Accounts Payable Enhancement

An Enhancement For

iSeries 400 DMASfrom

Copyright I/O International, 2006, 2008 Skip IntroSkip Intro

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Accounts Payable Enhancement

Interactive invoice entry– Utilizing “Work with” screen architecture

– Invoice entry via user defined batches

– Existing batches displayed on batch list screen

– Once posted to open A/P file, batches remain available as historical batches and may be browsed

– An invoice search function searches for invoices across batches including both open and historical batches

Accounts Payable functional and ease of use enhancements

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Accounts Payable Enhancement Interactive invoice entry . . .

– Within a batch, invoices displayed on list screen, one line per invoice

– User may• Add a new invoice• Change an invoice header• Work with the distribution detail of a given invoice• Add/change an internal note pertaining to a specific invoice• Add/change an internal note pertaining a vendor of an invoice• Display vendor inquiry for a vendor of an invoice• Add an automatic credit memo against a posted invoice• Create a check reversal from a check in history by only

selecting a listed check (no re-keying of invoices required)

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Accounts Payable Enhancement Interactive invoice entry . . .

– Within an invoice, distribution records displayed on list screen

– User may• Change the invoice header for the displayed invoice

• Add a new distribution detail record

• Change a distribution detail record

• Add/change an internal note pertaining to the displayed invoice

• Add/change an internal note pertaining to the vendor of the displayed invoice

• Display vendor inquiry for the vendor of the displayed invoice

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Accounts Payable Enhancement Interactive payment selection

– Utilizing “Work with” screen architecture– Auto select function allows user to select groups of

invoices by vendor or due date– Individual invoices selected from a list of invoices– Allows partial payments and forcing of discounts

A new check reprint function– Reprint the entire check run or a range of checks– May also renumber reprinted checks– Eliminates requirement to call DMAS for reprint

authorization code

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Accounts Payable Enhancement New front-end to vendor inquiry

– Starts with a screen that lists all existing vendors

– Each current DMAS inquiry function is provided via an option on the list screen

New A/P Check Inquiry function– Available from several A/P functions– Available on a vendor by vendor basis– Provides ability to view check data and invoice

data paid by each check

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Accounts Payable Enhancement New Recent Check inquiry function

– Displays all checks written, regardless of vendor

Cleared Check Entry– Enhanced to include option to view invoices

paid by a displayed check– Enhanced to save cleared checks into cleared

check history file

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Accounts Payable Enhancement New Check History Inquiry

– A “Work with” function that lists all batches of cleared checks

– Allows user to inquire into any listed cleared check batch

– Provides ability to view all invoices paid by a given check

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Accounts Payable Enhancement Ability to define default G/L account

numbers per vendor during invoice entry Added F4 Lookup function for date fields

during Recurring Invoice Entry

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Accounts Payable Summary

(click button to view detail)

Enhancements for DMAS Accounts Payable

Back to Title PageBack to Title Page

New Vendor InquiryNew Vendor InquiryWork With Invoice EntryWork With Invoice Entry

A/P Check InquiryA/P Check Inquiry

Cleared Check EntryCleared Check Entry

Default G/L AccountsDefault G/L Accounts

Vendor Payment SelectionVendor Payment Selection

Recent Check LookupRecent Check Lookup

Check History InquiryCheck History Inquiry

F4 Date LookupF4 Date Lookup

Check Reprint / RenumberingCheck Reprint / Renumbering

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End of Presentation

For more information about the

Accounts Payable

Enhancement for iSeries 400 DMAS,

call I/O International, Inc.

at (914) 232-2233

Thank you for your interest

Suite 2002Pinewood Business CenterSomers, New York 10589

Return to Accounts Payable Summary

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