Accounting System User Guide - smartlab.com.mysmartlab.com.my/fmpublic_smartlabcommy/Accounting... · 9 2.1.4 Create Creditor (STEP 4) (a) By default, new form to enter creditor’s

Accounting SystemUser Guide

Version 2.0

May 1st, 2014

Revision 0.1

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Accounting System - User Guide

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Revision HistoryDate Rev Author Modifications

01/05/2014 0.1 Raja Mokhzani R Fauzi Initial creation for review

20/05/2014 0.2 Raja Mokhzani R Fauzi Addition of GST compliant modules userguide




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DISCLAIMERS

THIS PROPOSAL IS PROVIDED "AS IS" WITH NO WARRANTIES WHATSOEVER, INCLUDING ANYWARRANTY OF MERCHANTABILITY, FITNESS FOR ANY PARTICULAR PURPOSE, OR ANYWARRANTY OTHERWISE ARISING OUT OF ANY PROPOSAL, SPECIFICATION OR SAMPLE.

No license, express or implied, by stopple or otherwise, to any intellectual property right is grantedherein. Risatech disclaims all liability, including liability for infringement of any proprietary rights, relatingto use of information in this specification. Risatech does not warrant or represent that such use will notinfringe such rights.

*Third party brands and names are the property of their respective owners.Copyright SmartLab Sdn Bhd 2014

Copyright SmartLab Sdn Bhd 2014This document contains information, which is proprietary property of Risatech Sdn Bhd. This documentis received in confidence and its contents may not be disclosed or copied without prior written consent ofRisatech Sdn Bhd.

Nothing in this document constitutes a guarantee, warranty, or license, express or implied. Risatechdisclaims all liability for all such guaranties, warranties, and licenses, including but not limited to: fitnessfor a particular purpose; merchantability; not infringement of intellectual property or other rights of anythird party or of Risatech; indemnity; and all others. The reader is advised that third parties may haveintellectual property rights, which may be relevant to this document and the technologies discussedherein, and is advised to seek the advice of competent legal counsel, without obligation to Risatech.

Risatech retains the right to make changes to this document at any time, without notice. Risatech makesno warranty for the use of this document and assumes no responsibility for any error, which may appearin the document, nor does it make a commitment to update the information contained herein.




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TABLE OF CONTENTS1. INTRODUCTION............................................................................................ 6

1.1 LOGIN TO ERP SYSTEM.................................................................................... 6

2. SYSTEM SETUP ........................................................................................... 72.1 First Time Set Up ................................................................................................. 7

2.1.1 Create New Company (STEP 1)................................................................................. 72.1.2 Create Asset (STEP 2)............................................................................................... 82.1.3 Create Debtor (STEP 3) ............................................................................................. 82.1.4 Create Creditor (STEP 4) ........................................................................................... 92.1.5 Create Bank (STEP 5)................................................................................................ 92.1.6 Create Account Opening Balance (STEP 6).............................................................. 102.1.7 User Management (STEP 7) .................................................................................... 10

2.2 Manual Setup (STEP 7) ..................................................................................... 112.2.1 Chart of Account ...................................................................................................... 112.2.2 Bank ........................................................................................................................ 112.2.3 Debtors .................................................................................................................... 122.2.4 Creditors .................................................................................................................. 122.2.5 Currency .................................................................................................................. 132.2.6 Opening Balance...................................................................................................... 13

3. USING ACCOUNTING SYSTEM................................................................. 143.1 General Ledger.................................................................................................. 14

3.1.1 Journal Voucher ....................................................................................................... 143.1.2 Receipt Voucher....................................................................................................... 153.1.3 Payment Voucher..................................................................................................... 153.1.4 Cash Voucher .......................................................................................................... 163.1.5 Ledger Query ........................................................................................................... 173.1.6 Credit Note............................................................................................................... 173.1.7 Debit Note................................................................................................................ 18

3.2 Payables (AP).................................................................................................... 193.2.1 Self Billed................................................................................................................. 193.2.2 Invoice Received...................................................................................................... 213.2.3 Payment Issued ....................................................................................................... 223.2.4 Credit Notes Received.............................................................................................. 233.2.5 Debit Notes Received............................................................................................... 243.2.6 Advance Payment .................................................................................................... 253.2.7 AP Bad Debt ............................................................................................................ 26

3.3 Receivables (AR) ............................................................................................... 283.3.1 Tax Invoice............................................................................................................... 283.3.2 Invoice Issued .......................................................................................................... 303.3.3 Payment Received ................................................................................................... 313.3.4 Credit Note............................................................................................................... 323.3.5 Debit Note................................................................................................................ 333.3.6 Advance Received ................................................................................................... 343.3.7 Delivery Order.......................................................................................................... 353.3.8 AR Bad Debt ............................................................................................................ 36

3.4 GST ................................................................................................................... 383.4.1 GST Config .............................................................................................................. 383.4.2 GST Return (GST03) ............................................................................................... 393.4.3 GST GAF (GST Audit File) ....................................................................................... 403.4.4 GST Annual Report .................................................................................................. 40




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4. TRANSACTION LOG .................................................................................. 41




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1. INTRODUCTIONThis document is intended as a step-by-step guide for SmartLab AccountingSystem. The user guide is created specifically for users to use the AccountingSystem on a daily basis.

1.1 LOGIN TO ERP SYSTEMTo log into the Accounting System, open any Internet browser and typehttp://cloud1.risatech.net/accounting in the address bar and press enter. TheInternet browser will display a login page for the user.

It is advisable to use Internet Explorer version 8 by Windows™ to browse to thelogin page.


http://cloud1.risatech.net/accountingin



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2. SYSTEM SETUP

2.1 First Time Set UpFor a brand new user to the system, the system will require a first time setup toensure that all the required data is entered. Once the user has logged into thesystem;

2.1.1 Create New Company (STEP 1)

(a) Click on the “Create New Company” button

(b) Enter the company’s information based on the displayed form

(c) Once completed, click on the “Continue” button.

(d) Select method to create the new company. Users are given the option to choosefrom template, linked with a Master Company OR duplicate the data from asimilar typed company. Each method, users are guided to complete the processof creating a new company

(e) For the purpose of this user guide, the From Template option is selected. Clickon the Default Template to continue

(f) After this step is completed, the system will display a step by step guide to enterthe necessary information required to set up the system. (Refer to Create Assetbelow)




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2.1.2 Create Chart of Account COA (STEP 2)

(a) Choose the parent account name on the left to select it (either CurrentAssets/Fixed Assets, etc)

(b) Click on the “New Sub Account” button

(c) Enter the account’s information based on the displayed form

(d) Once completed, click on the “SAVE” button to record the new sub account

(e) To create another sub account under the same parent account ID, repeat steps(b) until (d)

(f) Click on the blue “NEXT” button to continue to STEP 3 (Create Debtors)

2.1.3 Create Debtor (STEP 3)

(a) By default, new form to enter debtor’s information is displayed

(b) Enter the debtor’s information based on the displayed form

(c) Once completed, click on the “SAVE/UPDATE” button to record the new debtor

(d) To create another debtor, click on the “New Debtor” icon and repeat steps (b)until (d)

(e) Click on the blue “NEXT” button to continue to STEP 4 (Create Creditors)




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2.1.4 Create Creditor (STEP 4)

(a) By default, new form to enter creditor’s information is displayed

(b) Enter the creditor’s information based on the displayed form

(c) Once completed, click on the “SAVE/UPDATE” button to record the newcreditor’s information

(d) To create another debtor, click on the “New Creditor” icon and repeat steps (b)until (d)

(e) Click on the blue “NEXT” button to continue to STEP 5 (Create Bank)

2.1.5 Create Bank (STEP 5)

(a) By default, new form to enter bank’s information is displayed

(b) Enter the bank’s information based on the displayed form

(c) Once completed, click on the “SAVE” button to record the new bank’sinformation

(d) To create another debtor, click on the “New Bank” icon and repeat steps (b) until(d)

(e) Click on the blue “NEXT” button to continue to STEP 6 (Opening Balance)




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2.1.6 Create Account Opening Balance (STEP 6)

(a) The system will display the completed list of accounts with Debit and Creditcolumns

(b) Enter the opening balance for the affected accounts displayed in the list and clickon the save icon on the right hand side

(c) Once completed, click on the “UPDATE” button on the bottom right hand cornerof the page

(d) Click on the blue “NEXT” button to continue to STEP 7 (User Management)

2.1.7 User Management (STEP 7)

(a) Select users to be allowed to access to the newly created company

(b) Click on the Add User to insert the userid to access as a user or as an admin forthe newly created company

(c) To remove users from the list, select the user and click on the “Remove User”




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2.2 Manual Setup (STEP 7)Even after the first time setup, users are provided the tools to modify, add and/orreplace the accounts effected in the Accounting System.

2.2.1 Chart of Account

(a) Choose the parent account name on the left to select it (either CurrentAssets/Fixed Assets, etc)

(b) Click on the “New Sub Account” button

(c) Enter the account’s information based on the displayed form

(d) Once completed, click on the “SAVE” button to record the new sub account

(e) To create another sub account under the same parent account ID, repeat steps(b) until (d)

2.2.2 Bank

(a) By default, new form to enter bank’s information is displayed

(b) Enter the bank’s information based on the displayed form

(c) Once completed, click on the “SAVE” button to record the new bank’sinformation

(d) To create another bank, click on the “New Bank” icon and repeat steps (b) until(d)




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2.2.3 Debtors

(a) By default, new form to enter debtor’s information is displayed

(b) Enter the debtor’s information based on the displayed form

(c) Once completed, click on the “SAVE/UPDATE” button to record the new debtor

(d) To create another debtor, click on the “New Debtor” icon and repeat steps (b)until (d)

2.2.4 Creditors

(a) By default, new form to enter creditor’s information is displayed

(b) Enter the creditor’s information based on the displayed form

(c) Once completed, click on the “SAVE/UPDATE” button to record the newcreditor’s information

(d) To create another debtor, click on the “New Creditor” icon and repeat steps (b)until (d)




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2.2.5 Currency

(a) Enter the currency rate for the currency listed in the displayed

(b) For every currency rate change, click on the save icon to record the changes

2.2.6 Opening BalanceTo modify the Opening Balance for the completed accounts:

(a) The system will display the completed list of accounts with Debit and Creditcolumns

(b) Enter the opening balance for the affected accounts displayed in the list and clickon the save icon on the right hand side

(c) Once completed, click on the “UPDATE” button on the bottom right hand cornerof the page




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3. USING ACCOUNTING SYSTEM

3.1 General LedgerThe General Ledger module is the backbone of Risatech’s Accounting System. Alltransactions can be entered using the General Ledger module. This includes JournalVouchers, Payment Vouchers, Receipt Vouchers and Cash Vouchers just to name afew. Below are the steps to use each of the different modules in the General Ledger.

3.1.1 Journal Voucher

(a) Navigate to G. LEDGER(GL)>>Journal Voucher

(b) The main journal entry form is displayed

(c) By default, the system takes the current date as the financial date for thetransaction. Users are able to change the financial date by changing in the“Date” column

(d) For both “Credit Account” and “Debit Account” column, click on the magnifyingglass icon to select which account is affected in the proposed transaction

(e) Enter the Description for the proposed transaction

(f) Enter the value in the appropriate Debit and Credit section

(g) Once all the information have been entered, a “SUBMIT” button will appear

(h) Click on the “SUBMIT” button to capture the transaction

(i) To add more rows for either Debit or Credit, click on the “Add more rows” buttonand enter the data as per required




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3.1.2 Receipt Voucher

(a) Navigate to G. LEDGER(GL)>>Receipt Voucher









3.1.3 Payment Voucher

(a) Navigate to G. LEDGER(GL)>>Payment Voucher





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3.1.4 Cash Voucher

(a) Navigate to G. LEDGER(GL)>>Cash Voucher


(c) By default, the system takes the current date as the financial date for thetransaction. Users are able to change the financial date by changing in the “Date”column










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3.1.5 Ledger Query

(a) Navigate to G. LEDGER(GL)>>Ledger Query

(b) Choose the filters as per provided in the form

(c) Click on the “VIEW RESULT” button

3.1.6 Credit Note

(a) Navigate to G. LEDGER(GL)>>Credit Note

(b) By default, the system takes the current date as the financial date for thetransaction. Users are able to change the financial date by changing in the “Date”column

(c) For both “Credit Account” and “Debit Account” column, click on the magnifyingglass icon to select which account is affected in the proposed transaction

(d) Enter the Description for the proposed transaction

(e) Enter the value in the appropriate Debit and Credit section

(f) Once all the information have been entered, a “SUBMIT” button will appear

(g) Click on the “SUBMIT” button to capture the transaction

(h) To add more rows for either Debit or Credit, click on the “Add more rows” buttonand enter the data as per required




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3.1.7 Debit Note

(a) Navigate to G. LEDGER(GL)>>Debit Note


(c) By default, the system takes the current date as the financial date for thetransaction. Users are able to change the financial date by changing in the “Date”column










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3.2 Payables (AP)

3.2.1 Self Billed1. Create New Self Bill

(a) Navigate to Payables (AP)>>Self Billed

(b) Use the search filters to narrow down the list of creditors/suppliers and clickon the SEARCH button

(c) Click on the suppliers/creditors Name to continue

(d) A new invoice form is displayed

(e) Enter all the necessary information as per required and click on the “SAVE”button at the bottom of the form

(f) Verify the information entered and click on the “NEXT” button to proceed

(g) Verfiy that the information is entered correctly and click on the “GENERATESELF BILL” button to complete the process

2. View Existing Self Bill


(b) Select the View tab on the top ribbon

(c) Use the search filters to narrow down the list and click on the SEARCH button

(d) Click on magnifying icon for the selected supplier at the right hand corner toview




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3. Cancel Existing Self Bill


(b) Select the Cancellation tab on the top ribbon


(d) Select the tick box under the Action column for the selected Supplier and clickon the “CANCEL SELF BILL” button

4. Posting of created Self Bill


(b) Selec the POSTING tab on the top ribbon


(d) Select the tick box for the Self Billed Invoice selected and click on the “POSTTO FINANCIALS”




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3.2.2 Invoice Received1. Recording New Invoice Received

(a) Navigate to Payables (AP)>>Invoice Received

(b) A new invoice received form entry is displayed

(c) Enter the invoiced received number in the “Invoice No” column

(d) By default, the system takes the current date as the financial date for thetransaction. Users are able to change the financial date by changing in the“Date” column

(e) For both “Credit Account” and “Debit Account” column, click on themagnifying glass icon to select which account is affected in the proposedtransaction

(f) Enter the Description for the proposed transaction

(g) Enter the value in the appropriate Debit and Credit section

(h) Once all the information have been entered, a “SUBMIT” button will appear

(i) Click on the “SUBMIT” button to capture the transaction

(j) To add more rows for either Debit or Credit, click on the “Add more rows”button and enter the data as per required

2. Edit Existing Invoice Received


(b) Selec the Edit tab on the top ribbon


(d) Click on the Invoice No to be edited

(e) Change the information as per required and click on the “SUBMIT” button tocapture the edited information

3. View/Search Existing Invoice Received


(b) Selec the Search tab on the top ribbon





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(d) Click on the Invoice No to be viewed

(e) Click on the “Print Preview” button to preview the transaction OR click on the“GO TO LIST” button to return to the search page

3.2.3 Payment Issued

1. Recording New Payment Issued

(a) Navigate to Payables (AP) >> Payment Issued

(b) Use the search filter to narrow down the list and click on the SEARCH button

(c) Select Creditor Name to continue

(d) Enter all the information as per required in the form provided and click on the“SUBMIT” button

2. Matching Payment with Invoice Received


(b) Select the Matching tab on the top ribbon

(c) Use the search filter to narrow down the list and click on the SEARCH button

(d) Select Creditor Name to continue

3. View/Search Existing Payment Record


(b) Select the Search tab on the top ribbon

(c) Use the search filter to narrown down the list and click on the SEARCH button

(d) Select Creditor Name to be viewed




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3.2.4 Credit Notes Received

1. Record New Credit Note Received

(a) Navigate to Payables (AP) >> Credit Notes Received

(b) By default, the system takes the current date as the financial date for thetransaction. Users are able to change the financial date by changing in the“Date” column

(c) For both “Credit Account” and “Debit Account” column, click on themagnifying glass icon to select which account is affected in the proposedtransaction





(h) To add more rows for either Credit, click on the “Add more rows” button andenter the data as per required

2. Edit Existing Credit Note Received


(b) Select the Edit tab at the top ribbon

(c) Use the search filters to narrow down the list and click on SEARCH button

(d) Click on the Creditor name to be edited

(e) Edit the information as per required and click on the “SUBMIT” button

3. View/Search Existing Credit Note Received


(b) Select the Search tab at the top ribbon


(d) Click on the Creditor name to be viewed




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3.2.5 Debit Notes Received

1. Record New Debit Note Received

(a) Navigate to Payables (AP) >> Debit Notes Received








2. Edit Existing Debit Note Received






3. View/Search Existing Debit Note Received








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3.2.6 Advance Payment

1. Record New Advance Payment Received

(a) Navigate to Payables (AP) >> Advance Payment








2. Edit Existing Advance Payment Received

(a) Navigate to Payables (AP) >> Advance Payment Received





3. View/Search Existing Advance Payment Received

(a) Navigate to Payables (AP) >> Advance Payment Received







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3.2.7 AP Bad Debt

1. AP Bad Debt (by Invoice)

(a) Navigate to Payables (AP) >> AP Bad Debt >> AP Bad Debt (by Invoice)

(b) Use the search filter to narrow down the list and click on the SEARCH button

(c) Enter the amount to be reliefed in the “Relief Amount” and select the tick boxfor the selected transaction

(d) Select the Ledger Date for this particular transaction and click on the“PROCESS BAD DEBT” button

2. AP Bad Debt (GL Entry)

(a) Navigate to Payables (AP) >> AP Bad Debt >> AP Bad Debt (GL Entry)








3. AP Bad Debt Recovery

(a) Navigate to Payables (AP) >> AP Bad Debt >> AP Bad Debt Recovery





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3.3 Receivables (AR)

3.3.1 Tax Invoice

1. Create New Tax Invoice

(a) Navigate to Receivables (AR) >> Tax Invoice

(b) Use the search filters to narrow down the list and click on the SEARCH button

(c) Click on debtor/customer name to continue

(d) Users are given two option to either create a blank DO or create a DO basedon previously created DO (For the purpose of this user guide, we will create ablank DO)

(e) Enter all the information as per required provided by the form displayed

(f) Click on the “SAVE” button

(g) Verify the information entered and click on the “NEXT” button

(h) All information is displayed. Once confirmed, click on the “GENERATEINVOICE” button

(i) After the invoice is generated, please proceed to the POSTING of Tax Invoice(refer to 5. Posting of Created Tax Invoice)

2. Edit Existing Tax Invoice


(b) Select the Edit tab on the top ribbon


(d) Click on debtor/customer name to continue

(e) Edit the information as per required and click on the “SAVE” button

3. View/Search Existing Tax Invoice






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(d) Click on the magnifying icon to view the the Tax Invoice (printable)

4. Cancel Existing Tax Invoice


(b) Select the Cancellation tab on the top ribbon


(d) Select the tick box on the right hand corner for the selected invoice and clickon the “CANCEL INVOICE”

5. Posting of Created Tax Invoice


(b) Select the POSTING tab on the top ribbon


(d) Select the tick box for the selected invoice and select the account affectedwith this invoice

(e) Click on the “POST TO FINANCIALS” to complete the posting of the selectedtransaction

6. Posting of Created Tax Invoice (With Advanced Received)


(b) Select the POSTING (ADV) tab on top ribbon


(d) Click on the transaction to be posted by clicking on the Description

(e) Select on the dropdown account and the tick box for the selected transaction

(f) Click on the “POST TO FINANCIALS” button to complete




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3.3.2 Invoice Issued

1. Record New Invoice Issued

(a) Navigate to Receivables (AR) >> Invoice Issued








2. Edit Existing Invoice Issued




(d) Click on the Invoice No to be edited

(e) Edit the necessary information as per required and click on the “SUBMIT”button

3. View/Search Existing Invoice Issued




(d) Click on the Invoice No to be viewed




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3.3.3 Payment Received

1. Recording New Payment Received

(a) Navigate to Receivables (AR) >> Payment Received


(c) Click on the debtor/customer’s name to continue

(d) Enter the information as per required in the form provided and click on the“PROCESS” button to complete the payment recording

2. Matching Payment with Invoice Received


(b) Select the Matching tab on the top ribbon


(d) Click on the debtor/customer’s name to continue

(e) Click on the RV No to match with the Payment Received

3. View/Search Existing Payment Record




(d) Click on the RV/CN No to be viewed

(e) To view a printable format of the information, click on the magnifying glassicon or click on the GO TO LIST to return to the search page

4. Undo Matching


(b) Select the Undo Matching tab on the top ribbon


(d) Select the tick box of the transaction to be undoed and click on the “UNDO”button




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3.3.4 Credit Note

1. Record New Credit Note Issued

(a) Navigate to Receivables (AR) >> Credit Note


(c) Click on the debtor/customer’s name to continue

(d) Enter the required information in the form provided

(e) Click on the “SAVE” button to record all the data entered

(f) Verify the information entered and click on the “NEXT” button to continue

(g) Click on the “GENERATE FORM” to record the transaction

(h) Once completed, proceed with the posting of the Credit Note created. (Referto Item 4. Posting created Credit Note Issued)

2. View Existing Credit Note Issued



(c) Click on the magnifying glass icon to preview the Credit Note created

3. Cancellation of Existing Credit Note Issued



(c) Select on tick box on the right hand corner for the selected transaction andclick on the “PROCESS CANCELLATION” button

4. Posting created Credit Note Issued



(c) Select the account affected by the transaction from the dropdown box

(d) Select the tick box on the right hand corner for the selected transaction andclick on the “POST TO FINANCIALS”




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3.3.5 Debit Note

1. Record New Debit Note Issued

(a) Navigate to Receivables (AR) >> Debit Note








2. Edit Existing Debit Note Issued




(d) Click on the Debit Notes No to be edited

(e) Edit the necessary information as per required in the form provided and clickon the “SUBMIT” button

3. View/Search Existing Debit Note Issued




(d) Click on the Debit Notes No to be edited

(e) Edit the necessary information as per required and click on the “SUBMIT”button




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3.3.6 Advance Received

1. Record New Advance Received

(a) Navigate to Receivables (AR) >> Advance Received








2. Edit Existing Advance Received




(d) Click on the Receipt No to be edited

(e) Edit the information based on the provided form and click on the “UPDATE”button

3. View/Search Existing Advance Received




(d) Click on the Receipt No to be viewed




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3.3.7 Delivery Order

1. Record New Delivery Order (DO)

(a) Navigate to Payables (AP) >> Delivery Order


(c) Click on debtor/customer name to proceed

(d) Users are given two option to either create a blank DO or create a DO basedon previously created DO (For the purpose of this user guide, we will create ablank DO)

(e) Enter all the information as per required provided by the form displayed

(f) Click on the “SAVE” button

(g) Verify the information entered and click on the “NEXT” button

(h)

2. Edit Existing Delivery Order

(a) Navigate Payables (AP) >> Delivery Order



(d) Click on the customer name to be edited


3. View/Search Existing Delivery Order

(a) Navigate to Payables (AP) >> Delivery Order







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3.3.8 AR Bad Debt

1. GST Bad Debt Relief

(a) Navigate to Receivables (AR) >> AR Bad Debt >> GST Bad Debt Relief

(b) Use the search filters to narrow down the list of invoices entered previouslyand click on the SEARCH button

(c) To declare GST Bad Debt Relief for a specific invoice issued to a customer,enter the amount under the Relief Amount column

(d) Select the tick box for the selected invoice, specify the ledger date and clickon the “PROCESS BAD DEBT RELIEF” button to complete

2. Bad Debt Written Off GST Relief

(a) Navigate to Receivables (AR) >> AR Bad Debt >> Bad Debt Written Off GSTRelief

(b) Use the search filters to narrow down the list of invoices entered previouslyand click on the SEARCH button

(c) To declare GST Bad Debt Relief for a specific invoice issued to a customer,enter the amount under the Relief Amount column

(d) Select the tick box for the selected invoice, specify the ledger date and clickon the “PROCESS BAD DEBT RELIEF” button to complete

3. GST Bad Debt Recovery

(a) Navigate to Receivables (AR) >> AR Bad Debt >> GST Bad Debt Recovery








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4. Bad Debt Written Off Recovery

(a) Navigate to Receivables (AR) >> AR Bad Debt >> Bad Debt Written OffRecovery


(c) Select the debit account affected by the transaction

(d) Enter the amount recovered and select the tick box on the right hand cornerand click on the “PROCESS BAD DEBT RECOVERY” button

5. Bad Debt Relief/Recovered (GL Entry)

(a) Navigate to Receivables (AR) >> AR Bad Debt >> Bad DebtRelief/Recovered (GL Entry)











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3.4 GSTWith the proposed implementation of Goods and Services Tax (GST) to commenceas per scheduled, Risatech’s Accounting System has been upgraded to ensure that itis compliant to the Malaysian Customs requirement.

3.4.1 GST Config

1. GST Tax Code

(a) Navigate to GST >> GST Config

(b) Select the GST Code tab on the top ribbon

(c) Click on the either to edit Purchase or Supply Tax Code

(d) Click on the edit icon on the right hand corner to edit the Tax Code ID,Description and Rate

(e) Once done, click on the save icon to record any changes made

2. GST COA Mapping

(a) Navigate to GST >> GST Config

(b) Select the GST COA Mapping tab on the top ribbon

(c) Edit or add the necessary GST COA Mapping as per required




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3.4.2 GST Return (GST03)

1. Adding new GST Submit

(a) Navigate to GST >> GST Return

(b) Click on the “Add new GST Submit” button

(c) Enter the necessary information as per required and click on the save icon

2. Viewing GST03 Return Form


(b) Click on the “View” button under the GST03 View column

(c) The system will display the GST03 Return form for the selected Financialdate

3. Submitting GST03 Return Form


(b) Click on the “Submit” button under the GST03 Submit column

(c) Enter the necessary information as per required and click on the save icon tosave any changes made

(d) Click on the “SUBMIT button to continue

(e) A verification page is displayed and make any adjustments as necessary

(f) Click on the “SUBMIT” button to complete the GST03 form submission

4. GST History


(b) Select the GST History tab on the top ribbon

(c) The system will show the GST claimable history for the submitted GST03




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3.4.3 GST GAF (GST Audit File)

To view and download GST Audit File (GAF) to be submitted for audit:

(a) Navigate to GST>>GST GAF

(b) Select Financial Date and click on the “VIEW REPORT” button

(c) To download the file, click on the “DOWNLOAD GAF FILE” button

3.4.4 GST Annual Report

To view the annual GST (Purchase and Supply) Report:

(a) Navigate to GST>>GST Annual Report

(b) Select Financial Date and click on the “VIEW REPORT” button




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4. TRANSACTION LOG

(a) Navigate to System Setting >> Transaction Log

(b) Use the search filters to suit your transaction log report

(c) Click on the SEARCH button



Documents

Accounting System User Guide - smartlab.com.mysmartlab.com.my/fmpublic_smartlabcommy/Accounting... · 9 2.1.4 Create Creditor (STEP 4) (a) By default, new form to enter creditor’s