Accident and Incident Management

8/3/2019 Accident and Incident Management

1/49

HEALTH & SAFETY MANAGEMENT MODEL

(HSG-65)

PLAN

DO

CHECK

ACT


2/49

OBJECTIVE:

Explain the H&S management model called HSG-65

Successful Health & Safety Management


3/49

WHAT IS HSGE-65?

HSG-65 Successful Health & Safety Management is aguidance (H&S management model), developed by HSE

(Health & Safety Executive) - UK.


4/49

HSG-65 (Brief):

Policy

Organizing

Implementing&Operation

MeasuringPerformance

ReviewingPerformance

Auditing

F

eedbackloopforcontinualimprovement

Commitment/compliance/improvement/signed byMD

All responsibilities to be identified

Risk assessments, OT/LR, Opr. procedures

(inspection, training & emergencies )

Active (inspections) + Reactive (Incidentsinvestigation & statistics analysis)

Top management to check the entire system

regularly & when required - take actions to improve

Audit is an opportunity to assess your status/It is not about score/help top management to improve


5/49

POLICY:

It is required by law (HSAWA 1974 Sec 2(3))

The policy statement should state the company commitment to H&S,compliance as minimum - with legal requirements & continual

improvement

Responsibilities (H&S is a top management responsibility + employees mainduties in relation to H&S)

Objectives of H&S to be included


6/49

ORGANISING:

All H&S responsibilities should be identified (including the specific

responsibilities like RA, First Aid & Emergency related activities.

Consider the 4Cs:

Competence:

Recruitment, training and advisory support

Control:

Allocating responsibilities, securing commitment, instruction and supervision.

Co-operation:

Between individuals and groups

Communication:

Spoken, written and visible


7/49

PLANNING & IMPLEMENTATION:

Risk Assessments (Hazards identification/Risk Evaluation/Controlmeasures)

Identification of legal requirements applicable (compliance)

Setting H&S objectives (converting the H&S objectives into objectives fordifferent levels)

Develop procedures (emergency, inspection) & set standard for measuringthe H&S performance


8/49

MEASURING PERFORMANCE:

Actively by inspections

Reactively by incidents/accidents investigation & statistics analysis


9/49

REVIEWING PERFORMANCE & AUDIT:

Top management should regularly review the entire H&S managementsystem as part of the continuous improvement process (the audit findings

can be used as an input to management review)

The role of audit is to identify weakness points so it can be fixed(improvement)

Irregular review of the H&S management system also may be required underspecific situations (for example in case of major accident)


10/49

THANK YOU

PLAN

DO

CHECK

ACT


11/49

Slide 11

Web-Based System


12/49

The home page gives you an immediate overview of compliance for each areawithin Safeguard.

Slide12

Safeguard Home Page


13/49

Slide13

Incidents Recording

Click on the Incidents tab to display a list of all accidents, near

misses, occurrences of physical abuse and verbal abuse that havebeen reported.


14/49

Slide14

Incidents New Records

Multiple types of

incident can berecorded

Specific forms for recordingAccidents, Near Misses,Physical or Verbal Abuse


15/49

Slide15

Incidents Employee Details

Accident location dropdown list ensures data isstored at the location the

incident happened at.

Type of injured person drop

down list.Click on the Search button tosearch for Employee details


16/49

Slide16

Incidents Employee Details Search

Search for employeeinformation to ensure

accuracy and reduce time

The selected details will betransferred to the form.


17/49

Slide17

Incidents Injury Maps

Hand Injuries the Injured body

parts and the Foot Injuries maps to

ensure continuity and accuracy ofdata


18/49

Slide18

Incidents - Checkboxes

PPE, Causes and theEffects selections for

accuracy of data


19/49

Slide19

Incidents Verbal and physical abuse

The templates for accidents,

Verbal abuse and Physical

abuse include a section torecord information on Enforcing

agencies involved in the incident

There is a section on de-

escalation techniques in thetemplates for Verbal abuse andPhysical abuse

The template for Physical abuse

also includes sections to record

information on Restraints andWeapons involved in the incident


20/49

Slide20

Incidents Verbal and physical abuse

The templates for Verbal abuse and Physical abuse include a section to recordinformation on Assailants involved in the incident

Click the Add assailant

button to enter details

about the assailant

Information on eachassailant is shown on the

incident form


21/49

Slide21

Incidents - Related Documents

Electronic documents can be attached to records

Click on the Browse button andchoose the file that you want

Then click on theUpload button to save

the file in Safeguard


22/49

Slide22

Incidents - Tasks

Tasks can be created from Accident reports andfrom Investigation reports using the Related Tasks

section


23/49

Slide23

Incidents Witness Statements

Details of Witnesses and their statements can be added from Accident reports.


24/49

Slide24

Incidents RIDDOR

Accidents reportable under RIDDOR are recorded in the RIDDOR Reporting section


25/49

Slide25

Incidents RIDDOR

F2508 Form can be created from Safeguard, complete with the details from theincident record


26/49

Slide26

Options Allocating an investigation

If an investigation is required, the incident can be allocated to a user to undertake

an investigation.

Select the person whowill undertake the

investigation

These details areautomatically added tothe task. They can be

changed if required


27/49

Slide27

Incidents - Investigations

Complete the InvestigationReport with details of theaccident scene, and any

machinery or equipment thatwas involved in the incident.

The underlying root causes, andany recommended remedial

action can be given.

Related documents and taskscan be added.


28/49

Slide28

Tasks My Tasks List

Red = OverdueAmber = Outstanding

Green = Complete


29/49

Slide29

Tasks Task Details

To schedule adue date for thetask click on the

calendar icon

Select the personfor the task to be

allocated to

To add notes to thetask click the Add

Note button


30/49

Slide30

Tasks Overdue tasks

If a task becomes overdue, you will receive an email reminder andthe link to the task on the Safeguard homepage will change from blue

to redOverdue

tasks in Red

Overduetasks in Red


31/49

Slide31

Tasks - Calendar

Choose to view

a week or amonth at a time

To view thedetails of a task,

click on the link


32/49

Slide32

Tasks Recurring tasks

Select the taskowner/allocationand schedule the

task

Set the recurrencepattern for the task


33/49

Slide33

Risk Assessments Risk Assessment Folder

Click on the Risk Assessments tab to show the risk assessment folder for yourlocation.

For each Risk Assessment, this shows the ID, Title, Rating, Type, Review Date, andStatus

In the Status column the green ticksymbol = complete and up-to-date.The yellow exclamation mark symbol

= incomplete and/or overdue

Ri k A C i i k


34/49

Slide34

Risk Assessments Creating a new risk assessment

Select the type ofrisk assessment thatyou want to create

and click the CreateAssessment button

Each type of risk assessment has a specific purpose, andthe information that is required differs according to thepurpose.

Ri k A t C l ti i k t


35/49

Slide35

Risk Assessments Completing a risk assessment

Click on the blue ?icon to show the

Help text

Ri k A t C l ti i k t


36/49

Slide36

Risk Assessments Completing a risk assessment

The hazards that youadd are listed on therisk assessment form

The Risk rating and

number of tasks raisedagainst the hazard are

shown

Click the Edit button

to add or change thehazard information

Risk Assessments risk rating


37/49

Slide37

Risk Assessments risk rating

The risk rating for a hazard is calculated from therisk rating responses given before control

measures.

Likelihood

Severity No injuryor illness(Rating 0)

First aid injuryor illness(Rating 1)

Minor injuryor illness(Rating 2)

3 day injury

or illness(Rating 3)

Major injuryor illness(Rating 4)

Fatality,disabling injury,

etc(Rating 5)

Zero to very low (Rating 0) 0 0 0 0 0 0

Very unlikely (Rating 1) 0 1 2 3 4 5

Unlikely (Rating 2) 0 2 4 6 8 10

Likely (Rating 3) 0 3 6 9 12 15

Very likely (Rating 4) 0 4 8 12 16 20

Almost certain (Rating 5) 0 5 10 15 20 25

0-8 low risk

9-19 medium risk

20-25 high risk

Risk Assessments Manual Handling


38/49

Slide38

Risk Assessments Manual Handling

In Manual Handling riskassessments, the Hazards

section is pre-populatedwith hazards that need tobe considered as part ofthe manual handlingassessment.

Click the Editbutton to enterinformation foreach hazard

Click the pagenumbers to movethrough the list of

hazards

Click the Add new hazard

button if you need to add ahazard to the list

Risk Assessments Related Tasks


39/49

Slide39

Risk Assessments Related Tasks

Set the date bywhich the task isto be completed

Select the person who isto be allocated the task.

This person will receive anotification email

Related tasks will beshown on the hazardand the status of the

task, the scheduled dateand a link to the task will

be given

Risk Assessments Related Documents


40/49

Slide40

Risk Assessments Related Documents

Documents can be attached to the riskassessment using the Related documents

box

Attached files can be viewed

by clicking on the filenamelink, and can be deletedusing the Delete button

Risk Assessments Review and Sign Off


41/49

Slide41

Risk Assessments Review and Sign Off

Click this button to show that therisk assessment has been

reviewed and is ready for sign off

People with permission tosign off risk assessments

will see this button

All reviews and

sign offs arerecorded here

Risk Assessments Copying to other location(s)


42/49

Slide42

Risk Assessments Copying to other location(s)

Risk assessments can be copiedto one or more locations

Risk Assessments Printing


43/49

Slide43

Risk Assessments Printing

Safeguards risk assessment print facility produces PDF documents that can

be viewed, saved and printed.

Reporting Select report


44/49

Slide44

Reporting Select report

Reporting Trend Analysis


45/49

Slide45

Reporting Trend Analysis

Pro-Active Reporting


46/49

Slide46

Pro Active Reporting

Reporting by Category


47/49

Slide47

p g y g y

Reporting - List


48/49

Slide48

p g

Some reports are in a list format e.g. View all TasksFilter the report using these

drop down lists and click onthe Go buttonSort the report byclicking on columnheadings that are

underlined

Drill down into the datausing these links

Reporting Exporting data from lists


49/49

Slide49

p g p g

Data from a list style report can be exported to Microsoft Word, MicrosoftExcel, in PDF format or to your clipboard

Click on the Exportbutton and select the

type of output required