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AC LEADERSHIP TEAM MINUTES
Thursday, March 30, 2017
9:00 – 9:20 am L. Stanbra, Chair
1. 1. Welcome Remarks
2. 2. Approval of Agenda
3. 3. Upcoming Agenda Items
4. 4. Business Arising 4.1 Corporate Policies Process Review (K. Pearson & Working Group members)
5. 5. Standing Item 5.1 Labour Relations Update (D. McCutcheon)
6. 6. For Information 6.1 Foundation Update (A. Desjardins) 6.2 50th Anniversary Update (S. Anderson, A. Desjardins)
7. Items for Approval 7.1 ACLT February 23, 2017 Minutes (S. DiMarco) 7.2 AA08 Revised – Course Load (K. Pearson) 7.3 AA14 Revised – Grading System (K. Pearson) 7.4 AA39 Revised – Program Progression and Graduation Requirements (K. Pearson)
9:20 –9:35 am K. Pearson, K. Stanton
8. Net Tuition Project
9:35 – 9:50 am C. Brulé
9. Policy AA24 Revised – Disruption of College Activities
9:50 – 10:00 am L. Stanbra
10. ACLT Strategic Planning Retreat Agenda
10:00 – 10:10 am D. McNair, S. Anderson
11. Innovation Centre Update
10:10 – 10:30 am R. D. McLester
12. Algonquin College Indigenous Initiatives
10:30 – 11:15 am D. McNair, C. Brulé, L. Stanbra
13. Provincial Funding Formula – generative dialogue
11:15 – 11:45 pm S. Anderson
14. Coat of Arms Update
12:00 pm L. Stanbra, Chair
15. Wrap Up
AC LEADERSHIP TEAM AGENDA ITEM REQUEST
Date of Meeting March 30, 2017 Agenda Item Number (For office use only) 06.1
Topic Algonquin College Foundation Update
Requested By (ACLT member)
Algonquin College Leadership
Team Time Allotted
ACLT Action Requested
☐ Approval (Discussion)
☐ Approval (Consent Agenda Item)
Information
Staff Presenting
Amy Desjardins, Executive Director,
Algonquin College Foundation
Attachments
PowerPoint
☐ Timeline
☐ Budget
☐ Other: Information to be posted Appendix A - Foundation Update
Recommendation
THAT the Algonquin College Leadership Team accepts this update.
ACLT Decision
Received for Information
☐ Approved as above recommendation
☐ Approved as amended (see below)
☐ Referred to _________________ (Group or Person)
☐ Deferred to__________________(Date)
☐ Report Back By __________________ (ACLT Responsible)
☐ Other (Specify) __________________
Amended Recommendation
The Foundation Update was received for information.
AC LEADERSHIP TEAM AGENDA ITEM REQUEST
Date of Meeting March 30, 2017 Agenda Item Number (For office use only) 06.2
Topic 50th Anniversary Update
Requested By (ACLT member) ACET Time Allotted
ACLT Action Requested
☐ Approval (Discussion)
☐ Approval (Consent Agenda Item)
Information
Staff Presenting
Scott Anderson, Executive Director, Communications, Marketing and
External Relations
Amy Desjardins, Executive Director of Algonquin College Foundation
Attachments
☐ PowerPoint
☐ Timeline
☐ Budget
Other: Information to be posted
Recommendation
THAT the Algonquin College Leadership Team accepts this update for
information.
ACLT Decision
Received for Information
☐ Approved as above recommendation
☐ Approved as amended (see below)
☐ Referred to _________________ (Group or Person)
☐ Deferred to__________________(Date)
☐ Report Back By __________________ (ACLT Responsible)
☐ Other (Specify) __________________
Amended Recommendation
The 50th Anniversary update was accepted for information.
AC LEADERSHIP TEAM AGENDA ITEM REQUEST
Date of Meeting March 30, 2017 Agenda Item Number (For office use only) 07.2
Topic College Directive – Academic Affairs Policy:
AA08 Course Load
Requested By (ACLT member) Krista Pearson Time Allotted
ACLT Action Requested
☐ Approval (Discussion)
Approval (Consent Agenda Item)
☐ Information
Staff Presenting
Krista Pearson, Registrar
Attachments
☐ PowerPoint
☐ Timeline
☐ Budget
Other:
AA08 Course Load Policy – Tracked
Changes
AA08 Course Load Policy - Clean
Recommendation
THAT the Algonquin College Leadership Team approve the Academic Affairs
Policy, AA08 Course Load.
ACLT Decision
☐ Received for Information
Approved as above recommendation
☐ Approved as amended (see below)
☐ Referred to _________________ (Group or Person)
☐ Deferred to__________________(Date)
☐ Report Back By __________________ (ACLT Responsible)
☐ Other (Specify) __________________
Amended Recommendation
After review and discussion, policy AA08 was approved as presented.
AC LEADERSHIP TEAM AGENDA ITEM REQUEST
Date of Meeting March 30, 2017 Agenda Item Number (For office use only) 07.3
Topic College Directive – Academic Affairs Policy:
AA14 Grading System
Requested By (ACLT member) Krista Pearson Time Allotted
ACLT Action Requested
☐ Approval (Discussion)
Approval (Consent Agenda Item)
☐ Information
Staff Presenting
Krista Pearson, Registrar
Attachments
☐ PowerPoint
☐ Timeline
☐ Budget
Other:
AA14 Grading System Policy –
Tracked Changes
AA14 Grading System Policy - Clean
Recommendation
THAT the Algonquin College Leadership Team approve the Academic Affairs
Policy, AA14 Grading System.
ACLT Decision
☐ Received for Information
Approved as above recommendation
☐ Approved as amended (see below)
☐ Referred to _________________ (Group or Person)
☐ Deferred to__________________(Date)
☐ Report Back By __________________ (ACLT Responsible)
☐ Other (Specify) __________________
Amended Recommendation
After review and discussion, policy AA14 was approved as presented.
AC LEADERSHIP TEAM AGENDA ITEM REQUEST
Date of Meeting March 30, 2017
Agenda Item
Number (For office use only)
07.4
Topic College Directive – Academic Affairs Policy:
AA39 Program Progression and Graduation Requirements
Requested By (ACLT member) Krista Pearson
Time Allotted
ACLT Action Requested
☐ Approval (Discussion)
Approval (Consent Agenda Item)
☐ Information
Staff Presenting
Krista Pearson, Registrar
Attachments
☐ PowerPoint
☐ Timeline
☐ Budget
Other:
AA39 Program Progression and Graduation
Requirements Policy – Tracked Change
AA39 Program Progression and Graduation
Requirements Policy - Clean
Recommendation
THAT the Algonquin College Leadership Team approve the Academic Affairs
Policy, AA39 Program Progression and Graduation Requirements.
ACLT Decision
☐ Received for Information
Approved as above recommendation
☐ Approved as amended (see below)
☐ Referred to _________________ (Group or Person)
☐ Deferred to__________________(Date)
☐ Report Back By __________________ (ACLT Responsible)
☐ Other (Specify) __________________
Amended Recommendation
After review and discussion, policy AA39 was approved as presented.
AC LEADERSHIP TEAM AGENDA ITEM REQUEST
Date of Meeting March 30, 2017 Agenda Item Number (For office use only) 08.0
Topic Net Tuition Project – Status Update
Requested By (ACLT member)
Laura Stanbra, Vice President,
Student Services Time Allotted 15 min
ACLT Action Requested
☐ Approval (Discussion)
☐ Approval (Consent Agenda Item)
Information
Staff Presenting
Juliana Hendriks, Net Tuition Project Coordinator
Liz Babiak, Net Tuition Marketing Officer
Attachments
PowerPoint
☐ Timeline
☐ Budget
☐ Other: Information to be posted
Recommendation
THAT the Algonquin College Leadership Team (ACLT) receive an
informational update regarding the implementation of the Ministry of
Advanced Education and Skills Development’s OSAP Transformation and Net
Tuition requirements including the proposed Project Plan for implementation
at Algonquin College.
ACLT Decision
Received for Information
☐ Approved as above recommendation
☐ Approved as amended (see below)
☐ Referred to _________________ (Group or Person)
☐ Deferred to__________________(Date)
☐ Report Back By __________________ (ACLT Responsible)
☐ Other (Specify) __________________
Amended Recommendation
Discussion occurred regarding the implications associated with the OSAP
Transformation and Net Tuition project plan, potential impacts to students and
families and communication being prepared in advance of implementation. The
update was accepted for information.
AC LEADERSHIP TEAM AGENDA ITEM REQUEST
Date of Meeting March 30, 2017 Agenda Item Number (For office use only) 09.0
Topic Policy AA24 Revised - Disruption to College Activities
Requested By (ACLT member)
Claude Brulé. Senior Vice
President, Academic Time Allotted 15 min
ACLT Action Requested
☐ Approval (Discussion)
Approval (Consent Agenda Item)
☐ Information
Staff Presenting
Claude Brulé, Senior Vice President, Academic
Attachments
☐ PowerPoint
☐ Timeline
☐ Budget
Other: Information to be posted
Recommendation
THAT the Algonquin College Leadership Team accept and endorse the
proposed changes to Policy AA24 Disruption to College Activities, following
which, the revised policy will go to the Algonquin College Executive Team for
approval.
ACLT Decision
☐ Received for Information
Approved as above recommendation
☐ Approved as amended (see below)
☐ Referred to _________________ (Group or Person)
☐ Deferred to__________________(Date)
☐ Report Back By __________________ (ACLT Responsible)
☐ Other (Specify) __________________
Amended Recommendation
After discussion and review, policy AA24 was approved as presented.
AC LEADERSHIP TEAM AGENDA ITEM REQUEST
Date of Meeting March 30, 2017 Agenda Item Number (For office use only) 10.0
Topic ACLT Strategic Planning Retreat draft agenda April 24, 25, 2017
Requested By (ACLT member) AC Executive Team Time Allotted 10 min.
ACLT Action Requested
☐ Approval (Discussion)
☐ Approval (Consent Agenda Item)
Information
Staff Presenting
L. Stanbra, Vice President, Student Services
Attachments
☐ PowerPoint
☐ Timeline
☐ Budget
Other: Information to be posted
Recommendation
THAT the Algonquin College Leadership Team review and provide feedback
on the draft agenda for the ACLT Strategic Planning Retreat, April 24, 25,
2017.
ACLT Decision
Received for Information
☐ Approved as above recommendation
☐ Approved as amended (see below)
☐ Referred to _________________ (Group or Person)
☐ Deferred to__________________(Date)
☐ Report Back By __________________ (ACLT Responsible)
☐ Other (Specify) __________________
Amended Recommendation
The draft ACLT Strategic Planning Retreat agenda was accepted for
information.
AC LEADERSHIP TEAM AGENDA ITEM REQUEST
Date of Meeting March 30th, 2017 Agenda Item Number (For office use only) 11.0
Topic Innovation Entrepreneurial Learning Centre and Institute for Indigenous
Entrepreneurship – Update and Drawings
Requested By (ACLT member)
D. McNair, V.P. Finance and
Administration Time Allotted 10 min
ACLT Action Requested
☐ Approval (Discussion)
☐ Approval (Consent Agenda Item)
Information
Staff Presenting
T. Schonewille, Director, Physical Resources
Attachments
PowerPoint
☐ Timeline
☐ Budget
☐ Other: Information to be posted IELCIIE Project Update 170330.pdf
Recommendation
THAT the Algonquin College Leadership Team receive a general update on
the status of the IELCIIE project.
ACLT Decision
Received for Information
☐ Approved as above recommendation
☐ Approved as amended (see below)
☐ Referred to _________________ (Group or Person)
☐ Deferred to__________________(Date)
☐ Report Back By __________________ (ACLT Responsible)
☐ Other (Specify) __________________
Amended Recommendation
The IELCIIE Project update was accepted for information.
AC LEADERSHIP TEAM AGENDA ITEM REQUEST
Date of Meeting March 30, 2017 Agenda Item Number (For office use only) 12.0
Topic Indigenous Initiatives Update
Requested By (ACLT member)
Ron McLester
Executive Director & Special
Advisor to the President,
Indigenous Initiatives
Time Allotted 20 min
ACLT Action Requested
☐ Approval (Discussion)
☐ Approval (Consent Agenda Item)
Information
Staff Presenting
Ron McLester
Executive Director & Special Advisor to the President, Indigenous Initiatives
Attachments
PowerPoint
☐ Timeline
☐ Budget
☐ Other: Information to be posted
Recommendation
THAT the Algonquin College Leadership Team be informed and discuss
Indigenous Initiatives.
ACLT Decision
Received for Information
☐ Approved as above recommendation
☐ Approved as amended (see below)
☐ Referred to _________________ (Group or Person)
☐ Deferred to__________________(Date)
☐ Report Back By __________________ (ACLT Responsible)
☐ Other (Specify) __________________
Amended Recommendation
Members engaged in an interactive activity and accepted the update in
Indigenous initiatives for information.
AC LEADERSHIP TEAM AGENDA ITEM REQUEST
Date of Meeting March 30, 2017 Agenda Item Number (For office use only) 13.0
Topic Provincial Funding Formula – generative dialogue
Requested By (ACLT member) President Cheryl Jensen Time Allotted 46 min
ACLT Action Requested
☐ Approval (Discussion)
☐ Approval (Consent Agenda Item)
Information
Staff Presenting
Laura Stanbra, Vice-President, Student Services
Claude Brule, Senior Vice-President, Academic Services
Duane McNair, Vice-President, Finance and Administration
Attachments
☐ PowerPoint
☐ Timeline
☐ Budget
Other: Information to be posted
Recommendation
THAT the Algonquin College Leadership Team undertakes a generative
dialogue on the proposed new corridor model funding formula for the Ontario
public college sector.
ACLT Decision
Received for Information
☐ Approved as above recommendation
☐ Approved as amended (see below)
☐ Referred to _________________ (Group or Person)
☐ Deferred to__________________(Date)
☐ Report Back By __________________ (ACLT Responsible)
☐ Other (Specify) __________________
Amended Recommendation
Members engaged in an activity and generative dialogue associated with the new
funding formula for the Ontario Public College sector.
Some feedback included:
MAESD is not expected to put any restrictions on international, so there’s
opportunity here. Risk associated with this dependency.
In programs where interest exceeds max enrolment, could create two cohorts to
realize full enrolment potential. Determine breakeven point.
Work placement limits - invest in a pay-it-forward model by subsidizing work
placements in areas where we need more placements to enable us to take more
students - invest now to maximize enrolments.
Creation of a for-profit corporation that can help with WIL/Co-op but that can also
benefit from the Co-op Tax Credit.
Look at our program mix and programs that are heavily subsidized.
AC LEADERSHIP TEAM AGENDA ITEM REQUEST
Date of Meeting March 30, 2017 Agenda Item Number (For office use only) 14.0
Topic Coat of Arms Update
Requested By (ACLT member)
S. Anderson,
Executive Director of
Communications, Marketing and
External Relations
Time Allotted 30 mins
ACLT Action Requested
Approval (Discussion)
☐ Approval (Consent Agenda Item)
☐ Information
Staff Presenting
S. Anderson,
Executive Director of Communications, Marketing, and External Relations
Attachments
PowerPoint
☐ Timeline
☐ Budget
☐ Other: Information to be posted
Recommendation
THAT the Algonquin College Leadership Team receives an update and
presentation on the placement and use of the Algonquin College Coat of Arms.
ACLT Decision
Received for Information
☐ Approved as above recommendation
☐ Approved as amended (see below)
☐ Referred to _________________ (Group or Person)
☐ Deferred to__________________(Date)
☐ Report Back By __________________ (ACLT Responsible)
☐ Other (Specify) __________________
Amended Recommendation
An update on the Algonquin College Coat of Arms was accepted for
information.
