ACTION PLAN - 2018portmin.gov.lk/uploads/ACTION PLAN - 2018.pdf · ACTION PLAN – 2018 FOR THE MINISTRY OF PORTS AND SHIPPING 3 “Provision of high quality and user-friendly Marine

ACTION PLAN – 2018 FOR THE MINISTRY OF PORTS AND SHIPPING

1

ACTION PLAN - 2018

MINISTRY OF PORTS AND SHIPPING

No. 19, Chaithya Road, Colombo 01.

e-mail : [email protected]

Tel : 011 2 439 352

mailto:[email protected]


2

INTRODUCTION

In the world today, all countries are inter connected in more than many ways. Of all these connections, transport service are considered to be the most important and

unavoidable connection. This transport service may be either human or cargo transport. Today there are many ways and methods of transport. Although most of these modern

systems are quick and easy .The most ancient sea transport system is still the reliable and the profitable way of transport.

Sri Lanka is rich with strategically located natural ports by many other nations. These ports have the potential to be the best ports in the Indian Ocean. They should be

developed to an international expected standard with modern facilities and features. If handle methodically and properly, Sri Lanka ports could be the best in South Asia and

also be the province economic recourse of the country. In addition better port logistics could help increase trade, diversify exports, attract more foreign direct investment, and

spur economic growth in country.

Hence, Sri Lanka Ports and Shipping Sector need to be at internationally competitive levels able to face new challenges consequent to the development and emergence of

new competitive hub-port in the region.

In order to face the challenges and be a competitive hub-port in the region, need to ensure smooth port and shipping operations and upgrade those operations to prevailing

standards, upgrade the port’s physical infrastructure, invest in human capital in effective and efficiency manner.

To overcome the ministerial vision and achieve the strategic objectives, it is very much needs to have a plan and this effort is to publish Action Plan, for the Ministry of Ports

and Shipping for the year 2018.


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“Provision of high quality and user-friendly Marine services by developing Sri Lanka as the most

competitive hub of maritime activities in the South Asian Region”

“ Formulation of a more appropriate policy framework and an efficient mechanism that will lead to the

provision of competitive and qualitative port and shipping services in order to fulfill the local and

international requirements in the field of maritime activities for national economic development ”

VISION

MISSION

KEY

FUNCTIONS

OF THE

MINISTRY

Formulate an effective mechanism for implementation of national policies on Ports and Shipping.

Introducing new guidelines to provide better services.

Make available a highly effective and business friendly regulatory and monitoring system for service

suppliers such as shipping agents, container deport operations, travel agents and others.

Coordinate, Monitor and Supervise programs and project carried out by the institutions coming under

the purview of Ministry.

Introducing the legal framework required for smooth functioning of the institutions coming under the

Ministry


4

Approved & Existing Cadre as at 01-01-2018

Ministry : Ministry of Ports & Shipping Address: 19, Chaithya Road, Colombo 01 Designation Service Grade/Class Salary Code Approved Cadre Existing Cadre Vacancies

Secretary SLAS Special SL 4 01 01 0

Additional Secretary (Admin & Finance)

SLAS Special SL 3 01 01 0

Additional Secretary (Development) SLAS Special SL 3 01 01 0

Chief Financial Officer SLAS Special SL 3 01 01 0

Senior Assistant Secretary SLAS I SL 1 01 01 0

Director (Development) SLAS I SL 1 01 01 0

Director (Planning) SLPS I SL 1 01 0 01

Chief Accountant SLACS I SL 1 01 01 0

Chief Internal Auditor SLACS I SL 1 01 01 0

Director (Engineering) SLES I SL 1 01 0 01

Assistant Secretary SLAS III/II SL 1 01 01 0

Accountant SLACS III/II SL 1 01 0 01

Deputy/Assistant Director (Development) SLAS III/II SL 1 02 0 02

Deputy/Assistant Director(Planning) SLPS III/II SL 1 01 01 0

Administrative Officer PMAS Supra MN 7 01 0 01

Translator TS II/I MN 6 01 01 0

Development Officer DFS MN 4 10 10 0

Secretary’s Co. Secretary Contract 22,250/- monthly 01 01 0

Management Assistant PMAS III/II/I MN 2 24 12 12

Drivers DS III/II/I/ Special PL 3 13 10 03

KKS OES III/II/I/ Special PL 1 12 11 01

Video Cameramen 14,425/- monthly 01 01 0

Photographer 14,425/- monthly 01 01 0


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Administration Division

Planning and Development Division

Accounts Division

Audit Division

The following institutions have been assigned to the Ministry of Ports and Shipping by Government Extraordinary

Gazette Notification.

Merchant Shipping Secretariat

Sri Lanka Ports Authority

Ceylon Shipping Corporation

INSTITUTIONS UNDER THE PURVIEW OF THE MINISTRY

MAIN DIVISIONS OF THE MINISTRY


6

ACTION PLAN FOR THE MAIN DIVISIONS

OF THE MINISTRY


7

Division - Planning and Development

Project Name : Planning and Progress Monitoring

Type of the project : Development

Objective : Contribute the services to fulfill the vision and mission of the Ministry for the

development of Ports and Shipping sector

Total estimated Cost : Rs (Mn) - N/A

Location : N/A

Funding Agency (GOSL/FFP) : GOSL

Person(s) Responsible with contact details : Ms. K. N. Kumari Somaratne , Additional Secretary ( Development)

011- 2395119 Ext-236

Act

ivit

y

Su

b A

ctiv

ity

Target ( as a Percentage ) Resources needed

KP

Is /

Mea

sure

men

t

un

it f

or

the

ou

t p

ut

Targ

et/

Exp

ecte

d O

ut

Com

e

year 1

1st

Qu

art

er

2n

d Q

ua

rter

3rd

Qu

art

er

4th

Qu

art

er

Fu

nd

Req

uir

emen

t

Rs.

Mn

Oth

er

reso

urc

es

1

Preparation of Annual

Action Plan for the

year 2018

100%

1.1 Information Gathering for the

Action Plan Training

of IT

packages

No of development

needs identified Develop the physical

facilities in order to

carry out efficient port

and shipping operational

activities

1.2 Information Gathering for the

Procurement and Audit Plan

No of proposals

received

1.3

Preparation and submit the

action plan


8

2

Progress monitoring

2.1 Conducting Progress

Monitoring meetings 25% 25% 25% 25%

0.1

No of meetings

conducted Evaluation and

monitoring of the

development activities

2.2 Field Visits 25% 25% 25% 25% No of field visits

2.3

Report Generation (Prepare,

Analyze and Present)

25% 25% 25% 25% No of reports

presented

3

Coordinate with the

institutes established

under the purview of

the Ministry of Ports

and Shipping

Throughout the year On time

3.1 Sri Lanka Ports Authority Collecting Information

for monitoring purposes

and assisting to

strengthen the

effectiveness

3.2 Merchant Shipping Secretariat

3.3 Ceylon Shipping Corporation

4

Submission of Annual

report/ Performance

report of the previous

year

4.1 Collecting information 100%

Submit it within

the scheduled

duration (150 Days)

Aware the Parliament

and other interested

organizations and public

regarding the port

operations

4.2 Preparation of the annual repot 25% 75%

4.3

Submit to the Parliament in tri-

language

100%


9

5

Submission of Progress

Report

5.1 Collecting information 100% Submit if before

committee budget

discussion of the

ministry

Aware the Parliament

regarding the financial

and physical progress of

the port operations

during 1st - 3rd quarters

5.2 Preparation of the Budget

Committee Stage Repot 100%

5.3 Submit the report to the

Parliament on scheduled date 100%

6

Coordination with

other Line ministries

and Departments

6.1

Provide requested information

to other line ministries and

departments

On time

Sharing information

which required for the

functioning of other

institutes

7

Foreign Delegations

7.1

Act as an intermediate

facilitator for the Ministry of

Foreign Affairs and the relevant

Embassy

On time

To obtain the

international

cooperation for the

development of port and

shipping sector


10

Division - Internal Audit

Project Name : Progress Auditing

Type of the project : Development / Operational / Procurement

Objective : Contribute the services to fulfill the vision and mission of the ministry Total estimated Cost : Rs. N/A

Location : N/A


Person(s) Responsible with contact details Mr. K.M. Kularathne, Chief Internal Auditor (0112320667 Exchange :- 241)

Act

ivit

y

Sub

Act

ivit

y


KP

Is /

Mea

sure

men

t u

nit

fo

r th

e o

ut

pu

t

Targ

et/

Exp

ecte

d O

ut

Co

me

year 1

1st

Qu

arte

r

2n

d Q

uar

ter

3rd

Qu

arte

r

4th

Qu

arte

r

Fun

d

Req

uir

emen

t R

s.

Oth

er

reso

urc

es

1

Ministry & Minister's

office financial

management

observation

1.1 Overall financial management

& reporting 25% 30% 25% 20%

One photocopy

machine

Aware the Minister,

Secretary, Auditor General

& financial ministry &

other interested

organization

Minimizing

errors

1.2 Procurement management 30% 30% 20% 20% One inter com

1.3 Assets management 35% 30% 20% 15% One Computer


11

1.4 Establishment matters of

ministry employees 30% 30% 20% 20%

1.5 Inspection of Leave and

Voucher 35% 20% 30% 15%

1.6 Inspection of Circular following 25% 25% 30% 20%

1.7 Inspection of assets controlling 26% 29% 35% 10%

1.8 Inspection of board of survey 34% 25% 25% 16%

1.9 Inspection of assets disposal 24% 35% 25% 16%

2

Merchant shipping

secretariat office

financial management

observation & auditing

2.1 Overall financial management

& reporting 30% 30% 28% 12%

One Photocopy

Machine

Aware the Minister,



other interested

organization

Minimizing

errors

2.2 Procurement management 25% 35% 28% 12% One inter com

2.3 Assets management 30% 25% 25% 20% One Computer

2.4 Establishment matters of

ministry employees 27% 33% 25% 15%

2.5 Inspection of Leave and

Voucher 27% 16% 34% 23%

2.6 Inspection of Circular following 29% 25% 30% 16%

2.7 Inspection of assets controlling 30% 27% 25% 18%


12

2.8 Inspection of board of survey 30% 30% 30% 10%

2.9 Inspection of assets disposal 29% 30% 29% 12%

2.10 Revenue auditing 27% 25% 33% 15%

2.11 Revenue fees auditing 24% 31% 25% 20%

3

Port authority financial

administration

coordination

3.1 Coordination of PSC activities 25% 30% 25% 20% One MA

Aware the Minister,



other interested

organization

Minimizing errors

Coordination of COPE

activities 29% 26% 25% 20%

3.3 Inspection of procurement

management 33% 25% 27% 15%

3.4 Investigation 30% 30% 30% 10%

4 Shipping corporation

& affiliated Institute

4.1 Investigation 35% 35% 20% 10%

Aware the Minister,



other interested

organization

Minimizing errors

4.2 Coordination of PSC activities 35% 30% 25% 10%

4.3

Coordination of COPE

activities 30% 30% 20% 20%


13

Division – Administration Division

Project Name

Type of the project

Objective : Contribute the services to fulfill the vision and mission of the Ministry


Location : N/A


Person(s) Responsible with contact details : Mr. P. Hatharasinghe , Additional Secretary 0112431656 Ext. – 214

Act

ivit

y

Sub

Act

ivit

y

Target ( as a Percentage ) Resources

needed

KP

Is /

Me

asu

rem

ent

un

it

for

the

ou

t p

ut

Targ

et/

Ex

pe

cted

Ou

t C

om

e

year 1

1st

Qu

arte

r

2n

d Q

uar

ter

3rd

Qu

arte

r

4th

Qu

arte

r

Fun

d

Re

qu

irem

en

t R

s.

Oth

er

reso

urc

es

1

Responding to

Parliamentary

Questions

1.1

Collecting relevant information from

Sri Lanka Ports Authority, Ceylon

Shipping Corporation, Merchant

Shipping Secretariat

100%

100%

100%

100%

No of Questions

answered On time

1.2

Finalize and submitting reply to the

Parliament


14

2

Celebrating National

festivals and special

events

2.1 Organize the event

100% 100% 100% 100%

Resource

Persons

No of national

festival/ special

events organized/

celebrated

2.2 Ceremonial celebration

2.3 Reporting to relevant Agency/

Authority

3

Legal Matters related

to the institutions

under the purview of

the Ministry

3.1 Inform to the relevant agency No of legal matters

on time attending and

responding

3.2 Collecting relevant information

3.3 Submit Report/explanation to the AG's

Department

4

Vehicle

4.1 Purchasing of a Motor Vehicles on

Concessionary terms 100%

4.2 Maintenance 100% 100% 100% 100%

4.2.1 Follow procurement procedure

4.2.2 Offering bid

4.3 Acquisition 100% 100% 100% 100%

4.4 Licensing and Insurance 100% 100% 100% 100% on time

4.5 Assign Vehicles to the Executive

officers on time

4.6 Accidents and Inquiries within stipulated time

5

Leave

5.1 Maintain the Leave register

100% 100% 100% 100%

daily Update leave

details

without any

delays 5.2 Generate the leave reports

100% 100% 100% 100% Monthly

5.3 Awareness of the officers

100% on time


15

6

Issuing of railway

warrants and Railway

season tickets

6.1 Accepting application from officers

within stipulated time 100% 100% 100% 100%

No of days taken to

respond after

receiving the request

6.2 Approval/recommendation 100% 100% 100% 100% on time

6.3 Submitting documents to the Dept. of

Railways 100% 100% 100% 100% on time

7

Administrative matters

7.1 Merchant Shipping Secretariat within stipulated time

7.2 Sri Lanka Ports Authority within stipulated time

7.3 Ceylon Shipping Corporation within stipulated time

8

Loans

8.1 Property loan No of days taken to

respond after

receiving the request

8.2 Festival Advance 100% 100% 100% 100%

8.3 Personal loans 100% 100% 100% 100%

9

Maintenance of

personal files

Executive

Officers

Secondary level

officers

Tertiary level

Officers

9.1 Recruitment on time

9.2 Transfer on time

9.3 Promotions on time

9.4 Acting and Release on time

9.5 Performance appraisal

9.6 Annual Increment within 5 days of

receiving performance

appraisal

9.7 Salary Conversion within 2 weeks

9.8 Retirement on time

9.9 Investigation on Disciplinary actions within stipulated time

10

Handling of daily mail

10.1 Out mail registration and delivery on time

10.2 Registration and Dispatch received

mail on time


16

11

Medical Insurance of

Government officers

(Agrahara)

11.1 Registration of newly appointed

officers on time

11.2 Requesting for e-card on time

11.3 Submitting claims for payments within 3 days of

receiving application

12

Training and

scholarships

Local

12.1 Maintain a training schedule 100% No of training

conducted during the

year

12.2 Request for applications

12.3 Directed to the training process

Foreign

12.4

Forwarding of Applications received to

ERD

on time

13

Foreign Leave

13.1 Application processing On time

13.2 Approval of foreign leave on time

14 Other administrative

matters

14.2 Newspaper Delivery and Payments

14.3 Building and maintenance on time

14.4 Attend to Public Appeals and respond on time

14.5 Issuing of ID's for Ministry staff within one week

15

* Public Petition

Committee

* Parliamentary

consultative

Committee

* Committee on

human rights

15.1 Gathering information on time

15.2 Preparation of reports and submit to the

Parliament/ relevant institutions

no of reports

generate

15.3 Appear at the commission with relevant

officials no of appears attend

15.4 Implementation of decisions


17

Division - Accounts Division

Project Name : Accounting

Type of the project

Objective :Contribute the services to fulfill the vision and mission of the Ministry for the

development of ports and shipping sector


Location : N/A


Person(s) Responsible with contact details

: Mr. H. D. P. Thilaksiri , Chief Accountant 0112542554 extension - 230

Act

ivit

y

Su

b A

ctiv

ity


KP

Is /

Mea

sure

men

t

un

it f

or

the

ou

t p

ut

Targ

et/

Exp

ecte

d O

ut

Com

e

year 1

1st

Qu

art

er

2n

d Q

uart

er

3rd

Qu

art

er

4th

Qu

art

er

Fu

nd

Req

uir

emen

t

Rs.

Oth

er

reso

urc

es

1

Preparation of

budget

estimate

1.1 Collecting data from other Division 100% N.A. Budget

Assistant budget

estimates

Submission of budget estimates

within the time mentioned in

N.B.D. circular

1.2 Preparation of draft estimate

100% computer

1.3 budget discussion with other division

100%

table,

chair

1.4 Submission of budget estimate to the

N.B.D. 100%

office

space

2 Imprest Account

2.1 Preparation of cash forecast 100% N.A. imprest plan

in line with

the budget

Proper imprest management to full

fill the ministry imprest

requirement.

2.2 Preparation of monthly imprest report 100% 100% 100% 100% N.A.

2.3 Imprest reconciliation 100% 100% 100% 100% N.A.


18

3 Operation

Bank Account

3.1 Opening and closing bank account 100% bank

reconciliatio

n made

available in

time

proper cash mgt. for well

maintenance of bank accounts Preparation of bank reconciliation 100% 100% 100% 100%

4 Payments

4.1 certified the payment vouchers 100% 100% 100% 100% payment

without

exceeding

the Budget

provisions

maintaining proper financial

discipline within the limits of

allocation available

4.2 maintenance of Vote leger 100% 100% 100% 100%

4.3 payment in cash & cheque 100% 100% 100% 100%

5 Personal

Emolument

5.1 preparation of monthly salary 100% 100% 100% 100% monthly

computerized

payroll with

payment

system

through inter

banking net

payment of salaries in time with

accuracy

5.2 issuing salary particulars 100% 100% 100% 100%

5.3 maintenance of P leger 100% 100% 100% 100%

6

Preparation of

financial

reports

6.1 preparation of monthly summery 100% 100% 100% 100% monthly

summery and

year ended

appropriation

account

preparation of various reports in

time in line with the annual budget 6.2 preparation of appropriation account 100%

7 Advance B

account


19

7.1 loan payment 100% 100% 100% 100% preparation

and

reconciliatio

n of advance

B account

adhere the limits given in the

appropriation bill

7.2 settlement of outstanding loan 100% 100% 100% 100%

7.3 maintenance of loan registers 100% 100% 100% 100%

7.4 preparation of reconciliation 100%

8 Supply

management

8.1 preparation of procurement plan 100%

readiness of

procurement

plan

continues supply of total office

requirements

8.2 registration of suppliers 100%

8.3 supply of office request 100% 100% 100% 100%

8.3 maintenance of inventory 100% 100% 100% 100%

9

Conduct of

board of

survey

100%

produce of

inventory

reports and

stores ledgers

proper management of inventories

10

Maintenance

of fixe access

register

100% fixed assets

register proper assets management


20

ACTION PLAN FOR THE

MERCHANT SHIPPING SECRETARIAT

(MSS)


21

Project Name : (1) Issue Seafarer Identity Document (SID) to all Sri Lankan seafarers in line with ILO Convention adding Biometric features

Objective : 1 Issue Seafarer Identity Document (SID) to all Sri Lankan seafarers in line with ILO Convention adding Biometric features.

2 Giving recognition for Sri Lankan seafarers in the international shipping sector.

3 Enhancing foreign exchange earnings through obtaining employment opportunities for Sri Lankan seafarers.

4 Obtaining competitive advantageous in the shipping sector.

Total Estimated Cost : Rs. 20 Mn

Location : Merchant Shipping Secretariat

Funding Agency (GOSL/FFP/PPP) : GOSL

Person(s) Responsible with contact details :

Name Mr. A.W. Seneviratne Name Capt. Sunil

Designation Director General Designation Examiner (navigation)

Phone 011 24 41 429 Phone 011 24 35 127

Fax 011 24 35 160 Fax 011 24 35 160

Email [email protected] Email [email protected]


22

Activity Sub Activity Target (As a Percentage) Resources Needed KPIs/ Measurement

unit for the out put

Target/ Expected Out

Come Year

1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Fund

Requirement

Rs.

Other

Resources

1. Issue Seafarer

Identity Document

(SID) to all Sri

Lankan seafarers

in line with ILO

Convention adding

Biometric features

a. Prepare the

bidding

documents.

100% 20 Mn

Human

Resource

1. No of seafarers

applied

2. Customer ratings

of services.

3. No of customer

complaints

1. Complying with

International

requirements.

2. Provide an on-

line, time-

accurate

database.

3. Resolve the

current issues

4. Open new

revenue channel.

b. Calling bids 100%

c. Bids

evaluation

100%

d. Procuring &

Payment

100%


23

Project Name : (2) Establishment of Sub shipping office at KKS to promote coastal passenger Transportation

Objective : 1. To regulate all the activities with regards to coastal shipping

2. To promote safe coastal passenger Transportation among Jaffna and other North Islands.

3. To facilitate for boat operators of North Peninsula for registration and repair of boats.


Location : Merchant Shipping Secretariat

Funding Agency (GOSL/FFP/PPP) : GOSL

Person(s) Responsible with contact details :

(Name, Designation, Phone, Fax, Email)

Name Mr. A.W. Seneviratne Name Capt. Wilson

Designation Director General Designation Port State Controller (Navigation)

Phone 011 24 41 429 Phone 011 24 35 127

Fax 011 24 35 160 Fax 011 24 35 160

Email [email protected] Email [email protected]


24

Activity Sub Activity Target (As a Percentage) Resources Needed KPIs/ Measurement

unit for the out put

Target/ Expected

Out Come Year

1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Fund

Requirement

Rs.Mn

Other

Resources

1. Completion of building of Slipway & related Jetty development

a. Under water clearance

100% 3030 Mn

30

1. Cost of work

2. Time for construction

3. Quality of works

4. Number of staff

5. No of incidents recorded

6. No of complaints

To regulate all the activities with regards to coastal shipping To promote safe coastal passenger Transportation among Jaffna and other North Islands. To facilitate for

boat operators of

North Peninsula

for registration

and repair of

boats.

b. Laying of Gabion Wall

100%

c. Laying of Geotextile

100%

d. Casting & Fixing of Railway Slippers

100%

e. Faxing of railway rail path

100%

f. Fixing of cradle 100%

g. Winch house 25% 75%

2. Establishment of the proposed building of MSS

25% 25% 25% 25%

3. Recruitment of cadre

25% 25% 50%

4. Procurement of office equipment

25% 25% 50%


25

ACTION PLAN FOR THE

SRI LANKA PORTS AUTHORITY

(SLPA)


26

DIVISION: PLANNING AND DEVELOPMENT

Project Name : Port and Shipping Business Center (SLPA Head Office)

Category : Off Budget (Funded by ADB and directly paid to RDA)

Type of the Project : Development

Objective : To Centralize SLPA Functions and Administrative Activities

Total Estimated Cost : Rs. 2200 Mn.

Location : Canal Yard - Port of Colombo

Funding Agency : ADB (Directly paid to RDA)

Person(s) Responsible with Contact Details : Chief Engineer (Planning & Development) TP 2483456, Fax.2323055

Activity Sub Activity

Target (as a percentage) Resources needed

KPIs/Measurement Unit

for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Project Initiation 100 - - 2

2. Consultancy for

Interior Design

80 100 - - 28


27


Project Name : Planning of Rearranging and Upgrading of SLPA Office and Facility

Category : Budget Proposal


Objective : Improve Port Efficiency

Total Estimated Cost : Rs.300 Mn

Location : Port of Colombo

Funding Agency : SLPA





for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement Rs.

(Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Planning of

rearranging and

upgrading of SLPA

office and facility

building

10 20 30 40 22


28

DIVISION : PLANNING AND DEVELOPMENT

Project Name : Multi Model Transport Hub and Logistic Center

Category : -


Objective : -

Total Estimated Cost : -

Location : -

Funding Agency : -





for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Relocation of SLPA quarters

and provision of basic

infrastructure facilities

- - - - -

2. Call for EOI - 484 Waththa - - - - -

3. Call for RFP - - - - -

Project is in discussion level


29


Project Name : East Container Terminal

Category : -


Objective : -


Location : -

Funding Agency : -





for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement Rs.

(Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Design and

construction of

balance work of

ECT – Quay,

Terminal, Yard and

Road -

- - - - -



30


Project Name : Operations of Yatch Marina in Port of Galle

Category : Private Investment


Objective : To operate the existing yacht marina facility in the Port of Galle in PPP model


Location : Port of Galle

Funding Agency : Private Investment





for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Operation of Yacht marina

in Port of Galle

50 75 100 -


31


Project Name : Trincomalee Port Development Project

Category : -


Objective : To Develop the Port of Trincomalee for the Business Development and to have a dedicated rail line to Ashraff Jetty

Total Estimated Cost : To be identified

Location : Trincomalee Area

Funding Agency : -

Person(s) Responsible with Contact Details : Chief Engineer (Planning & Development) ,TP 2483456, Fax.2323055

Activity

Sub Activity


KPIs/Measurement

Unit for the Output

Target/ Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Awards and

commencement of work

of new business ventures

25 50 75 100 -

2. Proposed Rail Track to

connect with main rail

line

- - - - -

3. Land clearing 25 50 75 100 -


32


Project Name : JCT Rehabilitation

Category : SLPA Budget


Objective : To extend the JCT IV Quay wall by 120m with the adjoining road and yard facility

Total Estimated Cost : Rs.2,465Mn (USD 18Mn)

Location : JCT - Port of Colombo



Activity

Sub Activity


KPIs/Measurement

Unit for the Output

Target/ Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Preparation of tender documents

for design and build contract 100 - - - -

2. Tender Procedure

100 - - - -

3. Approvals - 100 - - -

4. Construction work

- - 10 25 1,200


33


Project Name : National Port Master Plan

Category : Foreign Funded


Objective : To prepare a National Port master plan for the Sri Lanka Ports Authority

Total Estimated Cost : Rs. 248 Mn (USD 1.5Mn)

Location : Port of Colombo, Trincomalee, Galle, KKS, Oluvil and Hambantota

Funding Agency : ADB- Grant




KPIs/Measurement

Unit for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Submission of Interim report,

proposed methodology, works

and staffing schedules

100 - - -

ADB Grant

2. National Port Policy Direction

100 - - -

3. Colombo Port Development

Plan

100 - - -

4. Trincomalee Port Development

Plan

100 - - -

5. Report Finalization and MTBS

ongoing available support

50 100 - -


34


Project Name : Preparation of Port Policy

Category : -

Type of the Project : Administration

Objective : -


Location : -

Funding Agency : -




KPIs/Measurement

Unit for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Obtaining necessary approval to

commence the project and

appointment of committee.

Preparation of terms of reference

- - - - -

2. Update and re-structuring of draft

port policy document

- - - - -

3. Approval Process

- - - - -



35


Project Name : SLPA Facility Modification due to Port Access Elevated Highway

Category : -


Objective : To Facilitate the Port Access Elevated Highway

Total Estimated Cost : (Not yet finalized)


Funding Agency : RDA and SLPA


Activity Sub

Activity


KPIs/Measure

ment Unit for

the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Finalize the proposed road trace with RDA and

marking of demolishing buildings

100 - - - -

2. Identify effected buildings, facilities and preparation

of relocation cost and relocation schedule

70 100 - - -

3. Preparation of site layouts and employee

requirements to handover to C & D Division to

prepare tender documents and call for tenders

80 100 - - -

4. Soil Improvement works Port Access road widening

(Co-ordination work with C & D and RDA)

- 50 100 - -

5. Co-ordination work with RDA and other relevant

organizations with regard to implementation of

PAEH

20 30 40 50 -


36


Project Name : Rehabilitation of Kankasanthurai Harbour



Objective : To rehabilitate the breakwater and construction of a new terminal and rehabilitation of existing berths to facilitate

the port for the cargo Operation

Total Estimated Cost : Rs. 7,425 Mn. (USD 45Mn.)

Location : Port of Kankasanthurai- Jaffna

Funding Agency : Credit Line from Government of India




KPIs/Measurement

Unit for the Output

Target/ Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Sanction of Loan

100 - - - - The target and resource

needed once the loans

sanction from the

Government of India 2. Preparation of Documents

100 - - -

3. Invitation and Bidding

- 100 - -

4. Evaluation and Approval for

Award - - 100 - -

5. Construction

- - - 5 1,500

6. Completion

- - - - -


37


Project Name : Navigation Aids for Port of Trincomalee



Objective : To facilitate the port of Trincomalee for the night navigation by providing channel buoys and breakwater light

Total Estimated Cost : Rs. 1,350Mn. (Japanese yen one billion) plus Rs. 740Mn.

Location : Port of Trincomalee

Funding Agency : Japanese Grant Aid/ GOSL




KPIs/Measurement

Unit for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Signing of Agent Agreement

100 - - -

Japanese grant

Aid

2. Preparation of Documents

100 - - -

3. Invitation and Bidding

100 - - -

4. Evaluation and Approval for

Award 100 - - -

5. Survey

- 50 100 -

6. Supply of good

- - - -

Local cost (for taxes and duties)


38

DIVISION: CONTRACTS AND DESIGNS

Project Name : Widening of Internal Port Road in Port of Colombo



Objective Objective : To cater to the expected increased traffic with the developments of Colombo South Harbour Terminals

Total Estimated Cost : Rs. (Mn) 1,300.0 [Rs. (Mn) 250.0 in 2018 Budget]



Person(s) Responsible with Contact Details : Chief Engineer (Contracts & Designs) TP.2483389 Fax 2337046

Activity Sub

Activity


KPIs/Measurement

Unit for the Output

Target/ Expected

Outcome

Year 1

Fund Requirement

Rs. (Mn.)

Other

Resourc

es 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Road construction Works from ch 0+520 to

0+840 (Harthal Bridge to SLNS)

- 50 100 - 130.0 Congestion free

smooth traffic flow

inside the Port road.

Existing 4 lanes is

widened for 6 lanes

to cater to the

anticipated traffic

with the South Port

Developments.


1+260 (SLNS to Fuel Shed)

- - 50 100 Budget is to be

transferred from 2017

(75.0 Mn)


2+060 ( CFS 3 to Medical Center)

100 - - - Balance Budget is to

be transferred from

2017 (67.7 Mn)


3+360 & 0+000 to 0+500 (JCT I entrance to Y-

Junction close to Fire Brigade and upto

Summer Hill juntion one way roads)

- - 50 100 160.0


39


Project Name : Widening of Internal Port Road in Port of Colombo



Objective : To cater to the expected increased traffic with the developments of Colombo South Harbour Terminals

Total Estimated Cost : Rs. (Mn) 1,300.0 [Rs. (Mn) 250.0 in 2018 Budget]






KPIs/Measuremen

t Unit for the

Output

Target/ Expected

Outcome

Year 1

Fund

Requirement Rs.

(Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Road construction Works from

ch 3+360 to 3+900 (Tunnel

Gate to Old Seram Gate)

- 40 90 100 Budget is to be

transferred from

2017 (100.0 Mn)

Congestion free

smooth traffic flow

inside the Port road.

Existing road will be

repaired and smooth

bends, to cater to the

anticipated traffic with

the South Port

Developments


40


Project Name : Yard Rehabilitation Works in Port of Colombo



Objective : To improve & re-surface subsided yard lanes in order to increase the efficiency of the yards/terminals.

Total Estimated Cost : Rs. (Mn) 350.0 (Rs. (Mn) 150.0 in 2018 Budget)





Target (as a percentage) Resources needed KPIs/

Measurement

Unit for the

Output

Target/ Expected

Outcome Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Paving Works at

Bandaranayake Quay(Phase

II)

100 - - - Budget is to be

transferred from

2017 (14.8 Mn)

To improve the

BQ yard

operations.

Resurfacing of yard and

improve storm water

lines.

2. Modification Works at

Bandaranayake Quay 3 & 4

(sea side)

- 40 100 - 100.0 To facilitate

proposed

passenger

terminal.

Resurfacing of yard,

improve storm water

lines and re-fixing of

rail lines.

3. Paving Works at PVQ (Phase

II)

- - - - Budget is to be

transferred from

2017(40.0)

To improve the

PVQ yard

operations.

Resurfacing of yard and

improve storm water

lines.

4. Rehabilitation JCT III

(M & N Lanes)


transferred from

2017 (56.4 Mn)

To improve JCT

III/IV terminal

operations.

Rising of the subsided

slabs, re-surfacing of

yard surface and

remarking of lanes. 5. Rehabilitation JCT III/IV

( T & T Lanes)

- 100

- - 50.0


41

DIVISION : CONTRACTS &DESIGNS

Project Name : Paving Works in Ashraff Jetty at Port of Trincomalee (Phase I)



Objective : Maintain / improve Port facilities in Port of Trincomalee

Total Estimated Cost : Rs. (Mn) 11.0






KPIs/Measurement

Unit for the Output

Target/ Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Paving works

in Ashraff

Jetty at Port of

Trincomalee

(Phase I)


transferred from

2017 (11.0 Mn)

To keep the yard in good

condition to carry out

bulk cargo operations

and passenger vessels

This is only a yard available

for Trincomalee Port for

bulk cargo operation. 8m

width strip only planned to

be paved by the phase - 1 to

overcome the settlement

issues.


42

DIVISION: CONTRACTS &DESIGNS

Project Name : Paving Works in Ashraff Jetty at Port of Trincomalee (Phase II)



Objective : Maintain / improve Port facilities in Port of Trincomalee

Total Estimated Cost : Rs. (Mn) 60.0






KPIs/Measurement

Unit for the Output Target/ Expected Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Paving works

in Ashraff

Jetty at Port of

Trincomalee

(Phase II)

- 50 100 - 60.0 To keep the yard in

good condition to

carry out bulk cargo

operations and

passenger vessels

This is only a yard available for Trincomalee

Port for bulk cargo operation. 8m width strip

only planned to be paved by the phase - 1 to

overcome the settlement issues. But total yard

paving is essential to protect the facilities

since top surface has been damaged due to

heavy vehicle movements


43

DIVISION: CONTRACTS & DESIGNS

Project Name : Workshop Building for Port of Trincomalee



Objective : Increase efficiency of administrative works and proper supply

Total Estimated Cost : Rs. 40.0 Mn






KPIs / Measurement


Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter 4th Quarter

1. Workshop Building

for Port of

Trincomalee

- 10 40 100 40.0 To reduce the additional

cost on maintenance of

SLPA properties located

all over the Port

To bring all Port facilities to one

location (closer to Ashraff Jetty) in

order to increase efficiency of Port

activities.


44


Project Name : Water Pump of Capacity 500,000 Ltr with pump room



Objective : Provide uninterrupted water supply to port and port users

Total Estimated Cost : Rs. 64.0Mn






KPIs /

Measurement

Unit for the

Output

Target/ Expected Outcome Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Water Sump

of Capacity

500,000 Ltr

with pump

room

10 40 100 - 64.0 Provide

uninterrupted

water supply to

Port users.

Presently there is no sufficient water storage in

order to cater present demand.

Hence, it is essential to obtain a new water line and

construct 500x103 Lts capacity water sump to meet

the future demand of Port of Trincomalee.


45


Project Name : Rehabilitation of Break water of Port of Galle



Objective : To carry out the essential repairs of the Break Water.





Activity Sub

Activity


KPIs / Measurement


Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Rehabilitation of

Break water at Port

of Galle

5 10 35 50 100.0 This work requires

profile surveying, diver

surveying, and

estimation for the

restoration of the

breakwater in order to

repair the Breakwater.

This is the main breaker which gives protection to

the harbour basin and keeps of operational During

last couple of years it has been damaged specially

during the S/W monsoon season.

Break water strengthening is essential in order to

stand future streams and protect the harbour basin.


46


Project Name : Repaving Works at Closenberg Quay in Port of Galle



Objective : Resurfacing of the yard and improve port services in order to give better services to Port users.







KPIs /

Measurement

Unit for the

Output

Target/ Expected Outcome Year 1

Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Repaving Works

at Closenberg

Quay in Port of

Galle

40 100 - 70.0 To increase the

operational

activities.

To carry out the improvements & resurfacing

as the yard has been subsided and has affected

to the operational activities at the terminals.


47

DIVISION: CONTAINER OPERATIONS (JCT/UCT)

Project Name : Enhancement of Container Operations

Category : -

Type of the Project : Operations

Objective : -

Total Estimated Cost : Rs.292.01Mn

Location : -

Funding Agency : -

Person(s) Responsible with Contact Details : Director (Operations) TP.2482450 Fax 2325550

Activity Sub

Activity


KPIs/Measurement Unit for the

Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Re- classification of multi skilled

operators as Gantry Crane Operators

(Transfer/ Gantry Operators and

Prime Mover Drivers

25

50

100

-

Cost to be

decided by the

MPTI

MPH (Moves per hour), Availability,

Down Time

Increase the

productivity

and quality

service at a

given time

2. Development of skill level of the

Ladies Crane operators of JCT

25

50

100

-

Cost to be

decided by the

MPTI

MPH (Moves per hour), Availability,

Down Time

do

3. Gross Crane Productivity

Enhancement up to 30 mph for Main

Line Vessels

40

60

80

100

-

MPH (Quay Crane Operator &RTG

operator)

do

4. Gross Crane Productivity

Enhancement up to 25mph for

Feeder Vessels.

60

70 80 100 - MPH (Quay Crane Operator & RTG

operator Increase the

productivity

and quality


48

Activity Sub

Activity



Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

service at a

given time

5. To make average

Receiving/Delivery Truck

Turnaround Time less than 20

minutes

60 70 80 100 - Decrease of truck turnaround time do

6. Renovation of all the rest Rooms,

Muster Points, Office buildings./

Extension of record room/wash

rooms for JCT III & IV ( GC/TC &

Tally & Plan)

25

50 75 100 Cost to be

decided by the

CIVIL

ENGINEERING

Make user Friendly Environment

do

7. Introduce the systematic traffic

system to minimize accidents in the

yard.

25 50 75 100 Rs.1 Million Safeguard the lives and equipment do

8. CPD for Executive Staff Training on

Leadership /communication skills

by forming a Toastmasters Club

-

50 100 Rs.0.5 Million

for research &

development

CPD for better performance at

strategic levels

do

9. Fence for JCT yard 25 50 75 100 Cost to be

decided by the

CIVIL

ENGINEERING

Properly direct outsiders & Safeguard

the lives and equipment

do

10. Introducing a system to continue

operations during the tea break time

- - 50 100 2.5 to be purchased wending

machine/Flask

do

11. Suitable centralized building for

JCT operational & Engineering staff

at alongside to be designed and to be

constructed

- - 50 100 Cost to be

decided by the

CIVIL

ENGINEERING

Attend on the operational matters

efficiently and Effectively

Increase the

productivity

and quality

service at a

given time


49

Activity Sub

Activity



Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

12. Acquisition of Tray Trailer (liquid

waste trailer)

- - - 100 10 Minimize the Environment hazard

(People)

do

13. Purchase of Office Furniture 25 50 75 100 04 Enhance Welfare Facilities do

14.

Purchase of Office Equipment 25 50 75 100 2.5 Enhance Welfare Facilities do

15. Purchase of Air Conditioner 25 50 75 100 3.2 Enhance Welfare Facilities do

16. Purchase of Computer Accessories 25 50 75 100 4 Enhance Welfare Facilities do

17. Purchase of Motor Cycles - - - 100 1.8 Enhance Welfare Facilities do

18. Purchase of Vehicles - - 50 100 245 Enhance Welfare Facilities do

19. Purchasing of Tread Mill ( Over 05

Horse Power)

-

100 -

-

0.5 Maintain Healthy work force do

20. Purchase of Sound System for JCT

Conference Room

- - 100 -

0.5 Support to the Awareness programs do

21. Automatic Water boilers 100 - - - 0.3 Enhance Welfare Facilities do

22. Converted Container Cabin for Duty

Officer

- 100 - - 1 Enhance Welfare Facilities do

23. Carpeting of Conference Room 25 50 75 100 Cost to be

decided by the

Civil

Engineering

Enhance Welfare Facilities do

24. Automatic Sliding Door for JCT - 100 - - 1 To Create user friendly environment do

25. Heavy Duty Dustbin for alongside 100 - - - 0.01 Minimize the environmental Hazard do

26. Air Compressor Bar 15 with 1000 L

tank

- 100 - - 3 Ensure the running condition of PM do

27. Air Inflator with Horse - 100 - -

0.25 Ensure the running condition of PM do

28. High Pressure Water Gun - 100 - - 0.075 For Office vehicle maintenance do

29. Water Pump - 100 - - 0.2 Beautification of green terminal do

30. Elevator (Lift for JCT

Administration Building)

- - 100 - 10 Facilitate to external & internal

customers

do


50

DIVISION : SOUTHERN PORT DEVELOPMENT DIVISION

Project Name : Hambantota Port Development Project Phase II

Category : Off Budget (Foreign Funded Loan)


Objective : This phase of the project intends to offer logistic services and port services for ships travelling

in the East West shipping route passing Hambantota

Total Estimated Cost : Rs. 79,839 Mn.

Location : Hambantota

Funding Agency : Exim Bank, China

Person(s) Responsible with Contact Details : Director (SPD) TP.2482809 Fax 2323024



KPIs/Measurement


Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Construction of

Hambantota Port -

Phase II

Delivery of Port

Handling

Equipment and

their due payments

(Note 1)

1 28

(Note 2)

3,749

(Note 3)

7 Nos. of berths (17m deep),

Container Stacking Yard area :

61 Ha, Internal Road Length :

4.5km will be available at the

completion of the project

Note 1 : Progress of the delivery of port handling equipment will be nearly 71 by 31.12.2017 Note 2 : Civil construction work of the project is already completed. Only the Delivery of Port handling Equipment are in progress and it will also be completed 100 by the end of 2nd quarter 2018.


51

Note 3 : As per the disbursement schedule the total fund requirement for 2018 is USD 33.33Mn. The rate of conversion is taken as Rs.112.51=1USD as per the loan agreement.

DIVISION : MECHANICAL PLANT ENGINEERING DIVISION

Project Name : Purchase of Equipment & Vehicles


Type of the Project : -

Objective : -




Person(s) Responsible with Contact Details : Chief Engineer (Mechanical Plant) TP.2482960 Fax 2324071



KPIs/Measurement

Unit for the Output

Target/ Expected

Outcome

Year 1 Fund

Requireme

nt Rs.

(Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1.

.

Container

Handling

Equipment -

JCT – V-

(03No STS

Cranes)

4,650 Reduction of

handling time of ship

To enhance the container

handling capacity of JCT

1.1 Specification & Bidding

Doc: preparation

Completed

in 2017

- - -

1.2 Calling Bids 35 - - -

1.3 Evaluation - 50 - -

1.4 Award of contract - 75 - -


52



KPIs/Measurement

Unit for the Output

Target/ Expected

Outcome

Year 1 Fund

Requireme

nt Rs.

(Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1.5 Delivery of Cranes Expected

in 2018

- - -

2. East Container

Terminal -

Handling

Equipment

10,500 Handling quality and

efficiency

Operate ECT


Doc: preparation

25 - - -

2.2 Calling Bids - 35 - -


2.4 Award of contract - 75 -

2.5 Delivery of Cranes Expected

in 2018

- - -

3 14 Nos. Yard

Tractors

180 Handling efficiency To replace unserviceable

Yard Tractors of JCT


Doc: preparation

Completed

in 2017

- - -

3.2 Calling Bids 35 - - -


3.4 Award of contract - 75 - -

3.5 Delivery of Tractors - - - 100

4 02 Nos. Reach

Stackers

4.1 150 Handling quality and

efficiency

To replace unserviceable

Top Lifters


Doc: preparation

25 - - -



4.5 Award of contract

- 75


53



KPIs/Measurement

Unit for the Output

Target/ Expected

Outcome

Year 1 Fund

Requireme

nt Rs.

(Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

4.6 Delivery of Reach

Stackers

- - - 100

5 Mobile Crane

(80 Ton)

180 Handling capacity

and efficiency


Mobile Crane (80 Ton)


Doc: preparation

25 - - -



5.4 Award of contract - - 75

5.5 Delivery of Reach

Stackers

- - - 100

6 01 No. Man-

lifter for JCT

Maintenance

180 Time taken to repair

Cranes


Man-lifter for JCT Crane

maintenance


Doc: preparation

25 - - -



6.4 Award of contract

- - 75 -

6.5 Delivery of Man-lifter - - - 100


54

DIVISION : CIVIL ENGINEERING

Project Name : Baghdad Area Re-Development



Objective : Relocate Transport Section, Bank ATMs, Unions etc. with Road Expansion Project

Total Estimated Cost : Rs. 100Mn.



Person(s) Responsible with Contact Details : Chief Engineer (Civil) TP.2483446 Fax 2435660

Activity Sub

Activity


KPIs/Measurement Unit for

the Output Target/ Expected Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1 Preparation of

development Plan

*100 Completed Drawings Relocating all facilities in

well-organized manner and

providing attractive

surrounding in Bagdad area.

Expected to use the area more

effectively to house relevant

services.

2. Undertaking the

construction/

rehabilitation

work

10 25 50 100 100 Construction of the Building/

Rehabilitation

Relocation of the relevant

staff to the Building

Note – *Marked activity to be completed by the P &D/ C & D Divisions to undertake the balance work by us.


55


Project Name : Development of KKS



Objective : Provide basic required facilities to operate the port


Location : Port of KKS





KPIs/Measure

ment Unit for

the Output

Target/ Expected Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1 Completion of

Development Plan

*100 Development

Drawings

Only two wharf/jetty exist in port

of KKS.

To provide storage facility within

well secured port area is essential

for the port.

Expected to bring more business

and expand port operations by

providing these facilities

2 Construction of Gate

house Building

10 60 100 50 Completed

structures

3 Erection of fence 5 100

4 Construction of

Warehouse

50 100

Note – * marked activity to be completed by the P &D/ C & D Divisions to undertake the balance work by us.


56


Project Name : Renovation of Central Kitchen



Objective : Upgrade the level of kitchen with modern equipment







KPIs/Measurem

ent Unit for the

Output


Year 1 Fund

Requireme

nt

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1 Preparation of

Development Plans

*100 Completed

Drawings

2

.

Civil works 50 100 30.00 Completion of

Civil Structures

Completion of

Fixing

equipment

Target is to convert outdated conventional

kitchen in to well-equipped modern kitchen.

Expected to provide hygienic & nutritious

meal to employees for their satisfaction. 3 Purchasing & Fixing

equipment

25 50 100



57


Project Name : Warehouse Complex at Peliyagoda - Firefighting System



Objective : Improve the safety of Warehouse


Location : Peliyagoda Warehouse Complex




Target (as a percentage) Resources needed KPIs/Measurem

ent Unit for the

Output


Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1 Planning and

Development of

Firefighting System

*100 10.00 Completed

Drawings

Introduce modern

firefighting system for the

warehouse.

Expect to assure better fire

safety and attract more

business to SLPA

2 Civil construction 10 100 Completed civil

Structures

3 Supply and installation of

Firefighting system

10 60 100 Proper

functioning

system

Note – * marked activity to be completed by the P &D/ C & D Division to undertake the balance work by us.


58


Project Name : Workshop Building for Port of Trincomalee



Objective : Increase efficiency of administrative works and proper supply






Target (as a percentage) Resources needed KPIs /

Measurement

Unit for the

Output


Requirement Rs.

(Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1 Completion of

planning and

Designing work

*100 40 Completed

Drawings

As per the master plan all

workshop buildings, engineering

offices, supplies and main stores,

12 km apart from administration

building, necessary to relocate

closer the Ashraff Jetty for

operational and administrative

convenient.

2. Civil

Construction of

Workshop

Building

5 75 100 Completed

Structure



59


Project Name : Renovation of Boundary Wall Port of Colombo



Objective : Improve the aesthetic view of boundary wall while maintaining ISPS standards

Total Estimated Cost : Rs. 15Mn


Funding Agency : -




ent Unit for the

Output

Target/ Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Renovation of port

boundary wall

5 30 60 90 15.00 Satisfy ISPS

Standards

Good aesthetic

view

To remove existing wire

mesh. Fix chain link fence

on entire wall and nicely

paint the wall

Expected to have a

boundary wall with good

appearance and required

security.


60


Project Name : Modification of Gates at the Port of Colombo



Objective : Enhance the facilities at all Gate structures







KPIs/Measure

ment Unit for

the Output


Year 1 Fund

Requireme

nt Rs.

(Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Modification of all

Gates

10 35 75 100 20.00 Availability of

required

facilities at all

gates

Existing gates are having

depleting bathrooms and

unorganized spaces. Toilets

will be reconstructed with

modern equipment space

will be reorganized.


61


Project Name : Renovation of Finance Division Main Office



Objective : Enhance the facilities at all Gate structures







KPIs/Measu

rement Unit

for the

Output


Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Renovation of

Finance Division

Main Office

10 35 75 100 20.00

(to be

reallocated)

Face lift of

the existing

Finance

office

Building

Ensuring a properly portioned office

complex for Finance Division to execute

the duties of relevant staff.


62

DIVISION : MECHANICAL WORKS ENGINEERING

Project Name : Purchasing of 01 No. Planner Machine


Type of the Project : Operation

Objective : To Enhance the Capacity of Machine Shop during the Relocation of Workshops due to the Proposed Port Access

Highway.

Total Estimated Cost : Rs. 30Mn :

Location : Machine Shop, Mechanical Works Engineering Division, Port of Colombo.


Person(s) Responsible with Contact Details : J.A.Chandrarathna, Chief Engineer (MW) Act. 011 2482905, 011 2451906



KPIs/ Measurement

Unit for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st Qua. 2nd

Qua.

3rd

Qua.

4th

Qua.

1. Documentary

preparation, approval &

Tender Calling.

4th Quarter Rs.

30.00 Mn.

1.1 Specification 100 - - - -

1.2 Justification 100 - - - -

1.3 Tender Document 100 - - - -

1.4 Tender Calling 100 - - - -


63



KPIs/ Measurement

Unit for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st Qua. 2nd

Qua.

3rd

Qua.

4th

Qua.

2. Tender Opening &

Evaluation

2.1 Tender opening - 100 - - -

2.2 Evaluation - 50 50 - -

3. Tender Board Approval

& Award.

3.1 TB Approval - - 100 - -

3.2 Award - - 100 - -

4. Installation,

Certification &

Payment

4.1 Supply & Installation - - - 100 -

4.2 Testing & Certification - - - 100 -

4.3 Final Payment - - - 100 -


64

DIVISION : MECHANICAL WORKS ENGINEERING

Project Name : Relocation of Crane Shop



Objective : Relocation of Crane Shop & Other related sections of Mechanical Plant Division has to be carried out due to the

Proposed Port Access Highway.

Total Estimated Cost : Rs50.Mn

Location : Near Old Fire Brigade Building of Port of Colombo.





KPIs/ Measurement

Unit for the Output

Target/ Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Qua.

2nd

Qua.

3rd

Qua.

4th

Qua.

1. Drawing, approval & Material

Purchasing.

1.1 Drawing & Approval 100 - - -

2nd Quarter - Rs.

5Mn,

3rd Quarter – Rs.

25Mn,

4th Quarter – Rs.

20 Mn

Man Power

&

Equipment

To clear the way for

proposed Port Access

Highway.

1.2 Purchase Approval 100 - - -

1.3 Material Purchasing 25 25 25 25

2. Fabrication & Painting 2.1 Trusses 10 50 40 -

2.2 Columns - 50 50 -

2.3 Painting - 25 50 25

3. Foundation & Other Civil

Works

3.1 Foundation - - 100 -

3.2 Other Civil Works - - 50 50

4. Installation 4.1 Structure - - 25 75

4.2 Roofing & Cladding - - - 100

5. Electrical 5.1 Electrical - - - 100


65

DIVISION : MECHANICAL WORKS ENGINEERING DIVISION

Project Name : Purchasing of Plant & Other Equipment.



Objective : To Enhance the Capacity of the Workshops & Replacements for damaged unrepairable equipment.


Location : Mechanical Works Engineering Division, Port of Colombo.





Measurement

Unit for the

Output

Target/ Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Qua.

2nd

Qua.

3rd

Qua.

4th

Qua.

1. Documentary preparation, approval &

Tender Calling.

3rd Quarter –

Rs. 3.33Mn,

4th Quarter –

Rs. 5 Mn

To Enhance the

Capacity of the

Workshops &

Replacements for

damaged

unrepairable tools &

Equipment.

1.1 Specification 100 - - - -

1.2 Justification 100 - - - -

1.3 Tender Document 100 - - - -

1.4 Tender Calling 100 - - - -

2. Tender Opening & Evaluation 2.1 Tender opening 20 80 - - -

2.2 Evaluation - 50 40 10 -

3. Tender Board Approval & Award. 3.1 TB Approval - 30 50 20 -

3.2 Award - 20 50 30 -

4. Supply, Testing, Certification &

Payment

4.1 Supply - 10 40 50 -

4.2 Testing & Certification - 10 40 50 -

4.3 Final Payment - - 40 600 -


66

DIVISION : PORT OF TRINCOMALEE

Project Name : Generator Room and Electrical Sub Station



Objective : Introduce Proper power distribution system




Person(s) Responsible with Contact Details : Resident Manager (Trincomalee) TP.0262233602


Target (as a percentage) Resources needed KPIs /

Measurement

Unit for the

Output


Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Generator

Room

and

Electrical

Sub

Station

To maintain

continuous

power supply

within 365 days

for continue port

operations.

A power distribution to the Port of Trincomalee is doing

by independent CEB connections while keeping bulk

supply to the Port. Now with ongoing developments and

to face for frequent power cuts, it is necessary to

arrange power distribution system from a central

location. Currently a proper generator room and

substation is not available at Port of Trincomalee.

1.1 Foundation 100 6.0

1.2 Superstructure 50 100

1.3 Finishing 50 100


67

DIVISION : MARINE ENGINEERING

Project Name : Repairing and Maintenance of Tugs


Type of the Project : Maintenance

Objective : -

Total Estimated Cost : Rs.42 Mn.

Location : -


Person(s) Responsible with Contact Details : Chief Engineer (Marine) TP. 2482330 Fax 2342537




Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1.1 Docking Repairs of

Tug Airawana.

100 20 Spares for Servicing of

Propulsion Units

(Already Purchased )

2.2 Docking Repairs of

Dredger Diyakoulla

100 22 Spares for Servicing of

Propulsion Units.

(Already Purchased )


68

DIVISION: INFORMATION SYSTEMS

Project Name : Terminal Management System Upgrade



Objective : -

Total Estimated Cost : Rs.800Mn



Person(s) Responsible with Contact Details : Director (Information Systems)/Chief Manager (Information Systems) TP.2483169 Fax 2342538


Target (as a percentage) Resources needed KPIs/Measureme

nt Unit for the

Output

Target/ Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st Quarter 2nd

Quarter

3rd

Quarter

4th

Quarter

1 Sys. Life Cycle

1.1 System Analysis 10 90 160 User Requirement

Specifications

1.2 Design 50 100

240

Physical Design

1.3 Development 20 40 100 Coding

1.4 Testing/Training 10 40 Test Reports

1.5 Implementation 10 30 240 User Manuals & Reports

1.6 Go-Live Sign off Documents


69

DIVISION : INFORMATION SYSTEMS

Project Name : Oracle Finance & Procurement System (E-Biz) Upgrade (Software & Hardware)



Objective : -







Measurement

Unit for the

Output


Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1 Sys. Life Cycle

1.1 System Analysis 100 15 User Requirement Specifications

1.2 Design 100

22.5

Physical Design

1.3 Development 20 100 Coding

1.4 Testing/Training 50 100 7.5 Test Reports

1.5 Implementation 20 100 22.5 User Manuals & Reports

1.6 Go-Live 50 100 7.5 Sign off Documents


70

DIVISION : INFORMATION SYSTEMS

Project Name : Cargo Management System



Objective : -

Total Estimated Cost : Rs.10.Mn






Measurement

Unit for the

Output


Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1 Sys. Life Cycle

1.1 System Analysis User Requirement Specifications

1.2 Design Physical Design

1.3 Development Coding

1.4 Testing/Training 60 100 07 Test Reports

1.5 Implementation 60 100 User Manuals & Reports

1.6 Go-Live 70 100 03 Sign off Documents


71


Project Name : Electronic Document Management System



Objective : -







Measurement

Unit for the

Output


Requirement Rs.

(Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1 Sys. Life Cycle

1.1 System Analysis 10 100 10 User Requirement

Specifications

1.2 Design 100

15

Physical Design


1.4 Testing/Training 60 70 100 05 Test Reports

1.5 Implementation 50 70 100 15 User Manuals & Reports



72


Project Name : Electronic Port Permit System Upgrade



Objective : -







Measurement

Unit for the

Output


Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1 Sys. Life Cycle


1.2 Design 90 100 15

Physical Design






73


Project Name : Android Applications



Objective : -

Total Estimated Cost : In House Development






Measurement

Unit for the

Output


Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1 Sys. Life Cycle

In house

Development

1.1 System Analysis 100 User Requirement Specifications

1.2 Design 100 Physical Design


1.4 Testing/Training 80 100 Test Reports

1.5 Implementation 80 100 User Manuals & Reports

1.6 Go-Live 70 100 Sign off Documents


74


Project Name : Network Infrastructure Upgrade for TMS


Type of the Project : Operation/Administration

Objective : -







Measurement

Unit for the

Output


Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1 Sys. Life Cycle


1.2 Design 100

60

Physical Design






75

DIVISION : MAHAPOLA PORTS AND MARITIME ACADEMY

Project Name : Mahapola Ports and Maritime Academy

Category : Budget Proposal/GOSL Budget/Off Budget/Foreign Funded

Type of the Project : Training

Objective :. 1 Developing pro –active business strategy to enhance the competitive position of ports by providing training

2. Diversifying the port to accommodate the changing needs in the trade and tourism sub sector

3. Introducing port related employment generation by providing training

4. Exploring access to external and internal commercial markets by providing seafarer training

5. Introducing green port operations to minimize environment damages and to enhance port competitiveness.

6. Establishment of dry port facilities in order to improve efficiency of port operations by providing training

7. Ensure maritime security/standards by providing training


Location : No. 507 , De La Salle Street, Colombo 15.

Funding Agency : -

Person(s) Responsible with contact details : K.G.Sarath Dayananda (Deputy Chief Training Manager)

(Name, Designation, Phone, Fax, Email) 0112523267, 0112522660, [email protected]


76

Activity Sub

Activity



for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. a) Training Calendar/

Strategic Management

25 25 25 25 2 Customer and stakeholder

Satisfaction

2. a) Training

Calendar/Trade and Tourism


Satisfaction

3. a) seafarer training for

ports works/Outside

Training

24

24

24

28

25

Customer and stakeholder

Satisfaction

4 a) University

collaboration/

partnership

b) International

universities

/port partnerships

50

50 1

Build up port/MPMA image

5 a) Finalized the new

landscaping plan

b) Refurbishment of

building/yard

c) New building/

Infrastructure

facilities/Laboratory

(Foreign Aids-

Austrian)

d) Equipment

e) Crane Simulator

f) Green House

Arrangement

(SOLAR)

g) Class Room Facilities

-

-

30

-

-

-

20

100

100

100

100

-

-

10

-

-

10

Pending

Pending

100

9m

90

5

5


satisfaction


77

Activity Sub

Activity



for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

6 a) Training Calendar/TN

for Establishment of

dry port facilities/

General needs


satisfaction

7 a) Upgrade ISO 9001-

2015

b) Implementation of

NVQ training

c) Implementation ISPS

training

25

-

50

75

-

-

=

25

25

-

25

25

1

2

2


satisfaction


78

DIVISION : MARKETING & BUSINESS DEVELOPMENT

Project Name : Enter in to Terminal Service Agreements

Category : -


Objective : -


Location : -

Funding Agency : -

Person(s) Responsible with Contact Details : Chief Manager (Marketing & Business Development) TP. 2482811 Fax 2399464



KPIs/Measurement

Unit for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Negotiate and enter in to

terminal service

agreements

Enter in to TSA’s

N/A

N/A

Minimize JCT volume

drop and retain current

volumes

for SLPA terminals

JCT 2.0

million TEUs


79

DIVISION : LOGISTICS

Project Name : Enhancement of Operational Activities

Category : -


Objective : -


Location : -

Funding Agency : -

Person(s) Responsible with Contact Details : Director (Logistics) TP. 2482655 Fax 2433196



KPIs/Measurement

Unit for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Enhancement of Operational

productivity of CFS 1

1.1 06 Nos prime mover trailer 100 42.0

2. improvement of cargo handling

standard by providing sweeper

machine ,hand pallets truck, plastic

pallets, seal cutter

2.1 02 Nos sweeping machine

2.2 04 Nos hand pallet truck 100 11.4

2.3 200 Nos heavy duty plastic

pallets

2.4 05 Nos container seal cutter

3 Replacement of double cab for

divisional use

3.1 01 Nos double cab

4 Enhancement of operational

efficiency by replacing old F/L

4.1 03 Nos Fork lift (2.5T)

(Short Mast)

100 07.05


80



KPIs/Measurement

Unit for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

machine and use the low master

F/L for handle without damage the

cargo

4.2 02 Nos Fork lift (3.5T)

(short Mast)

50 25 25 53.00

4.3 02 Nos Fork lift (6T) (short

Master)

5 Enhancement of operational

efficiency by replacing old prime

movers

5.1 02 Nos prime movers 50 50 20.00

6 replacement of air conditioner for

paliyagoda CFS and BQ AUS

office

6.1 central air condition system 25 75 10.00

7 installation of CCTV camera

system for CFS PG gate Area and

building

7.1 01 Nos CCTV Camera

System

75 25 03.00

8 replacement of the duty officer's

digital camera

8.1 01 Nos camera digital 100 00.05

9

Enhancement of IT facilities and

replacement of computer at PG

CFS and doc center

9.1 40 Nos computers 50 50 04.05

9.2 10 Nos printers

9.3 1 Nos laptop

10

replacement of office equipment

10.1 03 Nos photo copy machine 50 50 03.85

10.2 05 Nos fax machines

10.3 14 Nos fan pedestal

10.4 01 Nos postal franking

machine

10.5 01 Nos digital copy printer

(Ronio Machine)

10.6 01 Nos Refrigerator

11 11.1 20 Nos chairs arm wooden 25 25 25 25 02.62


81



KPIs/Measurement

Unit for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

upgrading the office environment

by replacing obsolete office

furniture

11.2 15 Nos computer table

(3'x2')

11.3 01 Nos of a set

11.4 06 Nos visiting chairs

wooden (single)

11.5 03 Nos file racks steel

11.6 10 Nos cabinet steel

11.7 30 Nos computer chairs

11.8 06 Nos almirah steel

11.9 30 Nos chairs arm steel

11.1 01 Nos executive table

12

Upgrading the workers rest room

condition by providing basic

facilities

12.1 15 Nos workmen locker

steel with 6 drawers 1

drawer=(1'x3')

100 1.125

12.2 15 Nos bunk beds steel

(round bars)

13 enhancement of customer facility

by providing visitors

13.1 05 Nos visiting chairs steel

(05 sets)- (4x5=20 Nos)

100 00.36


82

DIVISION : NAVIGATION

Project Name : -


Type of the Project : Development/Operation/Administration/…………………

Objective : -


Location : -


Person(s) Responsible with Contact Details : Harbour Master TP.2482213 Fax 2327160

Activity Sub

Activity



for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1 01 Animor Meter 5 10 20 65 1.00

2 50 Nos Seal Beam Lamps 5 15 80 8.00

3 50 Nos Fire Helmet 10 15 75 2.00

4 50 Nos Fire Gloves - 5 10 85 1.20

5 06 Nos B.A Sets 5 10 20 65 2.50

6 06 Nos Chemical Suits - 10 15 75 4.00

7 05 Nos Hydro Shield Units 5 10 15 70 1.50

8 01 No Bunded Trailer - 5 10 85 10.00

9 01 No Trailer Mounted Fire Pump 5 10 10 75 16.00

10 02 Nos Pilot Launches 5 - 10 85 500.00


83

Activity Sub

Activity



for the Output

Target/

Expected

Outcome

Year 1 Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

11 01 No DGPS Base with two rover

units and Accessories

5 5 10 80 4.00

12 Rehabilitation for Light Houses (Civil

Work)

20 20 30 30 60.00

13 01 No Lighted Buoy without Light 5 10 10 75 10.00

14 200 Mtr Oil Booms 5 5 10 80 9.00

15 01 No Hazmat Pump & 03 Stainless

Steel Tank with Accessories

5 5 10 80 9.00

16 02 Nos Portable Fire Pump 5 10 10 75 10.00

17 27 Nos VHF Hand Set 5 5 10 80 2.70

18 01 No Fire Truck - 5 10 85 160.00

19 Re- engine Pilot 10 - 10 10 80 80.00

20 04 Nos Solar Light & Remote

Monitoring System

20 80 - - 13.00


84

DIVISION : SECURITY

Project Name : CCTV Camera System Implementation


Type of the Project : Security

Objective : Provide High Security to the Colombo Port




Person(s) Responsible with Contact Details : Director (Security) / Director (IS) TP. 2482939 Fax 2321756



KPIs/Measuremen

t Unit for the

Output


Fund

Requirement

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Sys. Life

Cycle

1.1 System Analysis 100

20 User request specification

1.2 Design 100

30 Physical Design

1.3 Development 80 100

Coding

1.4 Testing/Training 70 100

10 Test Report

1.5 Implementation 40 60 100

30 User Manuals

1.6 Go - Live 40 100

10 Sign off Document


85

DIVISION : SECURITY

Project Name : Argumentation of transport facilities


Type of the Project : Administration

Objective : Provide transport facilities to security units

Total Estimated Cost : Rs. 20.4 Mn (Block Allocation)

Location : Cover all Premises at Colombo Port


Person(s) Responsible with Contact Details : Director (Security) / Chief Engineer (Mechanical)/Chief Manager (Supplies) TP. 2482939 Fax 2321756



KPIs/Measureme

nt Unit for the

Output

Target/ Expected

Outcome

Year 1 Fund

Requirement Rs.

(Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1 Purchasing of 5 Nos. Motor

Cycles

50 50

20.4 Improve Transport

within Division

2 Purchasing of 3 Nos. Three

Wheel

3 Purchasing of 1 No. Double

Cab

4 Purchasing of 1 No. AC Bus

Seated


86

DIVISION : SECURITY

Project Name : Initial Training Programme on Security Duties



Objective : Increase knowledge for efficient duties of security personnel

Total Estimated Cost : Rs. 0.775 Mn (Block Allocation)

Location : Security Training School


Person(s) Responsible with Contact Details : Director (Security) TP. 2482939 Fax 2321756



KPIs/Measureme

nt Unit for the

Output

Target/ Expected

Outcome

Year 1 Fund

Requirement Rs.

(Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Training Courses &

Seminars

30 30 25 15 0.35 On crease knowledge for

efficient duties of security

personnel

2. Internal Training

Course & Seminars

30 30 25 15 0.425


87

DIVISION : SECURITY

Project Name : Enhance Security of Inner and Outer Harbour



Objective : Increase of Security Levels




Person(s) Responsible with Contact Details : Director (Security)/ Chief Manager (Supplies) TP. 2482939 Fax 2321756



KPIs/Measure

ment Unit for

the Output

Target/ Expected

Outcome

Year 1 Fund

Requirement Rs.

(Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Purchasing of 01 Nos.

Boat Hull, 01 Nos.

OBM engine, 01 NO.

Motor Boat (2

inboard engine)

1.1 Purchasing 50 50

40.71 Increase Security levels

of Inner and Outer

Harbour

1.2 Implementation 50 50


88

DIVISION : SUPPLIES & MATERIAL MANAGEMENT

Project Name : Purchase of Budget / Asset Items for - 2018


Type of the Project : Operation / Administration / Maintenance

Objective :

Total Estimated Cost : Rs. (Mn) 11,170,277,699.97

Location :


Responsible with Contact Details : Actg. Chief Manager (S/MM) TP.2483446 Fax 2435660



ent Unit for the

Output

Target/

Expected

Outcome

Year 1 Fund

Requirement Rs.

(Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Navigation Division

10 30 40 20

965,688,289.48 4 80 of Fund

Allocate 2. Conventional Cargo Division 13,985,611.21 4

3. Engineering Head Office 1,015,151.52 3.5

4. Mechanical Plant Engineering Division 966,102,928.18 4

5. Marine Engineering Division 22,122,651.52 4

6. Mechanical Works Division 149,334,651.52 4.5

7. Civil Engineering

10 30 40 20

294,895,222.80 4 80 of Fund

Allocate 8. Electrical & Electronic Division 211,142,445.23 4

9. Planing & Development 3,128,900,000.00 3.5


89



ent Unit for the

Output

Target/

Expected

Outcome

Year 1 Fund

Requirement Rs.

(Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

10. Contract & Design Division 1,831,236,159.42 4

11. Logistics Division 27,922,546.14 4.5

12. Security Division 180,020,070.55 4

13. Training Institute 114,514,437.76 3.5

14. Welfare & Industrial Relations Division 6,401,590.92 3.5

15. Supplies Division 37,940,151.52 5

16. Information Systems Division 2,601,133,333.33 4

17. Finance Division 21,383,333.33 5

18. Human Resource Division 16,487,730.50 4

19. Internal Audit Division

10 30 40 20

9,166,666.67 3.5 80 of Fund

Allocate 20. Legal Division 1,241,106.71 4

21. Medical Division 181,159.42 4.5

22. Communication & Public Relations Division 14,113,500.00 4

23. Secretariat 1,993,106.06 4

24. Marketing & Business Development Division 833,333.33 4

25. Containerised Cargo Division 30,741,090.59 4.5

26. Port Of Galle 81,655,132.98 3.5

27. Port Of Trincomalee 440,126,299.28 3


90

DIVISION : ELECTRICAL ENGINEERING 1 + ELECTRICAL ENGINEERING 2

Project Name : 1. Power Development (B#: 09/168) + 2. Upgrading & Communication (B#: 09/169)

3. Crane Systems (B#: 09/170) + 4. Green Power System (B#: 09/171)



Objective : Enhance the Power Supply of SLPA (Port of Colombo)

Total Estimated Cost : Rs. (Mn) 150.0 (for all 4 above)

Location : 1. JCT Sub-Stations + UG Cable Network +

2. Wired & Wireless Data Network

3. JCT St.III & IV + 4. JCT St. I & II Yard


Person(s) Responsible with Contact Details : Chief Engineer (Electrical & Electronics) TP. 2482339 Fax 2424309



KPIs/Measurement


Year 1 Fund

Requirem

ent

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1. Power

Development

(Budget No:

09/168)

1.1 Replacement of

11kV Receiving

Panels of Sub-

Station1(Rs15m)

10 30 90 100 15 1Q: Planning +

Documentation

2Q: Procurement

3Q: Delivery

4Q: Commissioning

1Q: Project Plan final revision +

Certified Bid Document.

2Q: Bid Advertising +

Evaluation + Order Placing

3Q: Item Delivery

4Q: Installation &

Commissioning

1.2 Relaying of Tie

Lines (UG Cable)

in between JCT

10 30 90 100 15 1Q: Planning +

Documentation

2Q: Procurement




91



KPIs/Measurement


Year 1 Fund

Requirem

ent

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

Sub-

Station(Rs15m)

3Q: Delivery

4Q: Commissioning



3Q: Item Delivery

4Q: Installation &

Commissioning

2. Upgrades &

Communicatio

ns

2.1 Upgrading of

Communication

Systems

10 30 90 100 30 1Q: Planning +

Documentation

2Q: Procurement

3Q: Delivery

4Q: Commissioning





3Q: Item Delivery

4Q: Installation &

Commissioning

3. Crane Systems 3.1 Upgrading of STS

Crane J13

(CP3300 to

CP317)

10 30 90 100 30 1Q: Planning +

Documentation

2Q: Procurement

3Q: Delivery

4Q: Commissioning





3Q: Item Delivery

4Q: Installation &

Commissioning

3.2 Upgrading of STS

Crane J13

(CP3300 to

CP317)

10 30 90 100 30 1Q: Planning +

Documentation

2Q: Procurement

3Q: Delivery

4Q: Commissioning





3Q: Item Delivery

4Q: Installation &

Commissioning


92



KPIs/Measurement


Year 1 Fund

Requirem

ent

Rs. (Mn.)

Other

Resources 1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

3.3 Upgrading of

RTG Cranes

TT3*+39

10 30 90 100 25 1Q: Planning +

Documentation

2Q: Procurement

3Q: Delivery

4Q: Commissioning





3Q: Item Delivery

4Q: Installation &

Commissioning

3.4 Replacement of

CMS of ZPMC

RTG Cranes

10 30 90 100 25 1Q: Planning +

Documentation

2Q: Procurement

3Q: Delivery

4Q: Commissioning





3Q: Item Delivery

4Q: Installation &

Commissioning

4 Green Power

Systems

4.1 Replacing HP

Mercury lamps of

St. I&II Yard with

Smart LED

Lighting System

1Q: Planning +

Documentation

2Q: Procurement

3Q: Delivery

4Q: Commissioning





3Q: Item Delivery

4Q: Installation &

Commissioning


93

ACTION PLAN FOR THE

CEYLON SHIPPING CORPORATION Ltd.

(CSC)


94

Project Name : Deployment of CSC two Vessels (On Going Operations)

Category : Off Budget

Type of the project : Operation

Objective : Deploying CSC two vessels to carry maximum volume of cargo.

Contribution for National Economy. Total estimated cost (Rs. Mn) : 978.75

(Coal-778.4+Charter hire-200.35)

Location : Worldwide destinations

Funding Agency : CSC

Person(s) Responsible with contact details : Mr. I Danthanarayana, Manager - Chartering & Agency

011-2436819 / Fax 011 2447547 / Mobile – 0710215702 / e mail- [email protected]

Act

ivit

y

Su

b A

ctiv

ity

Target (as a percentage)

Resources needed

KP

Is /

Mea

sure

men

t

Un

it f

or

the

ou

t pu

t

Tar

get

/

Ex

pec

ted

Ou

t

Co

me

Year - 1

1st Q

uar

ter

2nd Q

uar

ter

3rd

Qu

arte

r

4th

Qu

arte

r

Fu

nd

req

uir

emen

t

Oth

er r

eso

urc

es

1

Deployment of CSC

02 Vessels

1.1

Freight income own vessels

(Transportation of coal)

40%

20%

0%

40%

Self

1.No. of Voyages

2.Total Volume (Mn. MT)

3.Revenue (Rs.Mn)

10

0.61

1,063.68

1.2

Charter hire income own vessels

0%

40%

60%

0%

Self

1.No. of Voyages

2.Revenue (Rs.Mn)

06

402.10


95

Project Name : Transportation of coal for Lakvijaya Power Plant (On Going Operations)



Objective : Supply of coal for Power Generation

Total estimated cost (Rs.Mn) : 3.11

(Lightering – 2.86+Customs Clearance-0.25)

Location : Norochcholai Power Plant


Person(s) Responsible with contact details : Mr. I Danthanarayana , Manager - Chartering & Agency


Act

ivit

y

Su

b A

ctiv

ity


Resources needed

KP

Is /

Mea

sure

men

t

Un

it f

or

the

ou

t pu

t

Tar

get

/

Ex

pec

ted

O

ut

Co

me

Year - 1

1st Q

uar

ter

2nd Q

uar

ter

3rd

Qu

arte

r

4th

Qu

arte

r

Fu

nd

req

uir

emen

t

Oth

er r

eso

urc

es

2

Transportation of

coal for Lakvijaya

Power Plant

2.1

Address Commission Coal

Transportation (Freight)

56%

12%

0%

32%

Self

1.No. of Vessels


3.Revenue (Rs.Mn)

25

1.5

116.25

2.2

Address Commission Coal Lightering

56%

12%

0%

32%

Self

1.No. of Vessels


2.Revenue (Rs.Mn)

35

2.1

253.89

2.3

Customs Clearance

52%

14%

0%

34%

Self

1.No. of Vessels

2.Revenue (Rs.Mn)

35

17.5


96

Project Name : Non vessel Operating Common Carrier (NVOCC) operation & Total logistics solution (On Going Operations)



Objective : Securing all government sector import cargo under Cargo Reservation Scheme

Door to door delivery services with value added supportive services

Total estimated cost (Rs. Mn) : 246.77

(NVOCC – 218.77 + Logistics – 28.0)

Location : Worldwide destinations


Person(s) Responsible with contact details : Mr. Niroshana Kalpage, Manager - Liner / NVOCC

Tel: 2325744, Fax: 2449486, Email: [email protected]

Act

ivit

y

Su

b A

ctiv

ity


Resources needed

KP

Is /

Mea

sure

men

t

Un

it f

or

the

ou

t pu

t

Tar

get

/ E

xp

ecte

d O

ut

Co

me

Year - 1

1st Q

uar

ter

2nd Q

uar

ter

3rd

Qu

arte

r

4th

Qu

arte

r

Fu

nd

req

uir

emen

t

Oth

er r

eso

urc

es

3

Transport of Cargo

3.1

Carriage of cargo in Full Container

Load (FCL)

22%

28%

25%

25%

Self

Twenty Equivalent Units

Revenue (Rs. Mn)

1,882

210.38

3.2

Carriage of cargo in Less than

Container Load & Break Bulk (LCL)

22%

28%

25%

25%

Self

Freight Tons

Revenue (Rs. Mn)

4,235

73.92

4

Logistics Services

4.1

Customs Clearing & Forwarding, door

delivery & pick up

28%

23%

21%

28%

Self

No. of Jobs

Revenue (Rs. Mn)

420

35


97

Project Name : Agency Services (On Going Operations)



Objective : Uplifting of Ship Agency, Port Agency, Receivers’ Agency & Ship brokering functions

Total estimated cost : No operational cost



Person(s) Responsible with contact details : Mr. I Danthanarayana, Manager- Chartering & Agency


Act

ivit

y

Su

b A

ctiv

ity


Resources needed

KP

Is /

Mea

sure

men

t

Un

it f

or

the

ou

t pu

t

Tar

get

/

Ex

pec

ted

O

ut

Co

me

Year - 1

1st Q

uar

ter

2nd Q

uar

ter

3rd

Qu

arte

r

4th

Qu

arte

r

Fu

nd

req

uir

emen

t

Oth

er r

eso

urc

es

5

Agency Services

5.1

Vessels carried Fertilizer

0%

0%

50%

50%

Self

1.No. of Vessels

2.Revenue (Rs.Mn)

02

0.15

5.2

Vessels carried other Bulk cargo

(Rice Shipments for CWE and Rails

Shipments for Sri Lanka Railways)

25%

25%

25%

25%

Self

1.No. of Vessels

2.Revenue (Rs.Mn)

04

0.62

5.2

Port Agent for Coal vessels

(Coal supply for Power Generations)

56%

12%

0%

32%

Self

1.No. of Vessels

2.Revenue (Rs.Mn)

25

8.52


98

Project Name : Maritime Training (On Going Operations)

Category : GOSL Budget/Off Budget


Objective : Providing Maritime Training for Sri Lankan Youth

Total estimated cost (Rs.Mn) : 57.0

Location : Sri Lanka

Funding Agency : -

Person(s) Responsible with contact details : 1. Mr. S L Rajapakse, Deputy General Manager –Technical

Mobile- 0710215705, E-mail; [email protected], Fax: +9411 2436268

: 2. Mrs. Yamuna Wettasinghe, Assistant General Manager - Business Development & Marketing

Mobile: 0712223877 Fax: +9411 2327801 Mail: [email protected]

Act

ivit

y

Su

b A

ctiv

ity


Resources needed

KP

Is /

Mea

sure

men

t

Un

it f

or

the

ou

t pu

t

Tar

get

/ E

xp

ecte

d O

ut

Co

me

Year - 1

1st Q

uar

ter

2n

d Q

uar

ter

3rd

Qu

arte

r

4th

Qu

arte

r

Fu

nd

req

uir

emen

t

Oth

er r

eso

urc

es

6

Maritime Training

6.1

Maritime Training by own vessels

100%

Treasury

1.No. of Cadets/Officers

trained

2.Fund Allocated (Rs.Mn)

52.0

57.0

6.2

Maritime Training by 3rd party vessels

25%

25%

25%

25%

Self

1.No. of Cadets/Officers

2.Revenue (Rs.Mn)

50

10.0


99

Project Name : Unaccompanied Personal Baggage (UPB) Clearance & Custom Bonded Warehouse and LCL / MCC cargo

Operations at the Port of Colombo on PPP basis. (New Projects)



Objective : To develop a quality warehousing system and operation of LCL & MCC cargo at international standards

Total estimated cost (Rs.Mn) : Land value – 1,270,600,000.00

Location : Colombo

Funding Agency :

Person(s) Responsible with contact details : 1. Mrs. Chitra Jayasinghe, Deputy General Manager (Commercial)

Mobile: 0710215701 Fax: 0112327801 mail: [email protected]



Act

ivit

y

Su

b A

ctiv

ity

Target (as a

percentage)

Resources needed

KP

Is /

Mea

sure

men

t

Un

it f

or

the

ou

t pu

t

Tar

get

/

Ex

pec

ted

Ou

t

Co

me

Year - 1

1st Q

uar

ter

2nd Q

uar

ter

3rd

Qu

arte

r

4th

Qu

arte

r

Fu

nd

req

uir

emen

t

Oth

er r

eso

urc

es

7

Unaccompanied Personal

Baggage (UPB) Clearance &

Custom Bonded Warehouse

and LCL / MCC cargo

Operations at the Port of

Colombo on PPP basis.

7.1

7.2

Infrastructural Development

Operation Process

100%

-

PPP

*Upgrade the prevailing process and provide a quality service.

*Offer standard/competitive prices.

*Avoid malpractices and smuggling.

*Offer safe and reliable environment to Sri Lankan Expatriate workers.


100

Project Name : Resumption of passenger ferry service between Colombo / Tuticorin/Colombo (New Projects)



Objective : To commence the Ferry Service between Colombo/Tuticorin/Colombo

Total estimated cost (Rs. Mn) :

Location : Colombo/Tuticorin/Colombo

Funding Agency :





Act

ivit

y

Su

b A

ctiv

ity


Resources needed

KP

Is /

Mea

sure

men

t

Un

it f

or

the

ou

t pu

t

Tar

get

/

Ex

pec

ted

O

ut

Co

me

Year - 1

1st Q

uar

ter

2nd Q

uar

ter

3rd

Qu

arte

r

4th

Qu

arte

r

Fu

nd

req

uir

emen

t

Oth

er r

eso

urc

es

8.1

Operation Process

100%

PPP


101

Project Name : Operation of Floating Bunker Storage through JV (New Projects)



Objective : Operating of Floating Bunker Storage and reduce the bunker prices at Colombo.

Total estimated cost (Rs.Mn) : 130,200,000.00 (Operating cost)


Funding Agency : -





Act

ivit

y

Sub A

ctiv

ity


Resources needed

KP

Is

/

Mea

sure

men

t

Unit

for

the

out

put

Tar

get

/

Expec

ted

Out

Com

e

Year - 1

1st Q

uar

ter

2n

d Q

uar

ter

3rd

Quar

ter

4th Q

uar

ter

Fund

requir

emen

t

Oth

er

reso

urc

es

9.1

Operation Process

100%

PPP


102

Project Name : Flag of Convenience (FOC) (New Projects)



Objective : Promotion of Sri Lanka Flag as a Flag of Opportunity for Worldwide Ship Owners

Total estimated cost : ………………………………………

Location : Sri Lanka

Funding Agency :





Act

ivit

y

Su

b A

ctiv

ity


Resources needed

KP

Is /

Mea

sure

men

t

Un

it f

or

the

ou

t pu

t

Tar

get

/ E

xp

ecte

d O

ut

Co

me

Year - 1

1st Q

uar

ter

2n

d Q

uar

ter

3rd

Qu

arte

r

4th

Qu

arte

r

Fu

nd

req

uir

emen

t

Oth

er r

eso

urc

es

10

Promotion of Sri

Lanka Flag as a Flag

of Opportunity for

Worldwide Ship

Owners

10.1

Operation Process

100%

PPP

* Save the Foreign Exchange to

the Country


103

Project Name : Feeder Service between Colombo /Chittagong/ Colombo (New Projects)

Category :


Objective : To operate a joint Container Feeder Service between two countries by the two entities

Total estimated cost (Rs.Mn) : 2,389,000,000.00 (Operating cost)

Location : Colombo/Chittagong/Colombo

Funding Agency :





Act

ivit

y

Su

b A

ctiv

ity


Resources needed

KP

Is /

Mea

sure

men

t

Un

it f

or

the

ou

t pu

t

Tar

get

/

Ex

pec

ted

Ou

t

Co

me

Year - 1

1st Q

uar

ter

2nd Q

uar

ter

3rd

Qu

arte

r

4th

Qu

arte

r

Fu

nd

req

uir

emen

t

Oth

er r

eso

urc

es

11

Feeder Service

between Colombo &

Bangladesh

11.1

Operation Process

100%

PPP

* Save the Foreign Exchange to

the Country


104

Project Name : Purchase of a Maintenance and Emergency Response Work (MERW) Vessel through JV (New Projects)



Objective : Own and operate a MERW tug for CPC

Estimated cost (Rs. Mn) : 157.00


Funding Agency : -





Act

ivit

y

Su

b A

ctiv

ity


Resources needed

KP

Is /

Mea

sure

men

t

Un

it f

or

the

ou

t pu

t

Tar

get

/

Ex

pec

ted

O

ut

Co

me

Year – 2017

1st Q

uar

ter

2n

d Q

uar

ter

3rd

Qu

arte

r

4th

Qu

arte

r

Fu

nd

req

uir

emen

t

Oth

er r

eso

urc

es

12

MERW Vessel

Operation

12.1

Technical

Management

100%

PPP

*To provide high quality

service to another sister

organization

*To operate and acquire a

MERW tug on PPP model

on BOT basis


105

Project Name : Renovation of Office Building (Administration Functions)


Type of the project : Administration

Objective : To secure and provide a better and quality working environment for employees of the Corporation

Total estimated cost (Rs. Mn) : 114.0

Location : Colombo


Person(s) Responsible with contact details : Mr. Lalith Gunarathne, Head of Administration / Procurement


Act

ivit

y

Su

b A

ctiv

ity


Resources needed

KP

Is /

Mea

sure

men

t

Un

it f

or

the

ou

t pu

t

Tar

get

/ E

xp

ecte

d O

ut

Co

me

Year - 1

1st Q

uar

ter

2nd Q

uar

ter

3rd

Qu

arte

r

4th

Qu

arte

r

Fu

nd

req

uir

emen

t

Oth

er r

eso

urc

es

13

Administration

13.1

Purchase of 02 Motor Vehicles

-

100%

-

-

Self

Cost Rs.Mn.

17.0

13.2 Modernize CSC premises

15% 30% 20% 35% Self Cost Rs.Mn. 90.0

13.3 Computer UPS System

100% - - - Self Cost Rs.Mn. 2.0

13.4 Network, Telephone system 100% - - - Self Cost Rs.Mn. 5.0