Academic Libraries: Part of a Whole Community Approachto Emergency Management

8/12/2019 Academic Libraries: Part of a Whole Community Approach to Emergency Management

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Carl StewartUniversity of Colorado Boulder

Leslie WilliamsUniversity of Colorado Anschutz Medical Campus

CoALA SummitMay 25, 2012


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Concepts

Introductions Why Disaster

Planning?

Definitions

Disaster Planningfor Libraries

Health Safety Building

Collections

BusinessContinuity

LatestDevelopments

National Trends Colorados

Cultural &HistoricResources TaskForce


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2004Hurricane Charley

Hurricane Frances

Hurricane Ivan

Hurricane Jeanne

Tropical Storm Bonnie


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Hattiesburg, MississippiHurricane Katrina 2005

Tennessee Puppy Mill 2008


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Disaster!


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Emergency: an incident requiring immediate response,but recovery is quick and complete with businessreturning to normal quickly if it was interrupted at all

Disaster: significantly disrupts business as usual,requires immediate response from a multitude oforganizations or agencies. Recovery slowbusinessdoes not return to normal quickly and may not be

complete.


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Prevention

Preparedness

Response

Recovery

Debrief


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1. Emphasis People :Evacuation

Who to call

When to pull alarms

2. Emphasis on the building / utilities

How to report problems

Foster a culture of care around building


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3. Emphasis on CollectionsPhysical Collections

Online Collections

4. Emphasis on Business ContinuityContinuity of Operations Planning

What if we dont have our facility

What if our web site is not reliable

Will we continue to get paid?


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However all types of disaster planning are related.Human safety, the buildings integrity, the business

of the Library and the collections are part of a

response to disasters.


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Obtain funded commitment from organizational leadershipRisk Assessment: Identify, assess potential risks & hazards

Identify insurance policies, spending authority & emergencyfunds

Identify policies pertinent to disaster planningAssess collections & obtain priorities for salvage

Develop working relationships in community i.e., university,city emergency management agency, fire department etc.


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Purchase & distribute in-house suppliesIdentify other disaster recovery resources: institutionalassistance, outside vendors, consultants, conservators

Analyze impact on services

Write the disaster plan, distribute, (on the web? offsitebackups)

Staff training

Test the plan

Report and debrief every emergencyModify plan from experience and update regularly


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But dont do it alone. First task: Develop a DisasterPlanning Team

Distributes responsibilities

Guarantees more buy-in

WESTPAS

www.WESTPAS.org

emergency toll-free number 888-905-7737

Free workshops this summer in Denver.
http://www.amigos.org/http://www.westpas.org/http://www.westpas.org/http://www.amigos.org/


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Prioritize risks (say 1-5)

Type of threat x likelihood x value of loss

Example: Special Collections

Water Damage X very likely x value of loss3 x 4 x 5 = 60

Example: Circulating Collections

Water Damage X very likely x value of loss

3 x 5 x 3 = 45


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Risk will change dependent on time and library activity.Holidays

Finals

Change of heating seasons

DURING CONSTRUCTION or COLLECTION TRANSFERS


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Personal/Family PlanDepartment Plan

Museum/Library Plan

Campus or City Plan

State and Regional PlansNational Plans


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Housefire

Local

CountyFire Dept

MOU w

Add

MOU w

Add

State

Federal

Presidential

Declaration


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Each unit must be prepared to take care of itself.

But all units are interdependent


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Doing together what one cant do bythemselves.

Caches of supplies

Shared resources

Sharing burden of identifying resources

Heritage Preservationhttp://www.heritagepreservation.org/

Alliance for ResponseBringing Cultural Institutions and FirstResponders together


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Presidential Policy Directive8 (PPD-8)Strategic Vision Set by President Obama

Whole Community Approach

National Preparedness GoalSeptember 2011

National Preparedness SystemNovember 2011National Planning FrameworksJune 2012

Campaign to build and sustain preparedness - Ongoing

National Preparedness Reportfirst annual due March

2012


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State Recovery PlanComing Soon!


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Multi-Agency Coordinating Group (MAC)

Whole Community Approach

CDEM Partnering with Experts in Field

At the Invitation of CDEMStrategic Session - January 2012

Kick Off Meeting - May 2012


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Contribute to State Emergency PlansDevelop Statewide Network of Contacts

Create Statewide Database of Collections

Participate in Mitigation Activities (e.g. risk assessments)

Train and Credential a TeamState Emergency Operations Center & Recovery Efforts

Encourage Expedited Procedures to Rebuild HistoricBuildings


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WESTPAS

www.WESTPAS.org

emergency toll-free number 888-905-7737

Northeast Document Conservation Centerhttp://nedcc.org/welcome/disaster.htm

(978) 470-1010, day or night, seven days a week.

Numerous Emergency Management Technical Leaflets.

American Institute for Conservation of Historic and Artistic Works (AIC)

http://www.conservation-us.org/

24-hour assistance. AICCERT

RAP - The Regional Alliance for Preservation

http://www.preservecollections.org/

Federal Emergency Management Agency (FEMA)

http://www.fema.gov/
http://www.amigos.org/http://www.amigos.org/


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Academic Libraries: Part of a Whole Community Approachto Emergency Management