accessorize your presentations images define preparing imagesecommons.med.harvard.edu/ec_res/nt/F969E5BE-D9A6-4E05-A755-9… · 18 0or24 320 dpi (photo paper) 3 0-6dp Photo-Quality

IMAGING MADE EASY

Accessorize Your Presentations:

Inserting, embedding andanimating with PowerPoint

with

Beth Beighlie

Linking to

URLS

Other documents

Other PowerPointpresentations

Inserting

Illustrations

Images

GIF Animations

Slides from ExistingPresentations

Tables

Animations

Builds

Movies

accessorize yourpresentations

images defined

Prepare your raster images in Photoshop,Canvas or GraphicConverter to establishthe correct

ResolutionPhysical DimensionFile formatOrientationBrightness/Contrast

preparing imagesfor insertion

download additional copies of this handout at it.med.harvard.edu/ris 1

To minimize ‘unexpected’ results, use animage editing application (like Photoshop)to make changes to resolution, physicaldimension, file format, orientation andbrightness/contrast

Resizing or editing imageswithin PowerPoint is risky

and should be avoided!

preparing rasterimages for insertion

Art Work Type

Output Device

Photo Images

Bitmap Images

Raster Images

(with no text or vector

objects within)

Raster images

that contain

Line Art

Illustrations

Vector Objects

Cartoons

Text

PowerPoint On-screen

Presentation

LCD Data Projector

Computer Monitor/Display

Web Site Physical Dimension of

PowerPoint On-Screen Presentation: 7.5” x 10”

otherwise physical dimension of projector or

monitor = pixel dimension of device

100 dpi

200 dpi

Laser Printer

(LaserJets & LaserWriter s ) Printable Area varies

125-225 dpi

300-600 dpi

Photo- Quality Inkje t

Printable Area varies

150 dpi (plain paper)

180 or 240 or 320 dpi

(photo paper)

300-600 dpi

Photo-Quality Printer

(i.e.: Fujix, dye sublimation

printer s ) Printable Area = 8” x 10.5” or 8” x 5 ”

300-400 dpi

(usually 320 dpi)

600-1200 dpi

Poster Printer

Printable Area =determined by service burea u

125-225 dpi

start at 125dpi

300 dpi

preparing your presentationfor inserting objects

You may find that there are

some visible differences

when viewing these images

on your monitor, but when

projected there is no

discernable difference.

2 in. x 3 in.

100 dpi

260 Kb

2 in. x 3 in.

200 dpi

788 Kb

2 in. x 3 in.

400 dpi

2.8 M

Insert 100 dpi images


size requirements

Resolution:

100 dpi if using LCD data projector

225 dpi if making 35mm slides

Physical dimensions:

should not exceed size of35 mm slide (11.25” x 7.5”) orOn-Screen Slide Show (10” x 7.5”)



• Start by building entire slide show’stext content in text boxes

• Edit text content

• Draw rectangles to act as place holders

• Use those placeholders to determinehow big to resize your images

preparing your presentationfor inserting objects:

An Overview


Start by creating text boxesand insert all of your text

Edit all of your text so itshows you how much roomyou have left for insertedobjects

DrawingToolbar

TextBoxTool


After inserting and editing all ofyour text, use the RectangleTool to draw rectangles asobject placeholders

These placeholders will help youdetermine what your targetphysical dimension is forinserted objects

DrawingToolbar

RectangleTool


Double-click on placeholderto get the FormatAutoShape box

Click on the Size Tab to seesize of placeholder

ObjectPlaceholder



Click on the Size Tab to seesize of placeholder


The height and width are yourguidelines for resizing your

images with Photoshop

File format requirements

Do Use:

TIFF (higher quality, larger file size)

JPG (lower quality, smaller files size)

GIF (If you have a simple color palette)

PNG (good for irregularly shaped objects)

Don’t Use:

PICT (Mac only format)

EPS (good for vector objects, not raster)


size requirements

Initial scan should be resolution of scanner

(at least 600 dpi), then save as:

Resolution:

200 dpi if using LCD data projector

300 dpi if making 35mm slides

Physical dimensions:

Should not exceed size of35 mm slide (11.25” x 7.5”) orOn-screen Slide Show (10” x 7.5”)

preparing raster-basedillustrations for insertion


72 dpi

40 Kb

96 dpi

68 Kb

100 dpi

76 Kb

144 dpi

152 Kb

200 dpi

292 Kb

216 dpi

340 Kb

400 dpi

1.1 M

Insert 200 dpi Illustrations



File format requirements

Do Use:

GIF (preferred)

TIFF or JPG

PNG (good for irregularly shaped objects)

Don’t Use:

PICT (Mac only format)

EPS (good for vector objects, not raster)

Don’t use PowerPoint to any edit raster images

It may display correctly on yourmachine, but it is apt to display

incorrectly on other machines andprint incorrectly


When increasing resolution or physical dimension,

do not resample the image (this box should not be checked)

increasing resolution orphysical dimension of

image files with Photoshop


When decreasing resolution or physical dimension,

resample the image (this box should be checked)

decreasing resolution orphysical dimension of

image files with Photoshop

inserting raster images

In PowerPoint,insert yourimage files-

Do notcut & paste

Use .png file type with transparentbackground

Inserting irregularlyshaped images

inserting animated GIF filesinto on-screen slide shows

Insert the same way you insert illustrations andimage files

Make sure you include animated GIF file iftransporting presentation to a machine otherthan what you created it on

Won’t move unless in Slide Show View

Can’t make background transparent


vector objects:illustrate with PowerPoint

Draw complex shapes

Manage objects

Output high resolution files

Prepare PDFs

Draw & edit anything fromthe Lines Palette

Lines

Arrows

Curves

Freeforms

Scribbles

vector objects:illustrate with PowerPoint

other vector objects

There is no need to edit vector objects withThere is no need to edit vector objects withPhotoshop- instead Photoshop- instead Paste SpecialPaste Special…… into intoPowerPointPowerPoint

•• Illustrations from other PowerPoint figuresIllustrations from other PowerPoint figures

•• Tables, charts and graphs from otherTables, charts and graphs from otherMicrosoft applicationsMicrosoft applications

•• Vector objects generated by other applications likeVector objects generated by other applications likeCanvas, Illustrator, CricketGraph, ChemDraw andCanvas, Illustrator, CricketGraph, ChemDraw andKaleidiaGraphKaleidiaGraph

Select object in sourceSelect object in source

document and document and CopyCopy

Paste SpecialPaste Special…… vector objects vector objects


Paste Special… into target document

Paste Special… vector objects

Select file typeSelect file type(Start with the Picture option)(Start with the Picture option)

Paste SpecialPaste Special…… vector objects vector objects

Once in target document, editOnce in target document, edit

object by ungroupingobject by ungrouping

editing vector objectsediting vector objects

If you get unsatisfactory results with the If you get unsatisfactory results with the PastePaste

SpecialSpecial…… option, option, consider saving vector as .wmfconsider saving vector as .wmf

or .eps files and inserting them as you would aor .eps files and inserting them as you would a

raster imageraster image filefile

other options for vector objectsother options for vector objects


creating PowerPoint tables

Use button bar

Use menu

or

adding slidesfrom existing shows

Method 1:Drag from Slide Sorter View ofexisting show

Method 2:Insert from Menu Bar

dragging slides fromexisting show

First, set your Preferences- do you want tokeep slide designs when copying betweenpresentations?

Open source presentation and view in Slide Sorter

Select slide(s) you wish to use

Click and drag into target presentation

dragging slides fromexisting show


inserting slides fromexisting show

Using the Menu BarInsert -> Slides from File…

Navigate to source file and select‘all slides’ or ‘select sides’ option


If inserting select slides, then selectslide(s) you wish to use

Designate whether you wishto retain design


Other slides

Documents

Other PowerPoint presentations

Web sites

inserting links


First, select the text box as an object:

inserting linksusing the Formatting Palette

inserting links

using the Insert Hyperlink dialog box

inserting links inserting linksinto on-screen slide shows

Make sure you haveyour resources locally

Data connection for web links

Documents for document links

Other PowerPoint presentationsfor presentation links

Linked documents and presentationsshould be in the same folderas presentation


using links inon-screen slide shows

When setting up for you presentation

Open documents you will be linking to

Open applications and browsers that youare using in your links

Test links and internet connection

inserting movies

Make sure movie is in thesame folder as presentation

inserting movies

set movie option preferences

.mov file

inserting movies


.avi file

inserting movies

It’s all about cross-platform issueswhen it comes to inserting movies…

cross-platform issueswhen inserting movies


• Put movie file in same folderas presentation

• Use uncompressed files

• .avi files type as first choice

• Otherwise .mov

• Absolutely must test onpresentation system

BMP

AVI

Cinepak

QuickTime

QuickTime VR

MoviePlayer

.mpg/mpeg files

.mov files

WindowsMacintosh



Mac to PCEven if QuickTime is installed properly on

a PC, unless you have your movie savedwith the correct codec it will not playcorrectly


Solution for Mac to PCQuickTime issues

Use Apple’s QuickTime Pro to export*the movie to BMP, Cinepak or AVImovie file format

Insert new file into presentation

*Do this only with uncompressed movie files, otherwise the movie

quality will degrade significantly or not play at all


What if it still won’t play on a PC?

Open it on the PC you will use for thepresentation, delete each movie fileand reinsert them


What if it still won’t play on a PC?

You can create a hyperlink to showyour movie directly from QuickTime



To use QuickTime and Media Playerdownload the applications for free at:

http://www.apple.com/quicktime/download

http://windowsmedia.com/download/download.asp

To use QuickTime Pro ($30) to translatemovie file formats:

http://www.apple.com/quicktime/download


Important to know aboutinserting movies. . .

Like animated GIF files, fonts and slidetemplates, movies are resources thatyour presentation refers to, thereforeyou must include it whentransporting from the computer youcreated the presentation on to thecomputer you will use to give yourpresentation

inserting animationor text builds into

on-screen slide show

Reveal text or objects

one

at a

time

inserting animation intoon-screen slide shows


inserting animationor text builds into

on-screen slide show

Create separate text boxes orindividual graphic elementsfor each component

inserting animationor text builds

After creating textand graphicelements, openCustom AnimationDialog Box


Selectelements foranimation anddesignateeffect inEffects Tab


Selectelements anddesignateorder andtiming in theOrder andTiming Tab


inserting animationcross-platform issues

Presentations made on Macs

Limit animations to Fly In, Appear & Dissolve

PC versions of PowerPoint 97 & PowerPoint2000 don’t support exit animations

QuickTime transitions don’t work on PCs, even ifQuickTime is installed on the PC

showing youron-screen slide show

Make sure you haveall your resources:

Your PowerPoint presentation

Movie files

Animated GIF files

Non-standard fonts

Linked files

Don’t run presentation from removablemedia- transfer it to the hard drive ofthe computer you will use for yourpresentation

Set up early, open and test all

Illustrations

Image files

Links

Animations

Movies


PowerPoint X on a Mac and thePowerPoint Package format


In theory:This will collect all the components of yourpresentation: movies, sounds, images

Often solves Mac to PC QuickTime issues

In reality:IT IS UNRELAIBLE- be sure to check thatall components are part of package bytesting your presentation


resources

http://www.employment.harvard.edu/benefits/learndevelop/professional.shtml

PowerPoint classes atHarvard University

it.med.harvard.eduPowerPoint classes at HMS

www.echosvoice.com/More PowerPoint Tips

http://www.awesomebackgrounds.com/powerpointtips.htm

PowerPoint Tips

http://pptfaq.com/index.htmlPowerPoint FAQ

it.med.harvard.edu/risBrown Bag Handouts

Questions? Comments?

Beth Beighlie

[email protected]

432-2323

it.med.harvard.edu/ris
