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Achieving Readiness Pacific Northwest National Laboratory. Operational Experience Committee Meeting, September 13, 2011 Brad Evans PNNL Nuclear Safety & Facility Authorization PNNL-SA-82612 Reviewed for Public Release. The Purpose of Readiness. Readiness is the Bridge. - PowerPoint PPT Presentation

Text of Achieving Readiness Pacific Northwest National Laboratory

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Achieving ReadinessPacific Northwest National LaboratoryOperational Experience Committee Meeting, September 13, 2011Brad EvansPNNL Nuclear Safety & Facility Authorization

PNNL-SA-82612 Reviewed for Public Release

9/8/20111The Purpose of Readiness


Readiness is the BridgeA systematic process focused on delivery of turn-key capability fully ready to operate safely and conduct research operations.

The bridge between developing a Capability and starting Operations

9/8/20113Mitigate risks and deliver benefits

4RisksBenefitsMajor changesEfficient and effective operationsHigh hazardsRespected reputationUnique processes and trainingCustomer confidenceSchedule constraintsFavorable award feeElevated strategic and mission needsImproved business opportunitiesPrevent missed action that could lead to delays in startupProvides a higher degree of confidence in operationsSound business practice and cost-effective

Why Readiness is necessary9/8/20114Getting to Readiness:Through seamless integrationTailored to RiskInstitutionalized in the Phases of Project Management procedureReinforces the tenets of Integrated Safety ManagementScopeHazardsControlsAll in place prior to operationsFeedback is always in place --- readiness is real-time

59/8/20115Getting to Readiness: Focus on starting turn-key capabilityEvaluate Project scope + customer input = focused Readiness deliverablesDecideLevel of rigor required to assure deliveryExecute, document, validateAssure Readiness items are completed to expectationsFinal acceptance to startBegin safe operations of the fully operational capability69/8/20116The Best Part:Real experiencesPaul CraneDivision Manager, PNNL Nuclear and Materials Operations Division

Joe Cruz Division Manager, PNNL Projects and Engineering Division

Mark HartzellManager, EMSL Project Office

7Successful Execution of Readiness at PNNL Category 2 Nuclear Facility Paul CraneDivision Manager, PNNL Nuclear & Materials

PNNL-SA-81089 Reviewed for Public Release 8Pop QuizQuestion: What are the odds of completing a DOE-approved nuclear Readiness Assessment within 2 months of completion of construction?A: Not a chanceB: 50/50C: Its a sure thingD: Depends on the execution

Answer: D Execution of the readiness principles described in this presentation can lead to a very successful and efficient completion of nuclear readiness activities 9/8/20119Contractor-led DOE-approved Readiness Assessment Scope of RPL Readiness AssessmentCategory 2 Nuclear FacilityStart-up of 4 hot cells and 3 gloveboxes (newly constructed)

Radiochemical Processing Laboratory Readiness Assessment - Scope10

9/8/201110Many Challenges to Successful Readiness OutcomeStress: Critical path schedule to completion of $230M PNNL Capability Replacement Laboratory (CRL) ProjectChange: Prior to CRL Project, RPL was a limited-life facility schedule for shut-downMultiple Activities: Hot cell and glovebox construction and readiness one of many activities underway at facilityLimited Experience: No nuclear RA/ORR conducted at PNNL in ~10 yearsTime: Less than 2 months to go from completion of construction to DOE approval of RA => must be successful the first time with no significant issuesRecognition of these challenges and management approach led to successful RA outcome

Radiochemical Processing Laboratory Readiness Assessment - Challenges119/8/201111Critical elements to successful RA outcomeManage as a project with adequate authority of project leadClear understanding and documented agreement of completion of construction (competing priorities) and turnover from construction to operationsEarly documented agreement with approval authority of assessment criteria that will be evaluated manage scope and scope creep

Radiochemical Processing Laboratory Readiness Assessment - Approach12

9/8/201112Critical elements to successful RA outcomeHold responsible parties accountable to defend readiness establish CRADs and use affidavitsEarly and continued involvement of stakeholdersDry-run staff as many times as it takes to get it right both administrative and operationalRobust and independent Management Self Assessment As method to verify readiness, not to determine whether you are readySelect RA team with approval authority credibilitySelect and use capable and credible mentors

Radiochemical Processing Laboratory Readiness Assessment - Approach13

9/8/201113Independent Readiness Assessment team identified one minor finding requiring resolution prior to start-upDOE approval obtained within days of requested approval to operateDOE-SC considers RPL RA as model execution of nuclear readiness process

Radiochemical Processing Laboratory Readiness Assessment - Outcome14

9/8/201114Integration and Management Commitment: Delivering Ready for Research CapabilityJoe CruzProjects and Engineering Division

PNNL-SA-81089 Reviewed for Public ReleasePop QuizQ: When is a project finished?A: When it runs out of moneyB: When it runs out of timeC: When the project sheds scope to finishD: All of the aboveE: When a well understood and documented finish line is achievedA: Management must provide framework to deliver and set the expectation that E is the only acceptable answer9/8/201116Opportunity KnocksProject Management Manual due for a rewriteLessons learned from the Capability Replacement LaboratoryAssessment findingsToo many small Band-Aid revisionsNon-nuclear readiness gaining momentum in DOEPNNL projects have complex systems and interfacesUnique equipment, facilities, hazardsDesire to improve the reliability/efficiency of project deliveryLeverage the Achieving Readiness methodologyPNNLs Approach to Readiness: Project Management Manual Revision PlanCharterObjectives to guide authoring teamStakeholder group identifiedPM, Engineering, CM, Contracts, Readiness, SafetyScheduleApproachTailored approach: Risk Drives the RigorIntegrate readinessCore + process guide architectureMimic DOE critical decision processOutcomesSafe and efficient execution

Project Phases and Project Decisions (PD)Readiness inherent to PM approachEnsures clarity for project finish line for ALL involved parties (IPT)Ensure project delivers ready to operate condition

Lessons LearnedTailoring is easier said than doneClearly state criteria for different levels of rigorClearly state differences in tailored approachThresholds are difficult to establishCookbook approach to readiness is keyWith a good checklist, anyone can do it no excuses not toReadiness component delivering desired improvementsFewer hiccups when occupying new spacesCustomers are pleased view the approach as value addedNot free, but not expensiveReduces burden on customer and building functionsPMs may be reluctantChallenges and misconceptionsUsing Readiness for Successful Delivery of New Research CapabilityMark HartzellManager, EMSL Project

PNNL-SA-81089 Reviewed for Public Release 21Environmental Molecular Science Laboratory200,000sf research facilityBER user facilityProvides integrated experimental and computational resourcesThree science themesBiological Interactions and DynamicsGeochemistry/Biogeochemistry and Subsurface ScienceScience of Interfacial Phenomena22

EMSL Projects$60M to develop and deploy transformational capabilities34 separate instrument systems18-months to procure, modify space, and installInvolved 10 separate science leadsScope ranged from simple install to significant modifications

23Quiet Wing10,000sfLow EMF low vibrationHigh res imaging (TEM+)Radiochemistry AnnexLocated in new PSF5 existing labsExpands rad exhaustAARA1EMSL Capability Expansion2How EMSL uses ReadinessPlan earlyDetermine Readiness scope during baseline developmentInclude discrete activities for readiness in scheduleDevelop a comprehensive checklistTeam effort between the project, facility, and research staffStarts with the general categories from Achieving Readiness ProcessAssign individual responsibilityPrepare in advanceMeet throughout project execution to status and prepareComplete and DocumentCompletion verified and documentedReadiness achieved when all approve

24How research uses ReadinessTesting and QualificationEquipment Operations training for staffHazards (IOPS) and Emergency PreparednessSystem AcceptanceMeets procurement requirementsTechnical DocumentationVendor manuals received and archivedSpare parts list Laboratory Space AcceptanceSpace ready for researchAdministrativeMITMEL25How Facilities and Operations uses ReadinessMaintenanceDeveloped preventative maintenance and calibration proceduresProvide special tools or trainingOperationsAlarm responseOperator rounds Technical documentationUpdated as-built and key drawings Design documentationLaboratory space acceptanceNew or modified systems meet requirementsReady for operations

26BenefitsFaster time to researchProcess leads to ah-ha momentsChanges project delivery to capability deliveryReduces operating riskFacilitates the dialog between facilities and researchDocuments ReadinessDevelops Lessons LearnedCan be quite smooth once you have done it27The challenge and misconceptionsThe challengeCulture change: moving from how it was done to how it is done28The potential misconceptionsIf you think:Ask yourself :How?Where?How are you demonstrating you're ready?At what point before?Is this too late?Is there money to do it over?We already do readiness.1Its built into our process.2This is another work barrier.3I do readiness before I start operations.4I involve the customer when Im ready to turnover the project.5We dont have money.69/8/201128Lessons LearnedNew first time lab technology Project managers train them and followupReadiness needs to be planned, not ad-h