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ACSA RESPONSE TO BIDDERS QUESTIONS Version 4
REQUEST FOR BIDS FOR CAR RENTAL OPPORTUNITIES FOR A PERIOD OF TEN (10) YEARS AT
AIRPORTS OPERATED BY AIRPORTS COMPANY SOUTH AFRICA SOC LIMITED (ACSA)
# QUESTIONS FROM BIDDERS ACSA RESPONSE
1. We have the following question
pertaining to 4.2.4.1 regarding the
qualification process:
You have 3 elements in terms of transformation, do you need to meet all 3, regardless of your ownership to qualify?
Would one still qualify if you meet the ownership element and are Level 3, but only score 11/19 on Management Control?
1) Yes, all 3 elements must be met
2) No, all 3 elements must be met
2. Further to the ACSA non-compulsory car
rental tender briefing held at ORTIA on
Monday, 11 September, we wish to
submit the following
questions/comments for clarity;
We are concerned that the minimum
rental for both kiosks and bays will
increase annually by 8% over the ten
year tender period. We would propose
that the increase be set at the annual
cpi. Alternatively it could be linked to
lower of 8% growth in percentage of
T&M for the Car Rental industry at
ACSA operated Airports. This is purely
to protect the operators against a
sudden loss in revenue due to various
economic, political or other unforeseen
events.
The annual escalation of 8% will be revised to the following: The annual escalation will be arrivals passenger growth plus CPI, but limited to not exceed 8% and not less than 5%.
The current tender documentation
neither highlight the impacts of a force
majeure on the concessionaires nor their
ability to withdraw their service from the
airport within the ten year period under
such circumstances.
Please confirm that in calculating the
various procurement criteria, bidders can
exclude vehicle purchases, any spend
with state entities who do not have any
black ownership and any spend that
would be excluded in the usual
calculation of Total Procurement
Measured Spend (TPMS)?
Some bidding entities may be
considering some corporate
transactions, which would impact on the
level of black ownership and
consequently exercisable voting rights in
black hands, but that may not be
concluded by the RFB deadline of
November 01, but will be in place
effective 1 April 2018 (anticipated
Concession start date). Please advise if
ACSA would consider an amendment to
the current timetable to accommodate
such processes which would materially
affect some of the pre-qualification
criteria?
In the final lease agreement, it will be inserted.
Briefly, ACSA’s stance is that Should the Premises
or the Building be damaged to such an extent that
the Premises are, in the sole opinion of the
Lessor’s architect, not rendered un-tenantable,
then ACSA shall, at its cost and expense, repair
the damaged or destroyed portion of the Premises
as soon as may be reasonably practicable in the
circumstances. The tenant shall have no claim
whatsoever against ACSA during this time.
SCM confirms that in the calculation vehicles
purchases will be excluded and the quality spend
with state entities will be included.
ACSA is considering the request and will advise
shortly.
Please advise of the relief a bidder may
seek from ACSA should they meet
almost all of the seven pre-qualification
criteria. Will ACSA have no regard to an
entity that meets one or six of the seven
pre-qualification criteria?
Please clarify how a pre-qualification
criteria will be determined in the case of
a NEWCO, either as a result of a joint
venture or the formation of a new entity,
where parties may not have a ESD (eg:
procurement) history. The matter may
also be complicated in terms of
incorporate and non-incorporated
entities.
Please confirm that a bidding entity is
permitted to operate multiple car rental
brands from their kiosks? In the briefing
session it was mentioned that a
maximum of five (5) brands will be
permitted per kiosk.
Please advise on the process that will be
undertake to determine the
applicable timetables and conditions for
a successful Level 4 bidder to achieve
an improved B-BBEE rating during the
tender period.
All seven pre-qualification criteria must be met
The pre-qualification criteria will be determined by
the two entity scorecard from the business units
and the consolidated scorecard will be given to the
new JV company
A bidding entity will be allowed to operate up to five
brands from their kiosk.
In the instance that a bidder is not a Level 3, the
bidder must provide a transition plan as part of
their bid. Such transition plan must indicate the
timeline the bidder would take to achieve Level 3
status. ACSA will access the reasonability of the
plan and timeline, and this transition plan will
become a lease condition.
Please confirm that any bidders
transformation improvement plans will
be based on the various calculations
(and spend exclusions) applicable at the
pre-qualification stage? In particular, that
the procurement calculation under
Enterprise Supplier Development (ESD)
excludes vehicle spend. Ref q 3 above.
Please confirm that a bidders
transformation plans should be included
in the RFB submission?
It was noted that ACSA will publish both
their Transformation and Commercial
Policies on the ACSA website this week.
Please confirm?
Please confirm that successful bidders
with a B-BBEE level 4 or lower will not
incur the 5% penalty until they have
breached the agreed timetable with
ACSA as part of the bid award. Details
on how this will be applied would be
appreciated.
ACSA to supply current detailed kiosk
layouts for PE and CTIA.
Please confirm that the 5% levy to be
applied to ‘additional services’ relates to
non-car rental related transactions taking
place from a successful bidders parking
bay e.g.: chauffeur services and not the
The procurement calculator under ESD excludes
vehicle spend from vehicle OEM’s.
Bidders who status is lower than level 3 must
provide a transition plan as part of their bid.
The policies are published on the ACSA website
www.airportsco.za/currenttenders/
Successful bidders will only incur the penalty if they
breach the terms agreed to as part of the signed
lease agreement.
Kiosk layouts provided on the e-tender and ACSA
tender bulletin websites.
The levy will only apply to non-car rental related
services
revenue generated from car rental non
time and mileage transactions?
Further to q.14, please clarify that the
5% levy for non-car rental transactions
should not be levied separately per
parking bay but as part of the general
turnover calculation?
Please clarify, in the context of a
corporate structure with a car rental
division, who’s certified ID documents of
Directors are to be supplied?
In terms of the Functionality Evaluation
Criteria under “Staffing”, we would
propose that key black management
personnel with minimum car rental
experience should not be penalized.
Please confirm that a bidders B-BBEE
rating certificate should be valid (i.e.: not
expired) as at Nov 01, 2017 and that no
further B-BBEE conditions are placed on
a bidder until the tender is awarded,
even if the certificate expires prior to 1
April 2018 (anticipated concession start
date)
ACSA is requested to share their
transaction forecasts for each airport
over the tender period to assist bidders
develop their bid proposal.
The levy will be applied separately to the minimum
monthly parking bay rental; and time and mileage
turnover calculation.
All directors and shareholders registered on the
CIPC registration documents that are certified need
to be supplied in the bid document.
Transformation within the car rental industry was
required to commence a while back; therefore, the
points allocated are reasonable.
All valid B-BBEE Certificates that are submitted on
submission for bid closing date for 01 November
2017 will be valid and proof for validation is
expected.
Traffic forecasts will be made available on the e-
tender and ACSA websites.
Please clarify the circumstances under
which a car rental division of a
conglomerate, with multiple non-tourism
interests, is able to submit their generic
scorecard?
Please confirm that as per Appendix H:
B-BBEE Verification Certificate, the
required report to show an analysis of
shareholding is the detailed B-BBEE
scorecard report which accompanies the
general one page B-BBEE rating
certificate?
Please clarify the scope of ACSA’s
intended ESD partner and how they plan
to support car rental concessionaires
become more competitive?
Please advise how many physical copies
of the bid must be submitted?
We have noted and appreciated that
responses to the various car rental
tender questions submitted, will be
addressed within 48/72 hours by ACSA.
Please confirm that the Functional
Evaluation Criterion (5.4
Functional/Technical) is to be completed
on the basis of the capacity of the
bidding entity and not by each car rental
The bidding car rental company with multiple non-
tourism scorecards can submit their generic
scorecard that can prove their ownership and
shareholding for the group for companies that is in
the car rental industry.
This is to confirm that B-BBEE Verification
certificate showing the detail analysis for the
shareholding scorecard report is expected with the
B-BBEE certificate as proof.
The ESD partner will therefore be required to assist with all these initiatives and the following:
Through the car rental value chain, create sustainable supplier development initiatives to the car rental industry Give support to black owned operators
Give support to black shareholders in current joint ventures with established operators Monitoring and evaluation of all ESD interventions in the
car rental space
One Original and three copies for bid documents to
be submitted by bidders.
Depending on the nature of the clarification
requested, ACSA will endeavor to respond within
72 hours.
The functionality must be completed based on the
bidding entity, and not each car rental opportunity.
Appendix O and U must be submitted per airport.
opportunity at the airport? This clarity is
required when read with Appendix T.
The Tender document (1.3 Separate
Bids) requires Annexure (read to mean
Appendix for consistency?) K; L; O; T
and U to be completed for each of the
car rental opportunities bid. Noting that
many operators will use their full set of
resources, including key head office
functions, to operate the various
opportunities, please clarify the
following;
Appendix K – Bidder Structure of
Resources for the Opportunity (Bidder to
attach structure of resources for the
opportunity) Are you specifically
requiring airport based resources only
and not an overview of the dependent
resources available in the
region/national?
We would also appreciate some clarity
on the scope and definition of resources.
Appendix T – Functionality Criteria
submissions
Ref to question 24 above
Appendix U – Three year project
Income, Expenditure and Cash flow
In the previous tender a consolidated
financial statement was required. Please
clarify the need for individual airport
financial statements as its likely many
bidders may not have this information
readily available as the airport will be
An organogram that reflect how the structure from
national level; regional to airport level will be
effected. The number of resources and their titles
must be provided. This will only be required for a
single airport opportunity.
Since the opportunities are for each airport, bidders
are required to provide the business plan for each
airport separately. This will enable ACSA to assess
the sustainability of each opportunity. A
consolidated plan must also be provided.
consolidated into an area or regional
financial reporting centre. Surely the
focus should remain that the bidding
entity must demonstrate their financial
sustainability at a consolidated level?
Security Plan – please clarify that you
require a general overview of the
bidder’s security plans/procedures and
not by airport.
Finally, in relation to the minimum
parking bay calculations (ref
3.8.1.2) and using ORTIA as an
example, if 75 bays were to be bid, do
we calculate the total minimum value as;
50 bays at R2,250 + 25 bays at R2,750
= R181,250 or
75 bays at R2,750 = R206,250
A general overview of the security plans and
procedures are required.
The minimum rental required is 50 bays at R2,250
+ 25 bays at R2,750 = R181,250
3.
In addition, please can you direct me to
your link on the ACSA website
displaying the Transformation and
Commercial Policies which, as per the
tender briefing this day last week, were
to be published on your site last Friday,
15 September? When reviewing the
ACSA website this morning, I didn’t find
the policies.
ACSA has loaded the Transformation and Commercial policies to www.airports.co.za/tenders
4. Current kiosk plans and layout for Cape Town International Airport
Current Parking Bay plans and layout for Cape Town International Airport Current kiosk plans and layout for Port Elizabeth Airport Current Parking Bay plans and layout for Port Elizabeth Airport Current Table of kiosk and parking bay numbers per allocation and rentals for Cape Town International Airport Current Table of kiosk and parking bay numbers per allocation and rentals for Port Elizabeth Airport
Current kiosk and parking bay plans and layouts are provided on e-tender and ACSA website. Provided on the E-tender and Acsa tender websites Provided on the E-Tender and ACSA tender websites The current allocation of kiosks and bays are not relevant for this RFB. The current allocation of kiosks and bays are not relevant for this RFB
5.
With reference to our discussion
regarding the B-BBEE provision of the
ACSA tender, the tender document is
unclear on whether we may apply the
pre-qualification criteria listed in 4.2.4.1,
specifically the exclusion of procurement
of new vehicles and management
control evaluated based on the Car
Rental Division’s Executive
Management, to our current B-BBEE
certification and have a new certificate
issued for “ACSA purposes only”.
In its current form, the tender document
states the following in Section 4:
4.2 – B-BBEE Provisions: Car Rental
Companies must use the Amended Tourism B-BBEE Sector Codes, effective 20 November 2015. Bids will be scored on a 50/50 basis with 50 points
Certificate by an SANAS accredited agency using the ACSA exclusion must be provided.
relating to price and 50 points to B-BBEE 4.2.1 – Large Entities Scorecard:
ACSA has revised the weighting of the legislated scorecard to be more heavily weighted toward Ownership. It only refers to the weighting of the points and makes no reference to Car Rental Companies restating their actual scores by utilizing the prequalification criteria stipulated in 4.2.4. Appendix G and H state that the recalculated points based on the ACSA scorecard weighting that Car Rental Companies declared in 4.2.1 must be substantiated by a B-BBEE certificate issued by an accredited verification agency. [Question: Are we allowed to apply the pre-qualification criteria listed in 4.2.4.1, to our current B-BBEE scorecard, recalculate our scores on this basis and utilize the adjusted scores in our declaration in 4.2.1?]
4.2.4 – Pre-Qualification Criteria:
Specific pre-qualification criteria is set out pertaining to ownership, enterprise and supplier development and management control 4.2.4.1 – Large Entities: [Question: Are
we allowed to apply the pre-qualification criteria listed here for the purposes of adjusting our scorecard declared in 4.2.1 and in 4.2.6 to determine our revised B-BBEE level or is this section only for the purposes of pre-qualifying?]
4.2.5 – omitted in the document
The exclusion of motor vehicles procured from vehicle OEM’s can be used to determine the B-BBEE status level for this RFB. The exclusion of motor vehicles procured from vehicle OEM’s can be used to determine the B-BBEE status level for this RFB. Noted
6. Please can you assist in clarifying the
following please
How many copies of the complete tender are required? Enterprise and Supplier Development as per 4.2.4.1 The document makes reference the exclusion of OEM vehicle purchases. Does this then apply to the adjusted scorecard for the future as well and not only in terms of the pre-qualification calculation. Secondly, as requested at the briefing meeting, please advise if there has been agreement to allow for government and quasi-government spend to be excluded as well. E.g. ACSA, Eskom, SANRAL etc. 4.2.4.1 – please confirm that the definition of “Black People” and “Black Females” in all the sections of the pre-qualification is in terms of the definition of “black people” as per the Tourism Charter Scorecard which will be utilized 4.2.1 The current points total per the large entities scorecard has 111. The Tourism Charter Scorecard works of 118 points with minimum bands in achieving the various levels. Please can we understand how you will be aligning these bands to your score card of 111 points and what the various band levels will then be to achieve levels using the ACSA point’s allocation?
One original plus three copies for bid documents required and flash drive Yes, see above comment. This methodology will be applied for the future as well. There is no agreement to exclude government and Quasi-government spend for the scorecard points. ACSA, Eskom and Sanral That is correct, Black People is as per the tourism charter scorecard which is be utilized in the scorecard table The Bidder is required to comply with the Tourism sector codes as published and gazetted from time to time.
The following definitions shall apply:
Large Enterprise– any enterprise with an annual
turnover (as defined in the amended Tourism sector codes as gazetted in June 2017) in excess of R50 Million or more per annum and/or with an asset base (as
defined in the amended property sector codes as gazetted in June 2017) of more than R400m qualifies as a large entity.
Qualifying Small Enterprise (QSE) – Any enterprise with an annual total turnover of R50 Million or less
and/or an asset base of less than R400m qualifies as Qualifying Small Enterprise. o A QSE which is 100% Black owned qualifies for an
elevation to Level One contributor of B-BBEE recognition level.
3.11.18 – please can we be guided by the ACSA expectation in achieving level 3 should a successful bidder not currently have a level 3. Would the expectation of the adjust score card be based on a
o A QSE which is at least 51% Black owned qualifies
for an elevation to Level Two contributor of B-BBEE recognition level.
o QSEs mentioned above are only required to obtain a
sworn affidavit or Certificate from the Companies and Intellectual Property Commission (CIPC) on an annual basis, confirming the annual total revenue based on the
QSE thresholds table and level of black ownership. Exempted Micro Enterprise (EME) – Any enterprise
with an annual total turnover of R10 Million or less and/or an asset base of less than R80m qualifies as an Exempted Micro-Enterprise.
o EME’s mentioned above are only required to obtain a
sworn affidavit or Certificate from the Companies and
Intellectual Property Commission (CIPC) on an annual basis, confirming the annual total revenue based on the QSE thresholds table and level of black ownership.
Points awarded for B-BBEE 50 points will be allocated for B-BBEE.
The following scoring matrix will be applied to this Bid. (i) The bidder will be scored as per his/her BBBEE scorecard as reflected in the certificate.
The formula to be applied is: Page 26
By example, if the bidder scores 85 out of the 117 points, the points to be allocated will be calculated as follows:
85/117*50 = 36.32 points out of 50. (ii) Each bidder will then be ranked per their BBBEE and
Price scoring combined. Points scored will be rounded off to the nearest 2 decimal places.
This can be based on the company’s financial year end, but the certificate must be valid as at 1 Nov 2017.
company’s/bidders financial year e.g. recalculation for the financial year ending June or can the amended scorecard be based over a 12 month period extending over 2 different financial years but still ensuring that the validity is applicable as at 1 November 2017 3.11.4 – legal disputes. Does this relate to legal disputes between the bidder and ACSA only?
With ACSA only
7. What all is included in “other revenue” services which will be levied? E.g. will “insurance revenue” also be subject to 5% charge.
How do we treat the 3 months surety in cash-flow (is it a lump sum received back at end of the concession?).
1. Para 1.5: Request for clarity or information may only be requested till 20 Oct. Para 2.13 (“timelines”) however indicates that enquiries closing date is 13 Oct. Which one is correct?
2. Para 3.8: must we apply
separately for the various drop-off kiosk/s or does it go with parking?
3. Para 3.8.1: We have two kiosks
at ORT i.e. leisure & VIP – will
Additional charges as part of a car rental (time and mileage) transaction will not attract the 5% charge. If the security deposit is paid in cash/EFT, then this amount will be refunded back to the bidder at the end of the concession, provided there are no outstanding amounts due to ACSA.
1) The correct date is 13th October.
2) The kiosks must be tendered separately to the parking bays.
the application deem to include both? Or must we apply for both?
4. Para 3.11.4: “The Bidder should
be in a legal dispute…..” – with ACSA or in general?
5. Para 3.11.9: Is the security and
safety plan requirement per airport or generic?
6. Para 3.11.12: Please provide a copy of the management rules
7. Para 4.2.4.1: Is the 15% black women ownership included in the 30% for black people?
8. Para 4.2.4.1: Is the 15% and 2% under management control part of the 30% requirement?
9. Para 5.4 Kiosk Design: Do we have to provide a kiosk design for every airport or one generic design/format/lay-out?
10. Para 5.4 Logistics: Must we explain logistics in general, or per location?
11. Section 6 Returnable
Documents: Must we use your templates as provided, or just the format?
12. Section 6 Appendix K: Please explain what is required by “Structure of Resources for the Opportunity”
3) Each kiosk must be tendered for separately. Bidders are reminded to consider clause 5.6 on ACSA’s Transformation Imperatives.
4) With ACSA only.
5) The security plan must be generic.
6) Management rules attached separately on the two websites.
7) The 15% Black Women can form part of the
30% Black People.
8) The 15% Black Women can form part of the
30% Black People. The 2% Black employees can be employees at any level within the entity.
9) One generic kiosk design be acceptable.
10) Logistics in general on how the vehicles will be brought to the airport, or from the airport depots must be explained.
11) The templates that are provided are a guide to be used. The information requested on the templates must be provided.
12) An organogram that reflect how the structure from national level; regional to airport level will be effected. The number of resources and their titles must be provided. This will only be required for a single airport opportunity.
13. Section 6 Appendix M: Do you require the client details for four of our clients?
14. General: The information requested to be submitted is of a very sensitive nature and we do not have a non-disclosure commitment from ACSA or its personnel. What assurance do we have that the information will not be leaked?
Version 2 additions
We have the following additional
questions for ACSA:
Regarding your pre-qualification criteria for large entities (i.e. section 4.2.4.1):
o is each of the seven elements considered a criterion? i.e. if you don’t meet one, will you be disqualified?
o Under management control, you refer to “…executive management within the car rental division of the entity”. Should the bidder not have a car rental division set up, but rather a car rental branch, will this suffice?
For confirmation, services such as GPS, child seat, tank refueling, and insurance will not be subject to the 5% service charge by ACSA? But services such as chauffer drive will be?
13) Yes, the details of 4 clients are required.
14) Kindly refer to clause 1.11 of the RFB. This
clause relates to the bidder’s confidentiality.
Yes, all seven elements must be met. The management control of the bidding entity must be provided. Yes, Additional charges as part of a car rental (time and mileage) transaction will not attract the 5% charge. Yes, services such as chauffer drive will attract the 5% charge.
Question: The minimum rates quoted for
the each of the Kiosks and Parking Bays
– Are these Inclusive or Exclusive of
14% VAT?
If a bidder is operating a franchise, must
the franchise agreement period be the
same as the 10-year tender period.
Please provide clarification on the
requirement for landside permits.
Version 3 additions what will be the escalation rate for the increase for the next 10 years
Question: In terms of Clause 3.11 –
Special Conditions of RFB.
Clause 3.11.19 – This will be in the form
of a cash deposit or payment guarantee
– No problem.
All rates quoted are Exclusive of VAT.
If a bidder is bidding under a franchise or agency
agreement, the bidder must provide a copy of the
signed franchise/agency agreement. The
agreement must be valid for a period of at least five
years from the anticipated commencement date of
1 April 2018 ie. not expire before 31 March 2023.
The concession contract with ACSA will however
be for 10 years, and all commercial contractual
conditions must be honoured by the bidder for the
entire term.
A requirement will be for all staff operating at an
airport to have an airport permit, specifically the
staff that operate at the kiosks and parking bay
area. The application process will include the
vetting, by the State Security Agency, of the
individual applying for the permit. The application
fee is to cover the cost of this process, including
the issuing of the landside permit.
The annual escalation will be arrivals passenger growth plus CPI, but limited to not exceed 8% and not less than 5%.
Clause 3.11.20 – The successful Bidder
will further be required to give ACSA a
surety equal to the remaining 9 month’s
rental of the first year of the concession.
In what form would this be required? A
further cash deposit or payment
guarantee from a reputable financial
institution acceptable to ACSA – Could
this also be in the form of a “BID BOND”
Guarantee from the Bidders financial
institution?
1. Your response to question 6 from
respondents as far as para 4.2.4.1 relating to Management Control. Please confirm that
a. the definition of black people includes natural black, coloured and Indian persons
b. the definition of black female includes natural black, coloured and Indian persons
2. your response in question 7 re para1.5 in terms of date for questions
a. with the extension of the submission date to the 12th January 2018 has there been an extension of the date for questions. Recommendation would be to extend this by a similar period of days
b. Please advise if the tender award date has extended as a result of the submission extension.
Please refer to Annexure C – “Deed of Surety”
document which is part of the draft lease
agreement.
The definition of Black people and Black women is
per the definition in the B-BBEE Act
The closing date for enquiries and clarification is
extended to 13 November 2017.
The date is not being extended.
3. Section 5.4 in terms of Functionality. Under the staffing section reference is made to Commercial Executive. Please provide clarity of this role within the ACSA understanding as to whether this refers to a financial role, Sales role or legal role within the entity.
4. Section 5.6.1 – please forward a copy of the Transformation imperatives for car rental opportunities as indicated – this document is not on www.airports.co.za
Version 4
In terms of The Draft Lease Agreement:
Clause 14.11 Business Hours
Clause 14.11.1 The Lessee shall, from
60 (sixty) minutes prior to movement of
the first scheduled flight of any day, until
30 (thirty) minutes after the movement of
the last scheduled flight of any day
Clause 14.11.1.1 Ensure that the kiosk
is open for business.
In view of the above could you please
advise the time of the first and last
movement at the following airports;
CAPE TOWN INTERNATIONAL
KING SHAKA INTERNATIONAL
Further to your previous response (see below) outlining what procurement exclusions car rental tender applicants can be apply, please clarify further what
Google definition: The Chief Commercial Officer
(CCO) is an executive-level role, with the holder
being responsible for the commercial strategy and
the development of an organization. It typically
involves activities relating to marketing, sales,
product development and customer service to drive
business growth and market share
Please follow link below:
www.airports.co.za/tender bulletin
.
Flight schedules change from time to time. Every
airport display the flight arrival and departing times
on information provided by the individual airlines.
Currently the first flight out of CTIA and KSIA is
about 06h00 and the last arriving flight is about
10h00.
All spend with SOE can be included in your
procurement spend report.
your SCM means by ‘quality spend with state entities’ We have noted the tender deadline extension to 12 Jan 2018, please advise if the deadline remains 2pm at the same ORTIA venue? Where can we find the traffic forecasts that were going to be made available by ACSA? (It was said that it will be made available but there is nothing there yet). VERSION 5
1. I have a query regarding the ACSA
tender; COR 50/2017.
As per the ToR we are requested to
bid for our preferred position at
each airport, as well as a back-up.
In the situation where we would be bidding on the basis of 2 different
operating models, would we bid for
our preferred and backup kiosk
number, per model.
I.e. If under Model A, we wish to
apply for Kiosk X at OR Tambo, with
Kiosk X+1 as a backup and
Under model B, we wish to apply for
Kiosk Y, with Kiosk Y+1 as a backup.
The deadline remains 14h00 at the same ORTIA
venue
The traffic forecast can be found on the ACSA
tender bulletin website
An entity can only submit a single bid. The single
bid includes all nine airports, The bid allows for
bidders to submit bids for various kiosks at an
airport as part of the single bid, and includes a
sheet where the bidder indicate their preference in
the event a bidder is ranked highest for more than
one kiosk at the particular airport.
In this situation; would we need to submit 2 separate tenders (Model A
tender & Model B tender) per
opportunity (e.g. OR Tambo) or
would we be able to consolidate
these options within the single tender for OR Tambo.
These operational models would be
fundamentally different from one
another, hence the request to bid for positions under either model.
“1.2 The documents must be signed
and completed by a person who has
been given authority to act on behalf of the Bidder. The bottom of
each page of the bid documents
must be signed or stamped with the
Bidder’s stamp as proof that the
Bidder has read the bid documents.”
Q: Please confirm that each page of
the ‘bid documents’ includes the i)
actual bid document itself (incl the
copies), ii) the Request for Bid (RFB),
iii) the draft concession agreement
and iv) the accompanying
Annexures.
2. “1.7 d) Award the bid to a Bidder
other than the highest scoring Bidder where transformation
imperatives (Point 5.6) allow;
Q: Please advise on the evaluation
methodology/criteria that will be
applied as per 1.7 d)?
3. “1.9 Conflict of Interest. Each Bidder
shall include in its bid a declaration
that neither the Bidder nor any
Yes, each page includes the bid document and
copies, the RFB, concession agreement and
annexures.
Please refer to 5.6 on Transformation imperatives
member of the Bidder’s consortium or shareholder of such member has
any interest whatsoever (whether
direct or indirect) in any other
Bidder or in any member of any
other Bidders’ consortium bidding for the same Car Rental
Opportunity.
Q: Please confirm that;
a) the bid declaration is a reference to the
‘Appendix A:
Declaration Form’,
b) as a publicly listed
company, it is not possible for such a
bidder to identify such
a conflict amongst its
shareholders which
includes asset managers incl entities
like the PIC
c) should no conflict be
identified, is the authorised individual
from the bidding entity
able to sign the
Declaration Form on
behalf of the bidding entity and its directors?
4. “2.5.3 Furnish ACSA with the
security required in terms of Point 2.7 (Security) within the time
allowed therefore; and “ (ref also
2.8.3)
Q: As per pro-forma agreement,
clause 9.9 and with reference to
Annexure E (Deed of Suretyship),
surely this obligation cannot be
That is the correct appendix to use
To provide a list for all shareholders that are on the
board for directors for the list company/companies
holdings group for companies.
This is for all list directors on the board that has
signing and approval from the board for directors
and shareholders for the company
Where bidders are not able to provide the
necessary surety as required in this bid, the surety
amount can be substituted by increasing the level
of the payment guarantee by the value of the
surety required.
placed upon the directors of a
publically listed company?
5. “2.9.3 Each Bidder is obliged to
become acquainted with all of the
provisions of the laws affecting the
bid, the entering into of the Concession Agreement and
fulfilment of its terms;’’
Q: Please provide copies of all and
any relevant ACSA documents as
relied upon in Q5
6. ‘‘3.3 Passenger Numbers – April
2016 to March 2017’
Q: As per previous requests, please
supply ACSA forecasted passenger
numbers for the 10 year car rental
concession period for each of the
ACSA airports within the tender?
7. “Bidders should ensure there is a relationship between the size of
kiosk they bid for to the number of
parking bays requested. In this
regard, the minimum number of
parking bays have been set for each kiosk as per the table below.”
Q: This statement is unclear and
implies that despite a much higher
average bid price for parking bays, a
bidder will be in any event limited
to the number of bays awarded
proportionate to the sqm’s of the
kiosk within the car rental area. For
example, if a bidder is awarded a
kiosk which is 10% of the available
car rental kiosk space, the bidder
will only be allocated 10% of the
On the ACSA website we have the link to the
transformation plan and the airport management
rules. All other legislation that must be complied
with are industry specific and ACSA does not
provide same. It is for each bidder to know the
legislation affecting the industry and ensure
compliance
The traffic forecast can be found on the ACSA
tender bulletin website.
The purpose of this requirement is to avoid a
scenario where a bidder bid for the smallest kiosk,
and then request a substantially large number of
parking bays.
available parking bays. Please
clarify?
8. ‘’ 3.8.1.2 ORTIA parking bays … Each
successful car rental operator will
be offered at least 12 parking bays
in front of, or close to, their kiosk. These parking bays will form part of
the minimum number of parking
bays a bidder is required to bid for.
‘’
Q: As the current concessionaires
operate bays on the same levels,
there is a concern about how the
ORTIA parking bays will be
allocated. Is ACSA implying that
successful bidders may have to
consider split operations with some
awarded bays on the ground floor
and the balance on the first floor?
Should this be the case significant
operational costs and inefficiencies
will be created.
9. Q: Aside from CTIA and PE, no other
expansion plans are being considered for the remaining
airports. There is a real concern that
at ORTIA and KSIA, for example,
assuming modest volume growth,
additional parking and kiosk space will be required within five years.
How will such a review take place
and what car parking options are
being considered for the car rental
concessionaires at that time?
10. ‘’3.11.10 Bidders will be required to
apply for landside permits for their
staff in line with airport legislation. The cost of the permit will be for
the bidders account. The cost of
The apportionment of parking bays is not linear to
the sizes of the kiosk. In this regard, a minimum
number of parking bays have been set. The
proportionate number of bays will be determined
based on the number of parking bays bidders
request for in the bid. The apportionment will be
done on a basis that is fair and reasonable to all
successful bidders.
Successful bidders will be offered the 12 bays on
the ground level. If a successful bidder wishes not
to take up the 12 parking bays to avoid a split
operation, the decision rest totally with the
successful bidder. If a successful bidder does not
take up their 12 parking bays, these bays will be
offered to the successful bidder that have ranked
the highest in order of selecting their location of
bays.
ACSA is aware that further capacity will be
required in the future. The future capacity will be
incorporated into the airport master plans. At this
point in time, the basis of how such a review and
what parking options are being considered are still
under investigation.
The SAVRALA proposal is yet to be considered by
ACSA. Therefore, it would be in the interest of
bidders to make provision for these costs in their
business plan.
permits is approximately R250.00, and is for a period of 2 years, where
after a new permit will have to be
applied for.’’
Q: A recent meeting between ACSA
and the car rental industry body
SAVRALA proposed that landside
permits would only be required for
the bidder’s supervisors and
managers at the airport? Please
advise?
11. ‘’Functional Evaluation Criterion…
Range, categories and mileage of
vehicles to be rented out’’
Q: Given that most if not all car
rental business run their fleets a
minimum of one year, we wish to
propose that the scoring criteria for
vehicle age and kilometres is based
on the average age and kilometres
of the fleet rather than the
maximum age and kilometres per
vehicle.
12. Q: Based on the 5% surcharge for
non-car rental transactions (eg:
vehicle transfer) how will ACSA
manage other non-car rental concessionaires such as metred
taxis, Uber and other transfer
companies who collect customers
outside the main terminal buildings
on the curb side?
13. Q: In the case that the parking bays
are oversubscribed, how will the
available parking bays then be allocated?
The scoring of this criterion is only based on
mileage. There is no mention of the age of the
vehicle in this regard.
The bid is for the usage of kiosks and parking bays
within the leased area. The additional 5%
surcharge is for the usage of these facilities.
The proportionate number of bays will be
determined based on the number of parking bays
bidders request for in the bid. The apportionment
will be done on a basis that is fair and reasonable
to all successful bidders.