Academic Senate of

MERCED COLLEGE

3600 M STREET, MERCED CALIFORNIA 95348-2898

TELEPHONE: (209) 381-6429 TO: Senate Members and Alternates

Area 1, Cohort A Caroline Dawson Area 5, Cohort B Mark Doiel

Area 1, Cohort A Gabriel Cuarenta Gallegos Area 5, Cohort C Travis Hicks

Area 1, Cohort B Carl Estrella Counseling Steve Clark

Area 1, Cohort B Edward Modafferi Counseling Isabel Cambridge

Area 2, Cohort A Sue Chappell Los Baños Scott Coahran

Area 2, Cohort B Heather Gonzalez Los Baños Susan Kimoto

Area 2, Cohort B Pam Huntington At Large Greg Soto

Area 3, Cohort A James Thornburgh At Large Mai Meidinger

Area 3, Cohort A Bryan Tassey At Large Megan Igo

Area 3, Cohort B Chris Pedretti At Large Paul Fregene

Area 4, Cohort A Kitty Cazares Adjunct Kathleen Brantley- Gutierrez

Area 4, Cohort A Gloria Provencio Adjunct Chris Gaugler

Area 4, Cohort B/C Michelle Pecchenino IPRSLOAC Edward Modafferi (NV)

Area 4, Cohort B/C Susan Kline LRC Nancy Golz

Area 5, Cohort A Ralph Morris Curriculum Chair Julie Clark

Area 5, Cohort A President Elect Nancy Golz (NV)

Alternates

Area 1, Cohort A Caroline Dawson Area 7 Mark Sutterfield

Area 1, Cohort A Marie Bruley Counseling Val Lacey

Area 3, Cohort A Bill Walls Counseling Tony Lewis

Area 3, Cohort B Nate Devine At Large Dan Smith

Area 3, Cohort B Bob Casey At Large Vince Piro

Area 4, Cohort B/C Ian Stapleton Adjunct Nicole Brown

Area 5, Cohort C Mara Colomer-Flores

CC:

Ron Taylor Lou Ferguson Don Peterson Joanne Schultz Mario Cordova Doug Kain Chris Vitelli Patrick Mitchell Susan Walsh Mary Gilliland John Albano Brenda Latham Everett Lovelace Bobby Anderson ASMC President Kevin Kistler Jim Andersen Karyn Dower Public Copy-Admin Building Display Case

FROM: Dee Sigismond (x6429)

SUBJECT: Academic Senate Meeting DATE: Friday, September 19, 2014

ACADEMIC SENATE MEETING THURSDAY, September 25, 2014 11:00 a.m. – 12:15 p.m. Student Union Meeting Room--137 AGENDA: 1. CALL TO ORDER

2. ADOPTION OF AGENDA (An item may be pulled, but not added unless in compliance

with Brown Act)

Item 1: Approval of senators to proceed with the provided agenda

3. INTRODUCTION OF GUESTS

4. PUBLIC COMMENTS

5. RECORD OF PREVIOUS MEETING Item 1: Approval by senators for minutes from Thursday September 11, 2014 (pgs. 3-6)

6. REPORTS OF STANDING COMMITTEES and TASK FORCES Item 1: Curriculum Committee- Julie Clark Item 2: IPRSLOAC- Edward Modafferi Item 3: FLEX- Tina Akers-Porter Item 4: Student Success-Steve Clark Item 5: Student of the Month- Karen Fritz 7. SENATE PRESIDENT’S REPORT-Dee Sigismond

8. ACTION AGENDA

Item 1: For 2nd Reading: Resolution 11-14 Meeting Materials be Provided to Los Baños (pgs. 7-8) Item 2: For 1st Reading: Resolutions of Appreciation

9. NEW BUSINESS

Item 1: Part Time appreciation certificate presentation Item 2: Sound Amplification Request from ASMC (will vote at next meeting) Blue Devil Days October 21-23 Ki Alpha Club October 15 and November 19 Item 3: For discussion: SSSP Plan https://mc4me.mccd.edu/student_services/STUSRVCS_Committees/SSSPAC/Matriculation%20Plans/Forms/AllItems.aspx Item 4: For information: Great California Shake Out (pg. 9) Item 5: For information: Accreditation Standard III (pgs. 10-13) Item 6: For discussion: Student Learning Topic: Academic Culture Shock http://www.firstinthefamily.org/collegeyears/soundslides/AcademicCultureShock/

10. PRESIDENT’S REPORT – Ron Taylor 11. STUDENT’S REPORT – Cody Camacho

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12. ANNOUNCEMENTS AND OPEN FORUM

Item 1: Announcements Item 2: Call for items on next agenda, next senate meeting Thursday October 9, items due Thursday October 2 by 11 am

13. ADJOURNMENT-The president of the senate will request adjournment of the meeting.

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Academic Senate of Merced College

MINUTES

UNAPPROVED

Thursday, September 11, 2014 11:00 a.m. – 12:15 p.m., Student Union, Room 137

Area 1, Cohort A Caroline Dawson 1. Present Area 5, Cohort B Mark Doiel 2. Present

Area 1, Cohort A Gabriel Cuarenta-Gallegos 3. Present Area 5, Cohort C Travis Hicks 4. Absent

Area 1, Cohort B Carl Estrella 5. Present Counseling Steve Clark 6. Present

Area 1, Cohort B Edward Modafferi 7. Present Counseling Isabel Cambridge 8. Present

Area 2, Cohort A Sue Chappell 9. Present Los Banos Scott Coahran 10. Present

Area 2, Cohort B Heather Gonzalez 11. Present Los Banos Susan Kimoto 12. Present

Area 2, Cohort B Pam Huntington 13. Present At Large Greg Soto 14. Present

Area 3, Cohort A James Thornburgh 15. Present At Large Mai Meidinger 16. Present

Area 3, Cohort A Bryan Tassey 17. Present At Large Megan Igo 18. Present

Area 3, Cohort B Chris Pedretti 19. Present At Large Paul Fregene 20. Absent

Area 4, Cohort A Kitty Cazares 21. Present Adjunct Kathleen Brantley-Gutierrez 22. Present

Area 4, Cohort A Gloria Provencio 23. Absent Adjunct Chris Gaugler 24. Present

Area 4, Cohort B/C Michelle Pecchenino 25. Present IPRSLOAC Edward Modafferi 26.

Area 4, Cohort B/C Susan Kline 27. Present LRC Nancy Golz 28. Present

Area 5, Cohort A Ralph Morris 29. Present Curriculum Chair Julie Clark 30. Present

Area 5, Cohort A 31. Past President Nancy Golz 32.

ASMC Representative Cody Camacho Absent Superintendent Dr. Ronald Taylor Absent

GUESTS:

Dr. Mary Gilliland, VP of Instruction Dr. Doug Kain, Dean Science, Math & Engineering

Dr. Everett Lovelace, VP of Student Services Dr. Kevin Kistler, Dean English, Basic Skills, & Child Development

Dr. Bobby Anderson, Dean Allied Health, Business, & Public Safety John Albano, Dean Soc. Sci., Humanities, and Fine & Perf. Arts

Mark Sutterfield, LB Alternate

1. CALL TO ORDER

Dee Sigismond called the meeting to order at 11:01 a.m.

2. ADOPTION OF AGENDA (An item may be pulled, but not added unless in compliance with

Brown Act)

Item 1: Approval by senators to proceed with the provided agenda.

M: S. Coahran S: K. Cazares Y: 26 N: 0 A: 0

3. INTRODUCTION OF GUESTS

GUESTS:

Everett Lovelace Bobby Anderson

Kevin Kistler Dr. Gilliland

Doug Kain John Albano

4. PUBLIC COMMENTS

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Bryan Tassey reported that there is a new advisor to the State FFA is Lloyd McCabe (Les

McCabe’s son). Lloyd is a Merced College Alumni.

Dee reported that there is retraining money available for those hit hard by the drought and

Merced College is participating. Read the committee newsletter for more information.

5. RECORD OF PREVIOUS MEETING

Item 1: Approval by Senators for minutes from August 28, 2014 (pp. 3-6)

M: S. Kline S: G. Soto Y: 26 N: 0 A: 0

6. REPORTS OF STANDING COMMITTEES and TASK FORCES

Item 1: Curriculum Committee – Julie Clark

Discussion at last curriculum meeting involved how to bring back inactivated courses.

Dialogue will continue on this topic at the next meeting. The Curriculum approval process

after committee approval will be discussed at the next meeting and what happens to

curriculum prior to implementation.

Upcoming Program Investigations include:

ADST – Friday, September 26 from 4-5 p.m. in IAC-A-208 (upstairs conference room)

Natural Science/Physical Science – Tuesday, September 30 from 3-4:30 in SCI-142

Thursday, September 18 from 5-8 p.m. will be a dinner about AB-86 (Assembly bill on Adult

Education). Contact Karyn Dower if you are interested in attending.

Item 2: IPRSLOAC – Edward Modafferi

No update on IPRSLOAC. Next meeting in two weeks.

Assessment Review committee discussing a lot of things that need update. Fulfilled lots of

responsibilities outlined in the handbook. Starting Institutional SLO and general education

assessment this year as discussed in Accreditation Standard 2. Edward is hoping to get

more CATS and other interested parties involved.

Item 3: FLEX / SDC – Dee Sigismond

Tina sent email to all faculty. The forms are ready to submit. Think about the documentation

needed and submit as you go. There will be no email of convocation sign in since it’s too

large. Tina is keeping track so when convocation is marked on the form that you attended,

Tina will double-check the list to keep everyone honest. If anyone has FLEX dates later

than the final submission date, talk to Tina. Evidence due date is now May 1.

Item 4: Student Success Committee – Carl Estrella

Annual report is in progress. There is money left over that needs to be spent (not rolled

over). Must be related to basic skills and must be services, professional development, and

capital items. Contact Tomasia for more information. BSI funding needs to be spent by June

30, 2015.

Item 5: Student of the Month – Dee Sigismond

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Thanks to Marvin Smith, there is a new Student of the Month sign for the parking space.

Dee reminded everyone to not park in the Student of the Month parking space. Deadline for

submission is September 17. Karen sent email with attachments.

7. SENATE PRESIDENT’S REPORT – Dee Sigismond

Dee uploaded the final FAAS survey results with some redacted comments. Dee wants to reconvene the committee and conduct the survey earlier, in February. Interested in being on the committee, contact Dee. She is looking at a possible Tuesday or Thursday meetings. Part-time faculty are encouraged to attend the committee meeting in hopes of developing a survey for part-time faculty. Dee will take the Hiring Prioritization policy back through College Council, most likely at the next meeting, just for cleanup (cosmetic only).

8. ACTION AGENDA

Item 1: For 2nd Reading: Resolution 10-14: Task Force to Review AP 7214 – Dee Sigismond

(p. 7-8) – Interested parties for the task force, contact Dee or James Thornburgh.

M: J. Thornburgh S: S. Kline Y: 26 N: 0 A: 0

Item 2: Executive Committee Elections: Candidates – James Thornburgh

Y: 25 N: 0 A: Kathleen Brantley-Gutierrez

9. NEW BUSINESS

Item 1: For 1st Reading: Resolution 11-14: Meeting materials be provided to Los Baños (pp.

9-10) – This is just a recommendation that the chairs and co-chairs send items to those

attending in Los Baños prior to the meeting.

Item 2: For Information: SSSP Plan Presentation – Everett Lovelace

This is done annually, but this is our first time doing it. Due October 17. Everett has received

feedback from their advisory committee. Everett will provide Dee with the link, which Dee will

send out to faculty. Feedback is needed by Thursday, September 25 and will be on the next

senate agenda. Dee will ask senators to review in sections for dialogue at the next meeting.

Item 3: For Information: Sabbatical Leave Report – Pam Huntington

Pam went to the Kellogg institute in North Carolina for four weeks of 150 hours of intense

instruction. She learned a lot of good stuff for Basic Skills in English. Pam is working on

getting certification in Professional Development. She needs to design a practicum. Once

her practicum is completed, she will present her sabbatical report to the Board of Trustees,

most likely in the spring.

Item 4: For Information: Brown Bag Results: Institutional Set Standards

Both Los Baños and Merced had great dialogue. All agreed that the current set standards

are effective and achievable. The goal is to bring the numbers up by two-percent each year.

Prior to the Brown Bags, most faculty did not know about institutional set standards or what

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they were. Discussion needs happen in the area and cohort meetings about the set

standards and how they are matching them. Dee thanked everyone who participated.

Item 5: For Information: Accreditation Standard II (pp. 11-13)

Encompasses all faculty. EMPC will talk today about the changes from the old standards.

Item 6: For Information: Student Learning Topic: Teach Research Skills – Inspire Curiosity

and lifelong Learning

http://blog.cengage.com/teach-research-skills-inspire-curiosity-lifelong-

learning/?channel=Eloqua&elq_mid=8290&elq_cid=1132495

10. PRESIDENT’S REPORT - Ron Taylor

No report.

11. STUDENT’S REPORT - Cody Camacho

No report.

12. ANNOUNCEMENTS AND OPEN FORUM

Item 1: Announcements

Item 2: Call for items on next agenda. Next senate meeting Thursday, September 25, 2014

at 11:00 a.m.; items due Thursday, September 18, 2014 by 11:00 a.m.

13. ADJOURNMENT – Dee Sigismond – The meeting adjourned at 12:02 p.m.

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Academic Senate of

MERCED COLLEGE

3600 M Street Merced, CA 95348-2898

Telephone (209) 384-6095

RESOLUTION

First Reading: September 11, 2014

Second Reading/Action (Date): September 25, 2014 Pass/Fail

RESOLUTION NO. 11-14

Subject: Meeting Materials be provided to Los Baños

Mover: Dee Sigismond Division/Area: Chemistry Area 1/7

Seconder: Caroline Dawson Division/Area: Math Area 1

Whereas, the 2010-2013 Strategic Plan lists a core value of a Supportive Atmosphere and states

“We support an atmosphere of trust where communication and teamwork cultivate a rich

environment for teaching and learning” and a goal to “Improve Communication Throughout the

District”

Whereas, the proposed 2014-2016 Strategic plan lists a core value to “promote an atmosphere of

trust where communication and teamwork cultivate a rich environment for teaching and

learning”

Whereas, Goal 2 in the proposed 2014-2016 Strategic Plan states “Foster a culture of positive

communication, effective collaboration, and academic excellence throughout the

District”

Whereas, the Los Baños campus employs 19 full time faculty members, 20 full time staff

members, and one full time administrator

Whereas, The Accrediting Commission for Community and Junior Colleges, ACCJC, states in

Standard I “The institution demonstrates integrity in all policies, actions, and communication.”

(IA4, IB1, IB8, IB9, IC5)

Whereas, ACCJC Standard IVA1 states “When ideas for improvement have policy or

significant institution-wide implications, systematic participative processes are used to assure

effective planning and implementation” and IVA2 states “The institution establishes and

implements policy and procedures authorizing administrator, faculty, and staff participation in

decision-making processes.”

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Therefore be it resolved the Academic Senate recommends that the College promote better

communication between the Los Baños campus and the Merced Campus by ensuring that all

Chairpersons/Coordinators provide meeting materials to the Los Baños faculty, staff, and

administrators participating in meetings at the Merced Campus remotely at least one hour prior

to the meeting.

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Thursday October 16th at 10:16 am

All over California school, colleges, organizations

and individuals will be participating in this effort.

It will disrupt class for a few minutes at 10:16 as

Merced College will be testing the AlertU text

messages and the Mass Notification System which is

a loud speaker system.

Faculty can participate by having students drop,

cover and hold on or simply by allowing students to

pick up the text message.

A brief questionnaire will go out after the test to see

if everyone got the text or heard the message

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Standard III: Resources The institution effectively uses its human, physical, technology, and financial resources to achieve its mission and to improve academic quality and institutional effectiveness. Accredited colleges in multi-college systems may be organized so that responsibility for resources, allocation of resources, and planning rests with the district/system. In such cases, the district/system is responsible for meeting the Standards, and an evaluation of its performance is reflected in the accredited status of the institution(s).

A. Human Resources 1. The institution assures the integrity and quality of its programs and services by employing administrators, faculty and staff who are qualified by appropriate education, training, and experience to provide and support these programs and services. authority. 2. Faculty qualifications include knowledge of the subject matter and requisite skills for the service to be performed. 3. Administrators and other employees responsible for educational programs and services possess qualifications necessary to perform duties required to sustain institutional effectiveness and academic quality. 4. Required degrees held by faculty, administrators and other employees are from institutions accredited by recognized U.S. accrediting agencies. Degrees from non-U.S. institutions are recognized only if equivalence has been established. 5. The institution assures the effectiveness of its human resources by evaluating all personnel systematically and at stated intervals. 6. The evaluation of faculty, academic administrators, and other personnel directly responsible for student learning includes, as a component of that evaluation, consideration of how these employees use the results of the assessment of learning outcomes to improve teaching and learning. 7. The institution maintains a sufficient number of qualified faculty, which includes full time faculty and may include part time and adjunct faculty, to assure the fulfillment of faculty responsibilities essential to the quality of educational programs and services to achieve institutional mission and purposes 8. An institution with part time and adjunct faculty has employment policies and practices which provide for their orientation, oversight, evaluation, and professional development. 9. The institution has a sufficient number of staff with appropriate qualifications to support the effective educational, technological, physical, and administrative operations of the institution. 10. The institution maintains a sufficient number of administrators with appropriate preparation and expertise to provide continuity and effective administrative leadership and services that support the institution’s mission and purposes. 11. The institution establishes, publishes, and adheres to written personnel policies and procedures that are available for information and review.

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12. Through its policies and practices, the institution creates and maintains appropriate programs, practices, and services that support its diverse personnel. 13. The institution upholds a written code of professional ethics for all of its personnel, including consequences for violation. 14. The institution plans for and provides all personnel with appropriate opportunities for continued professional development, consistent with the institutional mission and based on evolving pedagogy, technology, and learning needs. 15. The institution makes provision for the security and confidentiality of personnel records. Each employee has access to his/her personnel records in accordance with law.

B. Physical Resources 1. The institution assures safe and sufficient physical resources at all locations where it offers courses, programs, and learning support services. 2. The institution plans, acquires or builds, maintains, and upgrades or replaces its physical resources, including facilities, equipment, land, and other assets, in a manner that assures effective utilization and the continuing quality necessary to support its programs and services and achieve its mission. 3. The institution plans and evaluates its facilities and equipment on a regular basis, taking utilization and other relevant data into account. 4. Long-range capital plans support institutional improvement goals and reflect projections of the total cost of ownership of new facilities and equipment.

C. Technology Resources 1. Technology services, professional support, facilities, hardware, and software are appropriate and adequate to support the institution’s management and operational functions, academic programs, teaching and learning, and support services. 2. The institution continuously plans for, updates and replaces technology to ensure its technological infrastructure, quality and capacity are adequate to support its mission, operations, programs, and services. 3. The institution assures that technology resources at all locations where it offers courses, programs, and services are implemented and maintained to assure reliable access, safety, and security. 4. The institution provides appropriate instruction and support for faculty, staff, students, and administrators, in the effective use of technology and technology systems related to its programs, services, and institutional operations. 5. The institution has policies and procedures that guide the appropriate use of technology in the teaching and learning processes.

D. Financial Resources

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Planning 1. Financial resources are sufficient to support and sustain student learning programs and services and improve institutional effectiveness. 2. The institution’s mission and goals are the foundation for financial planning, and financial planning is integrated with and supports all institutional planning. 3. The institution clearly defines and follows its guidelines and processes for financial planning and budget development, with all constituencies having appropriate opportunities to participate in the development of institutional plans and budgets.

Fiscal Responsibility and Stability 4. Institutional planning reflects a realistic assessment of financial resource availability, development of financial resources, partnerships, and expenditure requirements. 5. To assure the financial integrity of the institution and responsible use of its financial resources, the internal control structure has appropriate control mechanisms and widely disseminates dependable and timely information for sound financial decision making. 6. Financial documents, including the budget, have a high degree of credibility and accuracy, and reflect appropriate allocation and use of financial resources to support student learning programs and services. 7. Institutional responses to external audit findings are comprehensive, timely, and communicated appropriately. 8. The institution’s financial and internal control systems are evaluated and assessed for validity and effectiveness, and the results of this assessment are used for improvement. 9. The institution has sufficient cash flow and reserves to maintain stability, support strategies for appropriate risk management, and, when necessary, implement contingency plans to meet financial emergencies and unforeseen occurrences. 10. The institution practices effective oversight of finances, including management of financial aid, grants, externally funded programs, contractual relationships, auxiliary organizations or foundations, and institutional investments and assets.

Liabilities 11. The level of financial resources provides a reasonable expectation of both short-term and long-term financial solvency. 12. The institution plans for and allocates appropriate resources for the payment of liabilities and future obligations, including Other Post-Employment Benefits (OPEB), compensated absences, and other employee related obligations. 13. On an annual basis, the institution assesses and allocates resources for the repayment of any locally incurred debt instruments that can affect the financial condition of the institution.

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14. All financial resources, including short- and long-term debt instruments (such as bonds and Certificates of Participation), auxiliary activities, fund-raising efforts, and grants, are used with integrity in a manner consistent with the intended purpose of the funding source. 15. The institution monitors and manages student loan default rates, revenue streams, and assets to ensure compliance with federal requirements, including Title IV of the Higher Education Act, and comes into compliance when the federal government identifies deficiencies.

Contractual Agreements 16. Contractual agreements with external entities are consistent with the mission and goals of the institution, governed by institutional policies, and contain appropriate provisions to maintain the integrity of the institution and the quality of its programs, services, and operations.