ADDENDUM NO. 01 – March 18, 2019

WCU Alumni Tower Masonry & Envelope Repairs - WCU

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ADDENDUM NO. 01

ISSUE DATE: March 18, 2019

PROJECT: WCU Alumni Tower Masonry & Envelope Repairs

Coliseum, Toxicology, Poulton, & MRC Decks

Western Carolina University

SCO ID: 18-18455-01

Atlas Engineering Job No. J2185

FROM: Matt Poisel, PE - Atlas Engineering, Inc.

TO (via email): Daniel Fiskeaux, WCU

Pre-Bid Meeting Attendees

Online Posting at WCU Website

This addendum forms a part of the Contract Documents titled “WCU Alumni Tower Masonry &

Envelope Repairs” sealed March 1, 2019. Acknowledge receipt of this Addendum in the space

provided on Bid/Acceptance Form that is included in this Addendum. Failure to do so may

subject the Bidder to disqualification.

This addendum consists of 2 pages with nine (8) attachments, totaling 10 pages.

PRE-BID MEETING MINUTES

The attached Pre-Bid Meeting Minutes and a copy of the meeting Sign-In Sheets (total of 6 pages) shall

become a part of the Contract Documents. Items discussed at the meeting can be found within the meeting

minutes.

PROJECT DATES

The following is a list of important dates for this project. Documents in the Project Manual are replaced with

updated versions attached to this Addendum.

Pre-Bid Meeting Date: March 12, 2019

Deadline for Questions from Bidders: March 19, 2019 at 5:00pm

Bid Due Date: March 29, 2019 at 2:00pm in

Anticipated Notice to Proceed: April 15, 2019

Mobilization to Site: May 13, 2019

Final Completion: July 26, 2019

ADDENDUM NO. 01 – March 18, 2019

WCU Alumni Tower Masonry & Envelope Repairs - WCU

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ATTACHED DOCUMENTS

Attached are the pre-bid meeting minutes, the pre-bid meeting sign-in sheet, and updated versions of the

following sections in the project manual. The documents in this Addendum replace the documents in the

Project Manual.

• Pre-Bid Meeting Minutes – 5 pages

• Staging for Alumni Tower Repairs – 1 page

• Pre-Bid Meeting Sign-In Sheet – 2 pages

END OF ADDENDUM

Meeting Minutes – Pre-Bid Meeting

WCU Alumni Tower Repairs

Meeting Date: 3/12/2019 - Page 1 of 5

PRE-BID MEETING MINUTES

2:00 p.m., March 12, 2019

WCU Alumni Tower Repairs

SCO ID#: 18-18455-01

Western Carolina University, Cullowhee, NC

1. Introduction of Key Members:

a. Owner: WCU

Owners Representative:

Daniel Fiskeaux

dfiskeaux@email.wcu.edu

828-507-3832

b. Designer: Atlas Engineering, Inc.

Engineer:

Matt Poisel, PE

matt@atlasnc.com

919-961-0417

2. General Project Information:

a. Sign-in sheet was passed around

b. Review of Bid Date, Time, and Format

• Bids are due on March 26, 2019 no later than 2:00 P.M.. in the

office of Western Carolina Facilities Management Department,

3476 Old Cullowhee Road, Cullowhee, NC 28723 to the attention of

Daniel Fiskeaux-Project Manager.

• Please be aware that overnight packages from FedEx and UPS are not

always received at WCU prior to 2:00 p.m. and bidders should plan

accordingly.

• Carefully follow the Instructions to Bidders included within the Project

Manual.

• Use Bid/Acceptance Form in Project Manual. Submitted proposal must

have original signatures. Photocopied signature sheets or faxed or

emailed proposals will not be considered.

• Provide two original hardcopies of bid in an opaque, sealed envelope,

marked with the project name, bid date and time, SCO ID#, name of the

bidder, bidder’s contractor license number clearly printed on the outside

of the envelope. Please clearly mark “BID ENCLOSED” and “ATTN:

DANIEL FISKEAUX” on the outside of the bid envelope and on the

front and back of any additional mailing envelopes such as UPS or

FedEx. Please follow these instructions carefully to avoid loss of bids or

designation as a non-responsive bidder.

Meeting Minutes – Pre-Bid Meeting

WCU Alumni Tower Repairs

Meeting Date: 3/12/2019 - Page 2 of 5

• Identification of Minority Business Participation and either Affidavit A

or Affidavit B must be attached to the bid. Failure to properly complete

and include the required MBE documentation may result in

disqualification of the bid. Additional information can be found in the

MBE Guidelines included within the Project Manual.

• Bid, Performance, and Payment bonds are NOT required for this

project.

• It is the responsibility of the bidder to deliver their bid to the correct

place/person, prior to the announced time for the bid opening. Bidders

may contact Mr. Fiskeaux to confirm receipt of their bid.

• Bidders were asked to review directions regarding withdrawal of

proposals. Bids will be received and opened in accordance with the

requirements of the General Statutes of North Carolina.

c. Obtaining Bid Documents: Bidders must fully examine the Project

Documents and existing site conditions prior to submitting their bid.

• Bid Documents consist of the Project Manual and Project Drawings.

• One hardcopy of the design documents have been provided to attendees

of the pre-bid meeting at no cost. Additional hardcopy sets may be

requested from Atlas Engineering for a refundable plan deposit of

$50.00.

• Electronic copies of the documents may be requested from Atlas

Engineering and are free of charge. Bidders are responsible for checking

all drawing scales on electronic versions when using them with

estimating software and are responsible for making sure that electronic

sets are complete.

• Notify the Designer of any questions, concerns, errors as soon as

possible, but no later than 7 days prior to the bid (by March 19th). The

last addendum will be issued by 2:00 p.m. on March 20, 2017.

• Issue of Addendum No. 01 will include the pre-bid meeting minutes.

Receipt of addenda must be marked on the Form of Proposal (after

signatures).

• Bidders were reminded that they must be familiar with the State's

General Conditions and Supplementary Conditions, included within the

Project Manual.

3. Review of Form of Proposal:

a. Fill out completely base bid, all bid alternates and unit costs.

b. Base Bid cost must include estimated quantities of unit rate work per

Section 012100.

c. Bidders must write in "Add" or "Deduct" for Bid Alternates.

d. Provide unit rates for listed items. Unit rates will be used in the event that

the actual quantity of work performed is more, or less, than the estimate in

the base bid.

Meeting Minutes – Pre-Bid Meeting

WCU Alumni Tower Repairs

Meeting Date: 3/12/2019 - Page 3 of 5

e. Attach the required MBE forms and Bid Bond form. Forms have been

included in the Project Manual with the Form of Proposal. If a contractor

will self-perform the work and intends to submit Affidavit B, they must

make sure to fill out the Identification of Minority Business Form with

“none” and $0 (not blank) in the places provided. Bidders should take

care to carefully follow the MBE requirements and contact the Owner,

Designer, or State HUB personnel with any questions or concerns

during the bidding process.

f. The Owner reserves the unqualified right to reject bids if the bidder fails to

insert a price for all of the bid items including the base bid, bid alternates, or

unit rates requested, fails to mark addenda, or provides incomplete or

incorrectly completed forms. Don’t leave any spaces blank.

g. The award of the contract will be made to the lowest responsible and

responsive bidder on the basis of the base bid and bid alternate(s) accepted

by the Owner. The bid alternates are not necessarily listed in a prioritized

format and may be selected out of order based mainly on the available

budget.

4. Review of Supplemental General Conditions:

a. Submittals must be in PDF form unless physical samples are being

submitted. Specify on shop drawings all materials to be used.

b. Maintain on-site log of work that varies from contract documents.

c. Daily logs

d. Provide list of addresses and emergency telephone numbers for GC, key

personnel, and all subcontractors.

e. Background checks and sex-offender registry for contractor and

subcontractors.

f. Notify WCU of any accidents immediately

g. Utility interruption, hot-work, egress, inspection certificates

5. Scope of Work:

a. Examine Project Documents: Project Documents include the Drawings and

Project Manual. Available online at WCU’s website.

b. Visiting the Site: Contractors to contact Daniel Fiskeaux to schedule

additional site visits.

c. Base Bid: Includes unit costs at the quantities listed in the Project Manual

d. Bid Alternates: There are two bid alternates, described in the project

manual. Do not forget to write in Add/Deduct in the table on the Bid

Acceptance Form.

e. Specified Coating System Requests for Substitution.

• Requests for substitution must be received by no later than 5:00 p.m.

on March 19, 2019 to allow for time to review and issue applicable

addenda.

Meeting Minutes – Pre-Bid Meeting

WCU Alumni Tower Repairs

Meeting Date: 3/12/2019 - Page 4 of 5

6. Work Hours/Coordination Items:

a. Contract Time: Work hours are from 7:00am to Sunset unless otherwise

approved by WCU. Contractor may not mobilize to site prior to May 13.

Contractor may visit site for the purposes of planning, measurements for

creation of shop drawings, etc. if coordinated with WCU.

b. Coordination with Building Schedule: Not necessary for the Tower,

however coordination with events taking place on the field north of the

tower may be necessary.

c. Staging and Storage: Contractor to receive 8 parking spots from WCU for

staging and parking. All staging areas to be fenced in if storing materials.

See attached drawing for project area and staging allowed by WCU.

d. Access to the Building Interior: Coordinate with WCU for obtaining a key

to the lower access hatch to the Alumni Tower.

7. General/Owner Items:

a. Deliveries: Ensure that drivers know exactly where to deliver materials to.

Be mindful of difficulties turning around in the parking lot.

b. Hot Work Permits: See WCU’s policies in Project Manual

c. Insurance Requirements: Ensure that your insurance certificate contains

the Exact language shown in the Project Manual in the Supplemental

General Conditions Section 1.07-B-h-1 and repeated below:

“Not-withstanding the preprinted cancellation provisions

on this form, coverages afforded under the policies will not

be cancelled, reduced in amount nor will any coverages be

eliminated until at least thirty (30) days after mailing

written notice, by certified mail, return receipt requested,

to the insured and the owner, of such alteration or

cancellation.”

d. Expectations: Contractor is expected to comply with all WCU policies.

WCU has a zero-tolerance for harassment.

e. Preservation of Existing Legacy Pavers: In two areas around the base of

the tower contain Legacy engraved pavers. These pavers are to be protected

to prevent damage during construction.

8. Questions from Pre-Bid Meeting:

Q1: Is orange snow-fence suitable for fencing of the work area?

A1: No, fencing will need to be movable, full-height, chain-link with weighted

base plates.

Q2: Can the contractor use just water for pressure washing of the tower?

A2: If the contractor can achieve acceptable results and not damage the tower

surface with just water, then pressure washing with just plain water is

acceptable. Contractor will not need to reclaim water if using plain water.

Meeting Minutes – Pre-Bid Meeting

WCU Alumni Tower Repairs

Meeting Date: 3/12/2019 - Page 5 of 5

Q3: Do the welded wall brackets for the M3 repair need to be stainless steel?

A3: No, Atlas will accept brackets that have been both galvanized and painted in

leu of stainless steel brackets.

Q4: Is water available on site?

A4: Yes, water is available on the outside of the building directly to the west of

the alumni tower.

Q5: Is there electrical power available on site?

A5: Yes, there is electrical outlets inside the Alumni Tower at Level 2 and Level

3.

Q6: What is the expected restoration of landscaping required?

A6: The grass can be repaired by leveling the grade and seed & straw. Seed is a

special WCU blend available from a local supply store.

Q7: Will WCU remediate the bird droppings on the top two levels of the tower?

A7: Yes, WCU will remediate the bird dropping on the top of the tower prior to

the start of the project.

Q8: What is the extent of pressure washing required on the ground adjacent to

the Alumni Tower?

A8: Contractor is expected to pressure wash the area around the base of the

tower that is inside the steps surrounding the base of the tower.

END OF AGENDA

Attachments:

• Staging for Alumni Tower Repairs – 1 page

• Pre-Bid Meeting Sign-in Sheet – 2 pages

Photos made available for bidders:

https://atlasnc.egnyte.com/fl/rPVjJDEWnC

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