AC Transit - D3 Richmond Yard Reactivation P-2095

Meeting: Pre Bid Meeting

Date: Thursday December 3rd 2015 Time: 10:00 AM

Location: D3 Facility – 2016 Macdonald Ave, Richmond, Ca

AGENDA:

I. Safety Moment

II. Introductions

III. Overview

a. Site Security

b. Coordination With Other Work

IV. Procurement

V. Questions?

VI. Facility Walk Through

AC Transit D3 Richmond Yard Reactivation

Alameda Contra-Costa Transit District

P-2095

IFB: 2016-1360

Pre Bid Meeting

Pre Bid Meeting Page 1 of 2

Meeting Date: December 3rd 2015

Meeting Date: December 3rd

2015

Meeting Time: 10:00 am

Meeting Location: D3 Facility – 2016 Macdonald Ave, Richmond, CA

Attendees:

Sign In Sheet with Attendees is attached

Item Summary of Meeting 1 Overview

1.1

1.2

1.3

Safety Moment

Introductions – Introduction of AC transit Project Team followed by Pre Bid attendees providing names and

company’s they represent. See Sign in Sheet.

Gus Fischer (Architect – Dreyfuss and Blackford) gives overview of site and scope of project.

Overview of site elements included within the drawings and specifications.

1st Floor – Primarily maintenance and inspection bays (including tire shop, chassis wash and add

alternates – Paint Booth)

2nd

Floor – Primarily office space for transportation – This includes dispatching and operators.

3rd

Floor/Roof Deck – Employee parking controlled by gate at south east corner.

Fuel Island – Fueling and fare collection

Overview of scope of work was discussed for:

Structural Improvements

Roof FRP

Shotcrete at lower wall locations

Angle Steel – tying walls and roof deck together

Re - Equip

Lube

Air Compressors

Piping

Fueling pumps

Architectural

ADA Upgrades

Light architectural upgrades

Ceilings

Floors

Electrical/Low Voltage

Lighting

Generator

Low Voltage

Fire alarm

AC Transit D3 Richmond Yard Reactivation

Alameda Contra-Costa Transit District

P-2095

IFB: 2016-1360

Pre Bid Meeting

Pre Bid Meeting Page 2 of 2

Meeting Date: December 3rd 2015

Item Summary of Meeting

1.4

Fuel Island

Fuel Dispensers

Site work

IDF room

Existing Fare Vault room to Shop

Paul Baffico (Construction Manager – AC Transit) provides overview which includes:

Site Safety

AC transit has onsite guard for safety of site but this does not include contractor equipment or

materials. Contractor will be responsible for any project equipment and material

Traffic Control

While there is plenty of room on site for lay down and delivery. If any operations take place on the

street Traffic control requirements by the city will be required to be met.

Time Requirements

While AC transit does not see a need for non-regular hour work. This work can be arranged and there

are no time restrictions for the site.

Coordination with other work and operations

Currently the Sheriff fuels at D3. This will continue to occur any shutdowns will need to be

coordinated with the agency.

Allowances

Allowances will be used as a vehicle to pay the contractor. These allowances are not guaranteed

payment

2 Contract Overview

2.2

Craig Lymus (Procurement Administrator – AC Transit) Provided Overview of Contract and Bid

Requirements. All information is provided on the AC Transit Website and can be found at:

http://www.actransit.org/acpronet/d3-richmond-yard-reactivation/

3 Questions

3.1

Questions were fielded and have been documented with questions and responses.

Please see attached for questions and answers provided at the Pre Bid.

4 Site Walk

4

Gus Fischer (Architect – Dreyfuss and Blackford) led walk through - Attendees started at Roof, followed by

2nd

floor, 1st floor Site and walk concluded at Fuel Island. Scope of work was discussed and is provided on

the project plans and detailed in the specifications.

AC Transit - D3 Richmond Yard Reactivation P-2095 – Pre Bid Meeting Questions

Date: Thursday December 3rd

2015 Time: 10:00 AM Location: D3 Facility – 2016 Macdonald Ave,

Richmond, Ca

1 of 3

1. Question 1 – Will the power stay on in the building?

Answer 1 – Yes, power will remain on except as required for outages associated with the

construction work.

2. Question 2 – Who will be paying Utility fees during the life of the project?

Answer 2 – The Agency will continue to pay for utilities.

3. Question 3 – Is laydown area available in the building?

Answer 3 – The building will be the contractors for use, except for the office space on the

second floor as designated on the plans.

4. Question 4 – Who does the Elevator service for the agency at D3?

Answer 4 – DreamRide Elevator of Benicia, CA provided the most recent service.

5. Question 5 – DBE Goal says 8%, Please clarify?

Answer 5 – Corrected DBE/SBE Goals have been addressed in addendum 1. Please visit

http://www.actransit.org/acpronet/d3-richmond-yard-reactivation/ for updates and

addendums.

6. Question 6 – Is this a union job?

Answer 6 – No, there is no union or non-union preference as this is a Prevailing Wage Job.

7. Question 7 – Is there any local hire requirement?

Answer 7 – The agency does not have any local Hire requirement however the Contractor is

encouraged to hire locally.

8. Question 8 – Can you bring subs to tour the site?

Answer 8 – The agency prefers if you contact our construction manager Paul Baffico at (510)

612-5381 or the Mike Hass the Project Manager at (510) 499-4666 to schedule site tours. Please

be aware the agency will need a few days’ notice to schedule dates if the architect is needed.

9. Question 9 – Last 2 weeks of December are very hard to coordinate with subs as a lot are out

for the holidays. So as far as the Bid date on January 7th, how hard is that date?

Answer 9 – The agency is currently under time constraints to get this project up and running.

We will have to go to the board for the contract award. We may be able to squeeze a week out

of it.

AC Transit - D3 Richmond Yard Reactivation P-2095 – Pre Bid Meeting Questions

Date: Thursday December 3rd

2015 Time: 10:00 AM Location: D3 Facility – 2016 Macdonald Ave,

Richmond, Ca

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10. Question 10 – You mentioned the plans are in for permit right now, as soon as you get those

back how are those going to be addressed and how will they affect the date?

Answer 10 – That would certainly be a driving force for pushing the plan date into the future. If

the plan check results in significant scope change the bid date will be adjusted to allow the

contractor sufficient time to price changes.

11. Question 11 – What’s AC Transit’s target opening date?

Answer 11 – December 10th 2016

12. Question 12 – I noticed the special inspections the FRP is not called out to be special

inspected. Normally it is, who will be doing this? With FRP it is typically a full time all day

inspection from once you start to finish.

Answer 12 – The owner will be supplying some of the testing. You will not need to worry about

the everyday testing such as cylinder cracking. The agency will be providing that and if there is a

need for specialty testing there are allowances in order to deliver that work. Special inspection

are included in the specifications but not identified on the plans. The special inspection

requirement will be clarified in a future addendum.

13. Question 13 – What is the compressive strength of the concrete on the roof deck?

Answer 13 – Core samples of the concrete roof deck were taken in the Spring of 2015 and core

samples ranged from 3810 to 5700 psi with an average of approximately 4680 psi.

14. Question 14 – I notice sever cracking on the deck. Is there any crack injection taking place or is

the deck going right over it?

Answer 14 – Crack injection is not part of the planned work.

15. Question 15 – Is the roof deck lightweight concrete or regular weight?

Answer 15 – Regular weight, test cores from the existing slab were taken and the average unit

weight to was determined to be 145 pcf.

16. Question 16 – Are you going to give the contractor an allowance for linear footage for

cracking?

Answer 16 – No, it’s an overlay system over the top of the deck.

17. Question 17 – How thick is the roof slab?

Answer 17 – Plans for the original construction indicated the roof slab is post tension and is a

combination of areas with 6.5” or 8” thicknesses.

AC Transit - D3 Richmond Yard Reactivation P-2095 – Pre Bid Meeting Questions

Date: Thursday December 3rd

2015 Time: 10:00 AM Location: D3 Facility – 2016 Macdonald Ave,

Richmond, Ca

3 of 3

18. Question 18 – Questions on ceiling tiles and lights?

Answer 18 – Please check the plans. There are some areas the tiles and lights are being replaced

and other areas are not. There are some areas where some ceiling will come out to make room

for steel angle retrofit to reinforce the roof to wall connections.

19. Question 19 – Do you know if the contractor will have to remove any of the existing debris

from site (old furniture/trash etc.)?

Answer 19 – Any leftover materials considered debris/garbage must be removed.

20. Question 20 – Does the entire tile in the upstairs lobby get replaced?

Answer 20 – Please check the plans. There are some areas the tiles are being replaced and other

areas are not.

21. Question 21 – What are the agencies plans for the security guard during construction?

Answer 21 – The Contractor shall maintain a working environment for the AC transit guard

during construction. It is suggested that the guard booth be installed (in Area 2) prior to

relocation of guard in order to maintain daily security operations at this facility.

22. Question 22 – Is the computer equipment currently installed in the supervisor office 2nd floor

currently operational?

Answer 22 – Yes, the fueling system and security guard rely on an operational computer and

network to maintain the fueling operation and security operations on a 24 hour basis. Computer

equipment must remain operational until new equipment is installed and operational.