Accommodations Updates

Carrie Perkis

Division of Accountability Services

March 9, 2011

AccommodationsMonitoring Visits

2010-11

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Accommodations Monitoring Fall Visits

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• Three visits in January to monitor Fall EOC testing

• NCDPI response reports emailed to superintendents February 25, 2011

• All three schools must submit plans for required action by April 15, 2011

• Additional required actions to address observed issues before end of year; documentation must be submitted to NCDPI

Accommodations Monitoring Visit Response Reports

• Reports were sent directly to superintendents

• Some required actions necessitate involvement from multiple program areas (e.g., EC, Section 504, LEP)

• Scope is broader than testing alone

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Accommodations Monitoring Spring Visits

• Visits in May/June to monitor Spring EOC, EOG, NCEXTEND2 testing

• Number of visits to be determined

• Training for NCDPI staff and RACs in the beginning of May

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Questions?

Comments?

Concerns?

Suggestions?

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Entry of Accommodations Data into Accommodations Management Systems

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Accommodations Management Systems

Testing accommodations data entered into:

• CECAS,*

• NC WISE, or

• LEA-approved third-party application

• All accommodations per plan type must be entered into one system across the LEA* (e.g., IEPs in CECAS, Section 504 Plans in NC WISE)

*see next slide for more CECAS information

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Accommodations Management Systems – CECAS Changes

• January 18, 2011 memo from EC – IEP accommodations must be entered into CECAS

• Transition process – as IEPs are revisited (e.g., annual review), enter all accommodations data into CECAS

• All IEP accommodations must be in CECAS by January 18, 2012 (one year from memo)

• NCDPI will assume LEAs are in transition9

Accommodations Data Collection Schedule

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Date Purpose of Data Collection

March 1*Discrepancy reporting for Writing Assessment at Grade 10* and ACCESS testing; pre-population of Spring EOC, EOG, NCEXTEND2, NCEXTEND1 test orders

April 1Discrepancy reporting for NCEXTEND1 testing; confirmation of Spring EOC, EOG, NCEXTEND2, NCEXTEND1 test orders

May 2 Desk monitoring of accommodations

FDSDiscrepancy reporting for Spring EOC, EOG, NCEXTEND2 testing

June 1 Desk monitoring of accommodationsJuly 1 Desk monitoring of accommodations

* March 8 accommodations data pull to be used for Writing Grade 10 discrepancy report (see TNN posted on 3/9/11)

Questions?

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Concerns?

Suggestions?

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Accommodations Ordering

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Accommodations Ordering

• TNN ordering system is utilizing combined accommodations data

• Pre-populates quantities for large print, one item per page, and Braille tests

• Test coordinators may adjust orders if needed• Additional orders will require input of student

information

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Accommodations Ordering

• Spring EOC orders pre-populated when TNN ordering page opens on February 14

• Spring EOG and NCEXTEND2 orders pre-populated when page opens on March 2

• Writing and ACCESS for ELLs must be ordered

• Quantities may be adjusted by TCs

• System will update quantities on April 2– If orders have been adjusted manually by TCs, no

system update will occur

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Questions?

Comments?

Concerns?

Suggestions?

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Accommodations Reports

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Types ofAccommodations Reports

1. Status Viewer third-party report

2. Status Viewer combined report

3. Accommodations discrepancy report

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Status ViewerAccommodations Reports

• Are currently available

• Two views:– Third party file submission– Combined data sources

• Process guide document – TNN 2/18/11

• https://www.rep.dpi.state.nc.us/2011/app/lea/status_viewer.cgi

Third-Party Accommodations File Report

• Report named “2011-CUR-ACCOMTP”

• Only available to those LEAs who submit third-party accommodations data files

• Primarily a format check– Also includes counts by school

Combined Data SourcesAccommodations Report

• Report named “2011-CUR-ACCOM”

• Available to all LEAs

• Combines accommodations data from CECAS, NC WISE, and third-party files

Combined Data SourcesAccommodations Report, cont’d

• Checks data sources against each other

• Applies business rules to the data

• Includes more detailed errors and warnings

• List/description of errors and warnings in the process guide

Updating Data for Accommodations Reports

• Follow procedures in the process guide

• LEA TCs access the reports on the Status Viewer

• Staff across program areas (testing, EC, Section 504, LEP) are involved in the data correction process as needed

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Updating Data for Accommodations Reports

• Update information related to warning/error in student plan (e.g., IEP) and in data system (NC WISE, CECAS, third-party)

• Changes made to records in NC WISE and CECAS reflected in reports next business day

• Updated third-party files may be uploaded to NCDPI as often as needed; takes 15-30 minutes following upload to regenerate reports

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AccommodationsDiscrepancy Reports

• Reports will be available following spring testing and data verification

• Types of discrepancies in report– Required accommodations do not match

provided accommodations– Accommodation provided that invalidates

results of test

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AccommodationsDiscrepancy Reports

• LEAs will have opportunity to provide an explanation for ‘discrepancies’ that are not true discrepancies (e.g., discrepancy due to data available on the date of data pull)

• Specifics regarding discrepancy report details are currently being determined

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Questions?

Comments?

Concerns?

Suggestions?

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