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Academic Records and Registration OfficeThe Hong Kong University of Science &
TechnologyEnquiry: 2623-1112 , 2623-1113 ,
Last Update:March 2012
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• ARRO pre-enrolls students to courses which are required according to the recommended pattern of study
• AQ AA
• Before Enrollment: Students are advised to look up useful information for their course planning and seek academic advice
• 18 April 2012 onwards: Students should perform class validation, and (if necessary) request for approval
• V l t onA a ida i AQ A mo De AA Request Approval: FAQ & DemoAA
• 24 April – 6 May 2012: UG Students will be assigned an appointment start time to submit class enrollment requests (add/drop/swap) to confirm enrollment for one course
• AQ A mo De AA Sample ScenariosAA
• 7 May 2012 onwards: The maximum number of courses enrollment will be released to three courses; PG students can start submitting class enrollment requests at 6pm
• Students should observe the add/drop deadline of individual course
How to check my pre-enrolled classes?Through myPortal (http://my.ust.hk), access “Student Center” .In Summer, most of the students do not have pre-enrolled classes.
Will I be pre-enrolled into all my required courses?Yes, but with the following exceptions:
① Students have failed / not taken the pre-requisite of the required course(s)
② Students have already taken the course in previous terms③ There is an option for the required courses (e.g. Required Course
for BICH Year 2 Spring: LIFS 3040 or LIFS 3060)
What if I need to repeat a required courses, or have not taken some required courses in previous term(s)?Students need to enroll the courses by themselves during the class
enrollment period.
HOME
Academic Regulations
Curriculum (Graduation Requirement) For UG students (admitted in 2011-12) For UG students (admitted in 2010 and before) For PG students
Recommended Pattern of Study
Course Catalog
Common Core Courses / General Education Elective
Class Quota and Schedule
Time Table Assistant (ITSC Login Required)
HOME
Do I need to put the pre-enrolled classes into the shopping cart for validation?No, the pre-enrolled classes are confirmed enrollments.
How to select classes and put them into the shopping cart?Please see the demo here.
How to perform validation and what should I do after that?Please see the demo here.
How to check the assigned credit load of my current term?While students can view the assigned credit load in the SIS (demo here
), the following enrollment limit to the number of courses applies in Summer Term, regardless of the credit unit of the courses(s):
UG students: Max 1 course from 24 Apr to 6 May; and Max 3 courses from 7 May onwards
PG students: Max 3 courses Go to Request for
Approval FAQ HOME
Approvals should be sought when:Students do not meet the course pre-/co-requisites (“requisite
override” approval).Students wish to enroll in courses which “instructor consent required”
is specified.UG students wish to enroll in PG courses (or vice versa) (“cross career”
approval).
Approvals should NOT be sought if:Students are already on waitlist of the course.Students have taken, or are concurrently taking a course listed under
“Course Exclusion”.
When / How to request for approval?Approval requests can be submitted from the start of the validation
period until the add/drop deadline of a course.Please see the demo here. After getting the approval, students are
advised to perform validation again to ensure the status shows “OK to Add”.
During the class enrollment period, students should go to the SIS to confirm their enrollment. Approval does not guarantee available seats.
Go to Validation
FAQ
HOME
① In Plan – Shopping Cart
② Select Term (if applicable)
③ Click “Search”
④ Enter basic or additional search criteria and then click “Search” Next
Back to Validation
FAQ
⑤ Click on the section to see the class details, or click “View All Sections” to see other sections
⑥ Finally, click “Select Class” to put the class into the shopping cart
⑦ Go to Plan – Shopping Cart to see if the class has been added to the shopping cart successfully.
Previous
① In Plan – Shopping Cart
② Select (tick) the courses you wish to validate
③ Click “Validate”
Next
Back to Validation
FAQPrevious
“Cross career” approval required for UG students to take PG
courses, vice versa.Student would have exceeded the
credit load if this course is enrolled. Credit overload approval
is required.
Student can add this course during the class enrollment period.
“Instructor consent” approval is required.
What should I do after validation?If necessary, students should seek the
appropriate type of approval. Go to Request for Approval FAQ and Demo
After getting the approval, students should perform the validation again until the “OK to Add” message is shown.
There is a time conflict with another course enrolled or in the shopping cart. Students should
select another class.
Student does not meet the enrollment requisite, which may
include pre-/co-requisites or other conditions (e.g. only for a
particular Major). “Requisite override” approval can be sought
for these cases.(This error message can also be
triggered by course exclusion and it cannot be overridden or the course will
be de-registered for the student.)
Back to Validation
FAQ
① Click Enrollment Dates - Details
② See your enrollment start time under “Appointment Begins” of the Enrollment Appointments table
③ See your maximum credit load under “Term Enrollment Limits”
① In Plan – Shopping Cart
② Click “Request for Approval”
③ Click “Add Course Approval Request”
Next
Back to Request for Approval FAQ
④ Fill the required information and click “submit”
Previous
Click Here to see the demo for different enrollment scenarios AA
When is my enrollment start time? UG class enrollment exercise will begin on 24 April 2012 according to
the following schedule: UG: Yr 3 & 4 (9:30am); Yr 2 (11:30am); Yr 1 (1:30pm); Prep
Year (3:30pm) PG class enrollment exercise will begin on 7 May 2012 (6:00pm). To check your own start time, please see the demo here.
How long is my enrollment timeslot? Starting from the assigned enrollment start time, students may enroll /
drop / swap a course until its add/drop deadline.
What will happen to my outstanding waitlist requests after the add/drop deadline?
Outstanding waitlist requests will be cancelled after the add/drop deadline. Students are recommended to cancel a waitlist request if they no longer wish to enroll for the waiting class.
Will a dropped course be shown in my academic records?Course(s) dropped during the add/drop period will only be recorded in the SIS but not be printed on students’ transcripts.
HOME
Add a class
Swap Swap to another class (different course) Swap class section within the same course Smart Tips to handle courses with different sections
Waitlist Check waitlist position
Drop a class / Cancel Waitlist Requests
HOMEBack to Class Enrollment FAQ
① In Plan – Shopping Cart
② Select (tick) the courses you wish to enroll and click the enroll button
③ Follow the on-screen instructions
④ See your enrolled classes in “My Class Schedule”
⑤ If the class is full (or with reserved capacity), students will be put in waitlist automatically
Back to Class Enrollment Scenarios
① Put the intended swap-in class in the shopping cart
② In Enroll - Swap
③ Select the class to be swapped-out in “Swap This Class”
④ Select the class to be swapped-in from the shopping cart
⑤ Click “select” and follow the on-screen instructions
Back to Class Enrollment Scenarios
① Find the 4 digit class number for the intended swap-in class
② In Enroll - Swap
③ Select the class to be swapped in “Swap This Class”
④ Enter the class number found in step 1 and click “enter” to proceed
Back to Class Enrollment Scenarios
L1 Status: Add Class Full Waitlist
L2 Status: Add Class Full Waitlist
L3 Status: Add Class Full Waitlist
When vacancies arise in L1
L1 Status: Enrolled
L2 Status: Waitlist Request Cancelled
L3 Status: Waitlist Request CancelledAll other waitlist requests of the same course will be
cancelled by the system should one of the waitlist request is executed successfully
Multiple swap action is forbidden
!
Students can waitlist for L3 but it will NOT be executed even with vacancies arise; also, when L2 has been swapped-in successfully, the waitlist request for L3 will be cancelled
Back to Class Enrollment Scenarios
① In Enroll – My Class Schedule
② Select (tick) “Show Waitlisted Classes” and click filter
③ See “Waitlist Position”
* Due to complicated system logic behind the waitlist engine, queue positions displayed for a course with multiple component may not be updated and synchronized on a real-time basis
If you remain in the same waiting position for a long time without any movements…It is possible that: 1) your waitlisted class has a time conflict with one of
your enrolled class. 2) your term enrollment limit would be exceeded if this class is enrolled. Under these circumstances, when places are available, the system will assign them to other students in the queue and your waiting position will remain the same.
Back to Class Enrollment Scenarios
Back to Class Enrollment Scenarios
