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7/30/2019 A very Big Thesis
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Case Study: Annual Festival, DA-IICT
Event Workflow
Event Workflow Core Workflow Design Workflow SponsorshipWorkflow
PR Workflow Finance and ResourceAllocation Workflow
Identification of
People anddefining skill sets.
Present Situation and Cause of the call of the workflow.
Allocation ofResponsibilities
Requirementspertaining to
Request.
Requirementspertaining to
Request
Companies and
Event Information
Event and Audience
Information
Event information
Event Planningand
Conceptualization+ Content
Transfer to WebDesign
Intellection Conceptualization Finalize targetcompanies
Finalize targetaudience
Analyze requirementand the urgency
relating to the same.
Event Description+ Content
Transfer to WebDesign
Ideas relating to
request processing.
Ideas relating final
conceptualization.
List of target
companies
List of target
audience
Cost analysis and
feasibility of grantapproval.
Design ofCorporateBrochure
Negotiation Design byappropriate usage
of software
Approach to thecompanies
Ideas relating toapproach to
different audience
Negotiation
Completion ofCorporate
Brochure triggersmove for
Sponsorship.
Answer to Request.
Final Designs
Discussion
Publicity and
Environment BuildUp
Grant approval or
rejection.
Advertising andMarketing of
Event (In House +
Negotiation Negotiation
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Media)
Event DefinitionsEvent Execution
Idea Approval and
final product
Monetary funds or
Sponsorship in kind.Design of
Newsletter +
Posters +Brochures + CD
Information
Transfer to WebDesign
In House Publicity(Newsletter)
Event @ SynapseWorkflow
HospitalityWorkflow
VolunteerWorkflow
Web DesignWorkflow
External Publicity(Posters +
Brochures + CD)
Present Situation and Cause of the call of the workflow.
Support
(Establishment ofa Help Desk)
Event Definition
Expected peopleand request
Details of people
Content/Request
StartingRegistration for
Events @ Synapse
Event Refinement Feasible optionsrelating to request
fulfillment
Choosing people aptfor the required task
Design Ideaspertaining to the
website
Hospitality(Accommodation
and Catering)
Final Event Plan
List of viable
options
Final list of peoplefor a particular job.
Finalization of
Design and content.
Local Marketing Execution of the Plan Approach the viableoptions
Allocation of jobs Update the websitewith content
ResourceAllocationand
Management
Event
Monetary details
Assignment of
Proper people forthe job.
Website with
continuous updatesof content.
Memento Design Negotiation
Other Give Aways Finalization of
contracts
Scheduling
Proper facilities @Synapse
Ambiance
TravelOur Travel
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Guests andParticipants
Help and Support
(Volunteers)Certificates andPrize Distribution
ResourcePackaging and
Clearance
Archiving
The Proposed workflow is supposed to work in accordance to the following statechart diagram.
Team Hierarchies
Trigger:Call of the event
Started
Follow the workflow details as mentioned in thetable above
Trigger:Task
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Core Team
One Member from each teams specified directly belowin the hierarchical order. Responsible for the overall
management of the event as a whole
Design Team
Responsible for thedesign work andconceptualization of
Synapse
Event ManagementTeam
Responsible for theproper effective
management of thefestival and its
events
Finance Team
Responsible forresource allocationand monetary
sanctions
PR Team
Responsible forPublicity andEnvironment BuildUp for the Festival
Sponsorship Team
Responsible forbringing in thecompanies assponsors for
Synapse
Hospitality Team
Responsible forhospitality for the
guests and theexternal
participants
VolunteerManagement Team
Responsible formanagement ofvolunteers and
proper joballocation
Events @ Synapse
Responsible formanagement of
events at Synapse
Web Design Team
Responsible fordesign and
continuous updateof website
Publishing Team
Responsible fordesign of posters,
brochures,certificates,
mementoes etc
Team:
Organization Type
Department:Organization Type
Decision Board:OrganizationType
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An Iterative Sponsorship Workflow
Company and EventAnalysis
Finalize TargetCompanies
Approach Target Companies
Discussions
Monetary Fundsand Sponsorship
in Kind
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An Iterative Design Workflow
Event Analysis
Conceptualization
Ideas relating to Final Design
Final Designs
Negotiation
Idea Approval andFinal Product
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Short Term Project Outline
The project would be relating to a model for the organization of the team that would organize the Annual Festival for DA-IICT,
Synapse. It would involve the account management of each member of the team involved in the Festival and apart fromfeaturing their profiles; it would also involve features such as Task Allocation with deadlines and their final outcomes.
The project would also take into consideration the workflow of the festival and the hierarchies in the teams which wouldstreamline the task delegation process and would also involve a basic system of inquiry wherein the various team members getto know the progress of the task allocated by them and report the progress of the task allocated to them.
Data Tables and Attributes:
Profiles:
o Individual:
o ID (Primary Key)
o Team ID (Foreign Key)
o Password
o Name
o Batch
o Contact
o Team:
o Team ID (Primary Key)
o Password
o Team Description
Tables specific to a Team:
o Events at Synapse:
o Event ID (Primary Key)
o Name
o Description
o Definition
o Resource requirements
o Status
o Colleges:
o College ID (Primary Key)
o Name
o Contact
o Focus events
o Status
o Companies: o Companies approached:
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o Name
o Description
o
Approach ID (Foreign Key)o Status
o Approach ID (Primary Key)
o Focus events
o
Focus sponsorship amounto ID of the person responsible for the
contact with the companyo Results
o Participants:
o Participant Team ID (Primary Key)
o Name
o Event
o Collegeo Room Allotted
o Contact
o Finance:
o Transaction ID (Primary Key)
o Amount Involved
o Nature (Expenditure/Income)
o Descriptiono Status
o Resources:
o Resource ID (Primary Key)
o ID of person who made the request.
(Foreign Key)
o Evento Amount Required
o Schedule
o Status of procurement
o Guests:
o Event ID (Foreign Key)
o Name
o Purpose
o Travel Detailso Accomodation
o Contact
Tables for all Teams:
o Task:
o Task ID (Primary Key)
o ID (Person/Team Allocating Task)
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o ID (Person/Team Assigned Task)
o Task Description
o Deadline
o
Priorityo Status
ER Models of the Database
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Team
Core Team Design TeamEvent Management
TeamSponsorship
TeamPR Team
FinanceTeam
G G G G G
Member of
Individual
PerformTask
WebDesignTeam
PublishingTeam
G
Events @SynapseTeam
HospitalityTeam
G G
VolunteerManagement
Team
Organize
Events
Invites
Guests
Takes careof
Participants
Targets
Companie
Approaches
Team
ID
Password Description
Name Batch ContactTeam
IDID Password
Task ID Allocation IDAssignment ID
Description
Deadline
Priority
Status
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Event ID
Name
Description
Definition
ResourceRequirement
Status
Name
Purpose
TravelDetails
Accommodation
Contact
Team ID
Name
Event
College
RoomAllotted
Contact
Name
Description
Focus events
Focus
SponsorshipAmount
Approach ID
Event ID
ApproachID
Results
Contact
Invites
Colleges
Name
Focus Events
Status
CollegeID
Contact
Maintains
Audit Log
Transaction ID
Amount
Status
Description
Nature
Manages
Resources
Resource ID
Amount Required
Event
Status
Request ID
Schedule
Approached byID