KHSM TITLE IXANNUAL REPORT SUBMISSION

STATUS REPO RT2008-2009

KHSAAForm T65

Revised 4/09

KHSAA Member School Superintendents, Principals, and Athletic Directors

FROM: Brigid L. Devries, CommissionerDarren Bilberry, Assistant Commissioner

DATE: 5-15-2009

r-school Graves county High SchooL- -. .-u--f-t-- - ty-kt.wedEy VRW RFP9daII -The following is a status repod regarding the required 2008 - 2009 Title IX Annual Repod

submission cf forms due into the KHSAA office by April 15: 2009. Appropriate KHSAA Audit Teampersonnel have reviewed these forms and the foliowing is a summary of this review.

1, checklist cf Forms properly submitted in a satisfactory manner:

x GE 1 9 Annual Verification x 7--35 (àudget Expenses) .- - ...-- ..-.

x T-1 (Summary Program Chart 1) x T-36 (Budget Expende.j.tx T-2 Summa Pro ram Chart 2 x T-41 Checklist - Overall lnterscholastic Program)x T-3 Summa Pro ram Chart 3 x T-60 (Corrective Action Plan)x T-4 Summa Pro ram Chart 4 na T-

.#3 (lnterschoiastic Survey Results)

I 1. status , -. - . . . ..... - .- - ..- - ..- - .-

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tisfac-tory anyno fuver information or action is necessary at IA. x 2008 - 2009 Forms are sathis time. I

- ...- .. -,= ..- .- H . ''= '''''''= '''''''=-'B. Errors have been noted with respeci-fo the Gllowing forms'.

Ilowing forms were omitted and must be slgmitted kjy school representativesr,c. 'rhe fo

D. X According to the 2008-2009 data, the school appears to be meeting the standarvestablished in:U-rest 1 (Athletic participation is proportdonate to enrollment)E1 Test 2 (History and continuing practice of program expansion)E;II Test 3 (FuII and effective accommodation of interests and abilities) !1

E. k Other Reccmmendation and Comrnents'.1. There is only one year' since 2003 that the school has shown spending

. differences, between male and female athletes, at an alceptable range. Thelast four years sbow a marked increase in the spending differences. TheAdm inistration and Gender Equity Committee should use the final

I accounting figures for 2008-2009 and see what the difference in spendinglwill be for the next annua! report-This should be done in Iate stlm m er soyou will be prepared to accomplish twv jhings if spending is again out ofjj *' '' .Ine;

' ' ' a. Show on the 2009-2010 Annuai Report T.,41 and T-60 what the school:

. z-.-. ..--,t-..--- --- -. . will do t:-s$?.r.ç.fw!..!!!s.>p.k?!!d.. q?:..4.i.!te-qqf!-qs-f..:r-tp.împxt school yea(.An.4....-.-..

b. Make cedain m onies spent in 2009-2010 * 0 0th m ale and fem aleathletes are in the acceptable range of no more than $100 more for maleathletes than female athletes.

2. A summary of new and improved facilities has helped your reports soplease continue to send those and make certain you include time Iines andboard approvals.

3. Thank you for your repod.F:ïFcrmsï-r66.doc

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.E -- KENTUCKY HIGH SCHOO L ATHLETIC ASSO CIATIO N, .s y j )'ri' ,,. 2008-2009 A NNUAL VERIFICATION OF TITLE IX PROCEDURES'?&''.a,ix7>ia:<,,s.s.cr4a'évi'e To be submitted by April 15

, 2009 along with other required f orms)(!2 : ' ..r'.. .. ' .'-. . (- ' :-' '-.r' ' 71 .-L'' li

The Graves Countv High School, Mavfield , Kentucky(Name of High School) (City)

cedifies to the Kentucky High School Athletic Association that the following is an accurate and truerepresentation of the facts surrounding compliance with 20 U.S.C. Sections 1681-1688, et. Seq. (also knownas Title IX)

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Rev. l2?0b'

I certify the following provisions in accordance with records at the school contained in the permanentTitle IX file, at Ieast one copy of which must be maintained în the Principal's office, and to the best ofmy knowledge have completed the following tasks.

Established a gender equity committee at the high school. (List committee personnel and provideattachment if necessary)Name Address Phone Title

Su t., Princi aI, Student, Parent, Coach, Etc.R..B. Ma s 1 l00 Cind Lane Ma field, KY 42066 270 247-0070 (H) Asst. Princi al/Athletic DirectorKhristain Elliot 2455 SR 945 Hickor , KY 4205 l (270)856-3838 (H) Baseball Coach/TeacherMichael Delaney 724 Vicksbur Estate Rd. Benton, KY 42025 (270)527-0791 (H) Girls Track CoachxeacherJennifer Hunter 10500 SR 5645 Farmin ton, KY 42040 (270)345-2122 H) TeacherPam Smith 7545 SR 12 IS Ma field, KY 42066 (270)345-2026 (H) ParentDallas Haneline 7 136 HWY 45S Ma field, KY 42066 270)556-6471 (H) Student/AthleteKa la Ho kins 356 SR 408E Hickor , KY 42051 (270 856-3586 ) Sttldent/Athlete

Scheduled a minimum of three meetin s durin the 2008-2009 school ear on the followin dates:Se tember 15, 2008N ovem ber 18, 2008Janua l5, 2009

Desi nated the followin erson s as the Title IX coordinator for the school:Name Title Address Phone

R.B. Ma s Asst. Princi al/Athletic Dir. 1100 Cindy LN Maytïeld, KY 42066 (270)328-4884 (Office)

Desi nated the followin erson s as the Title IX coordinator for the district:Name Title Address Phone

R.B, Ma s Asst. Princi al/Athletic Dir. 1100 Cindy LN Mayfieldj KY 42066 270 328-4884 Office

School personnel are continuing to make periodic reviews of the boys' and girls' athletics programreflected in the Corrective Action Plan.

relative to Title IX recordso er related materials.

April 13s 2008Pri cipal's Signature te .

( ) (? .v ' ty,o-... wSuperintendent Signat School Boar Chairpers ns' S nature

(Sen riglnal copy to K/-/SAA - Maintain duplicate in Title IX school ro/c/er,l

information, the above referenced school maintains a complete permanent fileincluding copies of the self-assessm ent audit, aII corrective action plans, and

ln addition to the above

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Padici ation O odunities Test One

(Column 1) (Column 2) (Column 3) (Column 4)

Program Enrollment Percentage of Number of Percentage ofTotal Interscholastic TotalEnrollm ent Pa/icipants Padicipation

(double andtriple count)

Row 1 GIRLS 690 50.4 207 38.7

Row 2 BOYS 678 49.6 328 61.3

Row 3 Totals 1368 100% 535 100%Instructions: *Number of 8th grade students & below used in

Colum n 3 and Colum n 4calculations: 108

Determine the total number of girls enrolledr (place in Row 1 , Column 1 ).Determine the total number of boys enrolled, (place in Row 2, Column 1).

Add the total number of girls and boys enrolled to determine total enrollment, (place in Row 3, Column 1).

Calculate the percentage of total enrollment that is female. (Divide Row 1, Column 1 by Row 3, Column 1and place in Row 1, Column 2.) Calculate the percentage of total enrollment that is male. (Divide Row 2,Column 1 by Row 3, Column 1 and place in Row 2, Column 2.) Note: Row 1 , Column 2 plus Row 2,Column 2 should total 1000/0.

3)

4)

2008-2009ACCOMMODATION OF INTERESTS AND ABILITIES

SUû:kk# hRO/RXM CHART T-1

SOSMForm'l'l

F.'FormsfrlRev. 1 (;/08

Ask coaches to confirm the names of those individuals who are on the team as of the first date of regularseason com petition, and cross out the names of those who were cut from the team Or quit the team priorto the first regular season competitive event. Determine the total number of interscholastic athleticsparticipants that are girls, (and place in Row 1 , Column 3). ln order to determine the total number ofathletics padicipants, an individual should be counted each time he or she padicipates on a team. Forexample, if Jane Doe competes on the varsity volleyball team, the junior varsity volleyball team, the juniorvarsity basketball team, and the varsity softball team, she should be counted as four participants (do notinclude club or intramural sports participants, cheerleaders, dance teams, or pom squads).C Iculate the same way for boys and girls. * ln addition, should 8th grade students and below play on aaFreshman, Junior Varsity, or Varsity team, they should also be counted for each team and spod on whichthey padicipate. If applicable, please asterisk in the above notation as to how many 81b grade students &below are included in the totals.Using the same procedure, determine the total number of interscholastic athletic padicipants that are boys,(and place in Row 2, Column 3). Add Row 1, Column 3 plus Row 2, Column 3 to get total participants andplace in R0w 3, Column 3.

Calculate the percentage of female participation. (Row 1, Column 3 divided by Row 3, Column 3 and placein Row 1 , Column 4.)Calculate the percentage of male padicipation. (Row 2, Colamn 3 divided by R0w 3, Column 3 and placein Row 2, Column 4.) Note: Row 1, Column 4 plus Row 2, Column 4 should total 1000/0.

Note: W hile being within three percent is not a formal compllance standard; if the percent Iisted in Row 1,Column 4 is within 3% of Ro 1 , Column 2, then it provides a good target within which compliance is Iikely.

Principal's signature: ' - Date: f / 2*C.79Copyright 1999, Good Spods, Inc., Title IX and Gender Equity Specialists. AIl rig ts reserved,

2008-2009ACCOMMODATIOQ OF INTERESTS AND ABILITIES

SUMMARY PROGRAM CHART TQPadicipation Opportunities Test Two

Colum n 1 Colum n 2 Column 3 Colum n 4 Colum n 5

Num ber Num ber of Num ber of Num ber of Percent ofProgram of Teams Participants Teams participants Total

Currently Added for the 2008- ParticipationOffered Since the 09 school By Sex

beginning year who Added Sinceof the 2004- are playing the2005 on teams beginning ofSchool added since the 2004-Year the 2004-05 2005 School

school year Year

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Row 4 total: 18 207 3 31 '1Eit' ;(')kEq:((.

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Row 8 total: 19 328 3 23 7J0

1)

KHSAAForm TZRev. 12/08

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For Column 1, Iist the number of interscholastic teams offered for girls and boys at each competitive Ievel(varsity, junior varsity, and freshman). For girls, total each of the entries in Rows 1, 2, and 3 into Row 4. Forboysr total Rows 5, 6, and 7 into Row 8.For Colum n 2, list the number of participants at each Ievel. For girls, total each of the entries in Rows 1, 2,and 3 into Row 4. For boys, total Rows 5, 6, and 7 into Row 8. Note: The totals in Row 4 for girls and inRow 8 for boys must be the sam e as the totals in Form T-1, Column 3, Rows 1 and 2 respectively.For Column 3, list the number of interscholastic teams that have been added in the Iast five years at eachcompetitive level. Count each team added during the 5 year period only one time. e.g. Girl's junior varsitysoccer was added 3 years ago, count the team only once, not 3 times. For girls, total the entries in Rows 1,2, and 3 into Row 4. F0r boys, total Rows 5, 6, and 7 into Row 8.For Colum n 4, Iist the number of participants that are currently on each level of the teams that were addedin the Iast five years. If a team was added previously but no Ionger exists, there are no current padicipantsto be added for that team. For girls, total the entries in Rows 1 , 2, and 3 into Row 4. For boys, total Rows 5,6, and 7 into Row 8.

5) For Column 5, calculate the percentage of padicipants that have been added in the Iast five years. For girls,take the number in Column 4, Row 4 and divide by the number in Column 2, Row 4. For boys, take thenumber in Column 4, Row 8 and divide it by the number in Column 2, Row 8.

Note: If the percentage of current participants added in the last five years is 25% or greater, compliance withTest Two may be possible. If Iess than 250:, then compliance with Test Three should be analyzed. CAUTION:25% is not a formal compli nce standard.

Principal's Signature: . Date: / Y Oà j

Copyright l 999, Good Sporty lnc., Title .J..Ytw?t:/ Gender Jkl/fy Specialists. All rights reselwed.

2008-2009ACCOMMODATION OF INTERESTS AND ABILITIES

SUM MARY PROGRAM CHART T-3

KHSMForm T3

Rev. 12/08

Participation Oonortunities Test Three

FOR ANY QUESTION ANSW ERED f'FSSOIDENTIFY THE RESPECTIVE SPORTIS).

GIRLS BOYS

(Yes l No) (Yes I No)1. For a spod not currently offered in your interscholastic NO NOathletics program , is there sufficient interest to form aviable interscholastic team based on participation on anintramural team .

2 For a sport not currently offered, is there su/icient NO YESinterest, based on the responses to your most recent

(Not a KHSAA (WrestlinglzStudent Interest Survey, to form a viable interscholastic j

sanctioned sport)team for a sport not currently offered. If yes, what spod?

3. For a sport currently offered at the junior varsity or NO NOfreshm an Ievel is there sufficient interest, based on yourm ost recent Student Interest Survey, to form a varsitvteam not currently ofered?

4. For a sport currently offered at the varsity Ievel only, is YES YESthere sufficient interest, based on your m ost recent - a

. jor (Tennisl-a (Tennis)Student Interest Survey, to form a viable team for a 1un

varsitv or freshman team that is not currently offered?

5. If you answered YES to question (1), (2), (3), or (4), are YES YESthere enough high schools in the geographic areaoffering the sport (at the appropriate Ievel) to allow forthe development of a reasonable schedule ofcom petition?

Plans to A ddress Interest'.1) There is interest in sports such as bowling and archery within the female population, but there is not sufficient interest in KHSAA

sanctioned spods,

2) There are 5 schools in the geographic area that have wrestling programs, and we are exploring the addition of this spod. We areconcerned that we do not have a female spod to iibalante'' the wrestling numbers and spolt offerings. Additionally, we do not have

adequate gym space to add another wlnter sport effectively - we have Wjv/f teams on both girls and boys basketball teams, as well asa national champion cileer program, two other cheer and a dance squad.

We expanded our tennis rosters this year and bave scheduled several jv only matches. We hope to expand that sohedule to include a10-12 match jv schedule in the 2009-2010 school year,

j . / gso gPrincipal's Signature : . - - Date.

Copyright 1999, Good Sports, Inc., Tf/fg Ixand GenderEquity Specialists. A11 rights resezwed.

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Levels Qf Comnetition Test One

Colum n 1 Colum n 2 Column 3Team Num ber of Team s Num ber of Percentage of

Girls Levels Currently Offered Participants Participants at EachLevel

Row 1 varsity: 9 89 43.0

Row 2 j.v.: 7 91 44.0

Row 3 frosh: 2 27 13.0

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Row 6 j.v.: 8 129 39.3

Row 7 frosh: 2 35 1 0.7

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1) Column 1, Iist the number of interscholastic teams ofrered for girls and boys at each competitiveIevel', varsity, junior varsity, and freshman. (Refer to Form T-2, Accommodation of Interests andAbilities, Summary Program Chart 2, Column 1.)

2008-2009ACCOMODATION OF INTERESTS AND ABILITIES

SUMMARY PROGRAM CHART T-4

KIBAAForm'N

FlForrna/'-fz?Rev.lzlnu

2) For Column 2, Iist the number of padicipants at each Ievel. For girls, total the entries in Rows 1, 2,and 3 into R0w 4. For boys, total the entries in Rows 5, 6, and 7 into Row 8. (Refer to Form T-2,Accommodation of Interests and Abilities, Summary Program Chad 2, Column 2.)

3) For Column 3, calculate the percentage of female and male padicipants at each level.For girls' varsity, junior varsity, and frosh, respectively:. Divide Colum n 2, Row 1 by Column 2, Row 4, and place the percentage in Column 3, Row 1@ Divide Colum n 2, Row 2 by Column 2, Row 4, and place the percentage in Column 3, Row 2.

* Divide Colum n 2, Row 3 by Column 2, Row 4, and place the percentage in Column 3, Row 3.

*

For boys' varsity, junior varsity, and frosh, respectively:. Divide Colum n 2, Row 5 by Column 2, Row 8, and place the percentage in Column 3, Row 5.

@ Divide Colum n 2, Row 6 by Column 2, Row 8, and place the percentage in Column 3, Row 6.. Divide Colum n 2, Row by Column 2, Row 8, and place the percentage in Column 3, Row 7.

Principal's Signature: Date: F ? V-V''V'MV

Copyright 199% Good Sporg, Inc., Title IX and Gender Equity Specialists. AII rights reserved.

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2008-2009 KHSAA TITLE IX ATHLETICS AUDIT vxrmvstt2./08Checldist - Overall Interscholastic Athletics Proaram ReV' 1

DIRECTIONS:For the Areas of Compliance (Oppodunities and Benefits) Iisted on the Ieft hand side of thepage, place a checkmark under the appropriate colum n identifying w hether your schoolprovided an advantage to the Girls' Program , or to the Boys' Program or to NeitherProgram. A review of T-35 and T-36 spending patterns m ight be helpful in com pleting thisform .

ADVANTAGE TO :

Areas of Com pliance'. GIRLS' BOYS' NEITHERPROGRAM PROGRAM PROG RAM

. . . . j .. . . .. . . . .(.. j : : . . . r j . . j: ( j .. . j j. .. r ( . . j . . :j . . ( jj . ( . g .: . j j . .. . y : ( : . . .j . j g : . g .j sj :. . .opponvuslylEs

. '.EE è @. .(..

,.,! . ,

. . . . . ' ' .( .. ( .

Accommodation of Interest and Abilities x' : : ' : .' r '..

'

( . : r j ..' : : ': : j (' : . . r. . . . . ( . .. '. : . '' . : . ( ' (* 'BENEFITS ' E E :: ' : , E EIEE

Equipment and Supplies x

Scheduling of Games and Practice Time x

Travel and Per Diem Allowances x

Coaching x

Locker Rooms, Practice x

and Competitive Facilities Yee notes)Medical and Training Facilities x

and Services

Publicity x

Support Services x

Athletic Scholarships x

Tutoring x

Any meals provided for home x

If an advantage is show n, corrective action should be show n on T-60

(Corrective Action Plan).

Principal's Signature: Date: /6 ZDC

*

Copjrright 1999, Good s/tlz'/.s htny Tsf/c a-and GczWdrf#iltJ' Specialists. Al1 rights resen-ed.

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M 1. t-24-2222 24',5rFk Fq2k-ûFàyET :û. 8IC8 TC8CCL :272 247 8542 7-:27 q.ûzj F-324

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''Strivingfor Excellence: No exceptions, No excusesl ''

1 107 Housm an StreetM ayfield, KY 42066

Phone: (270) 674 or 328-6242Fax: (270) 247-8540

The '1r >ut G CHS* 20 B '' Nm ent Classes

* 2005 FC ' *ional Chmm pions

@ IIHSJA C 'ism Department@ 1 Cham pion

j Nmpions* ' -4 goals

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D AH : wFTo = fs-rTo Tl-r q'TI-IF ''sj.c c

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PAGE'

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. us by lelttllllojàtt (2ZO) Gf-.lz or 32*-62-.4 2 to arrllxlgc11:,1. ltN rettllu: to us. Layout & Dcslg. n gy.; Justin nay & Jeremy uong

24t-94-2212 04:57?: F90k-Cq!kE! C0. dI:8 2Chû2L

Revixed

1270 24? ?54û

Board M eeting AgendaGraves County Board of Education

2290 State Route 1;1 NM ayfleld, Ktntucky 42066

January 1% 2008

:-127 F.pû2 F-224

W orltshop - 6:00 pvm v1. Discussion on W aste W ater Treatment / Jolm Oldham1. Discussion of School Ftmd Raising Activities / Principals3. Discussion of High School Coffee Shop l High School Representaîive

Regular M eeting - 7200 p.m .

1. Pledge of AllegianceII. Roll Call of Board M embers111- Comm entg from Board M embers

1V. Elect Boa'rd Chairperson & Vice-chairperson. Legiglative Liaison. Treasurer, DoardSecretary and Board Artorney

Approve Time and Place for Board M eetings

VI. Approve Agenda

VI1. Approve Conse'at Agcndaa, Approve M inutes - December 20, 2007b. Approve M onthly lRinancial Reports/Treasurer's Reportc, Approve Claims, Regular Monthly Salaries and Contractsd. Personnel Repoll/ Certified and Classifiede. Apprpve Wingo Fund Raisers (1-2)f. Approve Gateway Fund Raiscrs (1-3)g. Approve Symsonia Fund Raisers (1-2)h. Apprcve Ottt-of-state arld/or Over-Nigh! Trip

l . Elementary Suings to Sattta Clause, INlb Grade to Louisville KY2

. Szdalia 6 ,i. Approve Non-Rcsidcnt Smdent Contract for 2008-09j. Apptove Middle SdAool Matching Fundsk. Approve Sedalia M atching Funds1. Approve M edical Lcave of Absmlcem . Approve 2008 SFCC Offer of Assistancen. Approve FRCAS Offer of Assislance

VI1I. Special Presenlation by Fancy Fanu P.E. Class and Teaclaer, Jaclcie LearIX. Special Recogniîion to NBCT TeachersX. Special Recognition to Kim W heeler and Debbie SmithXI. SpeoiAl Recognition to'.

a. All-state Choir Studeuts

1

:lï-û1-22p0 2t:5?p2 Fq02-0F)?E2 Cû, 81:8 îC8ûûL

Revised

:271 247 3540

Board M eetlng AgendaGraves County Baard ofEducation

2290 State Rout: 121 NM ayfield, Kentucky 42066

January 17, 2008

T-:27 F.ûû2/û1p F-324

XII. Special Presentatitm from Americap Red Cross, Dita Gardner

X11I. Approve Draft Budg. G / Rodney PearceDraA Budget SpreadsheetHigtorical FuelHistorical PayrollHistorical Insurallce

Approve te Pcnrission To 5id Roofing for Fanzninglon Elementary 7 Jolm Oldbam

XV , Approve Baseball Bleacher Bid / Jolm Oldham

X'VI, Approve Meal Charge Policy / Leaà Mills

X*VII. Executive Stssion IQRS 61 .8 l0; Superintendent's Mid-îezau Evaluation

XVIII. Adjoum

2

:1ï-24-2022 24257q. FFûk-1i!kES Cû. FIC8 $C8ûûL

1 1 1

1270 247 8549 F.ûû4/û19 F-324

GRAY ES COU NTY B@A RD OF EDU CATI@N(M inuîes)

M ayfeld, KentuckyJanuary l7n 2008

115. APPROVE PERM ISSION TO Bm ROOFING FOR FARM TNGTONELEM ENTARY / JOHN OLDHAM

A motion to give Jolm Oldàam pervnission to accept bids for the roofing ofFsnnington elementaly was made by Donpie Reed and geconded by M arkw ilson.

The following members voted E'Aye''

Charles R. HolmesDonnie ReedKevin Curtsing. erLtmele LeonardM ark W ilson

Chailnnan Holmes ruled the motion canied.

116. APPROVE BASEBALL BLEACIIER Bm / JOHN OLDIM M

h znotion was made by Kevin cutsinger and seconded by M ark w ilson toapprove tlae baseban bleaclaer bid famm 'roadvine, Inc. in the am ount of $74,000

The following members voted ûGhye''

Charles R. HolmzsDonnie ReedKevin CurtsingerLunele LeonardM ark W ilson

Chairman Holmes ruled the motion cm ied.

117. APPROVE M EAL CHARGE POLICY / LEAH M fLLS

A motioll to approve a meal churge policy whereas adults will uol be allowed tocllarge school cafeteria meals on a regûlar basis but have one emergency day wasmade by M ark W ilson and seconded by Donnie Reed.

The following members voTed tsAye''

Charles R. HolmesDonnie Reed

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Bûard M eetlng AgendaGraves County Board (jf Edutatlon

229: State Route 121 NM aylleld, Kentucky 4:066

D ecem ber 18, 2008

6:00 p-m .Board W orkshop

1. Comments from the Public2. Audit Report with Red How e, Howe & M elton Associates3. Discuss I-ligh School Grading Scale with W ard Bushm4. Discuss NSBA Trip to San Diego5. Discuss Board Retreat at Ken Lake - January

7:00 p-m .Regular M 'eeting

1. Call to Order11. Pledge ofAllegiance111. Roll Call of Boatd M embersrV. Comments from Board M embersV. M onthly Highlights / Paul Schaum burg and Rachel PaytonVI. Approve AgendaV11. Approve Consent Agenda

a. Appruve M inules - November 10 and November 20, 2008b. Approve M onthly Financial Reports/Treasurer's Repol4c. Approve Claim s, Regular M onthly Salaries and Contractsd. Pergonnel Report / Cellified and Classisede. Approve Out-oih-state and/or Over-N ighî Trips

1. W est N est Students to Nasbville, TN2. I-I.S. DECA Students te Frartkfort, KY

d' Clarlcsville TN3, H.S. Band to: Lawrence Co, Jan. 17 ; , ,

'I' h H S TN March 140' Chatanooga, TN)M arcll 7 ; Becc . -, , ;l1tM arch 27

4. H.S. Bastball Team to Hemy Co., TNE Approve Leave of A bsenceg. Approve Leave of Absenceh. Apprôve Sedalia Matching Funds

V1Iï. Special Recognilion to Sedalia Teacher, Keri Dowdy

IX. Special Presentation by W ingo Ambassadors

Approve the Acceptance of the FY-2008 Audit Reporr

Approvt Bids for New Bozrd Vehicles / Jason ltiley

Xil. Approve 2009-1 0 School Cûlendar / Jennifer Smith

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XIII. Approve Bid for the Demolition of Farminglon & Cuba W aste W aterTreatment Plants / John Oldham

XIV . Approve Food Service Bid for Com puter Software / Leah M ills

XV. Approve Bid for Higl; School Softball Bleachers / R.B. M ays

X'V1. Approve Bid for Constnzclion Manager (CM) / Rodney Pearce

XV1l. Constnzction Update / Holly King , SCBa. Approve BG-2 and 81-3 for Fancy Faz-m Projectb. Approve Design Development Documents For Fancy Farm Projectc. Approve Pay Request for Farmington Roof

XVIJI- Execmive Session KRS 61.810a. Litig. ation

XIX. Adjoul'n

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M ayfield, Kentuck'yDecember l8, 2008

151. APPROVE B1D EOR TITE DEM OLITION OF FAU INGTON ANDCUBA W ASTE W ATER TREATM ENT PLANTS / JOHN OLDHAM

A motiûn was made by M ark W ilson and seconded by Donnie Reed To approvetke bid to YEC for the demolitiou of the Fnv ington and Cuba W aste W atartreatm ent plants for s 1 1,415.00

The following m embers voted G2Aye''

Charles R. Holm esDonnie ReedKevin CurtsingerM ark W ilsonLunele Leonard

Chairman I-lolmes ruled the motion carrieê.

152. APPROVE FOOD SERVICE BIb FOR COM PUTER SOFTW AQE l LEAHY LLS

A motion was made by Lunele Leonard and seconded by M arlc W ilson to approvethe food service bid from Lunch Box for the purchase of new comptlter softwarein the amoun: of 578,765,56 with 50% being paid by gelwral ftmd and 50% byfood service with tllis being financed ovei a period of years,

The following mem bers voted k%hyz''

Charles R. Holm esDonnie ReedKevin CurtsingerM ark W ilsonLunele Leonard

Chairman Holm es ruled the motion carried.

153. APPROVE BID FOR HIGS SCHOOL SOH BALL BLEACHERS

A motion was made by Kevin CLztsinger and seconded by Donnie Reed toapprove the bid for Toadvine for bleachers for the high school soAball ûeld toseat 350 at a price of $56,028.00...

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146G R AV ES C@U N TY BOA R D O F ED U CA TIO N(M inutes)

M aytield, KelltuclcyD ecember !8, 2008

The following. members voted t'Aye';

Charles R. HolmcsD ozm ie ReedKevin CurtsingerM ark W ilsollLunele Leonard

Clzairmau Holmes ntled tlae moîion carried.

154. APPR OVE Bm FOR CONSTRUCTIO N M ANAGER

At a previous meeting the Board voted to use a general conlractor for the FancyFarm project- 'Following discusgion a. motion was made by Lunele Leonard andsecouded Kevin Curtsinger to accept the lowest bid ($240p000) from CodellConstruction and to use them as Construction M anagers on the Fancy Fnrmproject.

The following mem bers voted EfA.ye''

Charles R. HolmesDonnie ReedKevin CunsingerM ark W ilsonLunele Leonard

ClAairm an Holm es ruled tlle m otion canied.

155. CONSTRUCTION UPDATEA. Approve BG-2 and BG-3 for Fancy Faezzl ProjectB. Approve Desigh Devklopmellt Documents for Fancy Farm PrtdectC- Approve Pay request fnr Farmington Roof

A molion was made by Donnie Reed aud secmaded by M ark W ilson toapprove the BG-2, the BG-3, arid the design development dbcuments for the newFancy Fnrm Elementary school project.

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lunlty lci 911 :.k neell. Tttf'r'e Flnally. thxrt wlkl be cos- hks sLat-f Bs belnl the peopieare no other plaeea otht: zrlxllc arrlenlkleva sucb ias wllo w111 ptl! the plan lnlothan Brtlnks 14). bnut, so wx fcrfmng. 'generz Ialldscaplnc aetlol).Matl (he Qppurtunlty to 1111 n 1nd oLller prqectn denlgnecl ''I T-fI nhy Jk)ll 1: lfJ fsrll l I7enced. It's lllqe th/ A1l .-6'' Lo rnakt gûme managenzttl'k: tqalon. and ll-s wlohn-i job :o(basketballl Lournamen: . tusitr. ''I-1hz centtrptece w111 bulld It and rflak; 1L work.''Wcdr: n4l lnvolvvd 11 l-lt a!. hrh ii m ull t,purposc bui ldlnn Mays sald. -'He Is very cr'u-tnta $ wt're ablt Io hclp ou L, between utle buxvbull und ajkkl 1 1) Qir prptrssr''M C-I Lhe faaciles ntrm (0 llke soûball parks beyond Ll'ke supporr and bantlx-lrlplaylng herr.e sortball's lcfl fleld fenctl 1: lnvolvemen: from pasentsTbe sofrbglt fleld wllk wlll incllzde wtornge rooms arid supporera or eaeh pro-undeflp a slmllar sealmg for both. progralzkR. jïluch- zrflrn hll: Ilren :51111 . sao. '1-Iqrrupgrude w1 l is an tlyt cln nteded restrooms and a nrw lzlktlng buildlng aL tllabecomlng the perlnanel St puvqllon. lya.seball park. rrlestly funçiedllosl Qf Lh* reglonal toucna- ''l-rp exclleq ulgfml thr I'lve. I7y the bastbalà boosttry. INrrltmt. year eon4mlLmenï. Jtzkd (hh! an rxlsmplr of lhpk-For Sprln; 7.Q09 . the pl'im one Lha! rcally cxclrcs me Is '-''i-lyls ls Rn ejtcltina tlknnx''

lrkcludtr: replatnln;t thr cur- the hast yea.r or Lhe plan wlth Mays sald. Q'We're noL domqrtnt bTtachers arid conces- 5z)1 I 1 11 cttsmtrtlc addlLtonsxm thly Just tO brag, Our kldssiœn brlllcltng and tonsLruzet- Mayy xllsd, h-Tbk! t &v!:l rtally k'lestrve t/lle, They ckserveIng kn statl'l-lg 6tf-uclure adul ku tlle ''wuw'' Iilutor.- îhv'se thlngs lp bt dene firstbehîn;l homr plate (br Mayg. as r-l1. A.D, w'ill br clâlxt:. We wimt our racll Itlntiûprlrllxlmaiqly 450 people, lhlr Iàee k')f klle upgrarlt'x. b! I t tcr br xcond to none,-

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ty H igh SchoolOUn'Striving ftnr Excellentte ''

y 42066 * (270) 328,6242 * (270) 674.6242 * Fax (270) 247-!540Aprll 14, 2009-. , .yXV X

port for Graves County High School. ln my second year as-.- . -- ----= mmxgh School, and we have made conscious efforts to increase

the quality of the facilities and teams for a11 of ottr sports, and to give focused attention to everysportp notjust basketball and football.

I hope you will examine the total document to see the improvements that we are malcing,because some bottom line figures may seem as if we are going backwards. However, m any ofour disparities can be explained in a few statements. First, we opened our own football stadiumfall 2008. Three-fourths of the expense appears in this report. W e have played in sharedfacilities with M aytield High School since otlr school was built in 1985.

W e also completed phase 1 of our s-year plan with our baseball and softball facilities -which was baseball bleachers, W e completed baseball frst because of the opporttmity we had toftzlfill a need for our region and the KHSAA in hosting the regional tournam ent. The bleacherson the softball tield have been completed this sp-ing, and those expenses will appear on nextear's report.Y

Third, the expenses for our boys basketball locker room upgrade are ingluded in thisreport. Although the m oney for the girls basketball locker room were available last season, acoaching change in April of last year pushed those renovations back to this fiscal year. Theexpenses on the girls' locker room were actually in excess of those of the boys' locker room andwill be included in next year's report.

You will notice in our corrective action plan and supporting documentation, we have

made program improvements in the middle school volleyball program that we feel will helpbuild our volleyball participation and competitiveness. Those expenses are not included in thisreport, but they are definitely investments in the long term health of our female athleticsprogram.

l have included our athlete budget as well as the long range plans that have beendeveloped for several of our sports. W e have focused on leveling the grolmd on ftmdraisingopportunities and concentrated on cutting expenditures so as to becom e financially soluble as anathletic departm ent while m aintaining quality program s. Graves County High School and ourathletic department are eommitted to developing every sport, developing first class facilities

, andproviding every opportunity possible for young people to gain the benefits of athleticparticipation at the high school level.

lf you have further questions, please do not hesitate to contact m e.

Sincerely,

L./

.yé 7r ..tj'- c-/ . , , 1 '

.B. M ays'.' Principal/Athldic Director

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G raves County H igh SchoolBaseball/softball

Long-Range Facility Plans

Goals:1) To construct the finest facilities in W est Kentucky2) To construct facilities that are capable of and desirable for hosting regional

toutmam ents

3) To improve site lines and increase safety measures for a more enjoyable fanexperience and better game m anagem ent

4) To build restroom and storage facilities for fan convenience arld better gamem anagement

5) To utilize our facilitiçs as sources of revenue to invest in ou.r programs

Needs:1) Baseball Seating - The regional tournament has drawn as many as 1,000 people in

some sessions in recent years. W e would like to constnlct a facility th'.at eventuallywould hold around 750 people. (Brooks Stadium where it has been held seats around1,000)

2) Softball Seating - The regional toumament has been held at Reidland and otherschools that have seating for 200-300 people, which is not entirely adequate for thecrowds they have. W e would like to construct a facility that would seat around 450people.

3) Neither field has restrooms on site. Currently, we bring in portable toilets for thesoflball fields, and t'he baseball fans and players use the Gateway facility. That is notdesirable for gam e management, is a lengthy walk, and the Gateway restroom s haveaccess to the building itself.

4) Both teams need storage space. Softball uses their concession stand, and baseballuses a portable building that is not attractive.

5) There is little that makes our parks distinct and unique. W e would like to constt-uctone facilit'y that would incorporate restroom s, storage, and a pavilion behind the lef4tield fence of softball for utilization of both fields.

6) Both fields have metal baokstops that are beginning to rtlst and show age. Alunninumfencing is expensive and provides some obstm ction to w atching the gam e.A dditionally, as taller bleachers atre added, there will be unprotected areas from ballsleaving the playing field. W e would like to construct new backstops that incorporatenetting for the backstops and down the lines.Baseball concession stand needs water to comply with health codes and to providebetter sen-ice.

8) Softball field needs a press box to have comparable facilities for Title IX purposes.9) Various cosmetic bricking projects and fencing will make our fields more attractive

and make them tuparks''

5 year plan:1) W e have already obtained permission to host the regional baseball tournament in

Spring 2008. W e would like to add approxim ately 450 seats now .

Specifications:a) One section on each base line.b) Three rows of chair back seats (88 chair back seats) on the first three rows of

each side, and 7 rows of bleachers.c) A11 seating will be raised 40'7 (as the football visitor bleachers are).d) We will utilize current sidewalks, so as to remain ADA complirt, but without

the added expense of ram ps and space in bleachers.2) W e would like to add 400-450 seats to o'ur softball field for the Spring 2009 season.

Specif cations:a) One single section centered behind home plate approximately 15 rows high,b) Approximately 150 chair seatsc) Al1 seating would be raised 40'4d) Sidewalks and walkways would be poured to comply with ADA.

3) As soon as possible, we would like to constnlct a 30' X 45' structure behind the leftfield fence of softball that could be utilized for both fields.Specifications:

a) On the back of the building, there would be two 10' X 15> storage rooms -.one for each sport.

b) There would be two 15' x 15' cornmercial g'rade restrooms constnzcted in themiddle.

c) There would be a 20' x 30' pavilion nearest the parking 1ot that wouldincorporate engraved bricks, team achievements, and decorative furniture.

4) Because the best seats on any field are behind home plate, and the existing structureprohibits us from incorporating great seats for otlr baseball field. W e would like totear down the existing concession stand alld press box and add additional seats.Specifications:

a) W e would add approximately 300 seats in a single stnzcture behind homeplate, adding approximately 150 chair seats -. m aldng available prim e seatingoptions as well as creating a ltcompleted'' look.

b) Incorporate through eonstruction or addition a new press box.0) lncorporate through oonstruction or addition a new concession stand with

rtmllillg WatW a13d RCCCSSaW SPaCC.5) Because additional raised seating will leave some fans at risk from balls leaving the

playing field, we will need to add some additional netting down the linesimm ediately. This netting is a eheaper option for replacing backstops, gives betterprotection from balls, and, when incorporated with attractive masonry, provides anattractive backstop area.

6) We would like to add bricking to cover up braces and other structural eyesores whichdetract from the looks of the stadium and m ake a m ore dtcom plete'' look to our fields.

7) For game management issues, we would like to add fencing that designates andmaintains crowds iuside the ttpark''

8) The bleachers currently on those tields will be moved to our tennis courts, and to oursoccer and football practice facilities to allow us to use those facilities for elementaryand other contests to ease the wear on our main fields,

Proposed Additional Coaching Stipends/RaisesFall 2008

Additional fffv/z School Vollevball Coach <f Creation of M iddle School Program

Rationale:1) Participation in otkr volleyball program has grown from 13 girls in fall of 2607 to 3 1 in

the fall of 2008.2) W e now have sufticient numbers to play freshmen, junior varsity, and varsity contests,

providing for m ore experience for ou.r younger players.The commitment to a growing volleyball program is vital for Title IX eompliance as theonly sport that can effectively offset som e of football's numbers and expenditures.One-fourth of the football stadium was incttn-ed in 07-08 Title IX reports which drewnote for our large expendittlres for boys versus girls' facilities. The other three-fourth'sof the football stadium cost wiil have to be reported in the 08-09 reports, causing evengreater concern for our Etout of balatlce'' male to female expendit-ures. W e need to makea strong statem ent of comm itment to the growth of our fem ale sports program s.W e cun-ently spend $52,968 on football coaching increments, compared to $4,431 forvolleyball. Of those numbers, we pay $39,927 for 8 football assistants, compared to$832 for one volleyball assistant. There are currently 66 football players, compared to31 volleyball players.

tb d level. Many schools in6) W e eurrently have no volleyball program below the 9 gra e

other regions have developed little league program s in their elementary schools andeither intrnm ural or competitive m iddle school program s in order to grow theirprograms, Last year's first region champ (Marshall Co.) has nearly 90 girlsparticipating in intramural middle school volleyball.

7) To grow our program, we must increase our participation at earlier ages. Through astrong intramural program , we can - without high travel and officials costs - growinterest and skill for those preparing to enter our high school program .

Request:1) That we raise the stipend of olzr first assistant volleyball coaeh from $832 to $1000 and

that we add a stipend for an additional volleyball ooach of $ 1000, contingent upon thenumbers in our program rem aining above 30 participants or what is necessary to play a

freshmen, jtmior varsity, and varsity schedule.

G raves County H igh SchoolTennis

Facility Improvement Plan

Goals:

1) To construd adequate and attractive seating for fans2) To construd a concession stand, restrooms, and a storage room for the complex.3) To add courts making it possible to host boys and girls matches on our campus

simultaneously.

Needs:1) There is cun-ently no seating for fans at our tennis courts.2) As the land arotmd the colzrts is not level, a concrete pad will need to be poured for

the bleachers.3) As one of the first facilities people see upon entering the campus, improvements

should consider the cosmetic appeal of the com plex.4) W ith no concession stand our progrnm does not have a source of revenue during its

m atches.5) There are no storage facilities for the team.6) Currently we must send either the boys or the girls to oottrts elsewhere in the city in

order for boys and girls to play simultaneously.

Long--l-erm Plan:1) For Spring 2008, we would like to move the bleachers currently on the baseball field

to the tennis courts.Specitications:a) A concrete pad will be poured for the bleachers on the end opposite of Oak

Hills.b) Two of the bleacher sets from the baseball f'ield will be placed on that site,

providing seating for 90 people.c) Simple pavilion type, roofed structures will be constructed over those

bleachers as they have don.e at the city parks for a m ore tscom plete'' look.2) For Spring 2009 or as soon as possible, we would construct a small concession stand,

with tw-o restroom s, and a storage room on the sam e end of the courts.3) As additional propedies are ptvchased, we look for oppolltmities to add six more

cout'ts to our campus with adequate fenoing.

Graves C ounty H igh School Soccer FieldLong--l-erm Facilities Vision

Graves County Schools has, f'rom the tim e of consolidation, m ade a strong commitm ent to buildstrong athletic programs in every spor't. A large portion of that com mitment has been toconstruct and maintain first class facilities in which our teams may compete. 011.1. soccerprogram has consistently grown in participation, enthusiasm , and regional competitiveness. TheBoard of Education has expended funds to construct a nice playing field and stands', yet, we stillfeel that there are improvements we can make in coming years to bring our field to the standardof other first-class facilities in our area and m ake a positive statement about our comm itment to

excellence to everkone who plays at our field.

Long-rferm Needs/Goals

ln wet weather, fans must walk through grass and mud to get to the bleachers. W e wouldlike to constnwt a sidewalk extending from the new concession stand to the bleachers.

2) The teams need a storage building for equipment and supplies. We would like toconstruct a small building with a room each for storage of boys and girls equipment.

3) The o1d concession stand is an eyesore, needs some repair, and is too large to fit on levelground between the bleachers and the pradice field. W e would like to sell the o1dconcession stand with the proceeds going towards construction of a storage building.

4) The field has no shade or shelter available. We would like to construct an approximately30 '' X 30 'lpavilion with roof and brick colors to complement the new concession stand.

5) The tXeld has little to malce the field distindively Cyraves County. To help fund thepavilion project and to increase pride and connection to our program, we seek to sellengraved bricks that w ould becom e a pa14 of the pavilion.

6) W e seek to place royal blue, metal, plastic coatedp/cnïc tables, EAGLES benches, andgarbage cans to make the pavilion an attractive addition to our park.

Our team dug-outs are not large enough for our team s and there are no areas for storage

of bags or equipment during games. W e hope to expand the dug-outs and add areasforbag and eqttipment storage.

8) The bleachers provide adequate seating for most games and are of high quality.Howevel', because a large num ber of fans prefer to bring la'wn chairs foT seating whichbecomes blocked by overflowing crowds, because the benefit of the lowest rows ofbleachers is lost in large crowds when people constantly walk in front, and because thecrowd is much more difficult to control when it has easy access to the field as it doesnow, the bleachers need to be raised with the accompanying halldicap accessibility,

9) Scoreboard operation, public address annotmcing, and filming of games are importantparts of a quality program . Those are currently done in the concession stand and in thetop rows of the bleachers. Those flmctions highlight the need for apress box above thebleachers.

10) W e also dream of someday having locker roomfacilities at the lield itself.

These are projeds which the St'rikers Club and the Lady Eagles Goal Club, the coachingstaff, and administration em brace as a vision for our soccer facility. W e hope to work withthe Board of Education in seeing these goals attained, as we grow ottr soccer program s toregional and state-wide success.