Accounts Payable Financial Services

Certification CoursePresented by Delia Gonzales, AP Manager

Welcome to Texas A&M University-Corpus Christi Financial Services Certification Course for Business Managers

Training Objectives

The primary purpose of this presentation is to provide an overview

of Accounts Payable for Business Managers

The Overview Will Include…

Vendor Create Form (W-9)

Voucher Create Form

No Receiving

Vendor Create Form

When should a Vendor Create Form be used?

When the vendor is not in FAMIS

Where is the Form located?

Tamucc.edu > Purchasing > Accounts Payable > Online Forms

How to complete a Vendor Create Form

Vendor Create Form

Vendor Create Form (W-9)

Why is it important to have a vendor complete a W-9

form? Required by law - withhold 28%

Visual Compliance - Cannot conduct business with companies or individual if on the Homeland Security restricted list

Postmaster - Legit address

Vendor Create

Voucher Create Form

When should a voucher create be used?

No Purchase Order (ATF), Refunds

How to complete a Voucher Create Form

Voucher Create Form

Voucher Create Form

No Receiving

PBAR221 Daily Report

PBAR221 Report

PBAR221 Report-Aged Un-paid Purchasing Invoices

Purchasing Invoice Problem(PIP)

FYI-For your informationFYA-For your approval Do not discard an FYA from 910 box

if you did not create it.

No Receiving

Congratulations!!!!You have completed the Accounts Payable Overview for Business Managers Session ….

One more thing…

Take your TEST!!!!

GOOD LUCK!