ACCOUNTS PAYABLE

DOCUMENTS

PACKING SLIPS

INVOICES

POS RECEIPTS

QUARTERLY

FINANCIAL

MEETING

FEBRUARY 2012

• Packing slips and pick tickets are the documents that accompany the items when they are delivered. They provide verification for the items shipped.

• Packing slips and pick tickets should be attached to the receiving record. Please do not submit to Accounts Payable.

• All original invoices should be coming to A/P. If you receive an original invoice, please forward to A/P.

• Original registration forms should be submitted to A/P.

• Invoices attached to emails or receiving records will not be used for payment.

• We will only accept scanned copies for the vendors listed in this presentation.

• Receipts for travel/personal reimbursements must be originals.

• Enter your receiving record in Munis as items are physically received.

• Enter your receiving record as they were set up on the PO. If you order a quantity of 30 boxed lunches, make sure your receiving record is for 30 as well.

• Point of sale receipts are those tickets that finalize the transaction at the time of purchase. They are given at the time of purchase. No further invoices will be sent to Accounts Payable.

• Only POS receipts from the following vendors will be accepted in a scanned format. We are able to verify the transactions through the monthly statements.

• Home Depot• Lowes• O’ Reilly• Kwik Kar (carbon copies*)• Italianos• Goody Bag• Hobby Lobby

• Kroger• Party City• Tero/ Lenny’s• Coca Cola

THE ACCOUNTS PAYABLE DEPARTMENT WILL ONLY ACCEPT SCANNED COPIES ONLY FROM THE VENDORS ABOVE. ALL ORIGINAL RECEIPTS MUST BE SUBMITTED FOR PCARD TRANSACTIONS.