Access 2013 Unit K: Working with Data · Web viewOne difference between opening an Access database and opening a file in Word or Excel is that you can only open two Access database

From https://testbankgo.eu/p/Test-Bank-for-Enhanced-Microsoft-Office-2013-Illustrated-Fundamentals-1st-Edition-by-Hunt1. One difference between opening an Access database and opening a file in Word or Excel is that you can only open two Access database files at a time. a. True b. FalseANSWER: FalsePOINTS: 1REFERENCES: Access 280LEARNING OBJECTIVES: ENHO.HUNT.16.022 - Open a database

2. You can open an Access database and save it with a new name. a. True b. FalseANSWER: TruePOINTS: 1REFERENCES: Access 280LEARNING OBJECTIVES: ENHO.HUNT.16.023 - Save a database with a new name

3. To perform a sort, you must first indicate the field on which you want Access to sort. a. True b. FalseANSWER: TruePOINTS: 1REFERENCES: Access 282LEARNING OBJECTIVES: ENHO.HUNT.16.024 - Sort records in ascending or descending order

4. You cannot sort records using more than one field at a time. a. True b. FalseANSWER: FalsePOINTS: 1REFERENCES: Access 282LEARNING OBJECTIVES: ENHO.HUNT.16.025 - Sort records by two different fields

5. After sorting fields in a table, you can remove a sort order setting by clicking the Remove Sort button in the Sort & Filter group. a. True b. FalseANSWER: TruePOINTS: 1REFERENCES: Access 282LEARNING OBJECTIVES: ENHO.HUNT.16.026 - Remove a sort order

setting

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From https://testbankgo.eu/p/Test-Bank-for-Enhanced-Microsoft-Office-2013-Illustrated-Fundamentals-1st-Edition-by-Hunt6. A filter can be toggled on and off to remove it and then reapply it. a. True b. FalseANSWER: TruePOINTS: 1REFERENCES: Access 284LEARNING OBJECTIVES: ENHO.HUNT.16.027 - Toggle a filter to remove it and reapply it

7. You can save a filter as a database object. a. True b. FalseANSWER: FalsePOINTS: 1REFERENCES: Access 284LEARNING OBJECTIVES: ENHO.HUNT.16.028 - Filter a table by selection

8. You can save a filter as part of the table or form you are working on. a. True b. FalseANSWER: TruePOINTS: 1REFERENCES: Access 284LEARNING OBJECTIVES: ENHO.HUNT.16.028 - Filter a table by selection

9. Greater Than is one of the available Number Filters. a. True b. FalseANSWER: TruePOINTS: 1REFERENCES: Access 284LEARNING OBJECTIVES: ENHO.HUNT.16.029 - Apply a number filter

10. For greater flexibility and control, a filter is sometimes more helpful than a query. a. True b. FalseANSWER: FalsePOINTS: 1REFERENCES: Access 286LEARNING OBJECTIVES: ENHO.HUNT.16.030 - Explain the purpose of a query


From https://testbankgo.eu/p/Test-Bank-for-Enhanced-Microsoft-Office-2013-Illustrated-Fundamentals-1st-Edition-by-Hunt11. You can enable a disabled database by clicking Enable Content in the Security Warning bar. _________________________ANSWER: TruePOINTS: 1REFERENCES: Access 280LEARNING OBJECTIVES: ENHO.HUNT.16.031 - Enable content in a database

12. The simplest way to sort a table is to select a field that matches your criterion, and then use the Equals command to display those records that match the selection. _________________________ANSWER: False - filterPOINTS: 1REFERENCES: Access 284LEARNING OBJECTIVES: ENHO.HUNT.16.028 - Filter a table by selection

13. When a filter is applied to a table, the word “Filtered” appears in the record navigation bar. _________________________ANSWER: TruePOINTS: 1REFERENCES: Access 284LEARNING OBJECTIVES: ENHO.HUNT.16.028 - Filter a table by selection

14. Because a(n) filter is a database object, you can save it for later use. _________________________ANSWER: False - queryPOINTS: 1REFERENCES: Access 286LEARNING OBJECTIVES: ENHO.HUNT.16.030 - Explain the purpose of a query

15. The simplest way to create a query is to use the Query Wizard. _________________________ANSWER: TruePOINTS: 1REFERENCES: Access 286LEARNING OBJECTIVES: ENHO.HUNT.16.032 - Create a query using the Query Wizard

16. Records resulting from a(n) sort look like a table but are actually a view. _________________________ANSWER: False - queryPOINTS: 1REFERENCES: Access 286LEARNING OBJECTIVES: ENHO.HUNT.16.033 - View a query in Datasheet view

17. You can create a query in Design view. _________________________ANSWER: TruePOINTS: 1REFERENCES: Access 288LEARNING OBJECTIVES: ENHO.HUNT.16.034 - View a query in Design view


From https://testbankgo.eu/p/Test-Bank-for-Enhanced-Microsoft-Office-2013-Illustrated-Fundamentals-1st-Edition-by-Hunt18. One way to modify an existing query is to specify a sort order for a(n) field in a query. _________________________ANSWER: TruePOINTS: 1REFERENCES: Access 288LEARNING OBJECTIVES: ENHO.HUNT.16.035 - Set a sort order for a field in a query

19. One way to modify a(n) query is to set criteria for the fields. _________________________ANSWER: TruePOINTS: 1REFERENCES: Access 288LEARNING OBJECTIVES: ENHO.HUNT.16.036 - Set criteria for fields in a query

20. To specify a relationship between two tables, you must share a(n) common field and one must be the primary key field in one of the tables. _________________________ANSWER: TruePOINTS: 1REFERENCES: Access 290LEARNING OBJECTIVES:

ENHO.HUNT.16.037 - Set a one-to-many relationship between two fields in two different tables

21. You can set up a ____ between two tables so that you can use the fields from both tables in a query. a. link b. bridge c. relationship d. barANSWER: cPOINTS: 1REFERENCES: Access 290LEARNING OBJECTIVES:


22. To open an existing Access database, click the ____command from the Access Start screen. a. Existing

Filesb. Open Other Files

c. Recent Files d. Recent DatabasesANSWER: bPOINTS: 1REFERENCES: Access 280LEARNING OBJECTIVES: ENHO.HUNT.16.022 - Open a database

23. You can rearrange, or ____, the records in a table in alphabetical or numerical order. a. filter b. organize c. update d. sortANSWER: dPOINTS: 1REFERENCES: Access 282LEARNING OBJECTIVES: ENHO.HUNT.16.038 - Sort records in descending or ascending order


From https://testbankgo.eu/p/Test-Bank-for-Enhanced-Microsoft-Office-2013-Illustrated-Fundamentals-1st-Edition-by-Hunt24. Sorting in order alphabetically from A to Z or numerically from 0 to 9 is known as ____ order. a. descending b. negative c. ascending d. positiveANSWER: cPOINTS: 1REFERENCES: Access 282LEARNING OBJECTIVES: ENHO.HUNT.16.038 - Sort records in descending or ascending order

25. Sorting in order alphabetically from Z to A or numerically from 9 to 0 is known as ____ order. a. descending b. negative c. ascending d. positiveANSWER: aPOINTS: 1REFERENCES: Access 282LEARNING OBJECTIVES: ENHO.HUNT.16.038 - Sort records in descending or ascending order

26. When sorting on more than one field, the field that is the primary sort field, is called the ____ sort field. a. outside b. outermost c. innermos

td. inside

ANSWER: bPOINTS: 1REFERENCES: Access 283LEARNING OBJECTIVES: ENHO.HUNT.16.025 - Sort records by two different fields

27. When sorting on more than one field, the field that is the secondary sort field, is called the ____ sort field. a. outside b. outermost c. innermos

td. inside

ANSWER: cPOINTS: 1REFERENCES: Access 283LEARNING OBJECTIVES: ENHO.HUNT.16.025 - Sort records by two different fields

28. ____ are conditions that must be met for a record to be displayed. a. Filters b. Delimiters c. Criteri

ad. Search conditions

ANSWER: cPOINTS: 1REFERENCES: Access 284LEARNING OBJECTIVES: ENHO.HUNT.16.028 - Filter a table by selection


From https://testbankgo.eu/p/Test-Bank-for-Enhanced-Microsoft-Office-2013-Illustrated-Fundamentals-1st-Edition-by-Hunt29. You can apply a(n) ____ Filter to a selected field to filter records that are greater than, less than, or equal to a specific number, or between two different numbers. a. Number b. Mathematical c. Equation d. LimitingANSWER: aPOINTS: 1REFERENCES: Access 284LEARNING OBJECTIVES: ENHO.HUNT.16.029 - Apply a number filter

30. In the accompanying figure, there are how many tables? a. 1 b. 2 c. 2 d. noneANSWER: bPOINTS: 1REFERENCES: Access 281LEARNING OBJECTIVES: ENHO.HUNT.16.022 - Open a database

31. In the accompanying figure, what is stopping the user from working in this database? a. Security warning b. Wrong software version c. There is no relationship between the

tablesd. The file is locked

ANSWER: aPOINTS: 1REFERENCES: Access 281LEARNING OBJECTIVES: ENHO.HUNT.16.031 - Enable content in a database


From https://testbankgo.eu/p/Test-Bank-for-Enhanced-Microsoft-Office-2013-Illustrated-Fundamentals-1st-Edition-by-Hunt32. In the accompanying figure, what must you do to work in this database? a. Unlock the file b. Go to preferences and disable the security

warning c. Create a relationship between the

tablesd. Click Enable Content

ANSWER: dPOINTS: 1REFERENCES: Access 280-281LEARNING OBJECTIVES: ENHO.HUNT.16.031 - Enable content in a database

33. A ____ is a database object that extracts data from one or more tables in a database according to criteria that you set. a. table b. query c. filter d. mirrorANSWER: bPOINTS: 1REFERENCES: Access 286LEARNING OBJECTIVES: ENHO.HUNT.16.030 - Explain the purpose of a query

34. The simplest way to create a query is to use _____. a. the Query Wizard b. Design View c. the Query Design Tool d. the RibbonANSWER: aPOINTS: 1REFERENCES: Access 286LEARNING OBJECTIVES: ENHO.HUNT.16.032 - Create a query using the Query Wizard

35. A query that retrieves or selects data from one or more tables or queries according to your criteria is known as a(n) ____ query. a. filter b. object c. selec

td. retrieve

ANSWER: cPOINTS: 1REFERENCES: Access 286LEARNING OBJECTIVES: ENHO.HUNT.16.032 - Create a query using the Query Wizard


From https://testbankgo.eu/p/Test-Bank-for-Enhanced-Microsoft-Office-2013-Illustrated-Fundamentals-1st-Edition-by-Hunt

36. In the accompanying figure, item 4 points to the ____. a. Tables/Queries list arrow b. Select Single Field button c. fields to be used in the

queryd. available fields list

ANSWER: bPOINTS: 1REFERENCES: Access 287LEARNING OBJECTIVES: ENHO.HUNT.16.032 - Create a query using the Query Wizard

37. In the accompanying figure, item 5 points to the ____. a. Tables/Queries list arrow b. Select Single Field button c. fields to be used in the

queryd. available fields list

ANSWER: cPOINTS: 1REFERENCES: Access 287LEARNING OBJECTIVES: ENHO.HUNT.16.032 - Create a query using the Query Wizard

38. In the accompanying figure, item 2 points to the ____. a. Available Fields list b. Select Single Field button c. fields used in the

queryd. Tables/Queries list arrow

ANSWER: aPOINTS: 1REFERENCES: Access 287LEARNING OBJECTIVES: ENHO.HUNT.16.032 - Create a query using the Query Wizard



39. In the accompanying figure, item 3 points to the ____. a. Available Fields list b. Properties list c. fields used in the

queryd. Tables/Queries list arrow

ANSWER: dPOINTS: 1REFERENCES: Access 287LEARNING OBJECTIVES: ENHO.HUNT.16.032 - Create a query using the Query Wizard

40. In Query Design view, the lower pane is called the ____. a. query grid b. design grid c. query grid

viewd. query design grid

ANSWER: dPOINTS: 1REFERENCES: Access 288LEARNING OBJECTIVES: ENHO.HUNT.16.034 - View a query in Design view


From https://testbankgo.eu/p/Test-Bank-for-Enhanced-Microsoft-Office-2013-Illustrated-Fundamentals-1st-Edition-by-Hunt41. In the accompanying figure, item 1 points to the ____ button. a. Record b. View c. Query d. FilterANSWER: bPOINTS: 1REFERENCES: Access 289LEARNING OBJECTIVES: ENHO.HUNT.16.035 - Set a sort order for a field in a query

42. In the accompanying figure, item 2 points to a ____. a. record b. field c. query d. filterANSWER: bPOINTS: 1REFERENCES: Access 289LEARNING OBJECTIVES: ENHO.HUNT.16.035 - Set a sort order for a field in a query

43. In the accompanying figure, item 3 points to the ____. a. query design

gridb. Sort cell

c. table field list d. View buttonANSWER: aPOINTS: 1REFERENCES: Access 289LEARNING OBJECTIVES: ENHO.HUNT.16.035 - Set a sort order for a field in a query


gridb. Sort cell

c. table field list d. View buttonANSWER: cPOINTS: 1REFERENCES: Access 289LEARNING OBJECTIVES: ENHO.HUNT.16.035 - Set a sort order for a field in a query


gridb. Sort cell

c. table field list d. View buttonANSWER: bPOINTS: 1REFERENCES: Access 289LEARNING OBJECTIVES: ENHO.HUNT.16.035 - Set a sort order for a field in a query


From https://testbankgo.eu/p/Test-Bank-for-Enhanced-Microsoft-Office-2013-Illustrated-Fundamentals-1st-Edition-by-Hunt46. In the accompanying figure, item 6 points to the ____ list arrow. a. Grid b. Query c. Filter d. SortANSWER: dPOINTS: 1REFERENCES: Access 289LEARNING OBJECTIVES: ENHO.HUNT.16.035 - Set a sort order for a field in a query

47. In the second table of two related tables, the common field shared with the first table is called the ____ key. a. foreign b. primary c. secondar

yd. master

ANSWER: aPOINTS: 1REFERENCES: Access 290LEARNING OBJECTIVES: ENHO.HUNT.16.039 - Define a foreign key

48. The tables you wish to relate must share a(n) ____ field. a. identifying b. singular c. objective d. commonANSWER: dPOINTS: 1REFERENCES: Access 290LEARNING OBJECTIVES:


49. The most common type of relationship to set up is a(n) ____ relationship, in which the primary key field in one table is associated with multiple records in a second table. a. one-to-one b. referential c. one-to-many d. integralANSWER: cPOINTS: 1REFERENCES: Access 290LEARNING OBJECTIVES:


50. The Enforce Referential ___________ feature tells Access to reject any attempts to enter data that would be inconsistent.ANSWER: Integrity

integrityPOINTS: 1REFERENCES: Access 290LEARNING OBJECTIVES: ENHO.HUNT.16.040 - Enforce referential

integrity


From https://testbankgo.eu/p/Test-Bank-for-Enhanced-Microsoft-Office-2013-Illustrated-Fundamentals-1st-Edition-by-Hunt51. In a customer database you could _____________ records by the Sales field in descending order to quickly identify the customers who purchased the most products.ANSWER: sortPOINTS: 1REFERENCES: Access 282LEARNING OBJECTIVES: ENHO.HUNT.16.024 - Sort records in ascending or descending order

52. ____________ fields are fields that contain a mathematical expression.ANSWER: CalculatedPOINTS: 1REFERENCES: Access 294LEARNING OBJECTIVES: ENHO.HUNT.16.041 - Explain what a calculated field is

53. When you click Click to Add, point to Calculated Field, and then click Currency, the _______________ Builder dialog box opens so that you can easily create the expression you want by specifying fields, values, and operators.ANSWER: Expression

expressionPOINTS: 1REFERENCES: Access 294LEARNING OBJECTIVES: ENHO.HUNT.16.042 - Set the data type for a calculated field

54. A calculated field is useful is you want to show the _________________ of calculations based on values in certain fields.ANSWER: resultsPOINTS: 1REFERENCES: Access 294LEARNING OBJECTIVES: ENHO.HUNT.16.043 - Add a calculated field to a table in Datasheet view

55. The symbols >, <. and = are ___________________ operators used in queries.ANSWER: comparisonPOINTS: 1REFERENCES: Access 293LEARNING OBJECTIVES: ENHO.HUNT.16.044 - Use comparison operators in a query

56. A huge benefit to using referential ___________________ is that the data in your databases is consistent.ANSWER: integrityPOINTS: 1REFERENCES: Access 292LEARNING OBJECTIVES: ENHO.HUNT.16.045 - Explain benefits of referential

integrity


From https://testbankgo.eu/p/Test-Bank-for-Enhanced-Microsoft-Office-2013-Illustrated-Fundamentals-1st-Edition-by-Hunt57. Explain how to capture a screen shot of a sorted table.ANSWER: Start Microsoft Word, click the INSERT tab, click the Screenshot button, and then click the image of the

screenshot in the Available Windows menu. The screen shot of your sorted table is pasted into a new Word document.

POINTS: 1REFERENCES:

Access 282

LEARNING OBJECTIVES:

ENHO.HUNT.16.046 - Capturing a screenshot of your sorted table

TOPICS: Critical Thinking

58. Explain the difference between sorting and filtering data in Access.ANSWER:

To sort data means to rearrange the records in a table in alphabetical or numeric order. Once you indicate the field you want to sort on, you can choose whether to sort records from ascending to descending (numeric) or from A-Z or Z-A (alphabetical). Sorting is simply a way to view records. To filter data is to extract specific information from the database. Filtering allows you to see only the records you wish to see. To filter data, you must set criteria, or conditions that must be met for the record (s) to be displayed.

POINTS:

1

REFERENCES:

Access 282, 284


ENHO.HUNT.16.047 - Sort records in ascending or descending order, Filter a table by selection

TOPICS:

Critical Thinking

59. Explain the importance of good database design.ANSWER:

Creating a well designed database requires careful planning. First, decide on the main goals of the database. What is its purpose? What data will it store? Once you decide this, you need to organize the database into categories of data. For instance, if your database will track information about your sports league, you might have categories called Teams, Players, Coaches, and Games. You can then turn each of these categories into tables in your database. Then, you need to define fields and the data types for each table. Remember that each table must have a primary key field that uniquely identifies each record from any other in the database. Once you have created your tables, you need to decide how each table relates to the others in the database and set up appropriate relationships between them. You might need to add new fields to the tables to create these relationships. Creating a well designed structure for your database will make sure that your data is easy to access, maintain, and update.

POINTS:

1

REFERENCES:

Access 291


ENHO.HUNT.16.048 - Understanding good database design

TOPICS:

Critical Thinking


From https://testbankgo.eu/p/Test-Bank-for-Enhanced-Microsoft-Office-2013-Illustrated-Fundamentals-1st-Edition-by-HuntYou work at a retail store that uses a small database to track customers. Your supervisor asks you to perform a series of tasks with the database. The database contains one table with fields for Customer Name, City, and State.

60. Describe the process of sorting your customer records in ascending order by the name of the customer in the field called “Customer Name.”ANSWER: Open the table, click on any row in the Customer Name column. Click on the Ascending button in

the Sort & Filter group on the HOME tab.POINTS: 1REFERENCES: Access 282LEARNING OBJECTIVES:

ENHO.HUNT.16.038 - Sort records in descending or ascending order


61. Your supervisor would like you to remove a sort and revert the fields to their original listing. How do you go about this?ANSWER: Click any field in the column from which you need to remove the sort, and then click the Remove

Sort button in the Sort & Filter group.POINTS: 1REFERENCES: Access 282LEARNING OBJECTIVES:

ENHO.HUNT.16.026 - Remove a sort order setting


62. Your supervisor wants a list of only those customers who live in the city of Bellview. How can you create this list?ANSWER: Locate a record in the Customer table containing Bellview in the City column. Click the Selection

button in the Sort & Filter group, and click Equals “Bellview”.POINTS: 1REFERENCES: Access 284LEARNING OBJECTIVES:

ENHO.HUNT.16.028 - Filter a table by selection


You have a database that contains information about all of the employees from your company. There is a table containing basic demographic information called Employees and a table containing salary information called Pay. The two tables are related by the field called Emp ID.


From https://testbankgo.eu/p/Test-Bank-for-Enhanced-Microsoft-Office-2013-Illustrated-Fundamentals-1st-Edition-by-Hunt63. The database contains multiple tables, which have not been used together up to this point. How do you create the relationship between employees and their pay?ANSWER:

Open the database, click on the DATABASE TOOLS tab on the Ribbon, then click on the Relationships button in the Relationships group. Click the Show Table button in the Relationships group, and click Employees, click Add, click Pay, and click Add, then click Close. Drag the Emp ID field from the Employees table to the Emp ID field in the Pay table. Click the Enforce Referential Integrity check box to add a check mark, and click Create.

POINTS:

1

REFERENCES:

Access 290



TOPICS:

Critical Thinking

64. Your supervisor wants to see a list of employees who are making over $25,000.00 and have a last name of a “Wilson”. Describe how to accomplish this.ANSWER:

Click the CREATE tab on the Ribbon, then click the Query Design button in the Queries group. On the Tables tab of the Show Table dialog box, click Employees, click Add, click Pay, click Add, then click Close. In the Employees field list, double-click the Last Name field, and then double-click the field Salary from the Pay field list. In the criteria cell for Salary, enter > 25000. In the criteria cell for Last Name, enter “Wilson”. Click the View button in the Results group. Save the query.

POINTS:

1

REFERENCES:

Access 288


ENHO.HUNT.16.049 - Add tables in Query Design view

TOPICS:

Critical Thinking

Match each item with a statement below.a. calculated fieldb. expressionc. queryd. one-to-many relationshipe. criteriaREFERENCES: Access 294

Access 290Access 284Access 286

LEARNING OBJECTIVES: ENHO.HUNT.16.028 - Filter a table by selectionENHO.HUNT.16.030 - Explain the purpose of a queryENHO.HUNT.16.041 - Explain what a calculated field isENHO.HUNT.16.050 - Set a one-to-many relationship



65. A field that contains an expressionANSWER: aPOINTS: 1

66. A combination of fields, values, and mathematical operatorsANSWER: bPOINTS: 1

67. When the primary key field in one table is associated with multiple records in a second tableANSWER: dPOINTS: 1

68. Conditions that must be metANSWER: ePOINTS: 1

69. A database object that extracts dataANSWER: cPOINTS: 1


Documents

Access 2013 Unit K: Working with Data · Web viewOne difference between opening an Access database and opening a file in Word or Excel is that you can only open two Access database