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Start your project as it means to go on. Understand your vision – and much more – to help you make the right decisions throughout the life of your project. - See more at: http://www.mindgenius.com/Resources/Articles.aspx?page=2#sthash.M6lvgNo1.dpuf
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How a ‘vision’ can make sure every project decision is the right one
Managing a project can sometimes feel like your hiking up a mountain. To have a chance of
making your way to the top, you’ll need to see where you’re going.
In other words, you need a ‘vision’, which explains clearly the purpose of your project. Despite
what you might think, this isn’t a luxury. It’s necessary for survival.
According to the Project Management Institute’s 2015 Pulse of the Profession report the main
reason for 30 per cent of its members’ projects failing was due to the absence of an adequate
vision or goal for the project.
You need to understand more than just the purpose
This is just one necessary piece of information you should document in what you can call a
project start-up document, which is also called a Project Initiation Instruction, Project Initiation
Document, Project Charter, or even a business case.
This start-up document will not only ensure you make the right decisions throughout the project,
but it will also ensure you understand what is expected of you and will help explain the project to
stakeholders and set their expectations.
How to create a project start-up document
You’ll be gathering more detailed information throughout the planning of the project (find out
about the other vital steps of project management in The Six Step Guide to Practical Project
Management). In other words, you don’t need to spend long on this start up document, and it
doesn’t need to be extensive, but you do need to define the following:
1. Purpose
You need to understand the reason for the project, such as the problem it aims to solve or the
benefits it will bring, as well as what you will deliver to achieve this.
2. Objectives
You will need to list the project’s outcomes – what you want the project to have achieved after it
is delivered.
3. Key requirements
You’ll need to identify the top-level requirements under the three headings:
Scope: What should the project deliver?
Time: Is there a date this needs to be delivered by?
Cost (or resources): What’s the budget? What personnel are available?
You should also find out which are flexible: can either the scope, timeline or cost be changed? Or
is there one which should be fixed.
4. Major milestones
As well as the start date you should record the end date you should be aiming for, only if you
know it at this stage, as well as any other key deadlines.
5. Project team
You should find out at this stage who is available to help out with the tasks that will be needed to
deliver the project.
Make your start up document clear (and short)
The start-up document will act as your ‘guiding light’ throughout the project. Since you’ll be
referring to it regularly, so you should make sure everything is clear and specific.
Also, the point of the project start up document is not to be go overboard – it should be short and
focused. After all, your job is to deliver a project, rather than create lots of paperwork.
As experienced project manager Dr Andy Makar of Tactical Project Management said: “I
remember working on one project where the running joke was the project had launched yet the
project charter [as project start-up documents are often called] was ‘almost ready to be signed’. It
consisted of a 45-page Word document that no one would ever read in great detail or even sign
off. The project still delivered on time and was successful. This example begs the question – was
all that process really needed?”
- See more at: http://www.mindgenius.com/Resources/Articles/2016/How-a-‘vision’-can-make-
sure-every-project-decisio.aspx#sthash.3MK3Y70H.dpuf
A simpler and easier approach to project management The above information is just one step in a six-step process that makes managing projects from
start to finish simpler and easier.
The Six Step Guide to Practical Project Management strips back professional project
management processes to the absolute basics without sacrificing the vital ingredients for a
successful project – to hit your deadlines, stay on budget and deliver big benefits to your
organisation (and career).
→ Download the free guide