1

ACTION SHEET PUBLICUTILITES COMMITTEE MEETING OF 917/16

ISSUE NO.ll

Request for approval to purchase a replacement CC/TV Van for FA# 29062 for the amount of$183,305.00 using Cooperative Educational Services with Pete's Equipment Repair, Inc. for the Wastewater Management Division. (Jerry Tapia)

Public Utilities Committee- 9/7/2016 Finance Committee 10/04/2016 City Council- 10113/2016

PUBLIC UTILITES COMMITTEE ACTION: Approved to forward Finance Committee. SPECIAL CONDITIONS OR AMENDMENTS:

STAFF FOLLOW UP:

VOTE: FOR AGAINST ABSTAIN COUNCILOR RIVERA, CHAIR X

COUNCILOR MAESTAS X

COUNCILOR TRUJILLO X

COUNCILOR LINDELL X

COUNCILOR VILLARREAL X

2

CCM;w~~nu~~~~~®©

e o DATE: August4, 2016

TO: Public Utilities Committee/ Finance Committee/City Council .1

.. '" Via: Robert Rodarte, Purchasing Director 1 ~v ..A Via: Nick Schiavo, Public Utilities Depa ment Dire~t_?t and Water Division Director~· Via: Shannon Jones, Wastewater Division Director .I"J.-

From: JenyTapia,Wastewater Collections Manager<

ITEM AND ISSUE

The Wastewater Management Division Collections Section (WWMD/CS) is requesting approval to purchase a Closed Circuit Television Inspection van (CC/TV) using the National Joint Powers Alliance (NJPA) and the Cooperative Educational Services agreement with Pete's Equipment Repair INC. in the quoted amount not to exceed $183, 305. 00 This purchase has been identified within the city council approved "City of Santa Fe 5-Year Capital Improvement Plan FY .;!o913/16-201 Sl/20''.

d.D I to/ I 1 # WJ.o /'t- ( lrf BACKGROUND AND SUMMARY ~

The WWMD/CS is responsible for the operation and maintenance of the wastewater collections system. The (WWMD/CS) uses different combinations of sewer cleaning methods and root control to remove roots from the collections system and inhibit root re­growth and intrusion. The CC/TV unit is used to perform inspections and provide quality control and quality assurance of the maintained segments.

DISCUSSION

The WWMD Collections Section is requesting approval to purchase a new sewer CC/TV van as a replacement using the Cooperative Educational Services and the National Joint Powers Alliance with Pete's Equipment INC. The City of Santa Fe is a currently able to purchase using the Cooperative Educational Services (CES) and the National Joint Powers Alliance (NJPA). The new CC/TV van will be used for sewer quality control I quality assurance of the maintenance completed. The new van will replace an existing 2000 F 350 FA #29062.The van chassis will be purchased from Don Chalmers Ford using (CES) at a total amount of $31,131.00. The closed circuit television unit will be purchased using (NJPA) and installed by Pete's Equipment Repair Inc. at a total amount of$152,174.35.

SS001.PM5 • 7/95

3

ACTION RECOMMENDED:

Request approval to purchase a sewer CCffV van unit from existing CES and the National Joint Powers Alliance national procurement contract with Pete's Equipment Repair INC. contract. Funding for this purchase is budget in FY16/17 in Business Unit/Line Item 52455.570950 (Vehicles< 1.5 Ton) for $183,305.00.

Attachments:

• Pete's Equipment Inc. Quote • CES contract • National Joint Powers Alliance contract

4

CITY OF SANTA FE OTHER METHOD PROCUREMENT CHECKLIST

ContractorName: Pe-\ecs F'4u)t0mcrv+- f<e~\\C'In.c.. Procurement Title: C\~eri C\.rcn ix 1G l.ev1s ia& J:t'l-s(pe<>tlDf"k un,..;.t

Other Methods: State Price Agreement 0 Cooperative li(f Sale Source 0 Exempt 0 Other 0..._. _______ _

Procurement Requirements: A procurement file shall be maintained for all contracts, regardless of the method of procurement. The procurement file shalf contain the basis an which the award is made, all submitted bids, all evaluation materials, scare sheets, quotations and all other documentation related to or prepared in conjunction with evaluation, negotiation, and the award process. The procurement shall contain a written determination from the Requesting Department, signed by the purchasing officer, setting forth the reasoning for the contract award dedsion before submitting to the Committees . .

REQUIRED DOCUMENTS FOR APPROVAL BY PURCHASING* !_§. N/A ~ DO Approved Procurement Checklist (by Purchasing) L!:J Departments Recommendation of Award Memo addressed to Finance

~B i~· State Price Agreement tt:J Cooperative Agreement

Sole Source Request and Determination Form Contractors Exempt letter

0 ~ Purchasing Officers approval for exempt procurement

D ~ BAR LY 1.!:1 FIR

Dl!j Q_, Contract, Agreement or Amendment

llJ Current Business Registration and CRS numbers on contract or agreement ~ g. Summary of Contracts and Agreements form 00 ~ Certificate of Insurance

tn Other: ----------------

g Officer attesting that all information is reviewed

REQUIRED DOCUMENTS FOR OTHER METHOD FILE* YES ~~ g. DB State Price Agreement L!J Cooperative Agreement 0 [.!1' Sole source Request and Determination Form 0 [lt Contractors Exempt letter 00

~ Purchasing Officers approval of exempt procurement ~ Copies of all Sole Source submittals

* 1

5

D 0

AWARD* YES N/A

~~ CONTRACT* YES ~

8 i 8 ~

Other:

Fully executed Memo to Committees from the Department with recommendation of award

Other: ----------------

Copy of Executed Contract Copy of all documentation presented to the Committees Finalized Council Committee Minutes Other:

Include all other substantive documents and records of communication that pertain to the procurement and any resulting contract.

Create a separate file folder which may contain any documents with trade secrets or other competitively sensitive, confidential or proprietary information •

• 2

6

DKG & ASSOCIATES, INC. Address: 6920 Huseman Pl. SW, Albuquerque, NM 87121 Contact: Weldon C. Good Phone#: 505-873-4660 Toll Free#:

Email: wgood@dkgroof.com Fax #: 505-873-4648

Contract# 16-03B-Gll3-All

16-03B-R122·All

category Description Gordian • JOC Source of Roofing and Protective Coating Products, Inspections, Installation, Maintenance, Repair and Related Products and Services Regions! through 8

RS Means - JOC Source of Roofing and Protective Coating Products, Inspections, Installation, Maintenance, Repair and Related Products and Services Regions 1 through 8

OKG Is a roofing contractor providing complete, comprehensive and cost effective roofing products and services. Their qualified, factory-trained staff offers roofing Installation, maintenance, repair and renovation services. call for assistance and price quotes.

DOCUMENT IMAGING OF THE SOUTHWEST Address: 8418 Jefferson NE, Ste 0, Albuquerque, NM 87113 Website: www.documentimlglngsw.com Contact: Mario Hernandez Phone#: 505-821..()841 Toll Free#:

Email: Mario@doclmaglngsw.com Fax #: 505-508-4416

Contract# 2015-004 920.34 OISW

Solicitation Type I category Description RFP C ·Conversion Services, Media

Document Imaging of the Southwest's goal is to be your long-term resource to increase efficiencies, provide instant access to your documents and reduce records management costs. We act as a resource before, during and after your transition to electronic data management. We are locally owned and operated company with over 11 years of success in consulting and records management.

~DON CHALMER'S FORD Address: 2500 Rio Rancho Blvd., Rio Rancho, NM 87124 Website: www.donchalmersford.com Contact: Greg Chalmers Phone II: 505-890.2157 Toll Free II:

Email: gchalmers@donchalmersford.com Fax#: 505·890.2187 Contact: Klrke Dressler Phone#: 505-890.2187 Toll Free#:

Email: kdressler@donchalmersford.com Fax#: 505·890.2187

category Description Contract# 16-019B-C102·ALL --7' 16-018B-C101-All

Medium and Heavy Duty Trucks, Truck Bodies, Accessories, Parts and Services cars, Trucks, Pickup Trucks,~· Police car and Public Safety Vehicles

Don Chalmers Ford Is a source for Ford cars, van, pickup trucks, police and public safety vehicles, F350 to F750 medium and heavy duty truck, public safety up-fitting services and customized pickup and truck bodies, and full line of Ford and non-Ford products and accessories forCES Members and Participating Entities. Their focus Is to provide exceptional customer service to CES Eligible Agencies.

DONE RIGHT CONSTRUCTION, LLC Address: PO Box 252, Pecos, NM 87552 Website: Contact: carlos Segura Phone #: SOS-490.2756 Toll Free#:

Email: carlos@donerightconstruction.net Fax If:

category Description Contract# 16-018-G1121·234 16-018-R1223·234

Gordian • JOC General Construction {GB/GA/GF) Regions 2, 3 & 4 RS Means • JOC General Construction (GB/GA/GF) Regions 2, 3 & 4

Done Right Construction Is a general contracting company based out of Pecos, New Mexico. With a main focus of working within the public works Infrastructure they are able to services CES Members and Participating Entities within Regions 2, 3, and 4.

DONNER PLUMBING & HEATING, INC. Address: 107 candelaria Rd. NW, Albuquerque, NM 87107 Website: www.donnerplumblng.com Contact Jimmy Chavez Phone#: 505-884·1017 Toll Free#:

Email: jchavez@DonnerPiumblng.com Fax#: 505-884-1165

Contract # category Description 16-02DB·G117-All Gordian ·JOC Mechanical (Plumbing & HVAC) Regions 1 through 8

16-02DB·R127-All RS Means • JOC Mechanical (Plumbing & HVAC) Reglons1 through 8

Donner Is a plumbing and HVAC contractor that offers consulting, design, Installation, maintenance and repair services for heating, cooling, air conditioning, radiant heat, chillers, boilers, cooling towers, etc.

35

7

EDUCATIONAL

May25, 2016 Contract Award Letter

Greg Chalmers DON CHALMERS FORD 2500 Rio Rancho Blvd. Rio Rancho, NM 87124

Re: ACCEPTANCE OF OFFER and CONTRACT AWARD

16-0'IBB-C101-AU. Care, TIUCkJ. Pickup Trucka, Van~, Pollee car and Public Safely Vehicles

On behalf of Cooperative Educational Services (CES), 1 thank you for responding to our 2016-018 soliCitation. The responses have been reviewed and It Is my pleasure to Inform you that you have been selected to provide the products and services Indicated in your response.

The enclosed Acceptance of Offer and Contract Award Is frOm the cover sheet that you submitted In your bid. I suggest that you take this award and place It with your copy of tlut bid that you submitted. Please read carefully the paragraph above the authorized signature. It outlines the agreement and speclffes the term of the award.

We would like to Include fnfollmltlon concerning yOUr company In our procurement dlreclory called the Blue Book. Each of our members and participating entitles re®(ves a copy of this ·slue Book. It enables their staff to look up Important Information concamlng each vendor before placing an order. AltiJ<lush space Is limited, the description below Is intended 8$ a quick reference of your company. If you would like to revise the description, please provide any changes In

writing to CES' procurement office.

Don Chalmeru Fold 8 a sourw for Ford cars, van, piCkup trucks, police and publfc safety vehll::las, F350 to f750 mlld!Um and heavy duty truCk, publ!c safety upfttUng services and customized pickup and truck bodies, and fUll Une of Fold and non­Fold product& and accessor!as forces l\llemberu and Participating Entitles. Thelrfacusls to pmv!de excepllonal customer servh::e to CES EJigibta Agencies.

On CES' website (WwW.ces.org), you can download conlact Information for all of CES' members and participating entities. You are invited to send marketing materials dlrectJy to these institutions.

We look forward to working with you. Plea!S8Iet us know If you have questions or If we can be of any further a sal stance.

Sincerely yours,

Cooperative Educational Sel'llices

~) C\A..<:\..9--:-"i David Chavez. V Executive Director ore: 505.344.5470 Fax: 505.344.9343

·~Your New Mexico Procurement Part11er Since 1979"

4216 Balloon Park Road NE • Albuquerque. New Mexico 87109-5801 • www.ces.org • 0; 505.344.5470 • F: 505.344.9343

8

FormB

ACCEPTANCE OF OFFER and CONTRACT AWARD

RFP NUMBER 2016-018

See attached cover letter for specific awarded contract number(s}.

OFFER TO BE COMPLETED BY VENDOR

In compliance with the Request for Proposal, the undersigned warrants that 1/we have examined the Instruction to Offerors, and, being familiar with all of the conditions surrounding the proposed projects, hereby offer and agree to furnish all labor, materials, and supplies incurred in compliance with all terms, conditions, specifications and amendments In this Request for Proposal and any written eKceptions In the offer. Signature also certifies understanding and compliance with the <:ertlfication requirements of the Categorical Terms and Conditions. The under-signed understands that his/her competence and responsibility and that of his/her proposed subcontractors, time of completion, as well as other factors of Interest to CES as stated In the evaluation section, will be a consideration in making the award.

Company Name Don Chalmers Ford

Address 2500 Rio Rancho Blvd City Rio Rancho State NM Zip 87,124 -- ---Contract Contact Person Greg Chalmers

AuthorizedSignature ~,..---=::.......C/[J'"'--=·-~-,-----Prl-n-te_d_N_a_m_e_(J_tl._t& __ G--:-~---~----

OFFgR EXTENDED TO TEXA$ SERVICE AGENCIES

If you are willing to enter into a contract with TexBuy (ESC16) Texas Educational Service Center Region 16 under the same terms and conditions as In this RFP, place Initials In the box.

ACCEPTANCE OF OFFER AND CONTRACT AWaBD TO BE COMP&.mD ONLY BY as

Contract period: It Is CES' Intent to award a multi-term contract for the specified materials, equipment and services. The initial contract term shall be for one (1) calendar year from the date of contract award. By mutual written agreement between CES and contractor, the contract may be extended for up to three (3) consecutive additional 12-month periods, beginning immediately after expiration of the prior term. However, no contract extension exists unless and until contractor ls so notified by CES.

Month-to-month eKtenslons: CES reserves the right to offer month-to-month eKtenslons If that Is determined to be In the best interests of Members/Partidpating Entitles.

~O> • .'.J D.,~ CES Authorized Signature

Awaffied this nof.h d•y of ~ ~D/.0

9

Form C AfFlOAVlT

1. The underslgned,·duly authorized to represent the persons, firms and corporations joining and participating in the submission of the foregoing proposal (such persons, firms and corporations hereinafter being referred to as the Offeror), being duly swom, on his oath, states that to the best of his/her belief and knowledge, no person. firm or corporation, nor any person duly representing the same joining and participating in the submission of the foregoing proposal, has directly or indirectly entered Into any agreement or arrangement with any other Contractors, or with any offidal of CES, or any employee thereof, or any person, firm or corporation under contract with CES, whereby the Contractor, In order to induce the acceptance of the foregoing proposal by CES, has paid or Is to pay to any other Contractor or to any of the aforementioned persons anything of value whatever, and that the Contractor has not, directly or indirectly, entered into any arrangement or agreement with any other Contractor or Contractors which tends to or does lessen or destroy free competition In the letting of the contract sought for by the foregoing proposal.

2. This Is to certify that the Contractor, or any person on Its behalf, has not agreed, connived or colluded to produce a deceptive show of competition In the manner of the responding or award of the referenced contract.

3. This is to certify that neither I, nor to the best of my knowledge, Information and belief, the Contractor, nor any officer, director, partner, member or assodate of the COntractor, nor any of its employees directly involved in obtaining contracts with the State of New Mexico, Cooperative Educational Services, or any subdivision of the State has been convicted of false pretenses, attempted false pretenses, or conspiracy to commit false pretenses, bribery, attempted bribery or conspiracy to bribe under the laws of any state or federal government for acts or omissions after January 1, 1985.

4. This is to certify that the Contractor or any person on its behalf has examined and understands the terms, conditions, scope of work and specifications and other documents of this solicitation.

5. This Is to certify that, if awarded a contract, the Contractor will provide the equipment, commodities, and/or services to Members and affiliate Members of Cooperative Educational Services in accordance with the terms, conditions, scope of work and specifications and other documents of this solicitation in the following pages of this proposal.

Greg Chillmers

Authorized Representative (Please print or type) Fle.et !)epattn~ent ASsl~tant Manaaet

Position (PI~ase print or type) 2SQO Rio R•ncho Blvd

Mailing Address Rio Rant;llo • New Mexico • 87124

City, State, Zip 50$-ll90-2157

Phone gc:halmer4s@donchalmersford.wm

SOS-890·2187

Fax

OFFICIAL SEAL J. Sidden

10

FormA: Offerors Declaration Form

CES has divided the State of New Mexico Into eight {8) service regions. In the spaces below, the Offeror must indicate (by pladng an "X") those regions to which it will provide products and services if awarded a contract. Failure to complete and return this form will cause the proposal to be considered non-responsive.

~ Re&ion Qne (1) - Aztec, Bloomfield, Central, Dulce, Farmington, Gallup-McKinley, and Zuni School Districts; Navajo Preparatory School, Pine Hill Schools, San Juan College, Shiprock Assodated Schools, and University of New Mexico- Gallup Branch

L.~ . .J Resion Two (2) - Chama Valley, Cuba, Espanola, Jemez Mountain School, los Alamos, Mesa Vista, Pecos, Penasco, Pojoaque Valley, Questa, Santa Fe and Taos School Districts; New Mexico School for the Deaf, Northern New Mexico College, Santa Fe COmmunity COllege, Santa Fe Indian School, University of New Mexico - Los Alamos Branch, and University of New Mexico-Taos Branch

~ Region Three (3)- Cimarron, Clayton, Des Moines, Las Vegas City, Maxwell, Mora, Mosquero, Raton, Roy, Santa Rosa, Springer, Wagon Mound and West Las Vegas School Districts; Luna COmmunity COllege and New Mexico Highlands University

~ ~ Retdon Four C4! -Albuquerque, Belen, Bernalillo, Estancia, Grants-Cibola, Jemez Valley, Los Lunas, Magdalena, Moriarty, Mountainair, Quemado, Rio Rancho, Socorro and Vaughn School Districts; Alamo Navajo School, New Mexico CFVD, New Mexico Institute of Mining and Technology, New Mexico State University at Grants, University of New Mexico and University of New Mexico- Valencia Campus

~ R@Sion Ave (S) - Clovis, Dora, Elida, Floyd, Fort Sumner, Grady, House, Logan, Melrose, Portales, San Jon, Texico, and Tucumcari School Districts; Clovis Community College, Eastern New Mexico University and Mesalands Community COllege

~ Region SfK (§)-Artesia, Carlsbad, Dexter, Eunice, Hagerman, Hobbs, Jal, Lake Arthur, Loving, Lovington, Roswell and Tatum School Districts; Eastern New Mexico University-Roswell, New Mexico Junior College, New Mexico Military Institute and New Mexico State University at Carlsbad

{~ Region Seven f7) - Alamogordo, Capitan, Carrizozo, Cloudcroft, Corona, Hondo Valley, Ruidoso, and Tularosa School Districts; Mescalero Apache School, New Mexico School for the Blind and Visually Impaired, New Mexico State University at Alamogordo.

(~ Region Eight (8)-Animas, CObre, Deming, Gadsden, Hatch Valley, Las Cruces, lordsburg, Reserve, Silver City and Truth or COnsequences School Districts; New Mexico State university and Western New Mexico University

Charter Schools and other public: agencies (Participating Entitles) physically located within the Public School Dlstrltts' service areas are considered to be In that region.

11

Amendment GIS1:7.06

Ford Motor Company . Phoenix Region

AMENDMENT TO fORD SALES AND SERVICE AGREEMENT Dated __ A;.;.u;;;:,:gus=t~l,:..;;l.;.;99;.;.9 __

FORD TRUCK SALES AND SERVICE AGREEMENT Dated N/A FORD HEAVY DUTY TRUCK SALES AND SERVICE AGREBMENT Dated N/A LINCOLN SALeS AND SERVICE AGREEMENT Dated N/A SUPPLEMENTAL AGREEMENT made as of the.;..· _}:..;{:..;.fl.-___ day of --!.h.:::.<::.h~-..t..(-(.).:. -;.::;a:./:1-=-~::..: . .:;...d--£) __ 1.5--

byandberw~----------------------.;..D~o~n~C==ha~lm~e~~~~o~ro~,~~n~c~.----------------------

Co1p0ration NewMeKiCO

doing business as ---------------__;;Don;;.;;.;;;.;C;;.;h.;;;;a::.:lm;;;.;e;,;,rs;:..~;:..o;;.;ro..;;_ ____________ _

and with a principal place of business at -----=2SOO=:..;Ri:.::':.:o.:R:.::an~c:::h:.::o:...:B:.:I.:.:vd:::,.:S;.::.E:::.·----------

Rio Rancho· Bernalillo NM 87124 !P.O.Ilool

8?124

(hereafter called the tiDealer") and Ford Motor Company, a Delaware corporation wl[b Its principal place of busine.u at Dearborn, Michigan (hercinaficr called the "Company").

The parties hereto have previously entered into the above desianated Agreements and now desire 10 make ce11ain changes therein. ·

NOW, THEREFORE. in consideration of these premises, the pllltics hereto mutually agree chat said AgreementS be amended by changins Pamgraph P to read as follows:

F. In view of the personal nature of this agn:cment and its objectives and puq>oses, the Company eltpressly reserves 10 itself the right 10 execute a Pord Sales and Service Agreement with Individuals or other entities specifically selected and approved by !he Company. Accordingly, this agreement and !he rights and privileges conferred on the Dealer hereunder are not trensferable,. assignable or salable by the Dealer and no property right or interest, direct or indirect, is sold, conveyed or transferred 10 the Dealer under this agreement. This Agreement has been entered into by tbe Company with the Dealer in reliance (i) upon the representation and agreement that the following person(s). and only the following person(s), shall be the principal ownem of the Dealer: · ·

PERCEN1'AGE OF INTEREST NAME HOME ADDRESS. Equity I Voting

Gary L. Housley 9918 Tanoan Drive NB,,Albuqllcrque, NM 8711 I 85% I

GlSl Classlfl,atlon: CONFIDeNTIAl Date Revised: 1/2012

Retention Requirement: C + 12

12

Amendment GIS1:7.06

(li) upon !he reJll'Csentation and agreement~ !he foUowin~ person(s), and only !he following pel'$()~(s), shall have fuJl managerial authority for the operating management of the Dealer in the performance of !his agreement:

NAME HOME AI>I>RESS TITLE Gary L. Housley 9918 Tanoan Drive NB. Albuquerque, NM 87111 President

.. and (iu) upon representation and agreement that the folJowing person(s), and only the following person(s), sbaJI be the remaining owners of the Dealer:

PERCENTAGE OF INTEREST NAME HOME ADDRESS Equity Voting

Chalmers Pamlly Survivor ~ Greywolf, Santa Fe, NM 87506 'l'nlst. Dianne Chalmers 15% 'l\'u$tee The Dealer shall give the Company prior· notice of any proposed change in !he said ownership or managerial authority, and immediate notice of tho ~lh or incapacity of any such person. No such change or notice, and no assi,nment of this asreement Ot of any tigl}t or interest herein, shall be effective against !he Company unless and until embo~!'d in ~ appropriate amcn~t fA) or qsignment of this agreement. as !he case may be, duly executed and delivel'Cd by !he COIJ)pany and by the Dealer. The Company shall not unreasonably withhold it consent to any such change. U the ComP!Illy's restriction regarding amendment or assignment of these Agreements is illegal under a valid Jaw of any jurisdiction where such change is to take place, this amendment will be modified to !he minimum extent necessary to comply with such taw if it was effective on !he date of execution of these Agreements.

This Supplemental Agreement is subject to all tho tenns and conditions contained in said Agreements, except insofar as such tenns and conditions may be inconsistent wilh the express terms hereof.

IN Wl'fl\I'SSS WHEREOF the parties hereto have executed tbfs Agreement as of the day and year first above written and the Company is aulhorizcd to deliver tbe same to !he Dealer by placing tbe Dealer's copy !hereof in the United States Man. duly stllmped and addressed to the Dealer at his principal place of business, or by delivery to su,eh place of business or to the Dealer in person.

Ford Motor Company

Steve Pnpanikolas ·Regional Manager

Don Chalmers Pord (Daler'11Tndo Name)

GlS2 Oi1551flcatlon: OONFlOENTIAL Date Revised: 1/2012

Retention Requirement: C • 12

13

FormE Acceptance of General Terms and Conditions

Acceptance of General Terms and Conditions

Rather than duplicate each general term and condition and indicate acceptance, Offeror may sign the statement below. Any exceptions must be listed on this page (additional pages may be attached, if necessary).

I accept the General Terms and Conditions of this

Greg Chalmers

Pgr! ted. Nam~ d Title I ,l~ ,/ .

: ~

Signature (should match cover signature)

list exceptions taken below:

_2_0_1_6_-_0_1_8_-' except as listed below.

14

FonnE-2

The Offeror will need to sign the statement below and provide signed copies of the Supplemental Terms and Conditions for Federal Funded Projects. If this form is signed and signed copies are not provided, then the Offeror will not be eligible to provide products and services to CES Members and Participating Entities when the fund source is in whole or in part funded by the Federal Government.

I accept the and have provided copies of the signed certifications for Supplemental Terms and Conditions to Comply With Federal Requirement for Federal Funded Projects for RFP 2 016- 018,

Greg Chalmers

Signature (should match cover signature)

15

Don Chalmers Ford PROPOSAL 2500 Rio Rancho Blvd Rio Rancho, NM 87124

QUOTE TO:

(505) 514-3552

City of Santa Fe Attn: Jerry Tapia

CC: Robert Rodarte

INVOICE NUMBER

SHIPPED TO:

INVOICE DATE August4, 2016

MEMBER PO#.

CES PO# TERMS Due on Receipt

SALES REP Rhett Butler

SHIPPED VIA Pick UP F.O.B. Dealership

PREPAID or COLLECT

Sales Tax Rate: 0.00%

QUANTITY DESCRIPTION UNIT PRICE AMOUNT

Pricing Pursuant to CES Price Agreement 2016-019-ALL 0.00 $0.00

1 2017 Ford Transit Cargo Van with the following specifications & Options 39,340.00 $39,340.00

148" Wheel Base, High Roof, 3.7L V6 Gas engine. 9,000 GVWR,

4:10 Limited Slip Rear Axle, Cloth Seats, Raise Roof, Trailer mirrors,

Sliding Door, Extra Keys, Extra Fuse Panel, HD Altenator, Dual Batteries

1 CES Discount (18%) (7,082.00} (7,082.00)

1 Ford Motor Company Destination & Delivery 1,195.00 1,195.00

1 Additional Municipal Discount (2,322.00) (2,322.00)

SUBTOTAL 31,131.00

TAX 0.00

FREIGHT $31.131.00

DIRECT ALL INQUIRIES TO: PAY THIS

Rhett Butler AMOUNT

(505) 514-3552 email: rbutler@donchalmersford.com

THANK YOU FOR YOUR BUSINESS/

16

CNGP530 VEHICLE ORDER CONFIRMATION 07/19/16 17:56:15 Dealer: F56302

Page: 1 of 2 Order Type: 58 Price Level: 725

PO Number:

==> ----2017 TRANSIT NA

Order No: 9999 Priority: J3 Ord FIN: QS021 Ord PEP: lOlA Cust/Flt Name: SANTA FE

RETAIL R3X TRAN 250 HR VAN $38040

148" WHEELBASE YZ OXFORD WHITE C CLOTH B CHARCOAL

lOlA PREF EQUIP PKG .XL TRIM

57B .MANUAL A/C NC 99M 3.7L TIVCT V6

446 .6-SPD AUTO SST TC8 .235/65Rl6 BSW X4L 4.10 LS X4L 325

JOB #1 ORDER FRT LICENSE BKT NC

913 4X FRT SPEAKERS NC SP DLR ACCT ADJ

SP FLT ACCT CR FUEL CHARGE

B4A NET INV FLT OPT NC PRICED DORA NC DEST AND DELIV 1195

TOTAL BASE AND OPTIONS 40535 TOTAL 40535

*THIS IS NOT AN INVOICE*

21M CHAR CLO SD AB 425 50 STATE EMISS 53K MOD WIRING PKG 544 MIR LONG PWR/HT 63C HVY DUTY ALTERN 63E DUAL BATTERIES 86F KEYS 2 ADDL 87E AUX FUSE PANEL

RETAIL $60

NC NC

220

260 295

75

65

17

August 8, 2016

City of Santa Fe Jerry Tapia Collection Section Supervisor

Dear Mr. Tapia:

1412 Broadway NE Albuquerque, NM 87102

(505) 242-6969 Phone (505) 242-4156 Fax

wvv\v.peteseguip.com

Thank you for inquiring about our Envirosight products. I am pleased to provide you with a quote via Envirosight NJPA COOP Contract# 022014-ENS for a new Rovver X inspection system. The price for a new Rovver X inspection van system is $152,1 74.00. This price includes a 2% discount of $2,978.00 otfNJPA list price. The final price includes the following options:

• Remote Lift Accessory • LED Aux Light with Backup Camera • Build Out Transit Van • 6.3Kw MEI>s Power Unit • Rack Mounted Computer • WinCan Professional • WinCan Office • Two Days On Site WinCan Training • Bronze Infinity Service Plan • Freight • Delivery & Training

The Ford T-250 Transit Chassis Price is not included in this quote. 1 have attached a quote from Don Chalmers Ford on a new T-250 Chassis via CES Contract. The Chassis price is $31,131.00. The final price Rovver X system and Ford T-250 Chassis is $183,305.00

18

~JPA CONTRACT PRICING WORKSHEET Contract No.: 022014-ENS

Buying Agency Santa Fe Waste Water Sales Partner Pete's Equipment Repair INC.

Contact Person Jerry Tapia Contact Person Bill Pedigo

Phone (505} 490-0113 Phone (505)-242-6969

Fax Fax

Email Email bQedigo@QeteseguiQ.com

Itemized Contract Items/ Options- Attach additional sheet if necessary QTY Part Number Description LIST PRICE NJPAPRICE

1 E-RX-SYS-Truck Basic Standard Rower X System with VC200 Pendant $ 70,720.00 $ 69,305.60

1 E-564-0900·00 Remote Lift Accessory $ 12,480.00 $ 12,230.40

1 E-559-0900·00 LED Auxiliary Light With Backeye Camera $ 4,680.00 $ 4,586.40

4 E-080-0630-00 Medium Grease Wheel $ 1,497.60 $ 1,467.64

1 E-000-0035-00 Top Manhole Roller $ 340.15 $ 333.34

l E-000-0036-00 TigerTail2" $ 69.28 s 67.89

1 Ford Transit Build Ou Build out customers supplied van s 16,354.00 s 16,026.92

1 Wall Heater Wall Mounted Heater $ 260.00 s 254.80

1 MEPSPower 6.3Kw MEPS Power Unit $ 12,147.00 s 11,904.06

1 Corner Spotlights (2) Corner Mounted Spotlights s 231.00 s 226.38

1 H;mdSpot 12V Handheld Spotlight $ 148.00 s 145.04

1 Comer Strobes (4) Corner Mounted Strobe Lights s 578.00 s 566.44

1 Arrow Board Roof Mounted Arrow Board $ 1,064.00 s 1,042.72

1 Roof Strobe Roof Strobe s 151.00 s 147.98

1 Backup Alarm Backup Alarm $ 296.00 s 290:08

1 Backup Camera Backup Camera $ 520.00 s 509.60

1 lnsul<1tion Insulated Walls and Ceiling $ 1,186.00 $ 1,162.28

1 Capinet Lights Cabinet Lights lED with Actuators $ 577.00 s 565.46

1 Tool Package Shovel, Pick, Sledge, Manhole Hook $ 242.00 s 237.16

1 File Cllblnet Built-in 2 Drawer Filing Cabinet $ 173.00 s 169.54

lltoofAC Roof Mounted AC Unit $ 1,350.00 s 1,323.00

1 Computer Monitor Computer Monitor $ 665.00 $ 651.70

1 Keyboard Tray Keyboard Tray Under desk $ 133.00 $ 130.34

1 Multi-Monitor Moun Multi-Monitor Mount $ 462.00 $ 452.76

1 E-Win-Pro WlnCan Professional $ 7,280.00 $ 7,134.40

1 E~000-0057-0FFICE WinCan Office Package $ 5,200.00 s 5,096.00

1 E-PA-Rackmount-01 Rack Mount Computer $ 2,995.20 s 2,935.29

1 E-000-0057-10 Vitec Video Card $ 2,080.00 $ 2,038.40

1 E-WINCANTRAINING 2 Days on Site Training $ 3,463.20 s 3,393.93

1 E-WinCan Service Bronze lnfinty Plan $ 1,560.00 s 1,528.80

I Subtotal Contract Items $ 148,902.43 $ 145,924.35

Sourced I Non Contract Items QTY Part Number Description LIST COST

1 PDI Pre-Delivery Inspection $ 750.00 $ 750.00

Subtotal Sourced Items $ 750.00 s 750.00

Training and Delivery s 1,500.00 $ 1,500.00

Freight Estimate $ 4,000.00 $ 4,000.00

!Total NJPA Purchase Quote $ 155,152.43 $ 152,174.35

19

~JPA www.njpocoop.org National Joint Powers AIJiance~

FOR IMMEDIATE RELEASE NJPA Contract Award Announcement

Vendor Awarded NJPA National Contract for Sewer Vacuum, Hydro-Excavation, and/ or Street Sweeper Equipment with Related Accessories and Supplies. NJPA contract #022014-EVS was recently awarded by the NJPA Board of Directors under the category of "Sewer Vacuum, Hydro-Excavation, and/or Street Sweeper Equipment with Related Accessories and Supplies." NJPA contracts are nationally solicited. competitively bid and awarded on behalf of NJPA current and potential government and education member agencies.

Staples, MN (March 18, 2014} -In response to a national, competitive bid, the National Joint Powers Alliance®

(NJPA) has awarded Envirosight, a national supplier of innovative pipe inspection technology, the contract for "Sewer

Vacuum, Hydro-Excavation, and/or Street Sweeper Equipment with Related Accessories and Supplies." The contract was

approved by the NJPA Board of Directors on March 18, 2014.

"Envirosight is proud to partner with NJPA to bring their 50,000-plus members more buying power when it comes to

sourcing the industry's top-performing pipe inspection equipment. With the award of this national contract, we can now

offer our municipal customers a way to directly source Envirosight's full range of innovative inspection solutions,

including camera crawlers, zoom inspection tools, video nozzles, push cameras, software and field inspection vehicles.

We are very excited to join the NJPA family."- Richard Lindner, President, Envirosight

About Vendor:

For nearly 15 years, Envirosight has delivered pipe inspection technology and asset management strategies to

municipalities, municipal contractors, civil/environmental engineers and DOTs. Our solutions for assessing sewer and

storm water lines include inspection crawlers {CCTV, lateral launch, laser, side-scan), zoom inspection cameras, push

cameras, video nozzles and inspection-reporting/asset-management software, as well as vehicles custom-outfitted for

field-deployment of this equipment. We are committed to constant innovation, delivering products designed for

maximum productivity, uptime, service life and quality of deliverables. Envirosight serves customers through a factory­

trained network of regional sales partners who deliver local support, service and expertise with rapid turnaround.

About NJPA:

The National Joint Powers Alliance® (NJPA) is a municipal contracting government agency that serves education and

government agencies nationally through competitively bid and awarded contract purchasing solutions. Over 50,000

Member agencies enjoy the value and commitment of the world-class NJPA awarded Vendors. Go to www.njpacoop.org

to join NJPA at no cost, obligation or liability. Learn more about the now over 200 contract solutions available to our

Member Agencies.

Contact: Tony Glenz-Contract Manager I 218-894-5491 I tony.glenz@njpacoop.org

20

Formpl Offerine ofJ!roposaJ

(To be completed Only by Proposer)

SJWEB YACIJIJM. HyDRQ..EXCAYATJON. AND/OR STRUTSWEEPEREOlJWMENTWJTH REUTliD t\CCESSQRJES ANJlSJIPPIJES.

In compliance with the Request for proposal (RFP) for "SEWER VACUUM, HYDRO..EXCAV ATION, AND/OR STREET SWEEPER EQUIPMENT WITH RELATED ACCESSORIES AND SUPPLIES,., the undersigned warrants that I/we have examined this RFP and, being familiar with all of the instructions, tenns and conditions, general specifications, expectations, technical specifications, service expectatiogs and any special terms, do hereby propose, fully C()mmit and agree to furnish the defined equipment/products and related services in full compliance with all terms, conditions of this RFP, any applicable amendments of this RFP, and all Proposer's Response documentation. Proposer further understands they accept the full responsibility as the sole source of responsibility of the proposed response herein and that the performance of any sub-contractors employed by the Proposer in fulfillment of this proposal is the sole responsibility of the Proposer.

--7' Company Name: Envirosight

Company Address: Ill Canfield Ave Unit B3

City: Randolph

Contact Person: Tammy Smith

Authorized Signature (ink only):

Date: February 18.2014

State:_NJ Zip: 07869

Title: Customer Care Specialis~

Richard Lindner (Name printed or typed)

43

21

Contl'lltl Aeccptam:c and Awnrd

Your proposal is hereby accepted and nwnrdcd. As nn nwnrdcd PI'Oposcr, you un: now bound to provide the dcOnctl produc:tlt:<tUi!lmcnt and services c:untnincd in your ))toposnJ oOi:ring according to ulll\.'flllS. condhions, and pricing sci fol1h in this IU:1•. nny nmcndmcntalo this RFI•, your lk~ponsc, und nny exceptions ncccptcd or rejected by NJI•A on Fo11n C.

Tlu.•clfo:ctivc slnrl dale nf the Contract will be .JV.\mb ___ ~j 8-t1!. ----· :w.J.M , __ nnd continue for four years from the bonrd award date. This contract bas the can~idcmlion ora liflh ycnr renewal option nl • ton ~

Nallonnl Joint Powers Alllnnce® (NJJ•A)

NJPA Authori7.cd signmurc: U...C~kro~~ NJPA Rxccutlvc Dlrcc:tor (Nnmc p1i111cd or typed)

Awarded thill \~. dny of 1!'\ot<b , 20_j_~- N.n•A Contrncl NuanbcdlllHOI·I- B¥f

NJilA AtllhOl·i~.cd slgnulurc: • --- ! -~~----- . ~ri V~f...:ro~:LfVif\..=i--1~-----NJ~!d M\.'lllbcr (NIItnu printed or 1)1)cd)

Executed lhls \~dny of _ _C{\oc ch . 20_\1l- NJltA Conll'Bcl Number U 02201..& "/3'{J

ons und NJPA c:luriricntions itkntincd on FOitM C.

--~ _ · ;}Jfj_(_(j__J_; lld IJ e I (Nnmc printed or lypcd)

.., __ • 2o_/_-1__ .. NJilA CunCI':lcC NumboriJ U~lOI..&-,;;'iS

44

22

Conlon1.1n::o to torms ~rd cQf"d.tioo!; IO mdt.dr! doct.:mert.."\tion Pf'oC:.lfYJ flf\lno.ai.INuWy.lOO Mamt!pilCo Suc:cc:'iS01 Blddor"!O AWt•t lo Sail \ltxl

So<vco Co<mct N•1"""" Bdd«'s tbrket;rg PJ.m VilluoMdod'Atlf'b.Ae$ warr-ancyCa.'CH"~aro

1rlorn\ol1® Sakx;(()l'\ olm V.)I>Ot'{ ot Productr. nnd Sm't'IC6-'>

OfftWed Total POJnt~

FORMG SEWER VACUUM, HYORO·EXCAVATION, AND/OR STREET SWEEPER EQUIPMENT WITH RELATED ACCESSORIES AND SUPPLIES

Global Thompson Purnp & Po1.s•bltl Allantic M4chlnery. Ftdtr~tl Signal Gap Vax, Envlronmwnlll Gr~d4lllnduslrlos, SB Mlnuf.Jcturlng, Sower Equlpmont Stcrw01r1 ·Anlo& Manuracturlng Co., PoirJ.s Inc. Envbo:~;loht. LLC Corpor3tlon Inc. Producta.lnt:. Inc. Hl•VK CotPOtalion RaoldVlew, LLC Rlno.O·Matfc, Inc. Inc;. Co. of AtrHKk.J Equi ment Co. S~p~r·Products., LLC Inc.

50 4Ul5 4350 45 00 400 3$6 75 301.25 309.50 --~ 1-- 4200 4600 45 75 4J 75 42 so <550 ol4 .;!5 4550

316 Z-5 J/000 34000 32000 32625 350.00 293.75 303 75

__ .]J ---- 6!~ 1--·~ 66 25 5750 6450 67.50 62 50 53.25 5375 55.00 5625 51!00

100 9000 8125 8500 7500 8200 87 so 76 25 65.00 73.75 8200 71 25 33 75 50 4500 4350 4450 3125 -12.50 4500 41 75 38 75 38.75 uoo <5 50 4525 75 6l75 6200 63 75 62.50 6250 61l75 62 50 62.50 56.25 65.00 62 50 00 25

_____ 2Q ------ .n.oo J3 25 -1375 43 75 43 75 ----·--- _!575_ 41 25 41 2S 4125 .t) 7.~ 4500 4.175

200 177 50 153.7!i 166.25 156.25 171 25 172.50 105 00 156 25 125 75 178/5 15500 169 50 1000 ~ .2475

90300 835 00 7M75 761 25 e6ol oo 77)~ 815 75

~ .. I':Cith H<lnst:IO. CPA NJPA