AC030-Treasury.pdf

AC030 Treasury AC030

R/3 System Release 46C 04/04/2001

0

AC030 Treasury............................................................................................................................................................0-1

Copyright ..................................................................................................................................................................0-2

Treasury ................................................................................................................................................................0-4

Euro.......................................................................................................................................................................0-5

Course Prerequisites..............................................................................................................................................0-6

Target Group.........................................................................................................................................................0-7

Course Overview.......................................................................................................................................................1-1

Course Goals .........................................................................................................................................................1-2

Course Objectives .................................................................................................................................................1-3

Course Content......................................................................................................................................................1-4

Course Overview Diagram....................................................................................................................................1-5

Main Business Scenario ........................................................................................................................................1-6

Navigation.................................................................................................................................................................2-1

Navigation: Unit Objectives..................................................................................................................................2-2

Navigation: Business Scenario..............................................................................................................................2-3

Logging On to the System.....................................................................................................................................2-4

Screen Elements....................................................................................................................................................2-5

SAP Easy Access - Standard.................................................................................................................................2-6

Selecting Functions ...............................................................................................................................................2-7

Role-Based User Menu .........................................................................................................................................2-8

Field Help: F1 and F4 ...........................................................................................................................................2-9

SAP Library ........................................................................................................................................................2-10

Menus: System and Help ....................................................................................................................................2-11

User-Specific Personalization .............................................................................................................................2-12

Table Settings - Example ....................................................................................................................................2-13

Personalizing the Frontend with GuiXT .............................................................................................................2-14

Navigation: Unit Summary .................................................................................................................................2-15

Navigation - Exercises ........................................................................................................................................2-16

Navigation - Solutions.........................................................................................................................................2-21

SAP Treasury Overview ...........................................................................................................................................3-1

SAP Treasury Overview: Unit Objectives ............................................................................................................3-2


SAP Treasury Overview: Business Scenario ........................................................................................................3-4

SAP Treasury Overview .......................................................................................................................................3-5

SAP Support for Business Requirements..............................................................................................................3-6

Defining the Organizational Framework...............................................................................................................3-7

Investment and Risk Guidelines............................................................................................................................3-8

Selection of Financial Instruments........................................................................................................................3-9

Hedging...............................................................................................................................................................3-10

Identifying Treasury Processes ...........................................................................................................................3-11

SAP Treasury Overview: Unit Summary............................................................................................................3-12

Liquidity Management in the Short andMedium Term.............................................................................................4-1

Liquidity Management in the Short and Medium Term: Unit Objectives.............................................................4-2


Liquidity Management in the Short and Medium Term: Cash Management Scenario .........................................4-4

Analysis and Trading Process ...............................................................................................................................4-5

Main Targets of Treasury......................................................................................................................................4-6

Liquidity Management ..........................................................................................................................................4-7

Cash Management: Functions ...............................................................................................................................4-8

Electronic Banking: Functions ..............................................................................................................................4-9

Electronic Banking: General Process ..................................................................................................................4-10

Electronic Banking: Check Deposit ....................................................................................................................4-11

Electronic Banking..............................................................................................................................................4-12

Control Functions................................................................................................................................................4-13

Cash Position.......................................................................................................................................................4-14

Structure/Views of Liquidity Analysis................................................................................................................4-15

Corporate Group Evaluations..............................................................................................................................4-16

Cash Concentration .............................................................................................................................................4-17

Liquidity Forecast ...............................................................................................................................................4-18

Exercise: Cash Management Functions ..............................................................................................................4-19

Cash Position and Liquidity Forecast..................................................................................................................4-20

Integration with Other SAP Modules..................................................................................................................4-21

Liquidity Management in the Short and Medium Term: Treasury Management Scenario .................................4-22

Treasury and Market Risk Management .............................................................................................................4-23

Identifying Treasury Processes ...........................................................................................................................4-24

Transaction and Position Management Process ..................................................................................................4-25

Treasury Management: Functions.......................................................................................................................4-26

Liquidity Management in the Short and Medium Term: Money Market Scenario .............................................4-27

Money Market: Product Types............................................................................................................................4-28

Transaction and Position Management Process: Example of a Fixed-Term Deposit..........................................4-29

Trading: Entering a Fixed-Term Deposit ............................................................................................................4-30

Creating Contract Data: Fixed-Term Deposit .....................................................................................................4-31

Organizational Units ...........................................................................................................................................4-32

Basic Principles of Transaction Management (1) ...............................................................................................4-33

Business Partner - Roles and Functions ..............................................................................................................4-34

Business Partner - Data: Overview .....................................................................................................................4-35

Business Partner and Trader Authorization.........................................................................................................4-36

Exercise: Creating a New Business Partner ........................................................................................................4-37

Creating a Fixed-Term Deposit: Structure ..........................................................................................................4-38

Trading Support ..................................................................................................................................................4-39

Financial Transactions: Cash Flow .....................................................................................................................4-40

Financial Transaction Architecture .....................................................................................................................4-41

Condition Types/Flow Types..............................................................................................................................4-42

Financial Transactions in Cash Management......................................................................................................4-43

Exercise: Integrating Trading Functions toCash Management ...........................................................................4-44

Cash Flows in Cash Management .......................................................................................................................4-45

Collective Processing: Money Market ................................................................................................................4-46

Transaction Management: Worklist and Collective Processing..........................................................................4-47

Money Market - Fast Processing.........................................................................................................................4-48

SAP Business Workflow.....................................................................................................................................4-49

Transaction and Position Management Process: Example of a Fixed-Term Deposit..........................................4-50

Back Office .........................................................................................................................................................4-51

Business Partner - Standing Instructions.............................................................................................................4-52

Correspondence...................................................................................................................................................4-53

Business Partner: Standing Instructions - Correspondence.................................................................................4-54

Business Partner - Payment Details (1)...............................................................................................................4-55

Business Partner - Payment Details (2)...............................................................................................................4-56

Transaction Settlement / Control.........................................................................................................................4-57

Exercise: Confirmation Management and Control Functions in the Back Office Area ......................................4-58

Transaction and Position Management:Example of a Fixed-Term Deposit........................................................4-59

Accounting..........................................................................................................................................................4-60

Payment Transaction Handling ...........................................................................................................................4-61

Postings: Account Assignment Reference ..........................................................................................................4-62

Customizing: Account Determination.................................................................................................................4-63

Posting a Transaction: Summary........................................................................................................................4-64

Treasury Management and Cash Management ...................................................................................................4-65

Transfer to Financial Accounting -Logical Process ............................................................................................4-66

Exercise: Posting Due Flows to FI and Evaluating them in Cash Management .................................................4-67

Payment Transaction Handling ...........................................................................................................................4-68

Posting using the Payment Program....................................................................................................................4-69

Accrual/Deferral Procedures and Methods .........................................................................................................4-70

Interest Accruals/Deferrals: Customizing ...........................................................................................................4-71

Exercise: Interest Amount Accruals/Deferrals at Year End................................................................................4-72

Transaction History.............................................................................................................................................4-73

Liquidity Management in the Short and Medium Term: Foreign Exchange Scenario (1) ..................................4-74

Liquidity Management in the Short and Medium Term: Foreign Exchange Scenario (2) ..................................4-75

Foreign Exchange: Product Types ......................................................................................................................4-76

Creating an Order: Forward Exchange Transaction............................................................................................4-77

Currency Master Data .........................................................................................................................................4-78

Market Data: Exchange Rates .............................................................................................................................4-79

Datafeed Architecture .........................................................................................................................................4-80

Exercise: Managing Currency Risks in CashManagement using Forex Transactions ........................................4-81

Foreign Exchange in Cash Management.............................................................................................................4-82

Netting and Payment Requests............................................................................................................................4-83

Exercise: Active Liquidity Management using Netted Money Market and Forex Transactions.........................4-84

Valuation: Valuation Units .................................................................................................................................4-85

Foreign Currency Valuation (FCV Determination: 2) ........................................................................................4-86

Foreign Currency Valuation................................................................................................................................4-87

Foreign Currency Valuation (1) - G/L Accounting............................................................................................4-88



Liquidity Management in the Short and Medium Term: Limit Management ....................................................4-91

Limit Management (1) ........................................................................................................................................4-92



Liquidity Management in the Short and Medium Term: Unit Summary (1).......................................................4-95

Liquidity Management in the Short and Medium Term: Unit Summary (2).......................................................4-96

Data for the .........................................................................................................................................................4-97

Liquidity Management in the Short and Medium Term Exercises..............................................................................................................................................4-99 Liquidity Management in the Short and Medium Term: Solutions...................................................................4-109

Financial Transactions in the Medium andLong Term .............................................................................................5-1

Financial Transactions in the Medium and Long Term: Unit Objectives .............................................................5-2


Financial Transactions in the Medium and Long Term: Securities Management Scenario ..................................5-4

Treasury and Market Risk Management ...............................................................................................................5-5

Treasury Management: Functions.........................................................................................................................5-6

Product Categories - Product Types......................................................................................................................5-7

Class Master Data: Product Types - General Data................................................................................................5-8

Product Type - Conditions - Flows .......................................................................................................................5-9

Financial Transactions in the Medium and Long Term: Scenario - Evaluating the Securities Position .............5-10

Standard Reports: Examples (Securities) ............................................................................................................5-11

Reports ................................................................................................................................................................5-12

Sample Evaluation using Position Information...................................................................................................5-13

Securities: Position Overview Object List ..........................................................................................................5-14

Financial Transactions in the Medium and Long Term: Concluding Securities Transactions............................5-15

Sample Evaluation ..............................................................................................................................................5-16

Part Sale of Stocks ..............................................................................................................................................5-17

Transaction and Position Management Process ..................................................................................................5-18

Transaction Management: Prerequisites .............................................................................................................5-19

Process View: Trading - Back Office - Accounting...........................................................................................5-20

Basic Principles of Transaction Management .....................................................................................................5-21

Create Order: Initial Screen ................................................................................................................................5-22

Create Order........................................................................................................................................................5-23

Execute Order .....................................................................................................................................................5-24

Back Office: Overview .......................................................................................................................................5-25

Collective Processing: List..................................................................................................................................5-26

Securities Account Cash Flow ............................................................................................................................5-27

Post Transaction..................................................................................................................................................5-28

Position Management Posting Journal: View .....................................................................................................5-29

Exercise: Concluding Securities Transactions Integration to Cash Management ...............................................5-30

Period-End Closing: Securities ...........................................................................................................................5-31

Financial Transactions in the Medium and Long Term: Create Class Master Data............................................5-32

Class Data Notation ............................................................................................................................................5-33

Class....................................................................................................................................................................5-34

Classes: Product Categories - Overview .............................................................................................................5-35

Create Class: Bond..............................................................................................................................................5-36

Create Class: Bonds - Basic Data.......................................................................................................................5-37

Create Class: Conditions .....................................................................................................................................5-38

Exercise: Creating Class Master Data .................................................................................................................5-39

Automatic Posting I ............................................................................................................................................5-40

Automatic Posting II with Incoming Payments ..................................................................................................5-41

Defining Organizational Elements: Portfolios and Securities Accounts .............................................................5-42

Securities Account and Portfolio.........................................................................................................................5-43

Define Portfolios .................................................................................................................................................5-44

Securities Account Master Data..........................................................................................................................5-45

Master Data: Position Indicator - Initial Screen ..................................................................................................5-47

Master Data: Position Indicator - Data................................................................................................................5-48

Exercise: Defining Organizational Elements:Securities Accounts and Position Indicators ................................5-49

Financial Transactions in the Medium and Long Term: Accounting Functions: Valuation ...............................5-50

Position Management Alternatives .....................................................................................................................5-51

Position Management and Valuation Categories ................................................................................................5-52

Valuation Principles (One-Step): Scenarios........................................................................................................5-53

Valuation Principles (One-Step) .........................................................................................................................5-54

General Concept: Securities Position Management and Valuation.....................................................................5-55

Securities Management: Overview .....................................................................................................................5-56

Financial Transactions in the Medium and Long Term: Scenario: Loans Taken................................................5-57

Loans Given - Loans Taken ................................................................................................................................5-58

New Loan Transactions: Process Overview........................................................................................................5-59

Possible Procedures for Loan Processing............................................................................................................5-60

Loans Given/Taken and Posting .........................................................................................................................5-61

General Posting Options I ...................................................................................................................................5-62

General Posting Options II..................................................................................................................................5-63

Transaction Process: Example ............................................................................................................................5-64

Contract - 4 Ways of Entering Contracts in the SAP System .............................................................................5-65

Financial Transactions in the Medium and Long Term: Scenario: Create Contract ...........................................5-66

Contract - Function Overview.............................................................................................................................5-67

Loan - Initial Screen............................................................................................................................................5-68

Contract - Basic Data ..........................................................................................................................................5-69

Condition Header / Condition Items ...................................................................................................................5-70

Contract - Condition Header ...............................................................................................................................5-71

Contract - Condition Items..................................................................................................................................5-72

Condition Items - Fields......................................................................................................................................5-73

Condition Structure .............................................................................................................................................5-74

Loans - Cash Flow ..............................................................................................................................................5-75

Effective Interest Calculation..............................................................................................................................5-76

Payment Schedule ...............................................................................................................................................5-77

Exercise: Create Contract....................................................................................................................................5-78

Financial Transactions in the Medium and Long Term: Scenario: Disbursement ..............................................5-79

Contract: Disbursement.......................................................................................................................................5-80

Disburse Contract: Incidental Costs ....................................................................................................................5-81

Save / Post Disbursement....................................................................................................................................5-82

Integration with FI ..............................................................................................................................................5-83

Disburse Contract: Posting..................................................................................................................................5-84

Planned -> Actual Record ...................................................................................................................................5-85

Integration with R/3 Financial Accounting / TR Cash Management ..................................................................5-86

Exercise: Disburse Contract ................................................................................................................................5-87

Payment Options .................................................................................................................................................5-88

Incoming Bank Transfer: Example of Manual Bank Statement..........................................................................5-89

Disbursement Payment (Bank Transfer): Posting ...............................................................................................5-90

Financial Transactions in the Medium and Long Term: Scenario: Payments Due .............................................5-91

Automatic Posting: Post Planned Records ..........................................................................................................5-92

Post Planned Records Due ..................................................................................................................................5-93

Exercise: Post Amounts as ..................................................................................................................................5-94

Payment Options .................................................................................................................................................5-95

Outgoing Payments .............................................................................................................................................5-96

Financial Transactions in the Medium and Long Term: Closing Operations / Special Cases.............................5-97

Closing Operations / Special Cases.....................................................................................................................5-98

Accrual/Deferral: Overview................................................................................................................................5-99

Valuation: Position Valuation ...........................................................................................................................5-100

Loans - Cash Flow ............................................................................................................................................5-101

Cash Flow: Making Changes ............................................................................................................................5-102

Loans - Cash Flow: Display Variants ...............................................................................................................5-103

Business Operations for a Contract ...................................................................................................................5-104

Types of Business Operation ............................................................................................................................5-105

Enter Charges as Business Operation: Example ...............................................................................................5-106

Transfer Postings: Overview.............................................................................................................................5-107

Loans: Release ..................................................................................................................................................5-108

Financial Transactions in the Medium and Long Term: Unit Summary (1) .....................................................5-109

Financial Transactions in the Medium and Long Term: Unit Summary (2) .....................................................5-110

Data used in the Unit: Financial Transactions in the Medium and Long Term.................................................5-111

Financial Transactions in the medium and long term Exercises............................................................................................................................................5-113 Financial Transactions in the Medium and Long Term Solutions ....................................................................5-122

Market Risk Management and Managing Risk Positions .........................................................................................6-1

Market Risk Management and Managing Risk Positions: Unit Objectives ..........................................................6-2


Market Risk Management and Managing Risk Positions: Business Scenario ......................................................6-4

Market Risk Management and Managing Risk Positions: Analysis and Simulation ............................................6-5

Risk Categories .....................................................................................................................................................6-6

Risk Controlling in Treasury.................................................................................................................................6-7

Defining the Organizational Framework...............................................................................................................6-8

Investment and Risk Guidelines............................................................................................................................6-9

Selection of Financial Instruments......................................................................................................................6-10

Hedging...............................................................................................................................................................6-11

Risk Process in Treasury.....................................................................................................................................6-12

Market Risk Management: Functions .................................................................................................................6-13

Integration of Scenarios and Fictitious Transactions ..........................................................................................6-14

Instruments in Currency and Interest Management.............................................................................................6-15

Financial Instruments and Influencing Factors ...................................................................................................6-16

Market Risk Management and Managing Risk Positions: Mark-to-Market Valuation.......................................6-17

Mark-to-Market Valuation ..................................................................................................................................6-18

Mark-To-Market Valuation: Procedure...............................................................................................................6-19

Example: Valuation of Swaps.............................................................................................................................6-20

Mark-to-Market Valuation - Calculation Base....................................................................................................6-21

Mark-to-Market Valuation - Details Log ............................................................................................................6-22

Exercise: Mark-to-Market...................................................................................................................................6-23

Storing OTC NPVs .............................................................................................................................................6-24

Market Risk Management and Managing Risk Positions: Currency Risks.........................................................6-25

Exposure Analysis...............................................................................................................................................6-26

Integration of a Companys Cash Flows .............................................................................................................6-27

Currency Exposure..............................................................................................................................................6-28

Option Exposure .................................................................................................................................................6-29

Currency Option..................................................................................................................................................6-30

Create OTC Currency Option .............................................................................................................................6-31

Currency Option: Option Price Calculator..........................................................................................................6-32

Exercise: Currency Exposure ..............................................................................................................................6-33

Market Risk Management and Managing Risk Positions: Interest Rate Risks ...................................................6-34

Interest Rate Exposure ........................................................................................................................................6-35

Interest Rate Exposure - Determine Basis Point Value......................................................................................6-36

Forward Rate Agreement ....................................................................................................................................6-37

Create FRA .........................................................................................................................................................6-38

Swaps ..................................................................................................................................................................6-39

Enter: Interest Rate Swap....................................................................................................................................6-40

Manual / Automatic Interest Rate Adjustment....................................................................................................6-41

Exercise: Interest Rate Exposure.........................................................................................................................6-42

Analysis / Simulation - Key Figures .................................................................................................................6-43

Analysis / Simulation - Evaluations ....................................................................................................................6-44

Analysis / Simulation - Structure ........................................................................................................................6-45

Exercise: Analysis and Simulation......................................................................................................................6-46

Integrated Market Risk Management ..................................................................................................................6-47

Market Risk Management and Managing Risk Positions: Unit Summary..........................................................6-48

SAP Treasury Overview .....................................................................................................................................6-49

Market Risk Management and Managing Risk Positions Exercises..............................................................................................................................................6-50 Market Risk Management and Managing Risk Positions Solutions ..............................................................................................................................................6-56

SAP AG 1999

AC030 Treasury

SAP AG

AC030AC030

TreasuryTreasury

SAP System R/3 Release 4.6B Status: April 2000 Material number: 5003 6818

SAP AG 1999

Copyright 2000 SAP AG. All rights reserved.

Neither this training manual nor any part thereof maybe copied or reproduced in any form or by any means,or translated into another language, without the priorconsent of SAP AG. The information contained in thisdocument is subject to change and supplement without prior notice.

All rights reserved.

Copyright

Trademarks: Some software products marketed by SAP AG and its distributors contain proprietary software

components of other software vendors. Microsoft, WINDOWS, NT, EXCEL, Word and SQL Server are registered trademarks of

Microsoft Corporation. IBM, DB2, OS/2, DB2/6000, Parallel Sysplex, MVS/ESA, RS/6000, AIX, S/390,

AS/400, OS/390, and OS/400 are registered trademarks of IBM Corporation. ORACLE is a registered trademark of ORACLE Corporation, California, USA. INFORMIX-OnLine for SAP and Informix Dynamic ServerTM are registered trademarks of

Informix Software Incorporated. UNIX, X/Open, OSF/1, and Motif are registered trademarks of The Open Group. HTML, DHTML, XML, XHTML are trademarks or registered trademarks of W3C, World Wide Web

Consortium, Laboratory for Computer Science NE43-358, Massachusetts Institute of Technology, 545 Technology Square, Cambridge, MA 02139.

JAVA is a registered trademark of Sun Microsystems, Inc. , 901 San Antonio Road, Palo Alto, CA 94303 USA.

JAVASCRIPT is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape.

SAP, SAP Logo, mySAP.com, mySAP.com Marketplace, mySAP.com Workplace, mySAP.com Business Scenarios, mySAP.com Application Hosting, WebFlow, R/2, R/3, RIVA, ABAP, SAP Business Workflow, SAP EarlyWatch, SAP ArchiveLink, BAPI, SAPPHIRE, Management Cockpit, SEM, are trademarks or registered trademarks of SAP AG in Germany and in several other countries all

over the world. All other products mentioned are trademarks or registered trademarks of their respective companies.

Design: SAP Communications Media

SAP AG 1999

Treasury

Treasury Overview

AC030 3 days

Level 2 Level 3

Financial Accounting and Reporting

AC010 5 days

Cash Budget Management

AC215 1 day

Basic Functions inTreasury Management

AC810 3 days

Cash Management

AC805 3 days

Money Market, Foreign Exchange and Derivatives

AC825 3 days

Loans Management for Financial Services

AC815 5 days

Loans Management forCorporates

AC816 3 days

Securities Management

AC820 4 days

Market Risk Management

AC830 3 days

SAP AG 1999

Euro

I.Conversion of local currency

Treasury ManagementR/3R/3

II.Conversion of

position currency(for securities)

III.Conversion of transaction or

contract currency(usual module)

The company itself triggers conversion Convert all flows on a key date after closed fiscal year Reconcile rounding differences, generate adjustment flows, and post

to specific accounts No postings in closed fiscal year

Notification from issuer triggers conversion Convert nominal values, book values, and historical acquisition values

selectively Reconcile rounding differences with the depository bank, generate

adjustment flows, and post to specific account Adjust class data Adjust nominal values using alternative means

Business partners agree on conversion date - depends on term/due date of transactions/contracts

Convert transactions/contracts selectively Reconcile rounding differences, generate adjustment flows, and post

to specific accounts

SAP AG 1999

Course Prerequisites

z Required: You must already be familiar with the SAP R/3

System

z Recommended:

We recommend that you attend the SAP20 - SAP R/3 Overview course

SAP AG 1999

Target Group

z Participants: Project team DP administrators

z Duration: 3 days

Note These training materials are not designed as a self-study program. They are only complete when used in

conjunction with the instructor's explanations. Space is provided for your notes on these explanations.

(C) SAP AG AC030 1-1

SAP AG 1999

Course Overview

z Course Goalsz Course Objectivesz Course Contentz Course Overview Diagramz Main Business Scenario

Contents:


SAP AG 1999

Course Goals

This course will prepare you to:

z Use all the options provided by the SAP R/3 Treasury module in order to ensure that your short-, medium-, and long-term cash flows and their related risks are managed efficiently.


SAP AG 1999

At the conclusion of this course, you will be able to:

z Describe the relationships between the SAP Cash Management, Treasury Management, Loans Management, and Market Risk Management applications

z Set up the structures required for managing short-, medium-, and long-term liquidity in your company

z Explain the different ways of monitoring and controlling market risk

z Define the system settings needed to control internal processing

Course Objectives


SAP AG 1999

Unit 5 Financial Transactions in the Medium and Long Term

Unit 6 Market Risk Managementand Managing Risk Positions

Unit 1 Course Overview

Unit 2 Introduction

Unit 3 SAP Treasury Overview

Unit 4 Liquidity Management in theShort and Medium Term

Preface

Appendix

Course Content


SAP AG 1999

Course Overview Diagram

SAP Treasury Overview

Liquidity Management in the Short and Medium Term

Introduction

Financial Transactions in the Medium and Long Term

Market Risk Management and Managing Risk Positions


SAP AG 1999

z You are using (or have successfully installed) the SAP FI module. You now want to activate short-, medium-, and long-term liquidity management and use the Market Risk Management options.

Main Business Scenario


SAP AG 1999

z Navigation in the systemz User-specific settingsz Navigation in the mySAP.com Workplace

Contents:

Navigation


SAP AG 1999

z Identify the elements of a typical windowz Navigate in the systemz Personalize your user settingsz Describe and use the mySAP.com Workplace

At the conclusion of this unit, you will be able to:

Navigation: Unit Objectives


SAP AG 1999

z New users need to familiarize themselves with the screens in the system and define their personal default settings

Navigation: Business Scenario


SAP AG 1999

Logging On to the System

Client

UserPassword

Language

New Password

SAP R/3SAP R/3

T70 (1) (000) iwdf5070 INS

User System Help

You can place your own text onthe initial screen: See SAP Note 205487

If you have problems logging on, contact Donna Moore, x486

SAP R/3 Systems are client systems. The client concept enables the parallel operation, in one system, of several enterprises that are independent of each other in business terms. The components SAP Business Information Warehouse (BW) and SAP Knowledge Warehouse (KW) are exceptions to this: in these cases only one client is used. During each user session you can only access the data of the client selected during logon.

A client is, in organizational terms, an independent unit in the system. Each client has its own data environment and therefore its own master data and transaction data, assigned user master records and charts of accounts, and specific Customizing parameters.

For a user to log on to the system, a master record must exist in the system for that user. To protect access, a password is required for logon. The password is hidden as you type (you only see asterisks).

SAP R/3 Systems are available in several languages. Use the Language input field to select the logon language for each session.

Multiple logons are always logged in the system beginning with SAP R/3 4.6. This is for security as well as licensing reasons. A warning message appears if the same user attempts to log on twice or more. This message offers three options: y Continue with current logon and end any other logons of the same user in the system y Continue with current logon without ending any other logons in the system (logged in system) y Terminate current logon attempt

You can place your own text on the initial screen in a number of ways. For more information, see the SAP Note mentioned above. The GuiXT (covered at the end of this chapter) offers a further option.


SAP AG 1999

Screen Elements

System System Function Function Name: Name: ActivityActivity

Menu Edit Favorites Extras System Help

Choose Save

Input field

Tick

Selection 1

Selection 4

Selection 2Selection 3

OptionsOption 1Option 2Option 3Option 4Option 5

Display Edit

Overview

NeutralPositive

System Message T70 (1) (400) iwdf5070 INS Status Bar

Application Toolbar

Command Field Standard Toolbar

CheckboxesRadio ButtonsPushbuttons

Tab Page

This screen is made up of various screen elements. It does not match an actual

screen in the system.

Command field: You can use the command field to go to applications directly by entering the transaction code. You can find the transaction code either in the SAP Easy Access menu tree (see the page User-Specific Personalization) or in the appropriate application by choosing System Status.

Standard toolbar: The icons in the standard toolbar are available on all SAP R/3 screens. Any icons that you cannot use on a particular screen are dimmed. If you leave the cursor on an icon for a moment, a QuickInfo appears with the name (or function) of that icon. You will also see the corresponding function key. The application toolbar shows you which functions are available in the current application.

Checkboxes: Checkboxes allow you to select several options simultaneously within a group. Radio buttons: Radio buttons allow you to select one option only. Tabs: Tabs provide a clearer overview of several information screens. Status bar: The status bar displays information on the current system status, for example, warnings or

error messages. Other elements are: Menu bar: The menus shown here depend on which application you are working in. These menus contain

cascading menu options. Title bar: The title bar displays your current position and activity in the system.


SAP AG 1999

SAP Easy Access - Standard

SAPSAP EasyEasy AccessAccessOther Menu


Create Role Assign User Documentation

FavoritesSAP Menu

OfficeLogisticsAccountingHuman ResourcesInformation SystemsTools

T70 (1) (400) iwdf5070 INS

You are greeted by your logo in the right-hand part of the window.

SAP Easy Access is the standard entry screen displayed after logon. You navigate through the system using a compact tree structure.

You can include an image on the right-hand side of the screen such as your company logo. This image can only be entered systemwide, and is a cross-client setting. Assuming you have the appropriate authorization, you can find a detailed description of the necessary settings by choosing Extras Administration Information. Note that this image is stored in the system and transported to the SAP Frontend every time it is called by SAP Easy Access. Although this transfer is compressed, the image for the initial screen should not be bigger than around 20 kB. You can prevent this image being called either by using the setting Low Speed Connection in the SAPLogon program (see SAP Note 161053), or by switching off the calling of the image under ExtrasSettings. See also User-Specific Personalization.


SAP AG 1999

Selecting Functions


SAPSAP EasyEasy Access Access -- Enjoy User MenuEnjoy User Menu

Create sessionEnd sessionUser profileServicesUtilitiesListServices for objectObject historyOwn spool requestsOwn JobsShort MessageStatus...Log off

FavoritesEnjoy User Menu

URL - SAP Notes (User / PW req.)Accounts Receivable

FD02 -Change Customer (AccountMaterials ManagementSales and DistributionTools

... using the transaction code in the command field

... using SAP Easy Access and Favorites

... using the menu path

You can select system functions in the following ways: y Use the mouse to choose: Menu options, Favorites, and SAP Easy Access options y Use the keyboard (ALT + the underlined letter of the relevant menu option) y Enter a transaction code in the command field:

A transaction code is assigned to each function in SAP R/3 Systems. You can access the assigned transaction code from any screen in the system. For example, to display customer master data, enter /n and the appropriate transaction code (in this case /nfd03). You can find the transaction code for the function you are working in under the Status option of the System menu. Other possible entries: - /n ends the current transaction. - /i ends the current session. - /osm04 creates a new session and goes to the transaction specified (SM04).

You can also use the keyboard to go to the command field. Use the CTRL + TAB key combination to move the cursor from one (input) field group to the next. Use TAB to move between fields within a group.

By entering search-sap-menu in the command field, you can search for and display the menu path for an SAP transaction. You can also search for text strings.


SAP AG 1999

Role-Based User Menu

SAPSAP EasyEasy Access Access -- Enjoy User MenuEnjoy User MenuOther Menu


Create Role Assign User Documentation

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FavoritesGreat Transactions

SM50 - Prcoess OverviewVA01 - Create Sales Order

Interesting WWW PagesURL - The Herald TribuneURL - Time Magazine

Important FilesURL - Vacation Planning

Enjoy User MenuURL - SAP Notes (User / PW req.)Accounts Receivable

FD02 - Change Customer (Accountin

Favorites chosen by the userreduce navigation time

A role-based menu contains the activities that the user can execute based on the role assigned to the user in the system.

Sales and DsitributionTools

Materials Management

A Role describes a set of logically linked transactions in the system. These represent the range of functions users typically need for their work.

User roles (previously activity groups) have to be set up using the Profile Generator so that SAP R/3 System users can work with user-specific or position-related menus.

The authorizations for the activities listed in the menus are also assigned to the users using user roles. With Release 4.6, predefined user roles from all application areas are included in the standard system.

Users who have been assigned a user role can choose between the user menu and the SAP standard menu.

The above screen shows the role-based user menu for a user with the name "Enjoy". You can find roles that are supplied in the standard SAP R/3 System by choosing Other menu on the SAP Easy Access initial screen.

Every enduser can personalize the initial screen using Favorites. You can create your own Favorites list containing the transactions, reports, files, and Web addresses that you use most often.

You can add favorites either by choosing Favorites or by using the mouse to drag & drop items into the Favorites directory.


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Field Help: F1 and F4

Display Display CustomerCustomer: Initial : Initial ScreenScreen

Customer Edit Goto Extras Environment System Help

Customer

Company Code

Restrictions

Company Code

Company Name

City

Currency

Restrict Number to

1000Customer

SAP A.G. Walldorf EURCo... Company Name City Cur...

Restrictions

IDES AG 1000 Frankfurt UNIIDES Canada Toronto CADIDES AG Frankfurt UNI

Customer account number

A unique key is used to clearly identify the customer within the SAP

System.

Procedure

When creating a customer master record, the user either enters the

account number of the customer or has the system determine the

number when the record is saved, depending on the type of number

assignment used. The account group determines how numbers are

assigned.

F4 Help: Displays Possible Entries

F1 Help: Displays the Meaning ofFields and Technical Information

Entries Found

For help on fields, menus, functions, and messages, use F1. F1 help also provides technical information on the relevant field. This includes, for example, the

parameter ID, which you can use to assign values for your user to input fields , which have to refer to these parameter IDs.

For information on what values you can enter, use F4. You can also access F4 help for a selected field using the button immediately to the right of that field.

If input fields are marked with a small icon with a checkmark, then you can only continue in that application by entering a permitted value. You can mark many fields in an application as either required entry fields or optional entry fields. You can also hide fields and preassign values using transaction or screen variants or Customizing.

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SAP AG 1999

SAP Library

SAP Library - SAP Library

SAPLibrary

Contents Index Search SAP LibraryRelease 4.6C, March 2000

IDES

Getting Started

Release Notes

Implementation Guide

Glossary

Copyright 2000 SAP AGAll rights reserved.

You can access the complete online

documentation for the system using the SAP

Library

SAP R/3 Systems provide comprehensive online help. You can display the help from any screen in the system. You can always request help using the Help menu or using the relevant icon (the yellow question mark).

You can access the SAP Library quickly and comfortably by using the SAP Service Marketplace. There you can find the SAP Help Portal under Knowledge and Training, where you can not only access Help in HTML format, but can also perform efficient full-text searches in the SAP Library. If you have the SAP Library installed, you also have, of course, these opportunities within your company.

You can access the Help Portal directly at http://help.sap.com

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SAP AG 1999

Menus: System and Help



Rolle anlegen Benutzer zuordnen Documentation

FavoritesSAP Menu

OfficeLogisticsAccountingPersonnelInformation SystemsTools

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Create SessionEnd SessionUser profileServicesUtilitiesListServices for objectObject historyOwn spool requestsOwn jobsShort messageStatus...Log off

Application helpSAP LibraryGlossaryRelease NotesSAPNetFeedbackSettings...

Both of these menus are available on every screenand always offer exactly the same options.

The System menu contains, among others, the following options: y Create/End Session: Allows you to create and end sessions. The maximum number of sessions can be

set to a number between 2 and 6 by the system administrator using the parameter rdisp/max_alt_modes. y User profile: This is where you can enter user-specific settings. For example, you can use Parameter

IDs in Own Data, in order to set default values for specific user-dependent fields in the system (for example the company code field). y List: Contains important list functions, such as searching for character strings, saving in PC files,

printing, and so on. y Status: Enables you to display important user and system data. y Log off: Ends the R/3 session with a confirmation prompt.

The Help menu contains, among others, the following options: y Context-sensitive Application Help y Access to the SAP Library (see previous page) y a Glossary y ...

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SAP AG 1999

User-Specific Personalization


Menu Edit Favorites Exrtas System Help

Rolle anlegen Benutzer zuordnen Dokumentation

FavoritesSAP Menu

OfficeLogisticsAccountingHuman ResourcesInformation SystemsTools

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Administration InformationAssign userDisplay DocumentationTechnical DetailsSettingsSet Start Transaction

Ctrl+Shift+ F8

Shift+ F6

Shift+ F7Shift+ F9

Ctrl+Shift+ F10

Display favorites at end of list

Settings

This is used to specify settings

Do not display menu, only display favoritesDo not display pictureDisplay technical names

Options ...Generate GraphicCreate Shortcut ...Activate GuiXTDefault SizeHardcopyQuick Cut and PasteAbout...

Different Settings options make working with the system easier

The end user has many possibilities for personalizing the system. Some are described below: y You can alter the layout of your initial screen under Extras Settings, for example by switching off

the image in the right-hand part of the window or by turning on the option to display the technical names (transaction codes) in the SAP Easy Access Menu. y Among other things, you can activate a quick cut and paste in the Options menu. Using Options you

can change the reaction speed of the QuickInfo that is displayed when you hold your mouse cursor over an icon or a push button. y By following the path System User profile Own data, you can set personal standard values. You

can choose the tabs Address, Defaults, and Parameters. As an example, the setting of Parameters is explained here: - Parameters: Here you can set defaults for frequently used input fields. In order to be able set a

default value for a field, it must have been assigned a Parameter ID. Procedure for finding the Parameter ID: Go to the field for which you wish to set a default

value. Select the F1 help, and then choose Technical Info. The system displays an information window that contains the relevant parameter ID under the heading Field Data (as long as the field has been assigned a Parameter ID).

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SAP AG 1999

Table Settings - Example

Parameters Value Text

Company codeProcessing groupBank key

Sales order type

Choose Variants

Maintain Variants

Use as standard settingVariant

Save

Standard setting

Current setting

Create

Delete

Administrator

My variant

Basic setting

Table Settings

Use the Table Settings function to change, in the table control, the individual basic table settings that are supplied with the system. This is particularly useful for tables where you do not need all the columns. You can use the mouse to drag & drop column positions and widths, or even make the column disappear.

Save the changed table settings as a variant. The number of different variants you can create per table is not restricted.

The first variant is called the basic setting; the SAP System defines this setting. You cannot delete the basic setting (you can delete the variants you define yourself).

The table settings are stored with your user name. The system uses the variant currently valid until you exit the relevant application. If you then select the application again, the system will use the standard settings valid for this table.

Note: you can change table settings wherever you see the table control icon in the top right-hand corner of a table.

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SAP AG 1999

Personalizing the Frontend with GuiXT

FD03 with GuiXTFD03 without GuiXT

Example from http://www.guixt.com

SAP R/3 Systems offer numerous options for settings and adjustments: y Define default values for input fields y Hide screen elements y Deactivate screen elements (dimmed)

You can do this by, for example, defining transaction variants. SAP offers GuiXT, as of SAP R/3 Release 4.6. In addition to all of the above functions, you can now: y Include graphics y Convert fields and add pushbuttons and text y Change input fields (or their F4 help results) into radio buttons

GuiXT scripts are stored on the Frontend. In accordance with local scripts (which can also be stored centrally), the GUIXT scripts determine how data sent from the application server is displayed. These scripts can be standard throughout a company, or they can be different for each Frontend.

NOTE: The GuiXT will support the mySAP.com Workplace only as of the end of the year 2000. This means that until then you should use either the SAP GUI for the Windows Environment and the GuiXT or the mySAP.com Workplace with the SAP GUI for HTML (or the SAP GUI for Java or the SAP GUI for Windows).

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SAP AG 1999

You are now able to:

Navigation: Unit Summary

z Identify the elements of a typical windowz Navigate in the systemz Make personal system settingsz Describe and use the mySAP.com Workplace

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Navigation - Exercises

Unit: Navigation Topic: Basic Functions

At the conclusion of this exercise, you will be able to:

Log on to an SAP R/3 System Find transaction codes Access the SAP Library Use F1 help to find field information Use F4 help to search for possible field entries

As a new user of an SAP R/3 System, you begin to navigate the system using the menu paths and transaction codes. You also begin to access the various types of online help.

All menu paths in the exercises refer to the SAP standard menu.

1-1 Logging on to the system

Select the appropriate system for this course. Use the client, user name, initial password and logon language specified by the instructor. The first time you log on, you will get a prompt in which you must enter your new password, which you choose yourself, twice. Make a note of the following:

Client: _ _ _ User: _ _ _ _ _ _ Password: ____________ Language: _ _.

1-2 What is the maximum number of sessions (windows in the SAP R/3 System) you can have open simultaneously? __

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1-3 Identify the functions and find the transaction codes that correspond to the following menu paths in the SAP standard menu.

1-3-1 Tools Administration Monitor System Monitoring User Overview

Name of function: ___________________________________________

Transaction: _________________________________________________

1-3-2 Accounting Financial Accounting Accounts Receivable Master Records Display

Enter Customer 1000 and Company Code 1000 to go to the next screen.

Name of function: _____________________________________

Transaction: ___________________________________________

1-4 Help

1-4-1 If you choose Application help in the SAP Easy Access initial screen (System menu), which area of the SAP Library does it take you to?

_________________________________________________________

To answer the questions below, you will need to go to the Display Customer: Initial Screen.

1-4-2 Use F1 help on the Customer field. What is this field used for? Write a brief summary of the business-related information.

______________________________________________________

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1-4-3 Use the F1 help on the Company code field. If you choose the Application help icon from the F1 help screen, which area of the SAP Library does it take you to?

______________________________________________________

1-4-4 Which icon do you need to use on the F1 help screen to find the parameter ID for the Company code field? Hint: See the notes on the slide User-Specific Personalization

______________________________________________________

1-4-5 Use F4 help on the Customer field to find the customer number for Becker ##. To do this, use the Search term "Becker*" after calling the F4 help. Note: ## corresponds to your assigned group number.

___________________________________________________

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Unit: Navigation Topic: User-Specific Settings

At the conclusion of this exercise, you will be able to:

Set a user parameter for a field Set user defaults Maintain your favorites Select a start transaction of your choice

You begin to set various user-specific settings.

Exercises marked * are optional.

2-1 Setting user parameters.

2-1-1 Assign a parameter value for the Company code field to your user profile. Note: The instructor will tell you what parameter value to enter (for example 1000). For information about defaults, see the notes on the slide User-Specific Personalization.

Parameter ID: ___ ___ ___

Parameter value: ___ ___ ___ ___

2-2 Defining User-Specific Settings using System User profile Own Data 2-2-1 In your user profile, set your logon language to the value used for the course.

2-2-2 In your user profile, set the decimal notation and date format of your choice.

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2-3 Defining your favorites

2-3-1 Insert at least one new folder under the Favorites folder. 2-3-2 Add any two of your favorite transactions to the corresponding folders.

2-3-3 Add the Internet address http://www.sap.com with the text SAP Homepage.

2-4* Setting a start transaction using the Extras menu.

2-4-1 Enter a transaction of your choice as the initial transaction. You will then need to log off and on again for the change to take effect.

Note: If desired, you can change the initial transaction back to the default value simply by deleting the transaction code that you entered.

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Navigation - Solutions

Unit: Navigation Topic: Basic Functions

1-1 Log on to the system specified by the instructor and change your initial password.

1-2 To open and close sessions, choose System Create session (or use the appropriate icon) or System End session. The maximum number of sessions you can have open simultaneously is six (6), depending on your system settings.

1-3 To find the transaction code, choose System Status. These function names and transaction codes correspond to the menu paths:

1-3-1 Transaction: SM04 for Function Name: User list 1-3-2 Transaction: FD03 for Function Name: Display Customer: General Data

1-4 Help

1-4-1 The section of the unit Getting Started that deals with using SAP Easy Access is displayed.

1-4-2 Suggestion: The customer is a unique key (account number) used to clearly identify the customer within the system.

1-4-3 FI Accounts Receivable and Accounts Payable

1-4-4 To find the Parameter ID: BUK, choose Technical Info 1-4-5 Customer ## (## corresponds to your assigned group number)

When you select F4 in the Customer field, the Restrict Value Range window appears. You can explore the various tabs to see the different search criteria available. Find a tab that includes the Search term field and enter the following:

Field Name Value

Search term Becker*

Choose Enter. A window appears listing the customer account numbers that match your search criteria. Select the line that corresponds to Becker ##, then choose Copy. This automatically copies the customer account number into the Customer field.

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Unit: Navigation Topic: User-Specific Settings

2-1 Setting user parameters.

2-1-1 To assign a parameter value to a field you will need the parameter ID of the field. First you need to select a transaction that contains this field. For example, Company code can be found in transaction FD03. Next, place the cursor on that field (click it with the mouse). To display the required info, choose:

F1 Technical Info Parameter ID gives you the required information. For the Company code field, the parameter ID is BUK. Finally, enter the parameter ID and desired value in your user profile:

System User profile Own data On the Parameter tab page you enter the parameter ID and value that you want to be entered into the field. Save your entries.

2-2 Setting user defaults.

2-2-1 To set the logon language, go to your user profile:

System User profile Own data On the Defaults tab page, enter the language of your choice in the Logon language field.

2-2-2 To set the decimal notation and date format, remain on the Defaults tab in your user profile. Select the indicator adjacent to the notation and format you desire. Save your selections.

2-3 Defining favorites of your choice.

2-3-1 Favorites Insert folder Type any name for the folder then select Enter. You can add as many folders as you desire. Once created, folders can be dragged and dropped to position them where you want.

2-3-2 To create favorites, select specific applications (transactions) that you need as favorites for your daily work from the menu tree of the SAP standard menu. Add them to your Favorites list by selecting them and choosing Favorites Add from the menu bar. Alternatively, use the mouse to drag & drop favorites to a folder. You can also use the menu path Favorites Insert transaction to

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add using a transaction code.. Finally, you can move existing favorites to different folders later by choosing Favorites Move or using drag & drop.

2-3-3 Create Internet addresses by choosing Favorites Add Web address or file. When you select SAP Homepage from your favorites, an Internet browser will open and you will be connected to SAPs homepage.

2-4 Setting a start transaction.

2-4-1 Extras Set start transaction Enter a transaction of your choice then choose Enter. Notice the system message on the status bar indicates that your selected transaction has been set as the start transaction. The next time you log on, the system will go directly to your start transaction.

Note: To change back to SAP Easy Access as the initial screen, follow the menu path again, delete the transaction code and select Enter. The next time you log on, SAP Easy Access will be the initial screen.


SAP AG 1999


Contents:z SAP Treasury Overviewz Defining the Organizational Frameworkz Selection of Financial Instrumentsz Identifying Treasury Processesz Treasury Management Functions


SAP AG 1999

SAP Treasury Overview: Unit Objectives

At the conclusion of this unit, you will be able to:

z Provide an overview of SAP R/3 Treasuryz Identify the relevant product typesz Explain the various processes and standard functions

of SAP Treasury


SAP AG 1999

Course Overview Diagram

SAP Treasury OverviewSAP Treasury Overview

Liquidity Management in the Short and Medium Term

Introduction

Financial Transactions in the Medium and Long Term

Market Risk Management and Managing Risk Positions


SAP AG 1999

SAP Treasury Overview: Business Scenario

z Before you begin your work in the project team, you want to gain an overview of SAP R/3 Treasury.

z Which products and processes can be mapped using the new Treasury system? What functions are available?


SAP AG 1999


Financial Accounting

Bank data

Businesspartner

Market data

DownloadMarket Risk Management: Interest/currency

exposure Sensitivities Mark-to-market Risk analysis/Simulation Value at Risk

Cash Management: Electronic banking Liquidity status Integrated operationalsystems

Control functions

Transaction Management: Management of financial transactions and positions

Transfer to Financial Accounting

Flexible reporting andportfolio analysis

Datafeed interface

DD CC DD CC100 100 100 100

TM TM

SecuritiesSecuritiesDerivativesDerivatives

Money market Money market ForexForexLoansLoans

Logistics

The objective of the SAP Treasury module is to ensure efficient liquidity, portfolio, and risk management.

SAP Treasury is subdivided into the following three areas: Cash Management (CM) offers tools for efficient liquidity analysis. Transaction Management (TM) supports the management of financial transactions and positions. Market Risk Management (MRM) provides methods and procedures for assessing risk positions.


SAP AG 1999

Treasury inconjunction withother SAP modules(FI, MM, SD)

Electronic bankingCash Management

Money market Securities

Loans

Foreign exchangeDerivatives

SAP Support for Business Requirements

Data integrationCentraldecision-makingSeveral currenciesAutomatic processesAnalysis of financial resourcesInvestment / borrowing

Data entryMonitoringProcessingReporting

Risk management


SAP AG 1999

1. Definition of a means/end hierarchyz Define earnings and risk targetsz Establish investment and risk guidelinesz Implement in the form of operating targets

2. Definition of procedurez Identify the processesz Company-specific modeling of work processesz Break down into single activities and assign to groupsz Incorporate in an authorization and release concept

Defining the Organizational Framework

Management is responsible for defining the framework within which treasury transactions are executed. This is divided into three main areas:

Specifying the basic business principles, including: y Trading strategies for the respective instruments y The markets on which trading is allowed y Transaction volume, organization (contract components), and documentation

Risk limitation, including: y Procedures for measuring and controlling risk y Value of the permitted risk positions according to instruments or organizational units y Reaction to extreme market trends or exceeded limits y Internal reporting

Organization, including: y The areas of responsibility and functions of individual employees y Division into function areas y Human resources and technical equipment


SAP AG 1999

Investment and Risk Guidelines

Internal External

Revenuetargets

Risktargets

Investmentregulations

Riskregulations

LimitsRelevantproduct typesHedging

strategiesReporting

system

Investment and risk guidelines

In the financial services area, there are countless statutory norms and controlling bodies that monitor entered risks to protect the investor.


SAP AG 1999

Selection of Financial Instruments

Mortgageloans

Borrower's note loans

Policy loans Other

Documents

AC030-Treasury.pdf