AccessDatabase for non-IT individuals

You are an office worker for Rio Rancho Auto Gallery. Your company sells four types of vehicles (compacts, sedans, SUVs, and trucks). Your boss wants you to find out how much sales the company did in January, February, and March for the various types of vehicles sold. How would you go about doing this?

Job Task

Excel Spreadsheet

Rio Rancho Auto GalleryFirst Quarter Sales by Vehicle Type

Type January February March Totals

Compacts $ 347,999.12 $ 376,984.92 $ 377,540.57 $ 1,102,524.61

Sedans 330,373.42 289,076.30 271,717.67 891,167.39

SUVs 185,835.76 161,446.98 140,408.67 487,691.41

Trucks 309,725.48 272,558.89 330,373.58 912,657.95

Totals $ 1,173,933.78 $ 1,100,067.09 $ 1,120,040.49 $ 3,394,041.36

A repository of data that can be accessed in order to produce information for decision making.

Data is the facts about an entity, such inventory, sales, employees, customers.

Information is data organized in order to provide meaningful results for decision making.

Database

Table(s)◦ Fields (columns)

Name Data type [Size]

◦ Records (rows) Queries Forms Reports

Structure of a database

Open Access Select blank database or use a template Name the fields (columns) for the default table Save and name the table Modify any data types (numeric and auto

number) Enter the data for each record (row) Create additional table(s) as required Process the data using queries, forms, and/or

reports.

Creating a database

Patients

Doctors

Texas Lakes Medical Center

Patient TableField Name Data Type Size

Patient ID TextFirst name TextMiddle Initial TextLast Name TextPhone Number TextAddress TextCity TextState/Province Text 2Zip/Postal Code TextDoctor Name TextAmount Owed Currency

Doctor TableField Name Data Type Size

Doctor ID TextLast Name TextFirst name TextMobile Phone TextAddress MemoCity TextState/Province Text 2Zip/Postal Code TextSpecialty TextAttachments Attachment

Start Access and Create a New Blank Database

Define Fields

Enter Data

Define Fields