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ACAP XXI & National Guard Support -------------------------. Army Career And Alumni Program (ACAP) Overview. Provides transition and employment services to transitioning Active Duty and Reserve Component Service Members, Family Members, and DoD Civilians. National Guard & ACAP - PowerPoint PPT Presentation
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ACAP XXI & National Guard
Support-------------------------
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Army Career And Alumni Program (ACAP) Overview
Provides transition and employment services to transitioning Active Duty and Reserve Component Service Members, Family Members, and DoD Civilians
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FY 2011 ACAP Services Reserve Component Comparison
National Guard & ACAPACAP FY 2011
Reserve & ACAPACAP FY 2011
Pres
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TAP
Empl
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ent W
orks
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VA Ben
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VA Disab
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(DTA
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ACAP XXIEmployment Resource Tools for Clients
◦ JATA (Job Assistance Training Application) ◦ Resume and Cover Letter Software◦ Interviewing
Record Management System
Reporting System
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Initial AccessAll users (client and staff) must have
an AKO account to access
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Staff Access
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Scenario 1 (Demobilization Briefing Follow up)
SITUATION: • 375 National Guardsmen are demobilizing at Fort Dix, NJ • Preseparation Briefing is conducted by ACAP Counselor• A copy of the DD 2648-1 form is collected for input
ACTION:• ACAP Center staff enter DD From 2648-1 into ACAP XXI
RESULTS:• TAAs will be able to view client records, review DD Form 2648-1 selection and make contact with National Guardsmen
ACAP XXI FUNCTIONS:• Proxy Registration• Client View
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Proxy Registration
Enter DD Form 2648-1 demographic information and selections into ACAP XXI
Creates a client record
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Client View
Individual client record accessSearch requires last 4 of SSN or full
SSNAllows staff member to:
◦Edit client demographic information◦Add date of event completion or
benchmark◦Add or read client notes◦Review client progress and event
attendance9
Demo
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Scenario 2 (Yellow Ribbon Event)
SITUATIONIn preparation for the upcoming 30-day Yellow Ribbon event, the Rhode Island Transition Assistance Advisor wants to email his/her service members to remind them about events that they have signed up for and provide additional information to client via email.
ACTION• TAA creates an event in the system which allows clients to sign up for the
events.
RESULTS• TAAs can email clients prior to events, record attendance, and email attendees
after the event.
ACAP XXI FunctionsCenter MaintenanceScheduler
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Center Maintenance
Maintain ACAP XXI Information ◦Events◦Staff Accounts◦Center Information◦Unit Names
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Scheduler◦TAAs or clients can schedule or cancel
appointments◦System will create an attendance roster◦TAAs can email all attendees a reminder
from the attendance roster
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Demo
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Scenario 3 (Create a Client Record)
SITUATION: A Navy reservist contacts the TAA and states that he heard about the TAA from his neighbor and the neighbor suggested he contact him.
ACTION: • The TAA creates a client record into ACAP XXI• The TAA enters notes about discussion with client• The TAA informs the client on how to complete the preseparation briefing
virtually or in a physical location
RESULTS:• Client record is created and TAA is able to add notes and track progress of client
ACAP XXI Functions:• Pre-registration • Client View
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PreregistrationEnter demographic information into
ACAP XXI for first time usersPartial record with only last four of
SSN
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Client View
Individual client record accessSearch requires last 4 of SSN or full
SSNAllows staff member to:
◦Edit client demographic information◦Add date of event completion or
benchmark◦Add or read client notes◦Review client progress and event
attendance17
Demo
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Scenario 4(Data is requested by leadership)
SITUATION: TAA is asked to provide data on client services to leadership
ACTION:
• The TAA access reports in ACAP XXI to provide needed information
• The TAA performs queries to provide more specific data that is not currently identified in reports
RESULTS:
• Client data is provided to leadership
ACAP XXI Functions:
• Reports
• Query
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Reports
Some based on separation date, some on completion date
Eleven of the reports include statistics on Reserve Component Soldiers (Reserve and National Guard)
Always read the legend!
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Reports (cont’d)Unit Roster ReportIndividual AW2/MEB/PEB ReportOnline Preseparation Follow UpEvent No Shows Detail ReportResource Usage Summary ReportEvents ReportOnline Resource Usage ReportAW2/MEB/PEB Progress SummaryPreseparation Counseling Workload ReportDD Form 2648-1 Cohorts ReportDD Form 2648-1 by Service Component
Report21
Queries
Create specialized reports for information or for client follow up
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Demo
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ACAP XXI Access Online
ACAP Webpage allows access to ACAP XXI ◦Service members can complete DD Form
2648-1◦Manage appointments◦Write Resumes and Cover Letters◦Use Interviewing Tools
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www.acap.army.mil
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Client log-in through ACAP webpage
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Quality ControlACAP Secure Portal designed for a
choice based program◦Clients may make wrong choices when
registering (incorrect location, incorrect status)
◦Client can register and complete DD Form 2648-1 virtually
Run QC Queries/Reports DailyFollow up with clients who register
virtuallyTechnical Tickets 27
Technical Issues
Technical problems or questions with ACAP XXI can be addressed by emailing Tanya Idell at [email protected]
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Questions
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