Active Directory Migration - news.cypresscollege.edunews.cypresscollege.edu/documents/2017...Appendix C – Local User Directory Structure..... 11 Major Tasks Build Active Directory

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Active Directory Migration

Contents Major Tasks ................................................................................................................................................... 2

Build Active Directory structure for departments .................................................................................... 2

Setup AD structure based on building numbers. .................................................................................. 2

Setup AD structure for each department in the building ..................................................................... 2

Build departmental groups based on the dean for that department ................................................... 2

Build sub-department groups based on the department chair ............................................................ 2

Assign resources to groups ................................................................................................................... 2

Build structure for shared storage ........................................................................................................ 3

Create login scripts................................................................................................................................ 3

Add users to Active directory .................................................................................................................... 3

Build a scrip or application to automate addition of users ................................................................... 3

Add users to Department and Sub Department groups. ...................................................................... 3

Add computers to Active Directory .......................................................................................................... 3

Naming Convention – Computer Name ................................................................................................ 3

Naming Convention – Computer Description ....................................................................................... 5

Migrate GroupWise to either Windows or Linux platform ....................................................................... 5

Migrate shared drives and user permissions to Active Directory ............................................................. 5

Remove Novel Client form user workstations .......................................................................................... 5

Minor Tasks ................................................................................................................................................... 5

Login Scripts .................................................................................................................................................. 5

Drive Mappings ......................................................................................................................................... 5

Reserves Drive Letters (Campus Big 4) ................................................................................................. 5

Reserved Drive Letters (Group Specific) ............................................................................................... 5

Drive letters available for local user mappings ..................................................................................... 5

The Big 4 .................................................................................................................................................... 5

The “H” Drive ........................................................................................................................................ 5

The “I” Drive .......................................................................................................................................... 6

The “J” Drive.......................................................................................................................................... 6


The “K” Drive ......................................................................................................................................... 6

Group Specific ........................................................................................................................................... 7

The “L to P” Drives ................................................................................................................................ 7

User Profiles .................................................................................................................................................. 7

Appendices: ................................................................................................................................................... 7

Appendix A – AD Group and Device Naming Convention Detail .............................................................. 7

Departments ......................................................................................................................................... 7

Divisions ................................................................................................................................................ 8

Appendix B – File Server Naming Conventions and Deployment ........................................................... 10

Servers................................................................................................................................................. 10

Appendix C – Local User Directory Structure .......................................................................................... 11

Major Tasks

Build Active Directory structure for departments

Setup AD structure based on building numbers.

Completed

Setup AD structure for each department in the building

Completed

Build departmental groups based on the dean for that department

In progress, need to get with each department for a list departments

Build sub-department groups based on the department chair

In progress, need to get with each department for a list sub departments and

department chair person

Assign resources to groups

Printers, in progress

Citrix, in progress

VDI, in progress

Web Editor, in progress

Thin App, in progress


Build structure for shared storage

Home Drives – need to decide on structure, and redundancy

Departmental drives

Campus drive

Sub-departmental drives

Create login scripts

Campus

Departmental

Sub-department

Personal

Add users to Active directory

Build a scrip or application to automate addition of users

First name, Last name

E-Mail address

Phone’s #

o Office – For campus phone book

o Home – Can only be seen by Dean, Manager or DOM

o Cell - Can only be seen by Dean, Manager or DOM

o Fax – The one you use for your department

Building their office is located in or if adjunct the building their Dean’s office is

located 1

Office #

Dean or Manger 1

Department Chair or supervisor

Department 1 (Language Arts) (M&O)

Sub-department 1 (Reading) (Ground’s)

Type of Employee 1 (Facility, Adjunct, Staff)

Web Page (optional for staff)

Add users to Department and Sub Department groups.

Would like to do this in the Build a scrip or application to automate addition of users

We may need to do some of them also manually

Add computers to Active Directory

Naming Convention – Computer Name

Computer Name = C##-###-####-###

# = Campus


## = Building Number

- Dash

### = Room Number

- Dash

# = Division

o See Appendix A for detailed list

# = Department

o See Appendix A for detailed list

# = Computer use Type

o 1 - Facility / Adjunct = Facility

o 2 - Staff

o 3 - Smart Classroom

o 4 – Smart Cart

o 5 - Lab

o 6 - Classroom

o 7 - Server

o 8 – Other

- Dash

# = Device Type

o C – For desktop PC

o L – For Laptop Computer

o P – Network Printer

o S – Server

o V – Video Projector

o X – VDI Session

## = The Number of the device in the room

o If quantity is less than 9, please pad number with a zero.

C02-224-1234-312

In the example above this computer would be:

C02-224-312-C12 – Located at Cypress Campus

C02-224-312-C12 – Building 02 Fine Arts

C02-224-312-C12 – Room 224

C02-224-312-C12 – It belongs to the fine arts division

C02-224-312-C12 – The Art Department This is a PC

C02-224-312-C12 – Being used by a Staff Member

C02-224-312-C12 – This device is a computer

C02-224-312-312 – It is the 12 computer that was installed in this room


Naming Convention – Computer Description

Computer Description = Asset Tag_# User Name-##

Asset Tag # - is the number used to inventory the device by ACS

User Name = The primary user of the computer first initial last name

o If this computer is assigned to an Adjunct or Student the User

Name will be Adjunct or Student.

Migrate GroupWise to either Windows or Linux platform

Migrate shared drives and user permissions to Active Directory

Remove Novel Client form user workstations

Minor Tasks

Login Scripts

Drive Mappings

Reserves Drive Letters (Campus Big 4)

H – Home drive

I – Division drive

J – Campus drive

K – Department drive (Optional)

Reserved Drive Letters (Group Specific)

L

M

N

O

P

Drive letters available for local user mappings

S to Z

The Big 4

The “H” Drive

Used for user home directories

Located on CCFS-XXa server

o On the second drive.

o These use Active Directory user objects to determine group membership.


In the $:\Departmental Drives\%division%\homedrive\%username%

Share Name

o \\ccfs-##a\%division%\homedrive\%username%

Permissions

o User RW

The “I” Drive

Used for division directories




In the $:\Departmental Drives\%division%\%division%

Share Name

o \\ccfs-##a\%division%\%division%

Permissions

o Dean RW

o DOM RW

o Others RW with deans ok

o Division RO

The “J” Drive

Used for campus directories




In the $:\J-Drive

Share Name

o \\ccfs-##a\J-Drive

Permissions

o Executive offices RW

o Staff and Faculty RO

The “K” Drive

Used for departmental directories




In the $:\Departmental Drives\%division%\departments\%department%

Share Name

o \\ccfs-##a\%division%\ departments\%department%

Permissions

o Dean RW


o DOM RW

o Department head RW

o Department RW or RO

Group Specific

The “L to P” Drives

Used for shares at the class or department level that are used for a specific purpose

and may or may not have unique permissions.




o Drive mappings must be given in order to be able to map all drives.

L then M then N then O

Not M then N

The “L” drive letter must come first then “M” ect.

In the $:\Departmental Drives\%division%\department\

o L: = %otherMailbox%

o M: = %otherMobile%

o N: = %otherPager%

o O: = %otherTelephone%

Share Name

o \\ccfs-##a\%division%\homedrive\%username%

Permissions

User RW

User Profiles Assigned in the Active Directory Users and Computers

o Specific user on the “Profile” tab

Located on CCFS-XXa server.

Mapping

o \\ccfs-##a\%division%\profile\%username%

Appendices:

Appendix A – AD Group and Device Naming Convention Detail

Departments

A) Academic Computing Service (ACS)

B) Admin (ADM)

A) President (PR)


B) VP-Educational Programs (VP1)

C) VP-Administrative Services (VP2)

D) Facilities Requests (FR)

E) Finance (FIN)

F) Foundation (FOU)

G) Public Information Office (PIO)

H) Research (REA)

C) A&R (A_R)

D) Bookstore (BOO)

E) Bursar (BUR)

F) Financial Aid (F_AID)

G) –

H) –

I) –

J) MDF (MDF)

K) –

L) LLRC (LLRC)

A) Learning Resource Center

B) Library

M) Maintenance & Operations (M_O)

N) –

O) Other (OTH)

P) –

Q) –

R) –

S) Security (SEC)

T) –

U) –

V) –

W) –

X) –

Y) Student Activities (S_A)

Z) Student Support Services (SSS)

Divisions

1) Business (BUS)

A) Accounting

B) CIS

C) Court Reporting

D) Management Marketing

E) Real Estate

2) Counseling (COU)

A) Assessment

B) Career Development

C) Counseling

D) DSPS


E) International Students

3) Fine Arts (F_A)

A) Art and ACG B) Journalism C) Music D) Photography E) Theater and Dance

4) Health Science (H_S) A) Dental Assisting B) Dental Hygiene C) Diagnostic Medicine D) Health Information Technology E) Mortuary Science F) Radiological Technician G) Registered Nursing

5) Language Art (L_A) A) Communication B) English C) ESL D) Forging Language E) Reading

6) Physical Education (P_E) A) Athletics B) Physical Education. C)

7) Science Engineering Math (SEM) A) Biology B) Chemistry C) Math D) Physical Sciences

8) Social Science (S_S) A) Anthropology B) Economics C) Education D) Ethnic Studies E) Geography F) History G) Human Services H) Philosophy I) Political Science J) Phycology K) Sociology

9) Vocational Tech (V_T) A) Air Conditioning and Refrigeration B) Automotive Collision C) Automotive Technology D) Hotel Restaurant Culinary Arts E) Aviation F) Airline Travel Career


Appendix B – File Server Naming Conventions and Deployment

Servers

Windows 2008 Enterprise R2

4-GB Ram

2-CPU’s

Drive C:\ 40gb T2

Drive D:\ 100gb T3 named CCFS-##x_DATA

Naming

o CCFS-##x

## = is for the number of the file server

X = for the identifier in the storage cluster.

o Cluster refers to the storage cluster for redundancy. File servers

that are sharing redundant data will always have the same name

but have a different cluster member identifier identified by the last

letter in the file server name, valid range is a-z.

o Example:

CCFS-01a

First fires server in the CCFS-01 cluster

CCFS-04a

First file server in the CCFS-04 cluster

CCFS-04b

Second file server in the CCFS-04 cluster.

Installed Roles

o File Services

Role Services

Distributed File System (DFS)

File Server Resource Manager (FSRM)

o Create a Name Space

Use the name of the server without the cluster identifier

CCFS-01

o Domain-based namespace

Select this option

o User Account

Provide your domain login

This is only used to setup the server.

o Configure Namespaces

Just select next, we will configure this later.

o Configure Storage Usage Monitoring

Select all drives.

Select next.


o Set Report Options

Select next.

o Confirm Insulation Selections

Select Install.

o Check for Windows updates.

Appendix C – Local User Directory Structure A) Local Machine

B) Local Machine

C) Local Machine

D) Local Machine

E) Local Machine

F) Local Machine

G) Local Machine

H) Home Drive

A) User specific permission.

B) 5-gb per user.

C) From login script

I) Division Drive

A) Must be member of division for RO rights

B) Dean & DOM has RW


J) Campus Drive

A) All users have RO

B) Specific group for RW


K) Department Drive 1 (Primary department drive)

A) Must be a member of the department for RO

B) Dean and Department head have RW


L) Department Drive 2 (Secondary department drive)




M) Department Drive 3 (Secondary department drive)




N) Department Drive 4 (Secondary department drive)





O) Department Drive 5 (Secondary department drive)




P) Special Drive for Instruction 1

A) Special group permissions required.

B) From login script

Q) Special Drive for Instruction 2



R) Special Drive for Instruction 3



S) Special Drive for Instruction 4



T) Available for user mappings

U) Available for user mappings

V) Available for user mappings

W) Available for user mappings

X) Available for user mappings

Y) Available for user mappings

Z) Available for user mappings

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Active Directory Migration - news.cypresscollege.edunews.cypresscollege.edu/documents/2017...Appendix C – Local User Directory Structure..... 11 Major Tasks Build Active Directory