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URBAII SECTOR PLANNING & MANAGEMENTSERVICES UNIT (PRIVATE) LIMITED

TENDER DOCUMENTPurchase of Summer Uniform - Supporting Staff

(Single Stage One Envelope)

(Note: Procurement is done by Urban Unit in line with PPRA Rules 2014)

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Tender # UUl20l8-l9l

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503 - Shaheen Complex, Ege(on R-oad, Lahore. Ph 042-99205316-22Fax: 042-99205323, Web: uwlr.urhanunit.eo!.ol

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Table ofContentsTERMS & CONDITIONS........................

GeneralTime PeriodExtension of Delivery periodCancellation i Penalty of DelPayment to the Contractors:......Bid SecuritvDeduction ofTaxes:DisputeEvaluation Criteria (Mandatory):

10. Bid / Tender opening procedure11. One person one bid

TENDER CHECKLIST...............FINANCIAL PROPOSAL......BIDDER INFORMATION................

o('1 Sign & Stamp of bidder

Complex, Egerton Road, Laho.e. Ph: 042-99205316-22

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TERMS & CONDITIONS

Urbar Sector Planning & Management Services Unit (ht.) Limited (hereinafier referred to as"The Urban Unit" or Client") invites sealed bids from eligible and experienced income tax &sales tax registered Sole Proprietor / firms / companies ftereinafier referred to as "Bidder") forthe specified Uniform for its supporting staff for its office located at 503, 5fr Floor, ShaheenComplex, Egerton Lahore as per Annex-A (hereinafier refened to as "goods").

1. General:l.l Any offer not received as per terms & conditions of the tender enquiry is liable to

be ignored. No offer shall be considered if:

a) received without bid securityb) it is received after the time and date fixed for its receiptc) not signed & stamped by authorized person on each page oftender documentd) the offbr is ambiguouse) the offer is received by fax or e-mailI) the offer is from a black listed firmg) offer received with shorter validity than requiredh) the offer is not conforming to specifications indicated in the tender documenti) any additional terms & conditions added by the bidderj) any conditional offerk) non Submission of Samples

1.2 Only lncome tar & Sales ta,.r registered Sole Proprietor / firms / companies areeligible to participate in the tender.

1.3 Bid will remain valid for a period of90 days fiom the date of opening the tender.No change in price will be made in case of Pak rupees variation against US$ andany other case as may be.

1.4 The cover envelop must indicate particulars of tender, name of submittingfirm/company and date ofopening. The envelope must be properly sealed.

1.5 Bidders shall participate as per Annex-A. Partial bidding is not allowed.1.6 Purchase Order(s) will be placed as per detailed at Annex-A by The Urban Unit

after the approval of Competent Authority i.e. Chief Executive Officer of TheUrban Unit.

1.7 Lowest evaluated bidder(s) will provide a sample (complete in all respect) ofeach item for the approval by competent authority within four (04) days from theissuance of LOA/Purchase Order. Following approval of sample the bidder willsupply the remaining items of uniform and shoes.

1.8 The bidder must indicate their National Income Tax No. & Sales Tax No.1.9 Offered rates will be on the basis of complete delivery at The Urban Unit, 503

56 Floor Shaheen Complex, Edgerton Road, Lahore.1.10 The Urban Unit may increase or decrease the ordered quantities under Punjab

Procurement Rules, 20 I4.I .l I The successful bidder will provide the customized stitching for each employee.1.12 The measurement of staff will be taken from the Urban Unit 503-office during

office hours.1.13 The supplier will be responsible for availability ofthe approved fabric.

Time Pe odiThe bidder will have to deliver the items within 2 weeks from the date of issuance ofPurchase order.

Sign & Stamp ofbidder

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503 - Shaheen Complex, Egerton Road, Lahore. Ph: 042-y)205316-22Fax: 042-99205323, Web: \vrl'*.urbanunil eov.ok

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3 Ertension of Delivery period.In special circumstances, request for extension of delivery period may be considered bythe Competent Authority on the written request of the firm before the target date, whichwill be authorized to either accept or reject the request of bidder without assigning anyreason.

Cancellation / Penalty of Delay i4.1 In case, bidder fails to execute the contract in accordance with the terms & conditions

laid down in the tender document, penalty @ 1% oftotal cost per day maximum up to100/o of total value oforder will be imposed.

4.2 The goods will be inspected by The Urban Unit through an authorized personnel and

will be rejected, if not found according to the given specifications as mentioned at

Annex - A and The Urban Unit will not be responsible for any costs or expenses

incuned by the bidders.

Payment to the Contractors i5.1 Payment will be made through crossed cheque to the bidder against invoice after

100% completion ofdelivery and inspection. No payment will be made as advance.

5.2 Payment against partial delivery will not be made.

Bid Security i6.1 Bid security of Rs. 8,960/- (4% of estimated amount i.e. 224,0001-) shall have to be

attached along with bidding document. It should be in the form of Pay Order / BankDraft / CDR valid for a period of minimum of six (6) months fiom a scheduled bank

in favor of Urban Sector Planning & Management Services Unit (Plt.) Limited.6.2 Bid security of unsuccessful bidders shall be refunded on the finalization of the

Tender whereas the bid security of successful bidder shall be refunded after completedelivery, inspection and approval ofreceived goods.

6.3 The bid security shall be forfeited if:a. The offer is withdrawn, amended or revised.b. The bidder fails to execute the contract strictly in accordance with terms and

conditions of tender document.

Deduction of Taxes iAll applicable taxes will be deducted while making payment as per Govemment Rules /Instructions/ Notifications. Bidder will be responsible for the payment of duties, levies

and clearance from customs authorities etc.

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1t.- Sign & Stamp ofbidder

503 - Shaheen Compl€x, Egerton Road, Lahore. Pht M2-99205316-22Fa\: 042-99205323, Web: w\l*.Lrrbanunit sov.ok

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6.

7.

Dhpute:In case of any dispute before or after the execution of contract, matter will be resolved as

per PPRA Rules 2014 and Arbitration act 1940.

Eval ualio n C r ite ria (Man datory) :9.1 NTN and GST registration certificate with Active Tax Payer Status.

9.2 Affidavit on non-judicial stamp paper of worth Rs. 50/- regarding non-involvement in

any legal actions or dispute and firm is not black listed by any firm/company.

9.3 The bidder will provide at least 03 purchase orders worth Rs.50,000/- and above each

of similar nature issued in last 05 years. (Attach Purchase/Work Orders/completion

certifi cate/contract.)

9.4 Attach signed & stamped samples (Fabric (best quality wash n wear), Double

Stitched Suit, Jinnah Cap and Shoes).

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9.5 Approval of samples (Fabric (best quality wash n wear), Double Stitched Suit, Jinnah

Cap and Shoes) wilt be done by the admin department of Urban Unit which are

provided by the bidders.

Bid / Tender opening procedurelAs per PPRA Rules 2014, single stage one envelope bidding procedure shall be adopted.

One person one bid:One person may submit one bid and if any person submits more than one bid, theprocuring agency shall reject all such bids.

10.

11.

Khalid SherdilChief Executive Olficer

Urban Sector Planning & ManagementS€rvices Unit (Pvt.) Limited

503 - Shaheen

l.tqLahore. Ph: 042-992053 l6-22

Sign & Stamp of bidder

Fa,\: 042-99205323. web: w \r $. urban un it. qov. pk

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TENDER CHECKLIST

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DESCRIPTIONTick

Yes / No

DocumentsAttached atAnnexure

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Aflidavit on non-judicial stamp paper of worth Rs.

50/- regarding non-involvement in any legal actionsor dispute and firm is not black listed by anyfirm/company

Copy of Sales Tax Registration certificate

Copy of Income Tax Registration certificate

4 Bid Security

5Copy of 03 PO'VWO's/Completioncertificate/Contract

6

Provision of samples.o Fabric (best quality wash n wear) &

Stitched Suit for Support Staffo Fabric (best quality wash n wear) &

Stitched Suit for Security Guardso Jinnah Capo Shoes (Support Staff & Security Guard)

III

Note: Bidders must fill-up above mentioned checklist / table and attach copies of requireddocuments with proper annexures along with tender document.All above documents will be used for technical evaluation

2r. Sign & Stamp ofbidder

503 - Shaheen Complex, Road- Lahore. Phi 042-99205316-22Fat: 042-99205323, Web: $l lr.urbanunit.eo!.ok

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FINANCIAL PROPOSALSummer Uniform- Supporting Staff

Sr.No Item Color Description of

Uniform Brand Quantity

Unit Rate(Rs.)

(Incl. of allTaxes)

56 SuitsUniform for SupportStaff (Qameez -Shalwar) White

Fabric (best qualitywash n wear) &Double Stitchingquality according tosizes, as per sample

l0 Suits

2

Uniform forSecurity Guards(Qameez - Shalwarwith badges)

Black

Fabric (best qualitywash n wear) &Double Stitchingquality according tosrzes, as sam Ie

12 Suits

3Uniform Badges foistt staff N/A Best Quality l0 No.

4 Jinnah Cap BIack Best Quality, as perSample 5 No.

5 Shoes (Moccasins) Black 33 Pairs

6Security GuardShoes BIack

High Quality Shoes ofNational level brand(Service or equivalent)as per Sample.Original fromcompany with articlenumber.NoB lr or Iica.

06 Pairs

Total Amount (Rs.)

TotalAmount

(Rs.)

Qncl. of allTaxes

Note: Bidders are required to see the samples of all Items at the oflice of Urban Unit 05rhFloor',Shaheen Comprex. Edgerton noua, rurro.. a*irg olf,c" ho*, and submit their bidaccording to it.

u. S ign & Samp of bidder

- Shaheen Complex. Ege(on Lahorc. Ph: 042-992053503

Fa\: 042-99205323, Web. wurv trrbanunit gov.o\t6-22

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The Urban Unit

Annex. A

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503 - Shaheen Egenon Road. Lahore.

n / opening of bids:,^ \) :tu,ut ,2019till 11:ooAM

, fai:"e ,2019 at 11:30 AM at Committee

ffiG'-IrTrr. urban Unit, 503 - Shaheen Complex'

Egerton Road, Lahore

Date of SubmissioReceipt ofbidsOpening ofbids

Sign & StamP ofbidder

Ph: 042-99,o$16-22

TIONIDDER INFO

Name of Firm/Company

Complete Postal Address

Phone

Contact Person / Designation

Cell Number

E-Mail

Fax Number

National Tar Number

GST Number

Far: 042-99205323. Web: \\ \\ \r urbanunit.got.DkPage 8 of8