AC A D E M I C G OV E R N I N G C O U N C I L O C T O B E R 8 T H , 2 0 1 3

TRANSFER POLICY

WHY A TRANSFER POLICY?

• It is a Higher Learning Commission (HLC) requirement for institutions to have a transfer policy

• GRCC currently does not have a formal transfer policy, only an established practice

CURRENT STANDARDS – YOUR INPUT

• Official transcripts are evaluated for admitted degree-seeking students

• Transfer credit is awarded for:• Courses from appropriately recognized institutions• Courses with grades of “C-“or higher (Proposed

change: Courses with grades of a “C” or higher.)• 100-300-level courses

• A maximum 47 transfer credits may be applied toward a degree at GRCC (Proposed Change: A maximum of 45 transfer credits may be applied toward a degree at GRCC.)

CURRENT STANDARDS

• Credits may be transferred to GRCC as credit by examination and posted as tested credit

• Transfer credit is posted as ‘T’ and grades are not calculated into the GPA

• Undecided students: MACRAO/General Education/Graduation requirements

• Transferring in credit equivalent to a failed course at GRCC

• Multiple transcripts

CURRENT STANDARDS

TRANSFER STUDENTS WITH A DEGREE OR 60 CREDITS

• Students who have earned degrees and declare a transfer intent are not evaluated for transfer credit

• Students who have earned degrees and declare a specific program are evaluated for transfer credit

• Students who have earned 60 or more credits but have not completed a degree are sent an intent letter• Program specific, evaluated• Transfer intent, filed

CURRENT STANDARDS

FOREIGN INSTITUTIONS, EXPERIENTIAL LEARNING AND NON-TRADITIONAL ADULT LEARNING

PROGRAMS

• Foreign Transcripts / Study Away• Military Credit• External Testing• Internal Testing• Automotive Service Excellence (ASE)• American Council on Education (ACE)• Child Development Associate Credential (CDA)• Prior Learning Assessment (PLA)

CURRENT PROCESS

TRANSCRIPTS:

• Students must submit official transcripts in a sealed envelope directly to the Enrollment Center or electronically

• Reverse transfer students must submit an official transcript with a completed Reverse Transfer Agreement form directly to Student Records

• Other transcripts (Military, International, External Testing, etc.)

CURRENT PROCESS

COMMUNICATION:

• Students are notified when transfer credit has been posted (in development)

• Undecided students are told we evaluate against MACRAO/General Education/Graduation Requirements (in development)

• Students are told to contact Student Records to have transcripts reevaluated (in development)

• Students with 60 or more transfer credits who have not completed a degree are sent an intent letter

CLARIFICATION QUESTIONS?NEXT STEPS

• Clarification questions?

• Next Steps:• Take the policy back to your department and discuss• Provide feedback to:• Diane Patrick, Registrar AND• Erin Busscher, Transfer & Articulation Coordinator