Accounts Receivable - Jaga

8/4/2019 Accounts Receivable - Jaga

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Oracle Receivables 11i

Presenter :Jagadesan.S


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Release, Reference

Revision # Date Author Changes

Version1.0 25th June 2002 Kailash N T None

Version 1 24th June 2003 N Bharath Kumar TCA added

Revision History


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Objectives

Training Objective Overview on Receivables module

Overview on Customers,Transactions and Receipts

Briefing on the Setup

Audience Prerequisites if Any


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Agenda

Customer Model and Features(incl TCA) Entering and processing invoice

information

Processing Overview

Invoice components AutoInvoice process

Receipt entry methods

Receipt process

Payment application process Overview of the collection process


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Agenda

Customer Model and Features

Entering and processing invoiceinformation

Processing Overview

Invoice components

AutoInvoice process


Receipt process

Payment application process

Overview of the collection

process


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Integration

Oracle Receivables can create invoices from thefollowing Oracle applications:

Oracle Order Management

Oracle Projects

Oracle ServiceOracle Property Manager

Oracle Receivables can create invoices from thefollowing non-Oracle applications:

Legacy system (for transaction history)

Non-Oracle billing applications

Non-Oracle order entry applications


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Customer Creation flow

Profile Classes

Entering Customer Information

Customer Relationships

Merging Customers


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ManagingCustomers

Assign

customers toprofile classes

Review customerinformation

Create customer

profile classes

Create customerrelationships

Eliminate duplicateinformation

Enter customer

information


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New Customer Model

Customer Model Tables(store Customers, Addresses, Bank Accounts, etc.)

CustomerForm

customerinterface

customermerge

ARCustomer

Master

Receivables Order Entry Projects


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Specific Features of Customer Management

Customer form: Searches existing customersand the organization or person customerregistry before allowing you to enter a newcustomer

Customer mergeMerges customer accounts


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Integrating Customer Information

OracleOrder Management

OracleReceivables

CustomerInformation

Oracle CRM suite

Oracle ProjectsSharedwith

Owned by


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Profile Classes

You can use profile classes to describe andgroup customers with similar financial

characteristics Use profile classes to enter new customers

quickly and consistently


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Customer Profile Class Characteristics

Credit check Collector Payment application Dunning letters Finance charges

Invoices andStatements

Invoice lineand tax printing

Statement cycle Consolidated

invoices

Credit/collections Paymentpromptness

Payment terms Discounts Grace days


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Managing Customer Profiles

When you establish a customer, the customerprocessing function assigns it to the default

(seeded) customer profile class. If you want to assign the customer to a

different profile class, select it from the list ofvalues before you save your work.


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Enter Customer Information

You can use all of the following methods toenter customer information, for example,addresses, phone numbers, contact names, andbusiness purpose:

Standard

QuickInterface


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Customer Entry Methods

Standardcustomer entry

Enter completedetails

Quick customerentry

Enter limitedinformation

Customerinterface

Import fromother systems


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Customer Addresses

Allow multiple organization or personcustomers can do business at one location.

Are global (not specific to operating units).

Allow you to perform address validation usingVertex or TaxWare information.

Have flexible address formatting with seededand custom formats.


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Customer Address

Each addresses can have multiple businesspurposes.

Ship To site

Bill to site

Bill To site

Statements

Dunning

Legal

Ship To site

Marketing


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Multiple Sites and Business Purposes: Centralized

Example

ABC, Inc. is completely centralized, and itsheadquarters handles all payment procedures.

Washington D.C.Ship To

ChicagoShip To

ParisShip To

New YorkHeadquarters

Bill ToStatements

Dunning


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Multiple Sites and Business Purposes: De-Centralized

Example

XYZ, Inc. is completely decentralized, and each sitehandles its own payment procedures.

New YorkHeadquarters

Ship toBill to

StatementsDunning

ParisShip ToBill To

StatementsDunning

Washington D.C.Ship ToBill To

StatementsDunning

ChicagoShip ToBill To

StatementsDunning


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Interface Customer Entry

TemporaryInterface Tables

Oracle Receivables CustomerTables

Correct errorswith SQL*Plus

Customer InterfaceExecution Report

ExternalDatabases


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Using Quick Customer Entry

Customer

Profileclass

Telephonenumbers Addresses

PaymentmethodBank

accounts

Contacts

Relationships

Businesspurpose

MarketingClassification


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Using Standard Customer Entry

Addresses

Profileclass

Telephonenumbers

Bankaccounts

Paymentmethod

Businesspurpose

Contacts Characteristics

Customer

Details

Accounting

Order Managementinformation


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Differences between Standard and Quick customer entry

The primary difference between the standard andquick methods is that the quick method allowsyou to assign business purposes simply andquickly to a single address.

Other differences underline the limitations ofquick customer entry:

Bill to and Ship to cannot be linked to eachother.

Business purposes cannot be identified asPrimary, or default.

Location names cannot be assigned to anaddress.


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Merge Customers

Merge customers to:

Eliminate incorrect data and duplicate

information Consolidate account site data

Reflect customer account changes due tobusiness consolidation


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Merging Incorrect Data

Invoice 523Invoice 201

White Place, Invoices 201 and 523

White Place White Corp


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Merging Site Data


Rome Invoices 234 and 951

Milan Rome


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Merging Customer Data


Blanc SA Invoices 753 and 654

Blanc SA White Corp


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Agenda


Entering and processing invoice information Processing Overview

Invoice components

AutoInvoice process


Receipt process

Payment application process

Overview of AutoLockbox

Overview of the collection process

Overview


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Overview

Entering and processing invoice information

With transactions, you can:

Enter invoices manually or import invoicesby using AutoInvoice

Set up different accounting options toderive the GL accounts

Set up Oracle Receivables to calculate tax

Correct invoices by creating credit memos,

debit memos, and adjustments Review and print transactions

Generate and send customer statements


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Using Transaction Windows

You can enter or query transactions from any

source by using the Transactions window orthe Transactions Summary window.

You can also perform certain activities from theTransactions Summary window. This window

is also known as a workbench.



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Entering Manual Transactions

Using manual transactions, you can enter:

All required information

Text that will appear on the invoice

Comments for internal use only that will notappear on the invoice

An inventory item, standard line, or free formdescription



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Process Overview


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Process Overview

Create Profile

Classes

EnterCustomers

CreateInvoices

PrintInvoices

Send toCustomers

UseiReceivables

Receipts Collections

Process Overview


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Process Overview

Importtransactions

Createmanual

transactions

Calculatetaxes,create

GL accounts,

updatecustomerbalances

Print

invoices

Process Overview


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Process Overview

Enter receipt

Deposit Guarantee Standard invoice

Copy

Correct invoice OverinvoiceInvalid

transactionUnderinvoice

Process and printVoid

Generate statement Interface to Oracle General Ledger

Print and send invoice to customer

Delete

Invoice components


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Required Transaction Information

Date

Source

Class Type

GL Date

Bill To Terms

Remit To

Invoice components


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Transaction Classes

Class

Invoice

Credit Memo

Debit Memo

Chargeback

Description

Bill customers for products or services

Credit customers (On-account credits do

not refer to specific invoices.)

Bill customers for products or servicesthat were not included on the originalinvoice

Adjust the remaining balance of an existing

debit item to zero, and create a new debititem to bill customer for unpaid balance oforiginal invoice.

Invoice components

I i t


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Transaction Classes

Class

Deposit

Guarantee

Description

Bill customers for contractual agreements

A contractual agreement that is referenced byinvoices (Bill customers for the items on theinvoice, not the guarantee.)

Invoice components

I i


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Transactions Windows

Freight

Accounting

Tax

Adjustments

Installments

Lines

Balances

SalesCredits

Transaction

Sales CreditsFreight

TaxAccounting

Invoice components

I i t


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About Transaction Types

You must set up transaction types before youcan enter invoices

Transaction types can be used to set defaultsand can control certain activities for atransaction

For each transaction type, you can only select

one of six transaction classes

Invoice components


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Using Transaction Types

Transaction types determine:

The transaction class If the transaction can be posted to the GL

If the transaction is an open receivable

If tax can be calculated If freight can be entered

Invoice components

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Transaction Sources

Control transaction batching and numbering,

and specify default transaction type

Select validation options for importedtransactions

Assign batch sources to invoices, debit memos,commitments, credit memos, and on-accountcredits

Invoice components



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Enhanced Drilldown from GL

Drill down to completereceivables transactions

Drill down from JournalEntry and Inquiry windows

View subledger accounting entry

GL account inquiry

View Accountinglines

Balance

JE lines View JEEnter JE

AP

PO

AR

Assets

Inventory

Projects

WIP

View subledgertransactions

T-accountsSummaryactivity




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Creating Invoices with Rules

Advance orarrears

01.100.200.4500.000.000001.110.220.4550.000.000001.220.220.4700.000.0000

Accounting rule

Invoicing rule

AutoAccountin

Invoice Revenuerecognition

program

Journalentry

Journalentry

Fixed orvariable


Auto Invoice


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About AutoInvoice

With AutoInvoice, you can:

Import large numbers of transactions for

seamless integration from Oracle or non-Oraclesystems

Invoices

Credit memos

Debit memos Calculate taxes for the imported transactions,

or pass the tax through the tables

Correct errors easily online

Auto Invoice

Auto Invoice


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AutoAccounting Overview

Oracle Receivables provides flexible setup foryour transaction accounting by usingAutoAccouting.

You determine the values that OracleReceivables uses to build the accounting

flexfield by selecting a pointer for eachsegment of your accounting flexfield.

Auto Invoice

AutoInvoice Process


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Error lines

Validlines

View and correctinvalid records

AutoInvoiceinterface

tables

OracleReceivablestransaction

tables

Non Oracledata

SQLloader

Oracledata

InterfaceProgram

Auto Invoice


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Using AutoAccounting

When you set up AutoAccounting, you definewhere Oracle Receivables should derive the

value for each segment. Values can be eitherconstant, or be defined by tables. Thesedeterminations occur during AutoAccountingsetup.

Auto Invoice

Auto Invoice


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Using AutoAccountingInvoice

Salesperson = Joe AdamsTransaction Type = Invoice1. Wrist Pad 2 @ 1,000

Revenue Account = 01-100-4505-201

Account Type = RevenueSegment Constant Value Table NameCO 01CC SalesrepsAccount Trans. Types

Product Standard Line

Salesperson = Joe Adams

Revenue Account = 02-100-4000-000

Transaction Type = InvoiceRevenue Account = 02-000-4505-100

Standard Line = Wrist PadRevenue Account = 02-000-4101-201

Auto Invoice

Agenda


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Agenda


Entering and processing invoice information Processing Overview

Invoice components

AutoInvoice process


Receipt process

Payment application process Overview of the collection process

Overview of Receipts


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Enter receipt

Apply tocustomer

account orinvoice

Update

customerbalance

Clear

receipt

Reconcile

bankstatement

Overview of Receipts


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Receipts


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Receipt Features

With receipts, you can:

Select different receipt entry methods

Enter cross currency receipts

Enter multiple bank accounts

Accept credit cards as payment

p

Receipts


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Receipt Types

Cash receipts record receipts from customers topay for past or future debit items.

Miscellaneous receipts record receipts notrelated to the organizations usual transactionactivity, such as interest charges or other fees.

Receipts


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Receipt Entry Methods

Manualreceipts QuickCashreceipts Automaticreceipts

Cash

AutoLockbox

Credit card receipts

Bills of exchange

Direct debits

Cash

Miscellaneous

Receipts are entered in one of three ways:

Receipts


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Manual Receipts

Manual receipts can be cash or miscellaneousreceipts.

Manual receipts can be entered individually orin a batch.

The customer balance is updated when thereceipt is saved.

Receipts

Receipts


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Entering Manual Receipts

Enter

Miscellaneous receipts

Remit

Reconcile

Reverse

Cash receipts

Enter & apply

Remit

Reconcile

Reverse

Adjustment Chargeback

Reapply

Receipts


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QuickCash Receipts

You can enter receipts manually or usingAutoLockbox.

QuickCash receipts must be entered in a batch.

The customer balance is updated when the

batch is posted. You can simplify the receipt application

process using AutoCash rule sets.

Receipts


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Receipt Statuses

Applied

On-account

Unapplied amount

Unidentified

Reversed

Receipts


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Receipt Statuses

$100applied

$100unapplied,

unidentifiedcustomer

Customerpays $100

$80 invoice

$100 invoice

$20unapplied

$100on-account,no invoice

$80applied

Receipts


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Receipt Batch Statuses

Description

Creating a new batch. The status of the newbatch changes to Out of Balance, Open, orClosed when receipts are committed for the firsttime.

Actual count and amount of receipts do notmatch the control count and amount.

Actual count and amount match the control countand amount, but the batch includes unapplied orunidentified receipts.

Actual count and amount match the control countand amount. All receipts have been identified andapplied to invoices or applied on account.

Status

New

Out of Balance

Open

Closed

Receipts


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Receipt Classes

Determine how Oracle Receivables processesreceipts:

Entry methodRemittance

Clearing

Define which payment methods to use

Payment Methods


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Payment methods determine the automaticreceipt attributes.

Payment methods are associated with a singlereceipt class.

Payment methods can be associated with morethan one bank account.

Each bank account determines the GL accounts

for a receipt.

Relationship of Receipt Class, PaymentMethod, and Bank Account


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Method, and Bank Account

Receipt class

Payment method

Bank account

GL account

Payment method

Bank account

GL account

Receipts


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Entering Receipts

You can enter receipts using manual,automatic, or QuickCash methods

You can record the following:

Receipt number

Receipt type

Receipt date

GL datePayment method

Customer name

Receipts


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Applying Receipts

Apply the receipt to open debit items to reducethe outstanding balance.

Use either the Application or the Mass Apply

window to apply receipts. Create adjustments or chargebacks to handle

short payments.

Receipts can be applied to invoices in othercurrencies.

You can apply earned and unearned discountsto debit items.

Receipts


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Mass Apply

Applies one receipt to several invoice items

Can apply receipts manually or automatically

Can apply one receipt to several specificinvoices or a range of invoices

Can apply only receipts that are identified witha customer

Receipts


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Creating Chargebacks

You can create chargebacks only during theapplication process.

A chargeback decreases the balance due on apartially paid invoice and creates a new debit

item.

A chargeback reduces the balance of theinvoice to zero by creating an automaticadjustment.

A chargeback creates a new debit item withtransaction type Chargeback for the balance ofthe old debit item.

Receipts


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Creating Adjustments

You create adjustments in the Applicationswindow.

You can adjust the balance of the transaction towhich the receipt is being applied.

The adjustment approval process is the same asentering an adjustment in the TransactionSummary window.

Receipts


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Remittances

Group the receipts that are remitted to thesame bank with the same receipt class.

Remittances are similar to bank deposit tickets.

You can initiate payments from yourcustomers.

Remitting and Clearing Receipts


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Oracle Receivables

Bank sendsstatement

Clear receipts

Submitremittance

Oracle CashManagement

Reconcile remittancesand receipts

Bank

Reports


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List of Important reports

Kindly Refer to page 1376 to1381 of the Receivables 11i

user guide for the list ofstandard reports


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Thank You !!!!!!!!

Thank You !!!!!!!!

Thank You !!!!!!!!

Thank You !!!!!!!!

Additional Information


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Known Bug List if any

Important Knowledge base sources (May becommon to all )

Documents

Accounts Receivable - Jaga