Accessing MyUCF & Tools of the TradeUniversity of Central Florida – Orlando, FL

Academic Advising Council

New Faculty Orientation 2008

University of Central Florida www.ucf.edu

Agenda

Welcome & Introduction Academic Advising Council Accessing your PID & NID Faculty/Advisor Self Service

Class rosters Student records

eCommunity FERPA

University of Central Florida www.ucf.edu

Academic Advising Council

•The University of Central Florida’s academic advising programs link the university with its students by providing guidance, information, and assistance to encourage students to make the best possible use of the university's resources.

Academic advising is… the process that assists students in the clarification of educational, career, and life goals and the translation of those goals into educational plans. an ongoing, developmental process of communication and information exchanges between an advisor and student, focused on helping each student make informed decisions. These exchanges center on a relationship of trust between the advisor and student, and although advisors provide assistance, each student must take responsibility for his or her decisions. an important component of teaching. All dimensions of advising provide quality service that support student academic progress, contribute to the quality of each student's overall university experience, and address specific individual student needs.

University of Central Florida www.ucf.edu

Academic Advising Council

• Provide advising leadership and direction for a continual program of academic advisor enhancement

• Supports the professional development of faculty and professional advisors

University of Central Florida www.ucf.edu

How to get your PID & NIDPID (EmplID)

1. Log in to the MyUCF portal at http://my.ucf.edu.

Follow the link What is my PID &

NID?

University of Central Florida www.ucf.edu

2. Follow on-screeninstructions to get yourPID/NID.

Once you have yourPID, write it down andclick on Return to Login.

How to get your PID & NID (cont’d)

University of Central Florida www.ucf.edu

3. Use your PID and a defaultpassword for your first log in. Your default password is the capitalletter P followed by your date of birth in yymmdd format.

Example: If your birth date is April16, 1950, enter P500416

After log in, you need to changeyour password; after doing so, youwill be forced out of the system.Log in again using your PID andnewly designated password.

How to get your PID & NID (cont’d)

University of Central Florida www.ucf.edu

Faculty/Advisor Self ServiceClass Rosters

1. Once you log in, go to Faculty/Advisor Self Servicelocated in the MyUCF Menu.

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

2. To view students enrolledin a course, you can view View My Class Schedule or Any Class Roster.

Be aware that if your class islisted in the Class Scheduleas instructor “TBA,” youwill need to use Any ClassRoster.

Class Rosters (cont’d)

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

3. You will be given a new window so you can searchfor the course.

4. Enter in the appropriatecriteria, then select the desired section from the results.

Any Class Rosters (cont’d)

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

5. You will be given a new window from which you can choose the course or section for which you want a roster. Roster provides name, email, standing, PID, NID and Academic college/major.

My Class Rosters (cont’d)

University of Central Florida www.ucf.edu

Faculty/Advisor Self ServiceStudent Records1. Once you log in, click on the Faculty/Advisor Self Servicelocated in the upper left hand corner under the MyUCF Menu.

2. Then, click on the Advisors link.

University of Central Florida www.ucf.edu

Faculty/Advisor Self ServiceStudent Records (cont’d)

3. For student information you can pull your assigned advisees by selecting View Your Advisee Information. To select other students not assigned to you select View Any Student’sInformation.

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

Enter the student’s ID (or use the dropdown menu to locate the student).

Select the information you would like toview from the drop down menu.

Demographic information Available includes:

AddressEmail AddressEmergency ContactTelephone

You can access a student’s class schedule(in the same format as Your class scheduleand Your weekly schedule grid).

Student Records (cont’d)

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

Demographics:NameBirthdateResidency statusLocal address*Local phone number*Preferred e-mail*

*students can update this Information through MyUCF

Internal Advising Transcript (under Student Records)

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

Course/Grade History:(starts with transfer credit then firstterm at UCF and works to the present)Major/programTest informationCatalog year by termAppointment timeDegree awarded (only shows after

awarded)Intent to GraduateTerm/UCF/Career GPAsAcademic standing

Term Enrollment including:Course prefix, number, & sectionCourse titleGradesForgivenessUnits taken (credit hours)

Internal Advising Transcript (under Student Records)

University of Central Florida www.ucf.edu

eCommunityhttp://ecommunity.ucf.edu/ecommunity/login_form.jsp

University of Central Florida www.ucf.edu

eCommunity

Student… Pictures Current emails Biographical sketches

August 19, 1:30-2:15Online Course ToolsCL1 - 205

University of Central Florida www.ucf.edu

FERPA

FERPA is the United States federal law thatprotects student records privacy review anddisclosure rights. The law guarantees theserights for both current and former UCF students.

• Student educational records are considered confidential

• As a UCF faculty or staff member you have a responsibility to protect and keep confidential educational records in your possession

• Posting of grades in public• Leaving assignments for pick up

University of Central Florida www.ucf.edu

myUCF Grades Optional program to post grades to

students electronically and securely using the myUCF portal.

Scantron results from Test Scoring will be automatically uploaded to your courses in myUCF Grades.

August 19 or 20 10:15-11:10 CL1, 120

University of Central Florida www.ucf.edu

Questions?