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Costing Update Policy and Rates
ACOR Retreat 2011 Presented by
Debbie Meder, Assistant Controller
Cost Policy Review Team
Rate Submission Standards
Costing Update
Consolidated Policy Developed Team Members:
Debbie Meder, Garth Gregor, Sue Lavan, Missy Surovec, Beverly Lipski, Carla Rossi, Steve Koths, Jim Mattern
Policy flows based on sponsored award lifecycle
Review draft will be sent to ACOR members for comment period
Timeline – GURU updated by end of 2011
Cost Policy Review Team
Plan to develop Executive Summary (key
points)
Hoping to develop training modules for faculty on costing policy May only implement for new faculty
Ideas on training/orientations for faculty welcome Key subject areas Methodology – on-line, face-to-face, use of quiz
Cost Policy Review Team
Policy and procedure will continue
to evolve Continuing focus on accountability
Direct vs. Indirect Cost Accounting Justification forms Property Inventory ONR ACO (next slide)
Cost Policy Review Team
ONR ACO is demanding the following when requesting computer equipment purchases on ONR awards if not already documented in the base award.
1. Describe how the computer directly benefits the project; 2. Describe how it is unlike a general‐purpose item; 3. Confirmation that the computer will be used primarily, if not solely, on the award; and 4. Provide confirmation that the item will be retained for audit purposes.
It is requested that in the future, the University ensure this information is provided when requesting a direct charge to the award for purchase of computer equipment.
Cost Policy Review Team
Commonwealth of PA Master Agreement: Travel Rates Equipment and Expendable Property
Cost Policy Review Team
COP Master Agreement Overview for FOs 7-12-11.pdf
Questions or Discussion
Cost Policy Review Team
Rate Approval Task Force Created by Peter Schiffer
Jody Murawski, Nigel Deighton, Debbie Meder, Beverly Lipski
Made quick fix revisions to AD15 Created and Charged Rate Submission
Standards Task Force
Rate Submission Standards
Members Chair: Debbie Meder Cost Analysis: Beverly Lipski FOs: Carla Rossi, Steve Koths Facility Managers: Bob Cornwall, Ann
Wolf, Leeanna Horner Nigel Deighton was member but resigned
Rate Submission Standards
Strategic Issues: General vs. Auxiliary models Depreciation Management of subsidy Market rates Conducting Business with Outside
entities Definition of Business Units
Rate Submission Standards
Other Topics: Fees vs. Rates
Develop policy to address separately Rate Development
Costs to include Basis for allocating costs
Over/Under Recovery Procedure Accounting Process
Rate Submission Standards
Rate Database All fees and rates being entered into
master Excel spreadsheet Will be sent for review by FOs and
research administrators overseeing rates
When complete, will be posted on-line
Rate Submission Standards
Questions or Discussion
Rate Submission Standards
