Aces-user Manual Acl 15012009

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ACES

USER MANUAL – ACCESS CONTROL LOGIC

1

ACES

Automation of Central Excise andService Tax

User Manual

For

Access Control Logic

Version: 1.2Document dated:

June 11, 2007

Submitted by:

Wipro Infotech



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Revision History

Version(x.yy)

Date ofRevision

Descriptionof Change

Reason forChange

AffectionSections

Approvedby

1.0 BaselinedSanjaySur

1.1 15/09/2008

Templatefor rolecreation

Designation selectionin user

creationscreen Transfer

process fordepartmental users

Masters

Newrequirement

and newscreens

Sections

3, 5 and 8

Vikas

Bhardwaj

1.2 02/01/2009

Changes inUserCreation

Removal of

“TransferProcess”

Removal of“ChangePassword”and“ForgotPassword”

StatusManagement

Assessee Audit Trail Change

AssesseeEmail Id

Glossary Appendix

Newrequirementand newscreens

Sections2, 5, 6, 7,8, 9, 10

VikasBhardwaj



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Table of Contents

1 Introduction ............................................................................................... 52 Activation of Users .................................................................................... 92.1 Description ......................................................................................... 92.2 Navigational Path ............................................................................ 122.3 Approval Flow .................................................................................. 122.4 Operating Instructions...................................................................... 122.5 Button Description ........................................................................... 29

2.5.1 Save ......................................................................................... 292.5.2 Submit ...................................................................................... 292.5.3 Reset ........................................................................................ 292.5.4 Close ........................................................................................ 29

2.5.5 Modify ....................................................................................... 293 Creation of Role and Role Group ............................................................ 30

3.1 Description ....................................................................................... 303.2 Navigation Path ............................................................................... 303.3 Approval Flow .................................................................................. 303.4 Operating Instructions...................................................................... 303.5 Button Descriptions ......................................................................... 54

3.5.1 Save ......................................................................................... 543.5.2 Submit ...................................................................................... 543.5.3 Reset ........................................................................................ 543.5.4 Modify ....................................................................................... 54

3.5.5 Cancel ...................................................................................... 544 Status Management of Users ................................................................. 55


4.5.1 Search ...................................................................................... 604.5.2 Close ........................................................................................ 604.5.3 Save ......................................................................................... 604.5.4 Clear ......................................................................................... 604.5.5 Cancel ...................................................................................... 60

5 Status Management of Assessees ......................................................... 615.1 Description ....................................................................................... 615.2 Navigation Path ............................................................................... 615.3 Approval Flow .................................................................................. 615.4 Operating Instructions...................................................................... 625.5 Button Descriptions ......................................................................... 66

5.5.1 Search ...................................................................................... 665.5.2 Close ........................................................................................ 665.5.3 Save ......................................................................................... 66

5.5.4 Clear ......................................................................................... 665.5.5 Cancel ...................................................................................... 66



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5.5.6 Clear ......................................................................................... 666 Masters ................................................................................................... 67


6.5.1 Submit ...................................................................................... 716.5.2 Search ...................................................................................... 716.5.3 Modify ....................................................................................... 71

7 Audit Trail................................................................................................ 727.1 Description ....................................................................................... 727.2 Navigation Path ............................................................................... 72

7.3 Approval Flow .................................................................................. 727.4 Operating Instructions...................................................................... 727.5 Button Descriptions ......................................................................... 76

7.5.1 Search ...................................................................................... 767.5.2 Close ........................................................................................ 76

8 Change Email Id of Assessee ................................................................. 778.1 Description ....................................................................................... 778.2 Navigation Path ............................................................................... 778.3 Approval Flow .................................................................................. 778.4 Operating Instructions...................................................................... 778.5 Button Descriptions ......................................................................... 80

8.5.1 Search ...................................................................................... 808.5.2 Close ........................................................................................ 808.5.3 Save ......................................................................................... 808.5.4 Reset ........................................................................................ 808.5.5 Cancel ...................................................................................... 808.5.6 Submit ...................................................................................... 808.5.7 Modify ....................................................................................... 80

9 Glossary ................................................................................................. 8110 Appendices ......................................................................................... 82



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1 Introduction

ACES stands for Automation of Central Excise and Service Tax and is aproject that brings under one centralized solution a very large set ofprocedures pertaining to the indirect taxes of Central Excise and ServiceTax.

ACES project is structured into different sections, herein called ‘Modules’.Central Excise domain of ACES consists of 10 modules while Service Taxdomain consists of 7 modules. These modules are listed below alongwiththeir respective codes. Through out the ACES application, these module

codes have been used for navigating the functionality of the application.

Modules in the Central Excise Domain:

Sl. No. Module Name Module Code1 Access Control Logic ACL2 Registration REG3 Returns RET4 Provisional Assessment PRA5 Exports EXP

6 Refunds REF7 Dispute Resolution DSR8 Accounting* ACC9 Claims and Intimations CLI10 Audit AUD

Modules in the Service Tax Domain:

Sl. No. Module Name Module Code1 Access Control Logic ACL2 Registration REG

3 Returns RET4 Refunds REF5 Dispute Resolution DSR6 Accounting* ACC7 Audit AUD

* Accounting includes the backend batch processing, there is no separate module visible on the portal and is covered under RET as Running Account.

This document covers the Access Control Logic (ACL) module of ACESapplication.



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In ACES application, departmental users are activated and controlledcentrally by the Access Control Logic (ACL) module. ACL also allowsdepartmental users to control the status of Assessees. The ACL moduleis the interface to grant rights to the departmental users e.g. ChiefCommissioner, Commissioner, JC/AD, AC/DC, DG (ST), Superintendentetc.

There are two types of user profiles in ACL: Administrative users Normal users

The Administrative users will use the functionality in ACL to control theactivation and granting of rights to other normal users. The Administrative

users are further classified as per following: HQ Administrators Commissionerate Administrators

At first there would be a Boot Strap User, whose existence will be till hefirst logs in and creates the first HQ Administrator. Once he successfullycreates the HQ Administrator, this boot Strap User would be blocked andnewly created HQ Administrator will become operational and will be ableto activate other users.

HQ Administrator would have privileges to manage users across

jurisdictions i.e. over multiple Commissionerates. HQ Administrator willactivate administrative users for each Commissionerates.

The Commissionerate Administrators are the Administrators for all theusers for respective Commissionerate. The CommissionerateAdministrator will activate users, only normal users, and assign rights for jurisdictions that fall under respective Commissionerate.

Details on user activation process within the ACES have been describedin the Chapter-2.



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Role: Role in ACES is a set of activities and jurisdiction being assigned torespective user.Example: AC-R (Assistant Commissioner Review Cell).

One role can be associated with one or more Role-Groups.

Role Group: Role Group is set of Roles clubbed in one Group. This is likemultiple charges given to a departmental officer.

Role-Group is a set of active roles that will inherit the jurisdiction of eachrole.

Mapping between the Role and Role-Group can be depicted pictorially as

under:

Figure 1.1: Mapping between the Role and Role-Group

Activity: Activity is the actual sub process level task within ACES that auser can perform. Example: Create SCN, View SCN, List SCN, CreatePRA Order, Search new registrations etc.

Jurisdiction: Jurisdiction is the set of Commissionerates, Divisions andRanges. Example: Aurangabad- Ahmednagar- Shirampur.

Sample lists of existing Commissionerates, Divisions and Ranges areannexed in the Appendix chapter of this user manual.



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ACL is the module in ACES where all activities and jurisdictions areassigned to the users. The Administrator in ACL creates a Role for a userand assigns the activities and jurisdictions to respective Role so thatrespective user can effectively function with specified subset of activities.

Depending on the menu appearing under respective Module, the user cando various activities within ACES. The set of menu appearing for arespective user in turn is dependent upon the activities assigned to theuser by the Administrator through the interface in ACL.

The Administrator can create multiple Roles. A set of Roles are assignedto a Role-Group. The Administrator can then assign a user to the Role-

Group. Thus what happens is that the user gets the overall set of activitiesand jurisdictions assigned to the Roles in his Role-Group.

Figure 1.2: Relations between User, Role and Role Group in ACL

Role

Role

Role

Role Group

U ser U ser



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2 Activation of Users2.1 Description

In ACES Application, the activation of departmental users and accesscontrol are done using the ACL Module. The rights for the activation ofthe departmental users lie in the hands of the Administrators.

In the ACL framework following different type of users have beenenvisaged:

HQ Admin User

HQ Admin user can activate -• HQ Administrative users

• HQ Normal users

• Commissionerate Administrators

The Activities for a HQ Admin user is depicted in following activity chart:

HQAdmin

Role Group User Status Management Roles Assign/De-Assign

Activate Com Create Role Jurisdiction-Normal Users Create Roles

Group RoleAdmin

Figure 2.1: Activities for the HQ Admin User

HQ Normal UserHQ Normal users would be located at Chief Commissionerate and wouldbe able to perform activities as assigned by the HQ Admin user.Examples of HQ Normal users are the Officers in Chief Commissioner’sOffice, Officers in the directorates and in CBEC.

List Roles Activate HQ List RoleAdmin Users Activity-Role

GroupsAdmin User

Role Group-Activate HQNormal Users rUse

Modify Users



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Commissionerate Administrator UserThis user can activate Normal users for their own Commissionerateonly. This user can not activate Normal users for otherCommissionerates.

The Commissionerate Administrator would not have any privileges foractivating Admin users for their own or other Commissionerates. Allactivities of same user would be restricted within jurisdiction only.

The Commissionerate Administrator undertakes the activity ofactivating users, assigning Roles to them, assigning jurisdiction andactivities to Roles, then creation of Role Groups, mapping Roles toRole Groups and assigning of the users to the Role Groups.

The Activities of the Commissionerate Admin user is depicted infollowing activity chart:

Figure 2.2: Activities of the Commissionerate Admin User

Commissionerate Normal userThis user would be assigned activities or Role Group by the respectiveCommissionerate Admin user.

The departmental user can access the ACES application using SingleSign-On (SSO) ID. Single Sign-On (SSO) is a method of access controlthat enables a user to login once and gain access to multipleapplications, as authorized for, without being prompted to login again.

The screen for accessing the application for departmental users iscommon, whether they are Normal users or Administrative users.

Com-Admin

User Role Group Roles Assign/De-Assign Status

Management

Activate Users

List Roles

Create Roles

Modify Users

Create RoleGroup

List Role Groups

Normal UsersJurisdiction-

Role

Activity-Role

Role Group-User



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Figure 2.3: Screen for accessing the ACES

Steps to Access the ACES: Click on either “As User” or “As Administrator” hyperlink to access

the system as a user or as an administrator

Figure 2.4: Home page of the HQ Admin User



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The ACL menu consists of items to activate users, create Role and RoleGroup. It also contains the items for the assigning / de-assigning of jurisdiction and activities to the Roles, status management of users/ assessee and Master maintenance.

Steps to Access the ACL Options: Take the mouse pointer over ACL module Select the menu or sub menu from the ACL module

2.2 Navigational Path

The navigational path for the activation of HQ Users is:ACLUsers Activate HQ Users

The navigational path for the activation of Commissionerate users:ACLUsers Activate Commissionerate Users

2.3 Approval Flow

In the ACL, activation of users and assigning of activities/ jurisdiction tothe users does not involve any approval flow. It just requires the HQAdministrator or the Commissionerate Administrator to activate the usersand assign them the appropriate jurisdiction and the activities.

2.4 Operating Instructions

A normal user becomes activate using following steps in ACL: Activate a user Assign Role Group to a user

The HQ Administrator can activate another HQ Administrator or aCommissionerate Administrator. The Commissionerate Administrator inturn will activate the normal users and assign activities and jurisdiction tohim. In addition, HQ Administrator can also activate normal users.

The following are the described sections in the Operating Instructions:

Activation of HQ Administrator Activation of HQ normal users by the HQ Administrator Activation of Commissionerate Administrator Activation of normal users by the Commissionerate Administrator

Activation of HQ AdministratorThe activation of a HQ Administrator can be done by the followingsteps in the HQ Administrator login.

Go to ACLUsers Activate HQ Users



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Figure 2.5: Navigation Screen for activating HQ Admin users

Figure 2.6: Search Screen to search the user to be activated

Steps to be followed: Enter either First Name or select Designation from the drop

down and click on Search to search the user to be activated.Search can be clicked directly without giving any input

Select the user from the list to be activated, by clicking on Select



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Figure 2.7: Screen for Activation of HQ Administrator

Steps to be followed: User details are auto-populated e.g. First, Middle and Last name,

Designation, Email ID, Phone No (O), Mobile Number, Date ofJoining, Date of Birth and Gender

Select the user type from the drop down, to activate the user as a

normal, an Admin user or both Click on Save to view the entered details on the confirmation page Clicking on Close will return the user to the last page

Figure 2.8: Confirmation screen for the Activation of HQ Admin



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Steps to be followed:

Click on Submit to save the data to the database and reach theresponse screen.

Click on modify to modify the details entered for the user.

Figure 2.9: Response screen for the activation of HQ Admin User

Field Details for the Activation of HQ AdministratorField/Element

NameDescription Validation Example

SSO ID 8 digitsUniquenumber for theuser

Auto-populated 80009146

First Name First name ofthe user beingactivated

Auto-populated Ramesh

Middle Name Middle nameof the userbeingactivated

Auto-populated Kumar

Last Name Last name ofthe user beingactivated

Auto-populated Sachdeva

Designation Designation of

the user beingactivated

Auto-populated Administrator



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E- Mail ID The E-Mail ofthe user beingactivated

Auto-populated [email protected]

Phone NumberOffice

The officephone numberof the user


Mobile number The mobile ofthe user


Date of joining The date of joining of theuser

Auto-populated 16/03/1992

Date of Birth The date ofbirth of the

user


Gender The gender ofthe user.Male/ Female

Auto-populated Male

User Type Type of theuser i.e. User,Admin, User &Admin

To be selectedfrom a drop down

Admin

Table 2.1 Field details for the activation of HQ Administrator



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Activation of HQ Normal UsersThe activation of a HQ Normal Users can be done by the followingsteps in the HQ Administrator login.

Go to ACLUsers Activate HQ Users

Figure 2.10: Navigation Screen for activating HQ Normal users




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Steps to be followed: Enter either First Name or select Designation from the drop

down and click on Search to search the user to be activated.Search can be clicked directly without giving any input


Figure 2.12: Screen for Activation of HQ Normal User



Select the user type from the drop down, to activate the user as anormal user

Click on Save to view the entered details on the confirmation page Clicking on Close will return the user to the last page



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Figure 2.13: Confirmation screen for Activation of HQ Normal User

Steps to be followed: Click on Submit to save the data to the database and reach the

confirmation screen. Click on modify to modify the details entered for the user.

Figure 2.14: Response screen for Activation of HQ Normal User



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Field Details for the Activation of HQ UserField/Element


SSO ID 8 digitsUniquenumber for theuser


First Name First name ofthe user beingactivated

Auto-populated Ramesh

Middle Name Middle nameof the user


Last Name Last name of

the user

Auto-populated Sachdeva

Designation Designation ofthe user

Auto-populated Administrator

E- Mail ID The E-Mail ofthe user


Phone NumberOffice

The officephone numberof the user


Mobile number The mobilenumber of theuser




Date of Birth The date ofbirth of theuser


Gender The gender ofthe user.Male/ Female

Auto-populated Male

User Type Type of theuser i.e.User/Admin/User & Admin

To be selectedfrom a drop down.

User

Table 2.2 Field details for activation of HQ Normal User



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Activation of Commissionerate AdministratorThe activation of a Commissionerate Administrator can be done by thefollowing steps using the HQ Administrator login in ACL.

Go to: ACLUsers Activate Commissionerate Administrator

Figure 2.15: Navigation Screen for activating Comm. Admin users




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Steps to be followed: Enter either First Name or select Designation from the drop down

and click on Search to search the user to be activated. Search canbe clicked directly without giving any input


Figure 2.17: Screen for Activation of Comm. Admin users



Select the user type from the drop down, to activate the user as anormal, an Admin user or both

Click on Save to view the entered details on the confirmation page Clicking on Close will return the user to the last page



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Figure 2.18: Confirmation screen of Activation of Comm. Admin users


confirmation screen Click on modify to modify the details entered for the user

Figure 2.19: Response screen for activation of Comm. Admin Users



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Field Details for the activation Commissionerate Administrator screen

Field/ElementName

Description Validation Example

SSO ID 8 digits Uniquenumber for theuser

Auto-populated

80009146

Commissionerate Name of theCommissionerate

Auto-populated

CHANDIGARH

First Name First name of theuser

Auto-populated

Harish

Middle Name Middle name ofthe user

Auto-populated

Kanwar

Last Name Last name of theuser

Auto-populated

Singh


Auto-populated

Administrator

E- Mail ID The E-Mail of theuser

Auto-populated

[email protected]

Phone NumberOffice

The office phonenumber of theuser

Auto-populated

2346074

Mobile number The mobilenumber of the

user

Auto-populated

9810612345


Auto-populated

06/03/1989

Date of Birth The date of birthof the user

Auto-populated

02/03/1967

Gender The gender ofthe user. Male/ Female

Auto-populated

Male

User Type Type of the user

i.e. User/Admin

To be

selected froma drop down

User

Table 2.3 Field details for activation of Comm. Admin users



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Activation of normal users by the Commissionerate AdministratorThe normal user can be activated by the CommissionerateAdministrator using following stops:

Go to: ACLUsers Activate Commissionerate Users

Figure 2.20: Navigation Screen for activating Comm. Normal users



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Steps to be followed: Enter either First Name or select Designation from the drop down

and click on Search to search the user to be activated. Search can

be clicked directly without giving any input Select the user from the list to be activated, by clicking on Select

Figure 2.22: Screen for Activation of Comm. Normal User



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Steps to be followed: Name of Commissionerate alongwith the user details are auto-

populated e.g. First, Middle and Last name, Designation, Email ID,Phone No (O), Mobile Number, Date of Joining, Date of Birth,Gender and SSO ID

Select the user type to activate the user as a normal. Click on Save to view the entered details on the confirmation page Clicking on Close will return the user to the last page

Figure 2.23: Confirmation screen of Activation of Comm. Normal user


confirmation screen Click on modify to modify the details entered for the user



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Figure 2.24: Response screen for the activation of Comm. Normal User

Field Details for the activate User screenField/Element


SSO ID 8 digits Uniquenumber for theuser


Commissionerate TheCommissionerateis auto populated

Auto-populated CHANDIGARH

First Name First name of theuser

Auto-populated Kamal

Middle Name Middle name ofthe user


Last Name Last name of the

user

Auto-populated Verma


Auto-populated Superintendent

E- Mail ID The E-Mail of theuser


Phone NumberOffice

The office phonenumber of theuser


Mobile number The mobilenumber of the

user


Date of joining The date of Auto-populated 20/03/1992



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joining of theuser

Date of Birth The date of birthof the user


Gender The gender ofthe user. Male/ Female

Auto-populated Male

Table 2.4 Field details for the activation of Comm. Normal User

2.5 Button Description

2.5.1 SaveClick on the save button to view the details entered on the ActivateUser form

2.5.2 Submit

Click on the submit button to enter the details permanently into thedatabase

2.5.3 Reset

The reset button will reset the field values to their initial values

2.5.4 Close

Clicking on Close will return the user to the last page

2.5.5 Modify

Click on modify to modify the details entered for the user



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3 Creation of Role and Role Group3.1 Description

The activities and jurisdictions are attached to the Role in the ACL. A setof roles are assigned to the Role Group. The user is then assigned aRole Group. The Role Group hence contains the mapping to theactivities and jurisdictions.

3.2 Navigation Path

The navigation path for creation of a role is as follows:ACLRole Create

The Navigation path for Assigning of Jurisdiction to the role is as follows:ACLAssign/ DeAssignRole-HQ Jurisdictions

The Navigation path for Assigning of Activities to the role is as follows:ACLAssign/ DeAssignRole-Activities

The navigation path for creation of a Role Group is as follows:ACL RoleGroup Create

The Navigation path for Assigning Role Group to a user is as follows:ACLAssign/ DeAssignUser-Role Group

3.3 Approval Flow

The creation of role and role group and assigning of activities and jurisdiction to the users does not involve any approval flow. It justrequires the HQ Administrator or the Commissionerate Administrator tocreate the role and assign the appropriate jurisdiction and the activities.


The following are the described sections in the Operating Instructions: Creation of a Role Assigning of Jurisdiction to a Role Assigning of activities to a Role Creation of a Role Group and assigning of Role to the Role Group Assigning Role-Group to the user





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Figure 3.2: Creation of Role in ACL

Steps to be followed: Enter the Role name Select the appropriate Template from the dropdown Enter the description for the Role in the Role Description

Click on Save to view the entered details on the confirmation screen Click on Clear to clear the contents of the fields Click on Cancel button to cancel the process of Role Creation



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Field Details for the create Role screenField/Element Name Description Validation ExampleRole Name The name of the

Role beingcreated

No validationsare performedby the system

Superintendentof Chandigarh – I

Template The templatename is sameas the standarddesignation.Based onselectedtemplate themodule-activities

associated withthe templateshall beassociated withthe role


Superintendent

Role Description Description ofthe Role beingcreated


Superintendentof Chandigarh – I role

Table 3.1 Field details for the creation of Role

Figure 3.3: Confirmation view for the creation of Role

Steps to be followed: Click on Submit to submit the details entered to the Database. Click on Modify to modify the details.

Click on Cancel to cancel Role creation process.



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Figure 3.4: Response screen for the creation of Role

The above Response screen denotes the successful creation of therole.

After the creation of the Role the user has to assign the jurisdiction andactivities to the Role. This can be done via Assign/DeAssign sub-menu

of ACL.



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Assigning Jurisdiction to a RoleThe assigning of jurisdiction to a Role can be done by the followingsteps:ACLAssign/DeAssignRole-HQ Jurisdictions

Figure 3.5: Navigation Path for Assign / De-Assign Jurisdictions toRole

Figure 3.6: Search screen for Role to be assigned Jurisdictions



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Steps to be followed: Enter the Role Name or Role Description in the respective fields

and press Search to view the Role list Searching without entering role or role description lists up all the

roles for which jurisdiction to be assigned To get the assignment screen click on the hyperlink of the Role

name To close the search screen and cancel the assignment of Role to

jurisdiction click on Close

Field details on the search Screen for assigning Jurisdiction torole

Field/Element Name Description Validation ExampleRole Name The name of the

Role beingcreated


Superintendentof Chandigarh -I

Role Description Description ofthe Role beingcreated


Superintendentof Chandigarh – I role

Table 3.2 Field details for the creation of Role



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Figure 3.7: Screen for Assigning of Commissionerate to the Role

Steps to be followed: Click on the check boxes to select the Commissionerates To clear the selection click on the clear button To cancel the process of assigning of Jurisdiction to the Role click

on the Cancel button To go to the next screen to Assign Division click on Next



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Figure 3.8: Screen for Assigning of Divisions to the Role

Steps to be followed: Click on the check boxes against the Divisions to select the division

for assignment To clear the selection click on the clear button To cancel the process of assigning of Jurisdiction to the Role click

on the Cancel button To go to the next screen to Assign ranges click on Next button To go to the previous screen click on Previous button

Figure 3.9: Screen for Assigning of Ranges to the Role



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Steps to be followed: Click on the check boxes against the Range to select the Range for

assignment To clear the selection click on the clear button To cancel the process of assigning of Jurisdiction to the Role click

on the Cancel button To go to the confirmation screen click on Save button To go to the previous screen click on Previous button

Figure 3.10: Confirmation screen for assigning of jurisdiction to the Role

Steps to be followed: Click on Submit to submit the data to the Database. Click on Modify to modify the assigned jurisdiction to the Role. Click on Cancel to cancel the process of assigning of

Jurisdiction to the Role.



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Figure 3.11: Response screen for the Assigning of jurisdiction to Role

The above Response screen denotes the successful mapping of jurisdiction to the respective role.



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Assigning of activities to a Role

The assigning of activities to a Role can be done by the followingsteps:ACLAssign/ DeAssign Role-Activities

Figure 3.12: Navigation Path for Assign / De-Assign Activities to

Role

Standard template will fetch the activities under each module and thisactivity of ‘Assign/ De-assign of activities’ need not be exercise if theactivities under standard template will serve the purpose. This option isused only when there is a need for activities to be further assigned/ de-assigned to a role outside the default set of activities.



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Figure 3.13: Search screen for listing up Roles

Steps to be followed: Enter the Role Name or Role Description in the respective fields

and click on Search button to view the Role list Searching without entering role or role description lists up all the

roles for which activities to be assigned

To get the assignment screen click on the hyperlink of the Rolename

To close the search screen and cancel the assignment of Role toactivities click on Close

Figure 3.14: Screen for selecting the activity for Role



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Steps to be followed: Select the name of module i.e. activity from the dropdown Click on Go after selecting the module in the Module Name field Click on Cancel button to cancel assignment of activities to Roles Click on Clear button to clear the selection

Figure 3.15: Screen for Assigning Activities to Role



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Steps to be followed: Click on Go after selecting the module in the Module Name field Click on the check boxes corresponding to the activity to assign

the Activity to the Role Click on Save to view the assigned Activities on the confirmation

screen Click on Reset the reset the contents of the screen Click on Cancel to cancel the Assignment of activities to Roles

Selected activities from this screen would directly get reflected in termsof menu options available once the user successfully logs-in into theapplication.

On Clicking Save button, system takes the user to the confirmationscreen as shown on the subsequent page:



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Figure 3.16: Confirmation screen for Assigning activities to Role

Steps to be followed: Click on Submit button to submit the Activity assignment details

to the database. Click on Modify button to modify the assigning of activities to

Role. Click on Cancel button to cancel the process of assigning of

activities to Role.



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On clicking the Submit button system assigns activities to the role andconfirm with a message on response page as shown under:

Figure 3.17: Assign activities to Role response screen

In case the user wishes to assign right for multiple modules, user hasrepeat the same process by clicking “ACLAssign/ DeAssign Role-Activities” where he will first search and select the role to which he

wants to assign the activities. He will then choose the desired modulefrom the “Module Name” drop down and repeat the assignment activityprocess.

.



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Create a Role-Group and assigning of the Role to Role-Group

Creation of Role Group and the Assignment of the “Role to the RoleGroup” are done by accessing the menu option ACL RoleGroup Create.

Figure 3.18: Navigation Path for Create Role Group

On this screen system displays all the available roles in the respectiveCommissionerate of the Administrative User.

Figure 3.19: Screen for the Creation of a Role-Group, and assigning of aRole to the Role-Group



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Click on Save to view the Creation of Role Group on theconfirmation screen.

Put a check mark on the check box near to the Roles to beassigned to the Role Group being created.

Click on Clear to clear the contents of the screen of Create RoleGroup.

Click on cancel to cancel the creation of the Role Group.

Field Details for the create Role Group screen

Field/Element Name Description Validation ExampleGroup Name The name of theRole-Groupbeing created


SP Role Group

Group Description Description ofthe Role-Groupbeing created


SP Role GroupDescription

Table 3.3 Field details for the creation of Role Group

Figure 3.20: Confirmation screen for the creation of the Role-Group andassigning of the Role to the Role-Group

Steps to be followed: Click on Submit to submit the created Role Group to the database. Click on modify to modify the created Role Group.

Click on Cancel to cancel the process of Creation of Role Group.



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On clicking Submit button, system takes the user to the response pageshown as under:

Figure 3.21: Response screen for the creation of Role-Group



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Assigning of user to the Role-GroupTo make a user active it’s important to assign the user to a Role Group.If a user does not have a Role Group assigned to him/her then the useris not considered Active. The user is able to Login only after theassignment of a Role Group.

Figure 3.22: Navigation Screen for assigning of user to the Role Group



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Figure 3.23: Search Screen for assigning of user to the Role-Group


Enter either First Name or select Designation from the dropdown and click on Search to search the user to be assigned to aRole Group. Search can be clicked directly without giving anyinput

Select the user from the list to be activated, by clicking on Select After viewing the search results, click on the User Name

hyperlink to select the particular user



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Figure 3.24: Selection of Role Group from the dropdown

Steps to be followed: Select the Role Group in the drop down which you want to assign to

the user you have already created. Click on Save to view the confirmation screen for the assignment of

User to Role Group.

Figure 3.25: Confirmation screen for Assigning of user to the RoleGroup


Click on Submit to submit the assigning of User to Role-Groupinformation.



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Click on modify to modify the assigning of user to Role-Groupinformation.

Click on Cancel to cancel the process.

On clicking the Submit button, system takes the user to the response pageshown as under:

Figure 3.26: Response screen assigning of user to the Role Group

After the assigning of the Role Group to the user the user becomesactive. The user can be logged in only after he is active. Thus it’simportant to ensure that the created user is active before the user isable to log in.



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3.5 Button Descriptions

3.5.1 Save

Click on the save button to view the details entered on the CreateRole/Role Group form.

3.5.2 Submit

Click on the submit button to enter the details permanently into thedatabase.

3.5.3 Reset

The reset button will reset the field values to their initial values.

3.5.4 Modify

The Modify button will allow modifying the role group entered.

3.5.5 Cancel

The cancel button will cancel the process of the creation of Role/Role-Group and take the user back to the home page screen.



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4 Status Management of Users4.1 Description

Status Management process is the process which deals with the statusmanagement of departmental users. This helps in activating users andalso allows the administrator to de-activate or block any user as thesituation may arise in due course of ACES usage.

The Commissionerate Administrator can block any active user and candeactivate any transferred or a non-existing user. Since in ACESdeletion of user record option is not present, any unwanted user can be

deactivated using the Status Management.

Possible Status for any given user can be:

Activated: When jurisdiction is assigned to role, activities areassigned to role and roles are assigned to a role group and thisrole group is assigned to the user, the status becomes active andupon logging in user can see the menu (activities) as assigned bythe Administrator.

De-activated: When user is leaving from the System or no morerequired, Administrator can deactivate this user. This is same asdeleting the user, you can say it soft delete. Details will remain inSystem for reference but cannot be used for any processing.Such users can not participate in the workflow.

Blocked: The users with blocked status can participate in theworkflow but cannot access the system.

4.2 Navigation Path

The navigation path for accessing Status Management is as under:ACLStatus Management Users



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Figure 4.1: Status Management Screen

4.3 Approval Flow

There is no approval flow involved in this process.


Using the Status Management process Commissionerate Administrativeuser can perform following activities: Activate a User De-activate a User Block a user

Using the Menu option ACL-Status Management, CommissionerateAdministrator can select any user whose status needs to be managed asper the requirements.

For the user with status as mentioned in the 1st column of the table, the

status can be changed to the status as mentioned with a ‘’ in column 2,column 2 and column 4. For example, the active user can only beblocked and deactivated.

Active Blocked De-ActiveActive ×

Blocked × ×De-Active × ×Table 4.1 Valid Change of Status in Status Management



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Status Management for an Active User

Steps to be followed: Search the list of users using the Menu Option ACLStatus

Management Users Click on the Hyperlink for SSO ID

Figure 4.2: Search Criteria for Status Management Users

On clicking user SSO hyperlink, system takes the Administrator user tothe next screen as under:



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Figure 4.3: Status Management for an Active User

For a user with ‘Active’ Status, when selected under ‘StatusManagement Users’, the options that will appear under ‘AccountStatus’ menu would be “BLOCKED” and “DEACTIVE”.

Select the account status (DEACTIVATE/BLOCKED). Click on Save Button for Saving the Change in Status.

If the Administrative user wants to de-activate any user, one has toselect DEACTIVATE option from drop down list and click on savebutton. Using this option any Active user can only be de-activated.

Similarly If the Administrative user wants to block any user, one has toselect BLOCKED option from drop down list and click on save button.

Status management of a De-Activated user

Once the Status of an Active user is changed to “DEACTIVATE/ BLOCKED”, the user can be ACTIVATED using the StatusManagement option again.



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Figure 4.4: Status Management for a De-activated User

Steps to be followed: Select the account status (ACTIVATE). Click on Save Button for Saving the Change in Status.

Status management of a Blocked user

If the Administrative user wants to activate any Blocked user, using theStatus Management option the status of the said user can be activatedby changing Account Status to – ACTIVATE.

The user with blocked status would not be able to login to ACESApplication.



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Figure 4.5: Status Management for a Blocked User


4.5.1 Search

Click on Search button to Search list of users to perform StatusManagement using First Name and Designation search criteria.

4.5.2 Close

Click on Close Button to close the Search operation in StatusManagement.

4.5.3 Save

Click on “Save” button, to save the updated user status.

4.5.4 Clear

Click on “Clear” button, to reset the selected Account Status.

4.5.5 Cancel

Click on “Cancel” button to cancel the process of the Manage UserStatus. This brings the user back to the home page screen.



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5 Status Management of Assessees5.1 Description

This process allows the administrator to activate or block any assesseeas the situation may arise in due course of ACES usage.

Possible Status for any given user can be:

Blocked: When user has entered incorrect User ID or Passwordfor logging into system for 5 consecutive times, the statusautomatically becomes blocked. Administrator can also change

the status to Blocked intentionally, in case he does not wantAssessee to access the system for further use.

Activate: In case profile of assessee is blocked, he can requestAdministrator to activate his profile and regenerate the password.

5.2 Navigation Path

The navigation path for accessing Status Management is as under:ACLStatus Management Assessee

Figure 5.1: Status Management Assessee Navigation Screen

5.3 Approval Flow




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Using the Status Management process Administrative user can performfollowing activities: Activate a User Block a user

Using the Menu option ACL-Status Management Assessee,Administrator can select any Assessee whose status needs to bemanaged as per the requirements.

If the Administrative user wants to activate any Assessee, he has toselect ACTIVATE option from drop down list and click on save button.

Similarly, if the Administrative user wants to block any Assessee, he hasto select BLOCKED option from drop down list and click on save button.

Once the status of an active Assessee is changed to “BLOCKED”, theuser can be ACTIVATED using the Status Management Assesseeoption again.



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Steps to be followed: Search the list of users using the Menu Option ACLStatus

Management Assessee Click on the Hyperlink for Business Name / Unit Name.

Figure 5.2: Search Criteria for Status Management Assessee

On clicking Business Name / Unit Name hyperlink, system takes theAdministrator user to the next screen as under:



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Figure 5.3: Status Management Assessee Status Screen

For a user with ‘Active’ Status, when selected under ‘StatusManagement Assessee’, the options that will appear under ‘AccountStatus’ menu would be “BLOCKED”.

Select the account status (ACTIVATE/BLOCKED).

Click on Save Button for Saving the Change in Status.

Figure 5.4: Status Management for a Blocked User

Steps to be followed: Select the account status (ACTIVATE).



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Click on the check box if password is to be regenerated Click on Clear Button to reset the inputs given. Click on Cancel Button to cancel the process.

Figure 5.5: Confirmation screen for updating the user profile


Click on Submit button to save the data and reach to theresponse screen.

Click on Modify Button to modify the details input in last screen. Click on Cancel Button to cancel the process.

Figure 5.6: Response Screen after updating the user profile



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5.5.1 Search

Click on Search button to search list of assessee.

5.5.2 Close

Click on Close Button to close the search operation.

5.5.3 Save

Click on “Save” button, to save the updated assessee status.

5.5.4 Clear

Click on “Clear” button, to reset the selected account Status.

5.5.5 Cancel

Click on “Cancel” button to cancel the process of the Manage UserStatus. This brings the user back to the home page screen.

5.5.6 Clear

Click on Submit button to save the data and reach to the responsescreen.



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6 Masters6.1 Description

‘Masters’ in ACES, privileged users can update (create, modify ordelete) the master entries.

6.2 Navigation Path

The navigation path for accessing ‘Masters’ screens is as under:Login Screen ACL Masters

Figure 6.1: Screen to maintain master entries

6.3 Approval Flow



Using the ‘Masters’ privileged users can create, modify or delete themaster entries in the following masters:

- Commissioner Master- Division Master

- Range Master- TR-6 Challan



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- Notification Entry- Notification Approval- Cross Credit Utilization- Taxable Service Master- Interest Rate Master- CETSH Master- Modify Master- Tariff Master- CETSH Covered Under Compounded Levy Scheme- Duty Head Mapping- Job Scheduling- Duty Head

Figure 6.2: Screen to modify the Commissionerate Masters



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Figure 6.3: Screen for searching zone

Clicking on search button will show following page. User needs to clickon the hyperlinked Commissionerate name to modify its name on nextpage.

Figure 6.4: Screen for selecting the desired Commissionerate







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7 Audit Trail7.1 Description

Audit Trail functionality maintains the history of activities assigned todepartmental users by the Administrator in ACES. This history can beviewed by HQ Administrative users or Commissionerate Admin users.

7.2 Navigation Path

The navigation path for accessing ‘Audit Trail’ screens is as under:Login Screen ACL Audit -Trail

Figure 7.1: Screen to view Audit Trail

7.3 Approval FlowThere is no approval flow involved in this process.


Using the ‘Audit Trail’, Administrators can view the activity wise and userwise audit trail reports.

Activity wise Audit Report:The navigation path for viewing the activity wise audit trail report is:Login Screen ACL Audit –Trail Activity Wise



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Figure 7.2: Screen to enter the inputs to view Activity wise Report

Steps to be followed: Select a module from the Module Name dropdown and click on

GO icon to select activity, the selected activity appears againstthe ‘Activity Name’ just below the dropdown

Select the Commissionerate, Division and Range from therespective dropdowns

Select the From Date and To Date for which report is required Click on Search to view the records



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Figure 7.3: Screen showing Activity wise Audit Trail Report

User wise Audit Report: The navigation path for viewing the user wise audit trail report is:Login Screen ACL Audit –Trail User Details

Figure 7.4: Screen to enter the inputs to view User wise Report



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Steps to be followed: Select the Commissionerate, Division and Range from the

respective dropdowns First Name and Designation are not mandatory selection Click on Search to view the records Click on Close to go back to the previous screen

Figure 7.5: Screen showing the list of users modified

Steps to be followed: Select the From Date and To Date for which report is required Select the radio button and click on Search button to view the

records of particular user Click on Close to go back to the previous screen



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Figure 7.6: Screen showing User wise Audit Trail Report


7.5.1 SearchClick on Search to view the records

7.5.2 Close

Click on Close button to go back to the previous screen



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8 Change Email Id of Assessee8.1 Description

In case the email address provided by existing Assessee was not valid,he does not receive any information regarding the TPIN and passwordfrom the department. In such cases, he may approach CommissionerateAdministrative user of his jurisdiction to get the email address corrected.

8.2 Navigation Path

The navigation path for accessing ‘Change EmailId of Assessee’screens is as under:

Login Screen ACL Change EmailId of Assessee

Figure 8.1: Screen to access Change EmailId of Assessee

8.3 Approval Flow



Using this functionality, Commissionerate Administrative user can

change the email id of the assessee on the request.



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Figure 8.2: Screen to enter the inputs to view the list of Assessee

Steps to be followed: Enter either Business/ Unit Name or Registration Number and

click on Search button to view the list of Assessee Search can be clicked directly without giving any input

Click on the Login Id hyperlink to select the Assessee To go to the previous screen, click on the Close button

Figure 8.3: Screen for changing the email address of the Assessee



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Steps to be followed: Enter the new email address in the text box Click on the Save button to save the email address in database Click on Reset button the reset the email address Click on Cancel button to cancel the process of changing email

address and go back to the homepage

Figure 8.4: Confirmation Screen for changing the email address

Steps to be followed: Click on Submit button to change the email address To still modify the email address click on the Modify button Click on Cancel button to cancel the process of changing email

address and go back to the homepage



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Figure 8.5: Response Screen after changing email address of Assessee


8.5.1 Search

Click on Search to view the records

8.5.2 Close

Click on Close button to go back to the previous screen

8.5.3 Save

Click on the Save button to save the email address in database

8.5.4 Reset

Click on Reset button the reset the email address

8.5.5 Cancel

Click on Cancel button to cancel the process of changing emailaddress and go back to the homepage

8.5.6 Submit

Click on Submit button to change the email address

8.5.7 Modify

To modify the email address click on the Modify button



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9 Glossary

ACES Automation of Central Excise and Service Tax

ACC Accounting

ACL Access Control Logic

AUD Audit

CLI Claims and Intimations

DSR Dispute Resolution

EXP Exports

HQ Head QuarterMenu Options shown while clicking on different modules i.e.

ACL, REG, RET etc.

Modules ACES project is structured into different sections, hereincalled ‘Modules’ e.g. ACL, RET

PRA Provisional Assessment

REF Refunds

REG Registration

RET Returns

SCN Show Cause Notice

Sub-menu

Options shown under Menu while taking mouse pointerto the Menu



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10 Appendices

In this chapter, sample list of data has been provided. This sample data maynot be up-to-date and may vary with the existing data in system.

Appendix-I: Sample list of CommissioneratesAppendix-II: Sample list of DivisionsAppendix-III: Sample list of Ranges



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Appendix-I:

Sample List of CommissioneratesAhmedabad-I Hyderabad-I MysoreAhmedabad-II Hyderabad-II NagpurAhmedabad-III Hyderabad-III NasikAllahabad Hyderabad-IV NoidaAurangabad Indore PanchkulaBangalore (Service Tax) Jaipur-I PatnaBangalore-I Jaipur-II PondicherryBangalore-II Jalandhar Pune-IBangalore-III Jammu & Kashmir Pune-IIBelapur Jamshedpur Pune-III

Belgaum Kanpur RaigarhBhavnagar Kolkata RaipurBhopal Kolkata-I RajkotBhubaneshwar-I Kolkata-II RanchiBhubaneshwar-II Kolkata-III RohtakBolpur Kolkata-IV Salem

Calicut Kolkata-VST CommissionerateAhmedabad

Chandigarh Kolkata-VIST CommissionerateChennai

Chennai-I Kolkata-VII ST CommissionerateMumbai

Chennai-II LTU BangaloreST CommissionerateNew Delhi

Chennai-III LTU Chennai ShillongChennai-IV LTU Delhi SiliguriCochin LTU Kolkata Surat-ICoimbatore LTU Mumbai Surat-IICustoms Commissionerates Lucknow Thane-IDaman Ludhiana Thane-IIDelhi-I Madurai Tiruchirapalli

Delhi-II Mangalore TirunelveliDelhi-III Meerut-I TirupatiDelhi-IV Meerut-II TrivandrumDibrugarh Mumbai-I Vadodara-IGhaziabad Mumbai-II Vadodara-IIGoa Mumbai-III VapiGuntur Mumbai-IV Visakhapatnam-IHaldia Mumbai-V Visakhapatnam-II



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Appendix-II:

Sample List of DivisionsAgra Balasore Bhopal-IAhmedabad-I Rakhial Bangalore B Bhopal-II

Ahmedabad-Ii Vatva-IBangaloreCustoms Bhubaneswar

Ahmedabad-Iii Vatva-II Bangalore-A BhujAhmedabad-Iv Narol Bangalore-C BhyandarAhmedabad-V Service Tax & LOC Bangalore-D BilaspurAhmedabad-Vi Bangalore-E1 BishnupurAhmedhnagar Bangalore-E2 BoisarAir Cargo Complex (UB)

Trivandrum Bangalore-I Boisar-IAir Cargo Complex Hyderabad Bangalore-II Boisar-IIAir Customs Trivandrum Bangalore-IV BorivaliAjmer Barasat Budge-Budge-IAlibaug Bardhaman Budge-Budge-IIAligarh Bareilly Calcutta - AAllahabad-I Barracpkpur Calcutta - HAllahabad-II Behala CannanoreAlwar Behrampur Central _II DivisionAmbala Belapur-I Central Division_I

Amravati Belapur-II Central ExciseDivision-V

Amritsar Belapur-IIICentral ExciseDivision-VI

Anand Belapur-IVCentral ExciseDivision-VII

Anantapur BelgaumCentral ExciseDivision-VIII

Andaman & Nicobar Beliaghata Central_III DivisionAndheri Bellary Central_IVAnkleshwar-I Bhagalpur Chandan Nagore-I

Ankleshwar-II Bhandara Chandan Nagore-IIAnkleshwar-II Bhandup ChandernagoreAnkleshwar-III Bharuch Chandigarh - IAsansol Bhavnagar Chandrapur

Asansol-IBhavnagar(Rural) Changlepet

Asansol-II Bhilai-I ChemburAurangabad - I Bhilai-II Chembur-IAurangabad – II Bhilwara Chembur-IIAurangabad – III Bhiwadi Chennai Customs

Chennai-A Dhanbad Faridabad-IIChennai-AB Dharwad Faridabad-III



Documents

Aces-user Manual Acl 15012009