ACRIS e-Recording for Portal Companies

Topics• What does e-Recording (e-Submission)

mean to ACRIS today?

• What does ACRIS offer to Portal Companies today?

• What are the gaps and how do we fill them?

• Next steps

What does e-Recording (e-Submission) mean to ACRIS today?

• ACRIS Cover Page with e-Submission Enhancements– Directed Data Entry– Document Upload

• ACRIS eUCC– Data Upload– Automated Processing

ACRIS Cover Page with e-Submission Enhancements

Directed Data Entry?

Cover Page Data Entry – Profile Selection

Cover Page Data Entry – Initial Menu Selection

Cover Page Data Entry – Document Type Choice

Cover Page Data Entry – Document Details

Cover Page Data Entry – Property

Cover Page Data Entry – Parties

Cover Page Data Entry – Parties – Edit Party

Cover Page Data Entry – Cross References

Cover Page Data Entry – Fees & Taxes – RPT Return Submitted with Deed

Cover Page Data Entry – Fees & Taxes TP584 Submitted to NYS

Cover Page Data Entry – Fees & Taxes – Recording Fees

Cover Page Data Entry – Supporting Documents

Cover Page Data Entry – Payment Detail

Cover Page – eSubmission Enhancement – Upload Tab

Cover Page – eSubmission Enhancement – Document Upload

Cover Page – eSubmission Enhancement – Document Upload CheckList

Cover Page – eSubmission Enhancement – Submission and Payment

What does ACRIS offer to Portal Companies today?

• ACRIS eUCC– Web Service Enabled UCC XML Data Upload– Web Service Enabled Payment

• ACRIS EtaxCoverPage Web Services– Web Service Enabled Etax and Cover Page Data Upload– Limited Web Service Enabled Helper/Validation Services– Web Service Enabled Payment

ACRIS EtaxCoverPage Web ServicesWeb Service Enabled Cover Page Data Upload

Web Service Enabled Cover Page Data UploadXSD to Cover Page Screen Mapping

<DocumentInfo> <DocumentType>

<ETaxPaymentReference> <TaxTransactionNbr>

<ETaxPaymentReference> <PropertyBBL> <Borough>

<ETaxPaymentReference> <PropertyBBL> <Block>

<ETaxPaymentReference> <PropertyBBL> <Lot>

<DocumentInfo> <DocumentDate>

<DocumentInfo> <PageCount>

<DocumentInfo> <SmallPointSize>

<DocumentInfo> <NonStandardForm>

<PresentedBy> <ContactName>

<PresentedBy> <USContactAddress> <StreetAddress1>

<PresentedBy> <USContactAddress> <StreetAddress2>

<PresentedBy> <USContactAddress> <City>

Applies ONLY for International Address <PresentedBy> <NonUSContactAddress> <Country>

<PresentedBy> and <ReturnTo> also support International Addresses so if input data is an International Address, then the address related fields are:<NonUSContactAddress> <StreetAddress1> <StreetAddress2> <Country> <City> <NonUSState> <NonUSZip>

<PresentedBy> <USContactAddress> <USState>

<PresentedBy> <USContactAddress> <USZip>

<PresentedBy> <USPhone>

<PresentedBy> <Email> <ReturnTo>

<ContactName><ReturnTo> <USContactAddress> <StreetAddress1>

<ReturnTo> <USContactAddress> <StreetAddress2>

Applies ONLY for International Address <ReturnTo> <NonUSContactAddress> <Country>

<ReturnTo> <USContactAddress> <City>

<ReturnTo> <USContactAddress> <USState><ReturnTo>

<USPhone> <ReturnTo> <Email>

<ReturnTo> <USContactAddress> <USZip>

<Property> <PropertyType>

<Property> <PartialLot>

<Property> <Easement>

<Property> <AirRights>

<Property> <SubterraneanRights>

<Property> <PropertyAddress> <Borough>

<Property> <PropertyAddress> <StreetNumber>

<Property> <PropertyAddress> <StreetName>

<Property> <PropertyAddress> <AddressUnit>

<Property> <PropertyBBL> <Borough>

<Property> <PropertyBBL> <Block>

<Property> <PropertyBBL> <Lot>

IF ‘INDIVIDUAL’ then supply <IndividualInfo> in the XML ELSE supply <BusinessInfo>. <BusinessInfo> has a tag called <BusinessType> that covers Corporation, Partnership, EstateOrTrust, Other.

<Party1> <IndividualInfo> <IndividualName> <LastName>

<Party1> <IndividualInfo> <IndividualName> <FirstName>

<Party1> <IndividualInfo> <IndividualName> <MiddleName>

<Party1> <IndividualInfo> <IndividualName> <NameSuffix> < Party1>

<BusinessInfo> <BusinessName>

<Party1> <USContactAddress> <StreetAddress2>

<Party1> <USContactAddress> <City>

<Party1> <USContactAddress> <USState>

< Party1> <USContactAddress> <USZip>

<Party1> also supports International Addresses so if input data is an International Address, then the address related fields are:<Party1> <NonUSContactAddress> <StreetAddress1> <StreetAddress2> <Country> <City> <NonUSState> <NonUSZip>

<Party1> <NonUSContactAddress> <Country>

For Cover Page documents, the <Party1> information will be packaged under the following structure:

<Document> <Parties> <Party1>

< Party1> <USContactAddress> <StreetAddress1>

IF ‘INDIVIDUAL’ then supply <IndividualInfo> in the XML ELSE supply <BusinessInfo>. <BusinessInfo> has a tag called <BusinessType> that covers Corporation, Partnership, EstateOrTrust, Other.

<Party2> <IndividualInfo> <IndividualName> <LastName>

<Party2> <IndividualInfo> <IndividualName> <FirstName>

<Party2> <IndividualInfo> <IndividualName> <MiddleName>

<Party2> <IndividualInfo> <IndividualName> <NameSuffix> < Party2>

<BusinessInfo> <BusinessName>

<Party2> <USContactAddress> <StreetAddress2>

<Party2> <USContactAddress> <City>

<Party2> <USContactAddress> <USState>

<Party2> <USContactAddress> <USZip>

<Party2> also supports International Addresses so if input data is an International Address, then the address related fields are:<Party2> <NonUSContactAddress> <StreetAddress1> <StreetAddress2> <Country> <City> <NonUSState> <NonUSZip>

<Party2> <NonUSContactAddress> <Country>

For Cover Page documents, the <Party1> information will be packaged under the following structure:

<Document> <Parties> <Party1>

< Party2> <USContactAddress> <StreetAddress1>

<References> <Reference> <CRFN>

<References> <Reference> <DocumentId>

<References> <Reference> <Reel> <Borough>

<References> <Reference> <Reel> <ReelYear>

<References> <Reference> <Reel> <ReelNumber>

<References> <Reference> <Reel> <ReelPage>

<References> <Reference> <File> <Borough>

<References> <Reference> <File> <FileNbr>

<RealPropertyTransferTax> <CRFN>

<RealPropertyTransferTax> <TaxPrepaidAmount>

<RealEstateTransferTax> <TaxReturnStatus>

<RealEstateTransferTax> <TaxReferenceNo>

<RealEstateTransferTax> <TaxPrepaidAmount>

<MortgageTax> <Refinance>

<MortgageTax> <ApportionmentMortgage>

<MortgageTax> <PrincipalDebtOrObligation>

<MortgageTax> <Exemptions> <Section280ReverseMortgageExemption>

<MortgageTax> <Exemptions> <Section253PartialExemption>

<MortgageTax> <Exemptions> <Section253FullExemption>

<MortgageTax> <Exemptions> <Section255SupplementalMortgage><MortgageTax>

<Exemptions> <Section339EEFirstSale>

<MortgageTax> <MortgageTaxableAmountOrMaximumSecuredAmount>

<MortgageTax> <ApplyHighTaxRate>

<MortgageTax> <PercentInterestOfResidential Unit>

<MortgageTax> <TaxesPaidExistingMortgage> <CountyPaid>

<MortgageTax> <TaxesPaidExistingMortgage> <CityPaid>

<MortgageTax> <TaxesPaidExistingMortgage> <MTAPaid>

<MortgageTax> <TaxesDueExistingMortgage> <CityDue>

<MortgageTax> <SpreaderOrAdditionalCollateralMortgage>

<MortgageTax> <TaxesDueExistingMortgage> <NYCTADue>

<MortgageTax> <TaxesDueCurrentMortgage> <CountyDue>

<MortgageTax> <TaxesDueExistingMortgage> <MTADue>

<MortgageTax> <TaxesDueExistingMortgage> <TASFDue>

<MortgageTax> <TaxesDueCurrentMortgage> <SATDue>

<MortgageTax> <TaxesDueCurrentMortgage> <CityDue>

<MortgageTax> <TaxesDueExistingMortgage> <NYCTADue>

If the ‘Apportionment Mortgage’ dropdown is populated with ANY value other than NO, then

<MortgageTax> <MT15Present>

Becomes applicable.

<Fees> <RecordingFeeExempt>

<Fees> <MortgageAssignmentsCount>

<Fees> <MortgageSatisfactionCount>

This is the list of supplements supported in the ACRIS system. Depending on the type of Cover Page document, a subset of these supplements are applicable. Currently, the only way to know the applicable list of supplements is via the ACRIS Cover Page web application. Eventually, the ability to query the list of applicable supplements to a Cover Page document will be exposed as a web service call. The text in BLACK is the Supplement Id.

1. MTA - MORTGAGE TAX AFFIDAVIT2. SMOKE - SMOKE DETECTOR AFFIDAVIT3. MTA339 - 339EE MORTGAGE TAX EXEMPT AFFIDAVIT4. MTA255 - 255 MORTGAGE TAX EXEMPT AFFIDAVIT5. MTA253 - 253 MORTGAGE TAX EXEMT AFFIDAVIT6. MTA280 - 260 MORTGAGE TAX EXEMPT AFFIDAVIT7. LEASE - LEASE8. NYCHPDA - NYC HPD AFFIDAVIT IN LIEU OF REG ISTRATION STATEMENT(NON MULTIPLE DWELLING)9. NYCHPDT - NYC HPD PRELIMINARY RESIDENTIAL PROPERTY TRANSFER FORM (MULTIPLE DWELLINGS)10. SALECLOS - CONTRACT OF SALE/CLOSING STATMENT11. RPTTEX - NYC RPTT EXEMPTION DOCUMENTATION12. RETTEX - NYS RETT EXEMPTION DOCUMENTATION13. RECFEX - RECORDING FEE EXEMPTION DOCUMENTATION14. MISC - MISCELLANEOUS15. RP5217 - RP - 5217 REAL PROPERTY TRANSFER REPORT16. CONDODEC - TO BE KNOWN AS LOTS17. 275 - 275 AFFIDAVIT18. RELEASE - RELEASE DOCUMENT ANSWERS TO QUESTIONS19. SPREADER - SPREADER MORTGAGE AFFIDAVIT20. AGG - AGGREGATE MORTGAGE AFFIDAVIT21. WRAP - WRAPAROUND MORTGAGE ANSWERS TO QUESTIONS22. DEPFORM - DEP CUSTOMER REGISTRATION FORM FOR WATER AND SEWER BILLING

<Supplement> <SupplementPageCount>

<Supplement> <SupplementId>

For Cover Page documents, the all supplements will be packaged under the <Supplements> tag as follows:

<Supplements> <Supplement>

<Supplements> <Remarks>

What are the gaps and how do we fill them?

• Missing Re-submission Capability• Missing Web Service Enabled Document Upload• Missing Validation/Helper Services

- Document Control Rules- Checklist Services

• Fees & Tax Calculation Service• Others?

Next steps

• Provide development/test access to existing services• Regular combined meetings• Others?