Accountants Enterprise Tax (Versions 6 or 8) · Client List reports can be retrieved back from the ATO 24 –48 hours after lodging the request. The report is retrieved during

Accountants Enterprise Tax (Versions 6 or 8)

This handout is for Contacts/Profiles users

AGENDA Pre Installation Tasks Installation Post Installation Tasks

Pre Installation Tasks

1. Excluding returns from rollover

2. Install information

3. Backup

4. Integrity check on Tax 2017

Pre Installation Tasks

1. Excluding Returns from Rollover

Any returns for clients who are no longer clients for the practice can be excluded from rollover to ensure no unwanted returns roll into Tax 2018. This can be done by:

AE Tax homepages

Closed clients

Not lodged returns

Requesting client list report

Reviewing client list report

Update returns not on ATO list to exclude from rollover

KB 36384 – shows an additional check for closed clients , tax returns to be excluded from rollover.

Request Client list report from ATO:

From within Contacts follow the menu path Tools AE Tax Settings.

In AE Tax 2017 window follow the menu path Utilities Lodgement Setup.

Click on Agent Request form under Security Tab.

Fill out the details within Tax Agent Request form window and click output.

Pre Installation TasksExcluding returns from rollover

The client list report will be available in the lodgement section and will be sent to the ATO upon next ELS lodgement.

If no returns are available for lodgement request form can be lodged on its own. The report request form can be lodged to the ATO only to your primary tax agent gateway using ELS lodgement only.

Client List reports can be retrieved back from the ATO 24 – 48 hours after lodging the request. The report is retrieved during a lodgement session from the primary gateway.

If no returns are available for lodgement a blank lodgement can be performed by selecting the radio button for retrieve reports only on the lodgement screen.


Any returns not on ATO list can be marked as excluded from rollover. To review the report:

From within contacts follow the menu path Tools AE Tax Settings.

In AE Tax 2017 window follow the menu path Lodgement Electronic ATO Reports.

Select the ATO report and click OK.

Click OK to view the report.

Untick all options except Returns not on ATO list and click OK to preview the report.


With a list of returns that according to the ATO are no longer clients of a tax agent we can update the returns for these clients to be excluded from rollover. However if any of these clients were to come back returns can be manually created and rolled over.

This process ensures that tax reporting for Tax 2018 will only produce reports with relevant client’s tax returns. Returns can be excluded from rollover in bulk or individually.


To exclude returns from rollover individually:

Open return properties of the tax return to update. This can be done for AE users by clicking on Tax icon in the activity bar highlight the return using the left hand task bar click on Return Properties.

Within properties of the return check the box for Exclude from Rollover under PAYG/Lodge Tab.

Click OK


To exclude returns from rollover bulk:


Within Tax 2017 follow the menu path Maintenance Bulk return edit.

Update the return area to change, untick Edit Individually and tick Override All

Click OK to the warning message

Click OK on the Bulk Return Edit screen


From a list of all 2017 tax returns select the returns to be updated by double clicking on each return. All selected returns will have green tick next to them.

Click OK

From the edit rollover flag window check the box for Exclude from Rollover and click OK.

All selected returns are now excluded from rollover, upon installation of Tax 6.46/8.30


NO

TE Any returns not rolled over in Tax 2017 cannot be updated in bulk, these should either be deleted individually or updated individually.

2. Install Information

Before installing AE Tax Release 6.46/8.30, it is beneficial to understand where certain folder locations are in relation to AE Tax Release 6.46/8.30

Installation location (Target Directory)

Database location (Database Directory)

Server Name

Name of MYOB AE Database

Name of AE Tax Database

Install location can be obtained from within contacts by following menu path help about MYOB AE Contacts Application details.

Installed Location will be referred to as target directory during the install.

Database Location will be referred to as database directory during the install.

AE Tax database name will be used during install of AE report pack. In this example AE Tax Database \\AC3SERIES8\AETAX1 means AC3SERIES8 is the installation server and AETAX1 is the tax database.

Pre Installation TasksInstall Information

3. Backup

Backups must be performed at various stages of installation. Refer to install checklist for various backups. Backups required must be run from the server with all users out of MYOB. Backups required are:

Datasafe Backup– this backs up configuration files for contacts/client compliance

MYOB AE Backup – this backs up AE database, Tax database and AE configuration files

To perform data safe backup:

On the server follow menu path Start All Programs MYOB Accountants Enterprise Datasafe.

Click on Backup Now

Choose to run a special backup and name the backup ‘PreInstall8_30Backup’ or ‘PreInstall6_46Backup’

Click OK to run backup

Pre Installation TasksBackup

3. Integrity Check for Tax 2017

The routine checks the validity of front cover and schedule information, as well as information such as the return code, partner, manager, employee, status type, level codes and ensures that each index which links information in one part of the system to its counterparts is not corrupt.

It also enables you to clean up any blank returns or schedules. Running an integrity check will minimise any year end failed messages.

3. Integrity Check for Tax 2017

Another check as part of integrity check is to ensure no blank tax returns exist in the system. To delete any blank returns within MYOB AE click on the Taxicon in the activity bar from the Tax – Client Search screen sort the returns by name, code, and TFN if any returns appear at the top with no name, code and TFN must be deleted. This can cause year end rollover process to fail.

The year end rollover process brings forward settings from previous years to the current year including from covers of tax returns not excluded from rollover.

To run integrity check for AE users:


In tax 2017 follow the menu path Utilities Integrity Check

Check the box for Index check and Validate alternate indices and click OK preview

Click Report and Repair to report and repair any anomalies in index check

Pre Installation TasksIntegrity Check for Tax 2017

Once the report is generated close out of the report and click preview again to run validate alternate indices test

Choose to Report and Repair

Pre Installation TasksIntegrity Check for Tax 2017

Installation

Installation

Prior to installation it is important to ensure we have a clean environment for the install. To ensure a clean environment:

Ensure all users are out of MYOB during the entire duration of the install

Reboot the server before commencing the install, to ensure open files have been released

Ensure any antivirus or firewall programs have been switched off for the duration of the install

Ensure UAC has been switched off for the duration of the install Ensure DEP settings are set to Windows programs only

Installation

Installation of AE Tax requires:

Installation of AE Tax 6.46 or AE Tax 8.30 Installation of software Database upgrade AE Tax Setup MYOB Administration Centre

Installation of AE Report Pack

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Run the installer for AE 6.46/8.30 and extract the installer

Click on Click Here to install AE 6.46 or AE 8.30, read through the license agreement and click Yes.

Installation

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In the Pre-installation Checklist, all items must be checked and confirmed for the installation to run successfully. Click Next.

Installation

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In the Choose Target Directory, Specify your Installed Location. Please refer to the Checklist for install location. Click Next.

Installation

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Installation will check and stop all integration services.

Installation

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Confirm the business name and click Next

Installation

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Review all licensed products and target directory click Next

Installation

NO

TE

If any additional products are to be added, they must be added at this point and registered. Otherwise, system will not allow access until all products are registered. To register, contact MYOB Support on 1300 555 66, option 4.

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Installation will prompt a warning to ensure installation is being run on correct server. Check and click OK. For correct server name refer to install checklist.

Installation

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Installation summary provides a list of all registered products, click Next to start installation.

Installation

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Installation of software starts.

Installation

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Once the software is installed the database upgrade screen to upgrade the database will appear to upgrade the profiles database. Select databases that require upgrade and click Next.

Installation

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List of databases to be upgraded are listed click Next.

Installation

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Choose No to perform a backup as a pre install backup has already been performed.

Installation

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After profiles database has been upgraded install will run through AE Tax Setup.

Installation

NO

TE While the tax set-up is being run Step 2 or 10 can take some time. DO NOT cancel the install.

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Click Finish to finish the Installation

Installation

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Installation of MYOB AE Report pack. MYOB AE report pack is a separate install included with MYOB AE 6.46 or 8.30 install files. To install from the flash screen click Other software in the left hand task bar and choose to install AE Reports Pack.

On the welcome screen click Next

Installation

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On the licence agreement screen click Yes

Installation

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Choose the SQL Server instance where AE is installed, refer to checklist for database server name.

Installation

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Enter SQL server credentials to check for databases

Installation

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Install will check for SQL server connection

Installation

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From the list of databases select MYOB AE Database , refer to checklist

Installation

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From the list of databases select MYOB AE Tax Database , refer to checklist

Installation

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From the installation summary click Next

Installation

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Once installation is finished click Finish

Installation

Post Installation Tasks

1. Check version details

2. Post Installation Backup

3. Tax Data Rollover

4. Tax Lodgement Date Rollover

5. Rollover Custom Tax Reports

6. Upload Due Dates from client list

Post Installation Tasks

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After the installation we can check the version should read 6.46 or 8.30. To Check the version within MYOB AE, follow the menu path Help About MYOB Client Compliance

1. Check Version Details

2. Post Installation Backups

Prior to running the Tax Data Rollover and Tax Lodgment Dates, a Datasafe Backup is advisable in the event that we need to redo the rollover (which rolls forward the previous years alpha/numeric values and worksheets to the current year.

For instruction on how to perform a backup please refer to slide 17 - 19.

3. Tax Data Rollover

The Tax Data Rollover routine rolls forward information contained in last years tax return to the new tax year. We can choose to retain or omit information i.e. alpha and numeric values, worksheets and schedules.

The Tax Data Rollover can be done on an individual basis or in bulk.

To rollover tax returns individually:

Within Contacts open client file of the client to create a 2018 tax return for.

Click Add from list of options available.

Within compose document window choose Tax Form from the screen and click OK.

Select the Year 2018 and click Next.

Click Finish to create the return.

Post Installation TasksTax Data Rollover

From roll forward window click OK to rollover all worksheets and schedules.


NO

TE If the box for Keep amounts in schedules? is ticked, rollover will bring across worksheets with income amounts from prior year.

To rollover tax returns in bulk:

Open Configuration from the server by following menu path Start all programs MYOB Accountants Enterprise Configuration.

Follow the menu path Tools Roll Forward.

Select Tax Rollover and click Roll.


From Retain schedule data window select appropriate options and click OK.


Click OK under General Tab.

In the record selection window click OK


NO

TE If background post process windows are not running at this time on the server no links to the returns will be created in client compliance

Open Configuration from the server by following menu path start all programs MYOB Accountants Enterprise Configuration.

Follow the menu path Tools Roll Forward.

Select Tax Lodgement Dates and click Roll.

Select appropriate options and click OK to rollover lodgement dates.

Click OK.

Post Installation TasksTax Lodgement Dates Rollover

4. Rollover Custom AE Tax Reports

To rollover custom AE Tax reports from one year to another, reports need to be exported and imported within MYOB AE with a new report id.

To export a custom tax report within MYOB AE click on drop down menu under Reports report export and import select the report to be rolled from tax 2017 highlight the report and select Export choose a location where to export the report and click OK.

Perform the same process for any 2017 tax export

4. Rollover Custom AE Tax Reports

Find and note the report id from the 2018 report exported and update the 2017 report.

To find the report id, right click on the exported file open with notepad. Within the file search for ‘Reportid’ note the report ID number.

Once the reports are updated these can be imported as reports for Tax 2018. To import the reports from within MYOB AE click on the drop down menu for reports Report Import and Export Import Update Report Open. Choose if the report is in a landscape or portrait format

6. Upload Due Dates from Client List Report

Request client list report (KB 29492)

Upload due dates (KB 29491)

AE Live Services

MYOB has built a service to enable practices to transition and update your existing AE software to the latest technology platform providing access to AE Live services and PLS Lodgment services. AE Live services includes providing you with access to MYOB Portal, an online collaboration tool that lets you securely share documents and take digital signature approvals from you clients, even when they’re mobile. The update is streamlined to ensure you and your team can get back to work quickly and efficiently. Contact your MYOB Client Manager to learn more about this service.

Summary

Exclude returns from rolloverIt is important to exclude the returns from rollover for former clients to ensure better use of tools available with MYOBAE for Tax Reporting

BackupBackups are important to ensure if any issues occur as part of the upgrade we have an option to revert back to a start point.

Integrity CheckThe routine enables a clean up of any blank returns or schedules. Running an integrity check will minimise any year end failed messages.

Rollover Tax Data and ReportsClient data from lodged returns can be rolled over form one year to another in bulk or individually. Any custom tax reports can be rolled over from one year to another.

Saturday Support 30 June 2018 7 July 2018

Extended Support Hours Monday to Friday 8:30am – 7pm (EST)

25 June 2018 to 10 August 2018

MYOB Client Support hours

Documents

Accountants Enterprise Tax (Versions 6 or 8) · Client List reports can be retrieved back from the ATO 24 –48 hours after lodging the request. The report is retrieved during