/tonne Recycle Depot Tips: $322.77/single

$235.53/double Service Charge $228.06/month Waste Disposal $104.19/tonne 6-yd Recyclable Bin-Stockey Centre $33.96/lift 2 -yard bin rental: $32.44 per month 2-yard bin lift : $117.88

6-yard bin lift : $79.05 (BOCC, Wasauksing, Kinsmen) ; $57.27 (Stockey Centre ) CARRIED AS AMENDED


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9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Low-cost Spay/Neuter Program Spokesperson: Tammy Purdy, MLEO DIRECTION APPROVED (for direct staff followup): That Council direct staff to

implement a low-cost Spay / Neuter Program and use the revenue from the municipal dog and cat licensing program to support the program.

CARRIED 9.5 Finance & Administration 9.5.1 Insurance Renewal Spokesperson: Steven Gilchrist, Director of Finance & Administration RESOLUTION NO. 2008-240 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

That Council approves and accepts the proposal from BFL Canada for the Corporation General Insurance coverage for the one year period ending Dec 15th, 2009.

CARRIED 9.5.2 Proceed with Design of Extension to Town Office Spokesperson: John Este, CBO DIRECTION Approved(for direct staff followup):

That the “Town Office Building Committee” is hereby directed to meet with the Architect to finalize floor plans and elevation views for the renovations according to the attached concept drawings and that the Architect is authorized to proceed with preparation of suitable documents so that the work can be tendered.

RECORDED VOTE: Clr. Borneman yes Clr. Keith no Clr. McCauley yes Clr. McGarvey yes Clr. Sabourin absent Clr. van der Valk yes Mayor Adams yes RECORDED VOTE CARRIED 9.5.3 To use POA Reserve Funds to offset 2008 equipment purchases and close reserve fund

prior to December 31st, 2008. Spokesperson: Brenda Dobson, Manager of Taxation, Accounting & POA Court Services RESOLUTION NO. 2008-241 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

That staff be directed to transfer the balance of funds in the POA Reserve Fund being $10,142.47 as of November 30th, 2008 to the 2008 Operations in order to offset capital costs related to computer equipment purchased, and to close this reserve bank account at the C.I.B.C. prior to December 31st, 2008.


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CARRIED 9.5.4 Renewal of Rental Agreement-old Highway Signage-South McGown Spokesperson: Steven Gilchrist, Director of Finance & Administration DIRECTION Approved(for direct staff followup):

That Council Direct Staff to not renew the agreement with John Allen McGown, for the rental of property for the existing highway sign located at the old south entrance to Parry Sound, located on the old 69 highway.

CARRIED 9.6 Other Business 9.6.1 Federal Budget Consultations Spokesperson: Mayor Richard Adams RESOLUTION NO. 2008-242 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

That the Council of the Town of Parry Sound does hereby support the recommendations of AMO in the attached AMO Member Communication Alert dated December 15th, 2008 in regard to stimulation of the economy and acceleration of Building Canada Fund (BCF) funding;

And further does hereby petition the Federal Government to include these important budget measures in the upcoming budget.

CARRIED 10. BY-LAWS 10.1 Economic Development and Special Events 10.1.1. Agreements - Near North District School Board - Outdoor Rink at Victory School Spokesperson: April McNamara, Leisure Services Coordinator BY-LAW NO: 2008 - 5280

Being a by-law to authorize the execution of an Agreement with the Near North District School Board for the development of an outdoor ice rink at Victory Public School.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of December, 2008. 10.2 Operations 10.2.1 Municipal Hazardous or Special Waste (MHSW) Shared Responsibility Agreement Spokesperson: Brian Sheridan, Director of Operations BY-LAW NO: 2008 - 5281

Being a by-law to execute a Municipal Hazardous or Special Waste Management Shared Responsibility Agreement with Stewardship Ontario.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of December, 2008.


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10.2.2 Local Service Connection Agreement - 138 William Street Spokesperson: Brian Sheridan, Director of Operations BY-LAW NO: 2008-5282

Being a By-Law to execute a Local Services Agreement with the Fellowship Baptist Church to allow a private sewer service to connect to the Town’s sewer main.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of December, 2008. 10.2.3 By-Law Amendment - 2002-4531 Spokesperson: Brian Sheridan, Director of Operations BY-LAW NO: 2008-5283

Being a By-Law to amend By-Law 2002-5114, a by-law to authorize the execution of an agreement with Muskoka Containerized Services.

READ a FIRST time. ( The following amendments were proposed):

MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

Delete the following from Item 2. “ Remove....six yard (6 yd) container (waste bin) lifting and disposal services “; and Include the following in item 4. “2-yard bin rental: $32.44 per month, 2-yard bin lift $117.88, 6-yard bin lift : $79.05 (BOCC, Wasauksing, Kinsmen) & $57.27(Stockey Centre ) “.

AMENDMENT CARRIED READ a SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of December, 2008. 10.2.4 Amendment to By-Law 2007-5084, a by-law to establish & maintain a system for the

collection and disposal of garbage and other refuse. Spokesperson: Brian Sheridan, Director of Operations BY-LAW NO: 2008 - 5284

Being a By-Law to amend By-Law 2007-5084, a by-law to establish & maintain a system for the collection and disposal of garbage and other refuse.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of December, 2008. 10.3 Fire, Emergency Services


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10.3.1 Fire Protection Services with Township of Seguin

Spokesperson: Laurence Green Fire Chief ; Sharon Montgomery-Greenwood, Director of Emergency Services

BY-LAW NO: 2008 - 5285

Being a By-Law to authorize the execution of an agreement between the Corporation of the Town of Parry Sound and the Corporation of the Township of Seguin for the supply of fire protection services to the area of Seguin Township as set out in the terms of the agreement.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of December, 2008. 10.4 Community Development, Building, By-law 10.4.1 Temporary Access Agreement - The Residences of Georgian Green Spokesperson: Iain Laing, Director of Community Development BY-LAW NO: 2008- 5286

Being a By-law to authorize the execution of a temporary access agreement between the residences of Georgian Green and the Corporation of the Town of Parry Sound related to a temporary construction access.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of December, 2008. 10.5 Finance & Administration 10.5.1 Contract for Architectural Services with Davenport Architectural Corp Spokespersons: Steven Gilchrist, Director of Finance & Administration John Este, lead staff on Building project BY-LAW NO: 2008 - 5287

Being a By-Law to authorize the execution of an agreement between Davenport Architectural Corp and the Corporation of the Town of Parry Sound to provide architectural services for the design, and contract administration for the Town Hall building project.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of December, 2008. RECORDED VOTE: Clr. Borneman yes Clr. Keith no Clr. McCauley yes Clr. McGarvey yes Clr. Sabourin - absent Clr. van der Valk yes Mayor Adams yes 10.6 Other Business 10.6.1 RV Waste Facility Spokesperson: Clr. Van der Valk Direction Approved( for staff follow up ):

That REDAC be requested to investigate and pursue the installation of an RV waste facility in the area ( a possible site could be the 2 new or one old MTO weigh scale facilities )


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CARRIED 10.6.2 CONFIRMING BY-LAW NO: 2008 - 5288

Being a by-law to confirm the proceedings of Council. READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of December, 2008. 11. ADJOURNMENT

Following notice given by the Mayor that the next regularly scheduled meeting of Council was on January 20th , 2009, Council adjourned at 9:40 pm.

__________________________ _______________________ Mayor Clerk

Documents

Additions to Agenda Prioritization of Agenda Adoption of Agenda … · 2012. 6. 26. · MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.2 Questions to Staff 4