The Meeting Room is accessible to persons with disabilities. In compliance with the Americans with Disabilities Act (ADA), those requiring special assistance, such as large-type face print, sign language or other reasonable accommodations, may request those through the administrative offices at: 15 S 7th St, Colorado Springs, CO 80905 (719) 471-7080, at least twenty-four hours before the meeting. Si necesita ayuda con traducción, llame por favor al 719-471-7080 x126 y comuníquese con Brian Potts.

MEETING AGENDA

BOARD OF DIRECTORS May 8, 2019

9:00 AM Main Conference Room

1. CALL TO ORDER / ESTABLISH A QUORUM / INTRODUCTIONS

2. AGENDA APPROVAL

3. PUBLIC COMMENTS

A. Colorado Aviation System Plan and Aviation Economic Impact Study

4. CONSENT ITEMS (These items will be acted upon as a whole, unless they are called up for discussion by a Board member or a citizen wishing to address the Board).

A. Approval of the Minutes from the April 10, 2019 Regular Meeting B. Summary of Financials C. Membership Appointment: TAC & AQTC D. Water Quality Site Applications

5. ACTION ITEMS A. PPACG Auditor Report B. MCC Bylaw Change C. CAC Membership Process and Bylaw Change

6. INFORMATION ITEMS

A. Joint Land Use Study Update B. 2045 Long Range Transportation Plan – Draft Chapters for Public Release C. Public Participation Plan D. Unified Planning Work Program (UPWP) E. Legislative Session Report

7. REPORTS

A. Military Installation Reports B. Mobility Coordinating Committee C. Transportation Advisory Committee D. Community Advisory Committee E. Regional Advisory Council F. Air Quality Technical Committee G. Water Quality Management Committee H. CDOT Monthly Update I. Statewide Transportation Advisory Committee Update J. Executive Director’s Report

8. MEMBER ENTITY ANNOUNCEMENTS

9. MEETING SCHEDULE

10. ADJOURNMENT

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5/2019

BOARD OF DIRECTORS Chair: Commissioner Norm Steen First Vice Chair: Councilmember Jill Gaebler Second Vice Chair: Mayor Neil Levy

Secretary: Commissioner Holly Williams Treasurer: Councilmember Sharon Thompson

CITY OF COLORADO SPRINGS Jill Gaebler, Councilmember Andy Pico, Councilmember

Yolanda Avila, Councilmember Richard Skorman, Council President (Alternate)

Bill Murray, Councilmember (Alternate)

CITY OF CRIPPLE CREEK Bruce Brown, Mayor

CITY OF FOUNTAIN Sharon Thompson, Councilmember Gabriel Ortega, Mayor (Alternate)

CITY OF MANITOU SPRINGS Ken Jaray, Mayor

Nancy Fortuin, Mayor Pro Tem (Alternate)

CITY OF VICTOR Don Daniel, Mayor

Bruce Davis, Mayor Pro Tem (Alternate)

CITY OF WOODLAND PARK Neil Levy, Mayor

Paul Saunier, Councilmember (Alternate)

EL PASO COUNTY Stan VanderWerf, Commissioner

Holly Williams, Commissioner Cami Bremer, Commissioner

PARK COUNTY Dick Elsner, Commissioner

Mark Dowaliby, Commissioner (Alternate)

TELLER COUNTY Norm Steen, Commissioner

Marc Dettenrieder, Commissioner (Alternate)

TOWN OF GREEN MOUNTAIN FALLS Tyler Stevens, Trustee

Jane Newberry, Mayor (Alternate)

TOWN OF RAMAH Turner Smith, Trustee

Dennis Carpenter, Mayor (Alternate)

TOWN OF ALMA Andrew Zimmerman, Trustee

TOWN OF CALHAN Cameron Chausse, Mayor

Jasmin Thorp, Trustee (Alternate)

TOWN OF FAIRPLAY Frank Just, Mayor

Ray Douglas, Mayor Pro Tem (Alternate)

TOWN OF MONUMENT Don Wilson, Mayor

Kelly Elliott, Mayor Pro Tem (Alternate)

TOWN OF PALMER LAKE John Cressman, Mayor

COLORADO TRANSPORTATION COMMISSION Rocky Scott (Non-Voting)

COLORADO DEPARTMENT OF TRANSPORTATION

Karen Rowe (Non-Voting) Mark Andrew (Alternate) (Non-Voting)

REPRESENTATIVE, MILITARY COMMUNITY Terry Storm (Non-Voting)

Bob Lally (Alternate) (Non-Voting)

FORT CARSON Mr. Rod Chisholm (Non-Voting)

Mr. Hal Alguire (Alternate) (Non-Voting)

PETERSON AIR FORCE BASE Col. Todd Moore (Non-Voting)

Col. Sam Johnson (Alternate) Non-Voting) Col. Kirsten Aguilar (Alternate) (Non-Voting)

SCHRIEVER AIR FORCE BASE Col. Jennifer Grant (Non-Voting)

Col. Jacob Middleton (Alternate) (Non-Voting)

UNITED STATES AIR FORCE ACADEMY Rob Sleeth (Non-Voting)

Col. Robert Bearden (Alternate) (Non-Voting) Col. Dave Kincaid (Alternate) (Non-Voting)

AIR QUALITY CONTROL COMMISSION Chris Colclasure (Non-Voting)

WATER QUALITY CONTROL COMMISSION Rick Hum (Non-Voting)

REGIONAL TRANSIT REPRESENTATIVE

Yolanda Avila, Councilmember Jill Gaebler, Councilmember (Alternate)

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5/2019

STANDING COMMITTEES

Air Quality Technical Committee Jim Goodwin (El Paso County Public Health), Chairperson

Andrew Gunning (PPACG)

Community Advisory Committee Sharon Brown (Fountain), Chairperson

Jessica McMullen (PPACG)

Mobility Coordinating Committee Maile Gray (DriveSmart Colorado), Chairperson

Joe Urban (PPACG)

Regional Advisory Council Dave Betzler, Chairperson

Joe Urban (PPACG)

Transportation Advisory Committee Brandy Williams (Mountain Metro Transit), Chairperson

John Liosatos (PPACG)

Water Quality Management Committee Mike Wicklund (Monument Sanitation District), Chairperson

Andrew Gunning (PPACG)

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Agenda Item 3A

M E M O R A N D U M

DATE: May 10, 2019

TO: PPACG Board of Directors

FROM: John Liosatos, Transportation Director

THROUGH: Andrew Gunning

SUBJECT: Colorado Aviation System Plan (CASP) & Colorado Aviation Economic Impact Study (CEIS)

SUMMARY The Aeronautics Division of the Colorado Department of Transportation (CDOT) is currently in the process of updating the Colorado Aviation System Plan (CASP) and Colorado Aviation Economic Impact Study (CEIS) CDOT Aeronautics Division staff will provide a summary of the effort to date. RECOMMENDATION(S) Information Only PROPOSED MOTION Information Only BACKGROUND From the CDOT Web site https://www.coloradoaviationsystem.com/ The Colorado Aviation System Plan (CASP) and Colorado Aviation Economic Impact Study (CEIS) are two critical tools used to assist the Colorado Department of Transportation's (CDOT's) Division of Aeronautics as they execute their roles and responsibilities supporting the Colorado Aeronautical Board (CAB). It’s essential to keep these tools up-to-date as they are used to support decision-making. The Division of Aeronautics last completed the CASP and CEIS in 2011 and 2013, respectively. For this current update, the Division of Aeronautics is seeking a fresh start for the CASP and CEIS considering all of the changes that have occurred in the state and in aviation. Innovative approaches to coordination and outreach during the study, analysis techniques, and presentation of results are all important components of the new CASP and CEIS efforts.

ACTION REQUESTED: Information Only

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Agenda Item 4A

MEETING MINUTES

BOARD OF DIRECTORS April 10, 2019

9:00 AM Main Conference Room

1. CALL TO ORDER / ESTABLISH A QUORUM / INTRODUCTIONS 1st Vice Chair Gaebler called the meeting to order at 9:02 a.m. and established a quorum. Introductions were made.

2. AGENDA APPROVAL Director Williams moved for approval of the agenda, seconded by Director Levy. The motion carried unanimously.

3. PUBLIC COMMENTS

A. Cathy Bird, I-25 MyWay Presentation Ms. Bird shared information about the I-25 MyWay program which offers discounts and promotions on transportation services to encourage commuters to take a bus or carpool while the stretch from Monument to Castle Rock is being widened. CDOT, Denver Regional Council of Governments, and Mountain Metro Transit are working together to offer the various options which include van pools and the BusStang service. MMTransit.com offers a car pool connection program.

4. CONSENT ITEMS (These items will be acted upon as a whole, unless they are called up for discussion by a Board

member or a citizen wishing to address the Board).

A. Approval of the Minutes from the March 20, 2019 Regular Meeting Agenda item 4A was discussed separately. A correction to the minutes under Entity Announcements was made to reflect Mr. Bruce Davis, not Mr. Bruce Brown. Director Williams moved to approve the minutes as amended, seconded by Director Stevens. The motion carried unanimously. B. Summary of Financials C. Membership Appointment: MCC D. Membership Appointment: WQMC E. Site Application: Pikes Peak Visitor Center Director Levy moved to approve the consent items B through E, seconded by Director Avila. The motion carried unanimously.

5. ACTION ITEMS

A. FFY 2019-2022 TIP Amendment #8 Ms. Kathryn Wenger presented CDOT’s requests to amend the TIP. Three additions were noted; add funds to the I-25 Powers Freeway Storm Water Basin project, add funds to the Powers Extension Corridor to I-25, and add the Division of Transit and Rail project. Director Levy moved to approve TIP Amendment #8, seconded by Director Stevens. The motion carried unanimously.

B. Legislative Committee Ms. Jessica McMullen, PPACG Policy & Communications Manager, along with Director VanderWerf, provided highlights of recent Legislative Subcommittee discussions, noting recommended positions for bills currently under review. Director VanderWerf proposed that the Board accept a temporary procedure by responding via email to Ms. Jessica McMullen as bills are shared requiring a support or oppose position. A 24-hour turn-around response time is requested in order to take a unanimous position quickly. Director Pico moved to support HB19-1228 and HB19-1279, seconded by Director Wilson. The motion carried unanimously.

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6. INFORMATION ITEMS A. CDOT I-25 Planning and Environmental Linkage Study Update Mr. Chuck Attardo, CDOT, presented on the I-25 PEL study. Two public meetings are currently scheduled to provide more information about the study; May 14th at Lewis Palmer High School and May 16th at the Douglas County Fairgrounds. The study is expected to be finalized in May 2019.

7. REPORTS A. Military Installation Reports Updates were provided, Information only. B. Mobility Coordinating Committee Updates were provided, Information only. C. Transportation Advisory Committee Updates were provided, Information only. D. Community Advisory Committee Updates were provided, Information only. E. Regional Advisory Council Updates were provided, Information only. F. Air Quality Management Committee Updates were provided, Information only. G. Water Quality Management Committee Updates were provided, Information only. H. CDOT Monthly Update Updates were provided, Information only. I. Statewide Transportation Advisory Committee Update Updates were provided, Information only. J. Executive Director’s Report Updates were provided by Mr. Gunning, information only.

8. MEMBER ENTITY ANNOUNCEMENTS Director Thompson explained that trains will become quieter; the railroad is working on noise improvements. Director Bremer – April is Child Abuse Prevention month; she urged everyone to keep having discussions to raise awareness. Director Elsner – April 21st, Summit Stage is starting bus service from Fairplay to Breckenridge Director Storm – Hail and Fairwell Reception for Senior Military Officials – April 23rd at the Antlers 5 p.m. Director VanderWerf – 35th Annual Space Symposium is underway at the Broadmoor (April 8-11). Young adult job fair April 10th at the Southeast YMCA. Job Fair, Friday April 12 at the Ute Pass Cultural Center. Retirement reception for Henry Yankowski at Phantom Canyon at 4:30 p.m. April 22nd, 2019. Director Williams and Chair Steen serve on the National Association of Counties Transportation Committee which will be having an onsite visit in May or June to visit the high-speed rail facility in Pueblo. Director Levy – Business Expo, April 11th at the Ute Pass Cultural Center in Woodland Park.

9. MEETING SCHEDULE

Next meeting is May 8, 2019

10. ADJOURNMENT 1st Vice Chair Gaebler adjourned the meeting at 10:52 A.M.

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Attendees Present Name Agency/Affiliation

X Jill Gaebler City of Colorado Springs X Andy Pico City of Colorado Springs X Yolanda Avila City of Colorado Springs Bruce Brown City of Cripple Creek Gabriel Ortega (Alternate) City of Fountain

X Sharon Thompson City of Fountain X Ken Jaray City of Manitou Springs Nancy Fortuin (Alternate) City of Manitou Springs Buck Hakes City of Victor

X Bruce Davis (Alternate) City of Victor X Neil Levy City of Woodland Park Paul Saunier (Alternate) City of Woodland Park

X Stan VanderWerf El Paso County X Cami Bremer El Paso County X Holly Williams El Paso County X Dick Elsner Park County X Norm Steen Teller County Marc Dettenrieder (Alternate) Teller County

X Tyler Stevens Town of Green Mountain Falls Jane Newberry (Alternate) Town of Green Mountain Falls Dennis Carpenter Town of Ramah Turner Smith Town of Ramah Andrew Zimmerman Town of Alma Cameron Chausse Town of Calhan Jasmin Thorp Town of Calhan Frank Just Town of Fairplay

X Don Wilson Town of Monument John Cressman Town of Palmer Lake Rocky Scott Colorado Transportation Commission

X Karen Rowe CDOT REGION 2 Mark Andrew (Alternate) CDOT REGION 2 Terry Storm Representative, Military Community Hal Alguire Fort Carson Rod Chisholm Fort Carson

X Dan Rodriguez Peterson Air Force Base X Col. Kirsten Aguilar Peterson Air Force Base

Col. Sam Johnson Peterson Air Force Base

Steven Rose Col. (RET., USAF) Peterson Air Force Base Col. Jennifer Fitch Peterson Air Force Base Col. Brian Kehl Schriever Air Force Base Col. Jacob Middleton Schriever Air Force Base Col. Traci Kueker-Murphey Schriever Air Force Base Ed. O’Gallagher Schriever Air Force Base

X Ronald Gevry Schriever Air Force Base

Col. Rob Bearden USAFA Gary Garland USAFA Col. Pat Carley USAFA Col. David Kinkaid USAFA

X Dan Finkelstein USAFA X Andrew Gunning PPACG X Staff of Member Governments and Citizens

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Agenda Item 4B

M E M O R A N D U M

DATE: May 8, 2019

TO: PPACG Board of Directors

FROM: Kacy Partridge, Finance Manager

THROUGH: Andrew Gunning, Executive Director

SUBJECT: SUMMARY FINANCIAL REPORTS

SUMMARY The March 2019 financial reports are attached. The Balance Sheet illustrates PPACG assets, liabilities, and fund equity. Assets as of March 31, 2019 were $3,330,270 this is an increase of $240,284 over year end 2018. Total Assets include Cash of $1,747,986 and Accounts Receivable of $1,051,786. Liabilities as of March 31, 2019 were $916,610 this is an increase of $217,599 over year end 2018. Total Liabilities include Accounts Payable of $414,534 and Unearned Revenue of $340,349. Total Equity as of month end March 31, 2019 was $2,413,660. Statement of Revenue and Expenses shows year-to-date income and expenses as compared to budgeted amounts and budget variances. Year to date revenue as of March 31, 2019 was $1,625,527 this is 81% under total 2019 budget. Year to date expense as of March 31, 2019 was $1,602,842 this is 81% under total 2019 budget. Net Revenue over Expense as of March 31, 2019 was $22,685. I am available to address any questions that Board members may have about the report information. ATTACHMENT(S) 1) 2019 Balance Sheet 2) 2019 Statement of Revenue and Expense

ACTION REQUESTED: Information Only

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10

Agenda Item 4C

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John W. Suthers

Mayor

30 South Nevada Avenue, Suite 601 TEL 719-385-5900

Mailing Address: Post Office Box 1575, Mail Code 610 Colorado Springs, Colorado 80901-1575

April 30, 2019

Andrew Gunning Executive Director Pikes Peak Area Council of Governments 15 South 7th Street Colorado Springs, CO 80905

RE: City of Colorado Springs Appointments to PPACG Air Quality Technical Committee (AQTC)

Dear Mr. Gunning:

I would like to appoint the following individuals to the AQTC representing the City of Colorado Springs:

Regular Member: Ryan Trujillo, Innovation & Sustainability Manager City of Colorado Springs Office: 719-385-6602 Cell: 719-367-2686 rtrujillo@springsgov.com

Alternate Members: Carl Schueler, Comprehensive Planning Manager Tim Roberts, Principal Transportation Planner

Sincerely,

John W. SuthersMayor

Agenda Item 4C

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From: KELLEY, AMY P GS-13 USAF USAFA 10 MSG/CENTo: Jessica BechtelCc: JACOBSEN, STEVEN C CTR USAF USAFA 10 CES/CENMESubject: USAFA members for TACDate: Friday, April 19, 2019 3:31:06 PM

Hello Jessica,

As I mentioned at yesterday’s meeting, Debra Baumgardner is departing the Academy shortly for anew opportunity out of state. We would like to remove her, and then add two USAFArepresentatives to the TAC: myself and Steven Jacobsen.

My email is: amy.kelley.3@us.af.milSteven’s is: steven.jacobsen.1.ctr@us.af.mil

Please let me know what additional details you require. Have a good weekend,

V/r,Amy

Amy Probsdorfer Kelley, AICP, CivCommunity Initiatives Director10th Air Base Wing/10th Mission Support GroupUS Air Force Academy, Colorado Springs CO719-333-8395

Agenda Item 4C

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Agenda Item 4D

M E M O R A N D U M

DATE: May 8, 2019

TO: PPACG Board of Directors

FROM: Ann Werner, JLUS Planner

THROUGH: Andrew Gunning, Executive Director

SUBJECT: Site Application for the Falcon Meadow RV Campground Lift Station & Force Main

SUMMARY Falcon Meadow RV Campground is requesting approval of their site application to construct an additional lift station and force main., The campground is located southwest of the intersection of U.S. Highway 24 and Falcon Highway. The additional lift station and force main is intended to upgrade the existing system and discharge to Woodmen Hills Metropolitan District Wastewater Treatment Plant. RECOMMENDATIONS The Site Application Review Committee (SARC) made the following recommendations to the applicant at the meeting on April 17, 2019 for the Falcon Meadow RV Campground site application; these were to be completed prior to the WQMC meeting to be held on May 7, 2019:

1. Provide the electric capacity and add appropriate backup generator information. a. Confirm and note the primary electrical supplier for the site. (Topic discussed after conference

call concluded with applicant.) 2. Clarify that the existing two leach fields are to be abandoned following completion of the additional lift

station and force main. 3. Note that the existing lift stations downstream of the site are owned by Woodmen Hills Sanitation

District. 4. Verify the integrity of the existing 10,000 gallon holding tank due to the age, approximately 40 years

old. (Topic discussed after conference call concluded with applicant.) PROPOSED MOTION Recommend approval of the site application for the Falcon Meadow RV Campground Lift Station & Force Main on the condition that all of the SARC’s recommended updates were completed and that the site application received a recommendation of approval from the WQMC at the May 7, 2019 meeting. ALTERNATIVES The Board of Directors has the following alternatives to consider: 1) Recommend approval of the site application. 2) Recommend disapproval of the site application. 3) Refer the item back to staff for changes. PREVIOUS BOARD ACTION N/A BACKGROUND

ACTION REQUESTED: Review & Approve

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Agenda Item 4D The PPACG Board of Directors is not the approving authority for site applications. The Board makes recommendations to the Colorado Department of Public Health and Environment-Water Quality Control Division (CDPHS-WQCD), the approving authority. ATTACHMENTS: An electronic copy of the Falcon Meadow RV Campground Lift Station & Force Main Site Application can be downloaded from:https://www.dropbox.com/s/5899stjnpdgixgx/Site%20Location%20Report%20-%20FMRVC.pdf?dl=0

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Agenda Item 4D

M E M O R A N D U M

DATE: May 8, 2019

TO: PPACG Board of Directors

FROM: Ann Werner, JLUS Planner

THROUGH: Andrew Gunning, Executive Director

SUBJECT: Site Application for the Fountain South Wastewater Treatment Facility

SUMMARY South 750 LLC is requesting approval of their site application to build a new domestic wastewater treatment facility, Fountain South Wastewater Treatment Facility, west of I-25 and Fountain Creek, located southeast of the existing Pikes Peak International Raceway. The new facility is intended to replace the existing holding pond and will be a non-discharging facility. Waste from the new treatment facility will be hauled to the Fountain Sanitation District Wastewater Treatment Plant. RECOMMENDATIONS The Site Application Review Committee (SARC) recommends approval. The Water Quality Management Committee (WQMC) will review the application and make a recommendation on May 7th. PPACG staff recommend approval. PROPOSED MOTION Recommend approval of the site application for the Fountain South Wastewater Treatment Facility. ALTERNATIVES The Board of Directors has the following alternatives to consider: 1) Recommend approval of the site application. 2) Recommend disapproval of the site application. 3) Refer the item back to staff for changes. PREVIOUS BOARD ACTION N/A BACKGROUND The PPACG Board of Directors is not the approving authority for site applications. The Board makes recommendations to the Colorado Department of Public Health and Environment-Water Quality Control Division (CDPHS-WQCD), the approving authority. ATTACHMENTS: An electronic copy of the Fountain South Wastewater Treatment Facility Site Application can be downloaded from: https://www.dropbox.com/s/scs23k8rvnqnmo2/Fountain%20South%20WWTF_Site%20Location%20Application.pdf?dl=0

ACTION REQUESTED: Review & Approve

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Agenda Item 5A

M E M O R A N D U M

DATE: May 8, 2019

TO: PPACG Board of Directors

FROM: Kacy Partridge, Finance Manager

THROUGH: Andrew Gunning, Executive Director

SUBJECT: 2018 AUDIT

SUMMARY In accordance with Board Policy, Pikes Peak Area Council of Governments undergoes an annual audit conducted by external auditors. The attached audit was conducted in March 2019 for fiscal year ending December 31, 2018.

PPACG’s 2018 Independent Auditors Report and Management letter will be presented by Mr. Steve Hochstetter and Mr. Lewis Malloy from the Stockman Kast Ryan & Company, the current auditing firm. RECOMMENDATION(S) The PPACG staff is requesting that the Board review the draft 2018 Management Letter and Audit and approve as final. PROPOSED MOTION The PPACG Board of Directors approves the 2018 Management Letter and Audit as submitted by Stockman Kast Ryan & Company. ALTERNATIVES The Board of Directors has the following alternatives to consider: 1) Approve the item as presented. 2) Disapprove the item. 3) Refer the item back to staff and recommending committee. PREVIOUS BOARD ACTION The Board of Directors approved the three year contract with Stockman Kast Ryan & Company at September 2017 Board meeting. ATTACHMENT(S) 1) Management Letter (draft) 2) 2018 Audit (draft)

ACTION REQUESTED: Review & Approve

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  ___________   To Board of Directors Pikes Peak Area Council of Governments   We have audited the financial statements of the governmental activities and the major fund of the Pikes Peak  Area  Council  of  Governments  (PPACG)  for  the  year  ended  December  31,  2018.  Professional standards  require  that  we  provide  you  with  information  about  our  responsibilities  under  generally accepted auditing standards  (and, where applicable, Government Auditing Standards and  the Uniform Guidance), as well as certain information related to the planned scope and timing of our audit. We have communicated such  information  in our  letter  to you dated November 8, 2018. Professional standards also require that we communicate to you the following information related to our audit.  Significant Audit Findings  Qualitative Aspects of Accounting Practices   Management is responsible for the selection and use of appropriate accounting policies. The significant accounting  policies  used  by  PPACG  are  described  in  Note  1  to  the  financial  statements.  No  new accounting policies were adopted and the application of existing policies was not changed during 2018. We  noted  no  transactions  entered  into  by  PPACG  during  the  year  for  which  there  is  a  lack  of authoritative guidance or consensus. All significant  transactions have been  recognized  in  the  financial statements in the proper period.  Accounting estimates are an integral part of the financial statements prepared by management and are based on management's  knowledge  and  experience  about  past  and  current  events  and  assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly  from  those expected. The most  sensitive estimates affecting  the  financial  statements are the estimated useful  lives of capital and other non‐current assets, collectability of accounts receivable and potential  refunds of disallowed  costs  related  to  government  grants. Management's  estimates of estimated useful lives are based on management's assessments of the assets. No allowance for doubtful accounts  have  been  recorded  as  management  believes  all  outstanding  accounts  receivable  is  fully collectible based on  the entity's historical collection experience. No amounts have been  recorded  for potentially unallowable  costs being  charged  to  grants  as management believes  all  costs  charged  are allowable.   The financial statement disclosures are neutral, consistent, and clear.  

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To Board of Directors Pikes Peak Area Council of Governments  _______________ Page 2   

Difficulties Encountered in Performing the Audit   We encountered no  significant difficulties  in dealing with management  in performing and completing our audit.  Corrected and Uncorrected Misstatements   Professional  standards  require us  to accumulate all known and  likely misstatements  identified during the audit, other  than  those that are clearly trivial, and communicate them  to the appropriate  level of management. We identified no such misstatements as a result of our audit procedures.  Disagreements with Management   For purposes of  this  letter,  a disagreement with management  is  a  financial  accounting,  reporting, or auditing matter, whether or not  resolved  to our satisfaction,  that could be significant  to  the  financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit.  Management Representations   We have  requested  certain  representations  from management  that are  included  in  the management representation letter dated ___________.  Management Consultations with Other Independent Accountants   In  some  cases,  management  may  decide  to  consult  with  other  accountants  about  auditing  and accounting matters,  similar  to  obtaining  a  "second  opinion"  on  certain  situations.  If  a  consultation involves application of an accounting principle to PPACG's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants.  Other Audit Findings or Issues   We generally discuss a variety of matters, including the application of accounting principles and auditing standards,  with  management  each  year  prior  to  retention  as  PPACG's  auditors.  However,  these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention.  Other Matters  We  applied  certain  limited  procedures  to  Management's  Discussion  and  Analysis  and  Budgetary comparison schedules, which are required supplementary information (RSI) that supplements the basic financial statements. Our procedures consisted of  inquiries of management  regarding  the methods of 

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To Board of Directors Pikes Peak Area Council of Governments  _______________ Page 3   

preparing the information and comparing the information for consistency with management's responses to our  inquiries, the basic  financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI.   We were engaged to report on the schedule of expenditures of federal awards, which accompany the financial statements but  is not RSI. With  respect  to  this supplementary  information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine  that  the  information  complies with accounting principles generally accepted  in  the United States  of  America,  the  method  of  preparing  it  has  not  changed  from  the  prior  period,  and  the information  is  appropriate  and  complete  in  relation  to  our  audit  of  the  financial  statements.  We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves.   Restriction on Use  This  information  is  intended  solely  for  the  information  and  use  of  the  Board  of  Directors  and management of PPACG and is not intended to be, and should not be, used by anyone other than these specified parties.  Very truly yours, 

  

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PIKES PEAK AREA COUNCIL OF GOVERNMENTS  

Management's Discussion and Analysis, 

Basic Financial Statements and 

Supplemental Information 

For the Year Ended December 31, 2018 

And 

Independent Auditors' Reports 

 

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PIKES PEAK AREA COUNCIL OF GOVERNMENTS  TABLE OF CONTENTS      Page 

INDEPENDENT AUDITORS' REPORT  1  MANAGEMENT'S DISCUSSION AND ANALYSIS  3  BASIC FINANCIAL STATEMENTS  

Statement of Net Position  7 Statement of Activities  8 Fund Financial Statements:   Governmental Fund: 

Balance Sheet  9 Reconciliation of the Governmental Fund Balance Sheet    to the Statement of Net Position  10 Statement of Revenues, Expenditures and Changes in Fund Balances  11 Reconciliation of the Governmental Fund Statement of Revenues,    Expenditures, and Changes in Fund Balances to the Statement of Activities  12 

Notes to Financial Statements  13  SUPPLEMENTAL INFORMATION 

Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual   General Fund  20 Schedule of Expenditures and Federal Awards  22 Notes to the Schedule of Expenditures of Federal Awards  23 

 COMPLIANCE AND INTERNAL CONTROL SECTION 

Independent Auditors' Report on Internal Control Over Financial Reporting   and on Compliance and Other Matters Based on an Audit of Financial  Statements Performed in Accordance with Government Auditing Standards  24 

 Independent Auditors' Report on Compliance for Each Major Program and on Internal Control Over Compliance Required by the Uniform Guidance  26 

 Schedule of Findings and Questioned Costs  28 Summary Schedule of Prior Audit Findings  30 

 

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INDEPENDENT AUDITORS' REPORT    Board of Directors Pikes Peak Area Council of Governments  We have audited the accompanying financial statements of the governmental activities and the major fund of the Pikes Peak Area Council of Governments (PPACG) as of and for the year ended December 31, 2018,  and  the  related  notes  to  the  financial  statements, which  collectively  comprise  PPACG's  basic financial statements as listed in the table of contents, and the related notes to the financial statements.  Management's Responsibility for the Financial Statements 

Management  is  responsible  for  the preparation and  fair presentation of  these  financial statements  in accordance with accounting principles generally accepted in the United States of America; this includes the design,  implementation, and maintenance of  internal control  relevant  to  the preparation and  fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.  Auditors' Responsibility 

Our  responsibility  is  to  express  opinions  on  these  financial  statements  based  on  our  audit.  We conducted our audit  in accordance with auditing standards generally accepted  in  the United States of America and the standards applicable to financial audits contained  in Government Auditing Standards, issued  by  the  Comptroller General  of  the  United  States.  Those  standards  require  that we  plan  and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.  An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the  financial  statements.  The  procedures  selected  depend  on  the  auditor's  judgment,  including  the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error.  In making  those risk assessments,  the auditor considers  internal control relevant  to  the entity's preparation and  fair presentation of the  financial statements  in order to design audit procedures that are  appropriate  in  the  circumstances,  but  not  for  the  purpose  of  expressing  an  opinion  on  the effectiveness of  the  entity's  internal  control. Accordingly, we  express no  such opinion. An  audit  also includes  evaluating  the  appropriateness  of  accounting  policies  used  and  the  reasonableness  of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.  We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.  Opinions 

In our opinion,  the  financial  statements  referred  to above present  fairly,  in all material  respects,  the respective  financial  position  of  the  governmental  activities  and  each  major  fund  of  PPACG  as  of December  31,  2018,  and  the  respective  changes  in  financial  position  for  the  year  then  ended  in accordance with accounting principles generally accepted in the United States of America. 

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‐ 2 ‐ 

Report on Required Supplemental Information  Accounting principles generally accepted in the United States of America require that the management's discussion and analysis and budgetary comparison information on pages 3 through 6 and 20 through 21 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it  to  be  an  essential  part  of  financial  reporting  for  placing  the  basic  financial  statements  in  an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplemental information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the  information and  comparing  the  information  for consistency with management's  responses  to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial  statements. We  do  not  express  an  opinion  or  provide  any  assurance  on  the  information because  the  limited procedures  do not provide us with  sufficient  evidence  to  express  an opinion or provide any assurance.  Report on Other Supplemental Information  Our  audit  was  conducted  for  the  purpose  of  forming  opinions  on  the  financial  statements  that collectively  comprise  PPACG's  basic  financial  statements.  The  schedule  of  expenditures  of  federal awards  is presented  for  the purpose of additional analysis as  required by Title 2 U.S. Code of Federal Regulations  (CFR)  Part  200,  Uniform  Administrative  Requirements,  Cost  Principles,  and  Audit Requirements for Federal Awards, and is also not a required part of the basic financial statements.  Such information is the responsibility of management and was derived from and relates directly to the underlying  accounting  and  other  records  used  to  prepare  the  basic  financial  statements.  The information has been  subjected  to  the auditing procedures applied  in  the audit of  the basic  financial statements  and  certain  additional  procedures,  including  comparing  and  reconciling  such  information directly to the underlying accounting and other records used to prepare the basic financial statements or  to  the basic  financial  statements  themselves,  and other  additional procedures  in  accordance with auditing  standards  generally  accepted  in  the United  States of America.  In our opinion, based on our audit and  the procedures performed above,  the  information  is  fairly  stated  in all material  respects  in relation to the basic financial statements as a whole.  Other Reporting Required by Government Auditing Standards  In accordance with Government Auditing Standards, we have also issued our report dated _________ on our consideration of PPACG's internal control over financial reporting and on our tests of its compliance with  certain provisions of  laws,  regulations,  contracts, and  grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on  internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing  Standards  in  considering  PPACG's  internal  control over  financial  reporting and compliance. 

 

_____________________ 

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PIKES PEAK AREA COUNCIL OF GOVERNMENTS  

Management's Discussion and Analysis  

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PIKES PEAK AREA COUNCIL OF GOVERNMENTS  MANAGEMENT'S DISCUSSION AND ANALYSIS    Introduction  This management’s discussion and analysis of the financial performance of the Pikes Peak Area Council of  Governments  (PPACG)  provides  an  overview  of  PPACG’s  financial  activities  for  the  year  ended December 31, 2018.  It  should be  read  in  conjunction with  the  accompanying  financial  statements of PPACG.  Financial Highlights  

Total assets increased in 2018, compared to 2017, by $257,268, or 9.1%. 

PPACG’s Net position increased in 2018 by $158,336, or 7.1% compared to 2017. 

Unassigned Fund Balance increased by $188,823 or 10.5% to $1,987,614   Overview of the Financial Statements  This  discussion  and  analysis  is  intended  to  serve  as  an  introduction  to  the  PPACG’s  basic  financial statements. PPACG’s basic  financial  statements  included  in  this annual  report are  those of a general‐purpose government and include the following financial statements:  Government‐wide Financial Statements  

The Statement of Net Position and the Statement of Activities report  information on all of the activities of PPACG and the effect of changes to them. PPACG’s total net position–the difference between assets and  liabilities–is one measure of PPACG’s financial health or financial position. Over  time,  increases  or  decreases  in  PPACG’s  net  position  are  an  indicator  of  whether  its financial health is improving or deteriorating.  

 Fund Financial Statements  

The  Balance  Sheet  –  Governmental  Fund  and  its  accompanying  Reconciliation  of  the Governmental Fund Balance Sheet to the Statement of Net Position compare fund assets to fund liabilities with the difference between them being the fund balance and explains the disparity in the amounts reported for governmental activities. 

The Statement of Revenues, Expenditures and Changes  in Fund Balance – Governmental Fund and  its  accompanying  Reconciliation  of  the  Governmental  Fund  Statement  of  Revenues, Expenditures  and  Changes  in  Fund  Balance  to  the  Statement  of  Activities  report  PPACG’s revenues,  by major  source,  along  with  expenditures  and  changes  to  the  fund  balance  and explains the disparity in the amounts reported for governmental activities. 

The  Statement  of  Revenues  and  Expenditures  –  Budget  to  Actual  –  General  Fund  compares actual funds received and spent with the budgeted amounts and details the variances.  

Notes  to  the  financial  statements  provide  additional  information  that  is  essential  to  a  full understanding of the data provided in the financial statements. 

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‐ 4 ‐ 

The Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as  required  by  the  Title  2  U.S.  Code  of  Federal  Regulations  (CFR)  Part  200,  Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. 

 PPACG's Statement of Net Position  PPACG’s net position is the difference between its assets and liabilities reported in the Statement of Net Position. PPACG’s net position increased by $158,336 (7.1%) in 2018 over 2017, as shown in Table 1.  Summary Statement of Net Position as of December 31, 2018 and 2017   2018  2017 Assets Cash/restricted cash  $  1,205,179  $  1,227,338 Other current assets    1,348,419    1,054,260 Capital assets, net    536,390    551,122 

Total assets  $  3,089,988  $  2,832,720  Liabilities Other current and noncurrent liabilities  $  544,349  $  461,254 Compensated absences    154,661    138,824 

Total liabilities    699,010    600,078  Net Position Net Investment in capital assets    536,390    551,122 Unrestricted    1,854,588    1,681,520 

Total net position  $  2,390,978  $  2,232,642  PPACG's Statement of Activities  In 2018, PPACG’s net positions  increased by $158,336 or 7.1%. In 2017, PPACG’s net position  increased by $173,968 or 8.4%. These changes, shown in Table 2, are primarily made up of fluctuations  in PPACG’s AAA pass through allocation as well as expenditures in Transportation and AAA departments.   Summary Statement of Activities for the Years Ended December 31, 2018 and 2017 

  2018  2017 Program Revenues Operating grants and contributions  $  5,598,522  $  6,022,412 Charges for services    532,906    430,025 

Total program revenues    6,131,428    6,452,437  General Revenues Member dues    458,000    458,001 Interest income    6,414    2,498 

Total revenues    6,595,842    6,912,936 

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Governmental Activities – Expenses Aging program  $  4,716,897  $  4,710,574 Transportation program and environmental    811,236    1,184,432 Joint land use study    440,676    461,465 Pikes Peak RTA Administration    392,586    303,712 Administration    76,111    78,782 

Total governmental activities ‐ expenses    6,437,506    6,738,965 

Change in Net Position    158,336    173,971 

Net Position, Beginning of Year    2,232,642    2,058,671 

Net Position, End of Year  $  2,390,978  $  2,232,642  The  majority  of  PPACG’s  revenues  and  expenses  are  a  result  of  governmental  grants,  and  are reimbursement‐based,  as  is  Pikes  Peak  RTA Administrative  contract. During  2018  compared  to  2017 grant  revenue  decreased  by  $423,890.  The  net  decrease  is  due  to  a  decrease  of,  $326,813  in Transportation and Environmental program as well as a net revenue decrease of $57,165 in Area Agency Aging department which operates  internal programs as well as pass  through programs.  In 2018 pass‐through expenditures  increased by $157,508 or 5.8% while  internal programs decreased by $214,673. Pass‐through revenue and expenditures are received from the Colorado Department of Human Services and distributed by PPACG AAA program.  Joint Land Use Study also had a decrease in grant revenue of $39,912.    Contract  expenditure  decreased  by  $581,381  or  49%  due  to  less  outside  work  done  by subcontractors in the Transportation Program $389,387 and AAA department $209,192.  The Statement of Revenue and Expenditures – Budget  to Actual – General Fund details  the budgeted amounts  of  2018’s  revenues  and  expenditures  as  compared  to  the  actual  amounts.  PPACG  received $834,580  less  in Federal and State grants while Pass  through  Federal and  State grant  revenues were $266,272 more than budgeted. Local Support was $9,477 less than budget as while Project Income was $33,170 more  than  the  budgeted  amount.  PPACG  received  $22,652  less  in  Special  District  Revenue which  is  from  Pikes  Peak  RTA  Administration  Expenses. Overall,  PPACG  received  $562,893  less  than budgeted revenues. Actual costs for “personnel” were $563,285 less than were budgeted and contract services were also less than budgeted $292,625. This was primarily due to less staff than budgeted and less outside contractors. Pass through expenditures were $266,272 more than budget and corresponds to Federal and State Grant Pass Through revenue being more than the budget. Conferences, education, training and travel were under budget $39,094 as fewer staff went to training then had been planned. Support  Services  were  under  budget  $11,157,  this  consists  of  postage,  public  notices  and  liability insurance. Communications, memberships, publications, building maintenance and utilities were all less than budget.  Capital Asset and Debt Administration  Capital Assets At the end of 2018, PPACG had $536,390 net  investment  in capital assets, as detailed  in Note 4 to the financial statements. PPACG’s net assets invested in capital assets decreased $14,732 over 2017 due to increase in purchased assets offset by depreciation expense.  Debt At December 31, 2018, PPACG did not have any notes payable or capital lease obligations outstanding.  

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‐ 6 ‐ 

Contacting PPACG's Financial Management  This financial report is designed to provide a general overview of PPACG’s finances and to show PPACG’s accountability  for  the  money  it  receives.  Questions  about  this  report  and  requests  for  additional financial information should be directed to the PPACG Financial Manager by telephoning 719.471.7080, extension 146.    

 

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PIKES PEAK AREA COUNCIL OF GOVERNMENTS  

Basic Financial Statements 

As of and For the Year Ended December 31, 2018 

 

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See notes to financial statements.    

‐ 7 ‐ 

PIKES PEAK AREA COUNCIL OF GOVERNMENTS  STATEMENT OF NET POSITION DECEMBER 31, 2018    

Governmental

Activities

ASSETS

Cash and cash equivalents 1,203,251$       

Restricted cash 1,928                 

Grants and accounts receivable 1,330,059         

Prepaid expenses 18,360               

Capital assets:

Non‐depreciable 15,594               

Depreciable, net 520,796             

TOTAL ASSETS 3,089,988         

LIABILITIES

Accounts payable 448,035             

Accrued liabilities 91,661               

Unearned revenue 4,653                 

Compensated absences payable 154,661             

TOTAL LIABILITIES 699,010             

NET POSITION

Net investment in capital assets 536,390             

Unrestricted 1,854,588         

TOTAL NET POSITION 2,390,978$        

 

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See notes to financial statements.    

‐ 8 ‐ 

PIKES PEAK AREA COUNCIL OF GOVERNMENTS  STATEMENT OF ACTIVITIES FOR THE YEAR ENDED DECEMBER 31, 2018    

Operating Net

Direct Indirect Charges for Grants and  Program

Expenses Expenses Services Contributions Expense

FUNCTIONS / PROGRAMS

Governmental activities:

Aging program 4,195,473$      521,424$         140,320$         4,482,918$      (93,659)$         

Transportation and

environmental programs 634,409           176,827           714,541           (96,695)           

Joint land use study 348,163           92,513              401,063           (39,613)           

Pikes Peak RTA administration 285,212           107,374           392,586              

Administration 76,111                                                                             (76,111)           

TOTAL 5,539,368$      898,138$         532,906$         5,598,522$      (306,078)$       

GENERAL REVENUES

Member dues 458,000          

Investment income 6,414               

Total general revenues 464,414          

CHANGE IN NET POSITION 158,336          

NET POSITION, Beginning of year 2,232,642       

NET POSITION, End of year 2,390,978$     

Program Revenue

 

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See notes to financial statements.    

‐ 9 ‐ 

PIKES PEAK AREA COUNCIL OF GOVERNMENTS  BALANCE SHEET – GOVERNMENTAL FUND DECEMBER 31, 2018    

General

Fund

ASSETS

Cash and cash equivalents 1,203,251$       

Restricted cash 1,928                 

Grants and accounts receivable 1,330,059         

Prepaid expenses 18,360               

TOTAL ASSETS 2,553,598$       

LIABILITIES, DEFERRED INFLOWS AND FUND BALANCE

LIABILITIES

Accounts payable 448,035$          

Accrued liabilities 91,661               

Unearned revenue 4,653                 

TOTAL LIABILITIES 544,349             

DEFERRED INFLOWS OF RESOURCES

Unavailable revenue ‐ grants 21,635               

FUND BALANCE

Unassigned 1,987,614         

TOTAL LIABILITIES, DEFERRED INFLOWS AND FUND BALANCE 2,553,598$       

  

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See notes to financial statements.    

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PIKES PEAK AREA COUNCIL OF GOVERNMENTS  RECONCILIATION OF THE GOVERNMENTAL FUND BALANCE SHEET  TO THE STATEMENT OF NET POSITION DECEMBER 31, 2018   

 

TOTAL GOVERNMENTAL FUND BALANCE 1,987,614$       

Amounts reported for governmental activities in the statement of net

position are different because:

Capital assets used in governmental activities are not financial resources

and, therefore, are note reported in the funds 536,390             

Grants received and classified as deferred inflows in governmental funds, 

but recognized as revenue earned on the government‐wide statements 21,635               

Long‐term liabilities are not due and payable in the current period and are

not included in the fund financial statements, but are included in the 

governmental activities of the statement of net position 

Compensated absences (154,661)           

NET ASSETS OF GOVERNMENTAL ACTIVITIES IN THE 

STATEMENT OF NET POSITION 2,390,978$        

 

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See notes to financial statements.    

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PIKES PEAK AREA COUNCIL OF GOVERNMENTS  STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES – GOVERNMENTAL FUND FOR THE YEAR ENDED DECEMBER 31, 2018    

General

Fund

REVENUES

Federal and state grants 2,672,537$       

Federal and state grants ‐ pass through 2,852,272         

Member dues 458,000             

Pikes Peak RTA administration 392,586             

Other grants 44,329               

Project income and local support 156,220             

In‐kind donations 13,402               

Investment income 6,414                 

Total revenues 6,595,760         

EXPENDITURES

Aging program 4,699,301         

Transportation and environmental programs 792,562             

Joint land use program 437,526             

Pikes Peak RTA administration 386,444             

Administration 72,695               

Capital outlay 18,409               

Total expenditures 6,406,937         

NET CHANGE IN FUND BALANCE 188,823             

FUND BALANCE, Beginning 1,798,791         

FUND BALANCE, Ending 1,987,614$        

 

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See notes to financial statements.    

‐ 12 ‐ 

PIKES PEAK AREA COUNCIL OF GOVERNMENTS  RECONCILIATION OF STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES FOR THE YEAR ENDED DECEMBER 31, 2018    Amounts reported for governmental activities in the statement of activities 

are different because:

NET CHANGE IN GOVERNMENTAL FUND BALANCES 188,823$          

Revenues in the fund statements that provide current financial resources

that were recognized in the statement of activities in the prior year.

This amount is the difference in the treatment of revenue recognition. (21,553)              

Revenues in the statement of activities that do not provide current financial

resources are not reported in the fund statements until they become available.

This amount is the difference in the treatment of revenue recognition. 21,635               

Governmental funds report outlays for capital assets as expenditures because

such outlays use current financial resources. However, in the statement of

activities, the cost of those assets is allocated over their estimated useful

lives as depreciation expense. This is the amount by which depreciation

expense ($33,141) exceeded capital outlays ($18,409) in the current period. (14,732)              

Some expenses reported in the statement of activities do not require the use

of current financial resources and, therefore, are not reported as expenditures

in governmental funds. This amount represents the change in compensated

absences. (15,837)              

CHANGE IN NET POSITION OF GOVERNMENT ACTIVITIES 158,336$           

 

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PIKES PEAK AREA COUNCIL OF GOVERNMENTS  NOTES TO FINANCIAL STATEMENTS     1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES  

The Pikes Peak Area Council of Governments  (PPACG)  is a  regional planning  council and was formed  in  1967  under  the  Colorado  laws  regarding  regional  planning  (CRS  30‐28‐105)  and intergovernmental  contracting  (CRS 29‐1‐203). PPACG provides  transportation, environmental and military planning to the Pikes Peak region.  In addition, PPACG  is the area agency for aging programs  in the Pikes Peak region. Membership to PPACG  is open to all general purpose  local governments  in the Pikes Peak Region and membership  is primarily made up of municipalities and  counties  in  the  Pikes  Peak  region  and  is  governed  by  elected  officials  of  the member governments.  The  financial  statements  of  Pikes  Peak  Area  Council  of  Governments  (PPACG)  have  been prepared  in  accordance with  generally  accepted  accounting  principles  (GAAP)  in  the  United States  of  America  as  applicable  to  governmental  entities.  The  Governmental  Accounting Standards Board  (GASB)  is  responsible  for establishing GAAP  for  state and  local governments. The more significant accounting policies established in GAAP and used by PPACG are discussed below.  Reporting Entity — PPACG  is a  regional planning  council governed by elected officials of  the member governments. The accompanying financial statements present the government and its component units, entities for which the government is considered to be financially accountable. Blended  component  units,  although  legally  separate  entities,  are,  in  substance,  part  of  the government's operations. Each discretely presented component unit  is  reported  in a separate column  in  the  government‐wide  financial  statements  to  emphasize  that  it  is  legally  separate from the government.   PPACG has no component units for which either discrete or blended presentation is required.  Government‐Wide  and  Fund  Financial  Statements  —  The  government‐wide  financial statements  (i.e.  the  statement  of  net  position  and  the  statement  of  activities)  report information on all of the non‐fiduciary activities of the government. Governmental activities are normally  supported  by  taxes,  intergovernmental  revenues,  and  other  non‐exchange transactions. As  a  general  rule,  the effect of  interfund  activity has been  eliminated  from  the government‐wide financial statements.  The  accounts  of  PPACG  are  organized  and  operated  on  the  basis  of  funds.  A  fund  is  an independent  fiscal  accounting  entity  with  a  self‐balancing  set  of  accounts.  Fund  accounting segregates  funds  according  to  their  intended  purpose  and  is  used  to  aid  management  in demonstrating compliance with finance‐related  legal and contractual provisions. The minimum number of funds maintained is consistent with legal and managerial requirements.   

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PPACG reports the following major governmental fund:  

The  General  Fund  is  the  general  operating  fund  of  PPACG.  It  is  used  to  account  for  all financial resources except those required to be accounted for in another fund.  

 Measurement  Focus  and  Basis  of  Accounting  —  The  accounting  and  financial  reporting treatment  is  determined  by  the  applicable  measurement  focus  and  basis  of  accounting. Measurement  focus  indicates  the  type of  resources being measured  such as  current  financial resources or economic resources. The basis of accounting indicates the timing of transactions or events for recognition in the financial statements.   The  government‐wide  financial  statements  are  reported  using  the  economic  resources measurement  focus and  the accrual basis of accounting. Revenues are  recorded when earned and expenses are recorded when a  liability  is  incurred, regardless of  the  timing of  the related cash  flow.  Property  taxes  are  recognized  as  revenues  in  the  year  for which  they  are  levied: Grants  and  similar  items  are  recognized  as  revenue  in  the  fiscal  year  in which  all  eligibility requirements imposed by the provider have been met.   The governmental fund financial statements are reported using the current financial resources measurement  focus and  the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the period or soon enough thereafter to pay liabilities of the current fiscal period. For  this purpose,  the government considers  revenues  to be available  if  they are collected within  60  days  of  the  end  of  the  current  fiscal  period.  Expenditures  generally  are recorded  when  a  liability  is  incurred,  as  under  accrual  accounting.  However,  debt  service expenditures,  as  well  as  expenditures  related  to  compensated  absences,  are  recorded  only when  payment  is  due.  General  capital  asset  acquisitions  are  reported  as  expenditures  in governmental  funds.  Proceeds  of  long‐term  debt  and  acquisitions  under  capital  leases  are reported as other financing sources.   Property taxes, specific ownership taxes, charges for services, and  interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. Expenditure‐driven grants recognize revenue when the qualifying expenditures have been  incurred and all other grant  requirements have been met, and  the amount  is  received during  the period or within  the availability period of  this  revenue source  (within 60 days of year‐end). All other revenue  items are considered to be measurable and available only when cash is received by the government.  Cash and Cash Equivalents — Cash and cash equivalents  include cash on hand and short‐term investments with original maturities of three months or less from the date of acquisition.  Receivables — All  receivables  are  reported  at  their  gross  value  and, where  appropriate,  are reduced by the estimated portion that is expected to be uncollectible. Management believes all receivables  are  fully  collectable  at December 31,  2018  and  therefore no  allowance has been recorded.  Capital Assets — Capital assets, which  include  land, buildings, and equipment are reported  in the government‐wide financial statements. All purchased capital assets are valued at cost where historical records are available and at an estimated historical cost where no historical records 

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‐ 15 ‐ 

exist.  Donated  capital  assets  are  valued  at  their  estimated  fair  market  value  on  the  date received. Major  outlays  for  capital  assets  and  improvements  are  capitalized  as  projects  are constructed.   The  costs  of  normal maintenance  and  repairs  that  do  not  add  to  the  value  of  the  asset,  or materially  extend  asset  lives,  are  not  capitalized.  Improvements  are  capitalized  and  are depreciated over the remaining useful lives of the related capital assets; as applicable.   Land  and  construction  in  progress  are  not  depreciated.  The  other  capital  assets  of  the government are depreciated using the straight‐line method over the following estimated useful lives:  

      Estimated       Useful Life 

Buildings and improvements    20‐40 years Furniture and equipment    5‐10 years  When  depreciable  property  is  acquired,  depreciation  is  included  in  expense  for  the  year  of acquisition  for  the  number  of  months  during  the  year  the  asset  was  in  service.  When depreciable property is retired or otherwise disposed of, depreciation is included in expense for the  number  of months  in  service  during  the  year  of  retirement  and  the  related  costs  and accumulated depreciation are removed from the accounts with any gain or loss reflected in the statement of revenue, expenses and changes in fund net position.  Unearned  Revenue —  Unearned  revenue  includes  grants  that  have  been  collected  but  the corresponding expenditures have not been incurred.   Compensated Absences — It is PPACG's policy to permit employees to accumulated earned but unused  vacation  and  sick  pay  benefits.  All  vacation  and  eligible  sick  pay  is  accrued  when incurred in the government‐wide financial statements. A liability for these amounts is reported in  governmental  funds  only  if  they  have matured  as  a  result  of  employee  resignations  and retirements.   Long‐Term Liabilities — In the government‐wide financial statements long‐term debt and other long‐term obligations are reported as liabilities in the statement of net position.   Fund  Balance  Classification  —  The  governmental  fund  financial  statements  present  fund balances based on classifications that comprise a hierarchy that is based primarily on the extent to which PPACG is bound to honor constraints on the specific purposes for which amounts in the respective  governmental  funds  can  be  spent.  The  classifications  available  to  be  used  in  the governmental fund financial statements are as follows:   

Non‐spendable — This classification includes amounts that cannot be spent because they are either (a) not in spendable form or (b) are legally or contractually required to be maintained intact.  

 

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Restricted — This classification includes amounts for which constraints have been placed on the use of the resources either  (a) externally  imposed by creditors  (such as through a debt covenant),  grantors,  contributors,  or  laws  or  regulations  of  other  governments,  or  (b) imposed by law through constitutional provisions or enabling legislation.  

 

Committed — This classification includes amounts that can be used only for specific purposes pursuant to constraints  imposed by formal action of the Board of Directors. These amounts cannot be used for any other purpose unless the Board of Directors removes or changes the specified use by taking the same type of action that was used when the funds were  initially committed. This classification also includes contractual obligations to the extent that existing resources  have  been  specifically  committed  for  use  in  satisfying  those  contractual requirements.  

 

Assigned — This classification includes amounts that are constrained by PPACG's intent to be used  for  a  specific  purpose  but  are  neither  restricted  nor  committed.  This  intent  can  be expressed  by  the  Board  of  Directors  or  through  the  Board  of  Directors  delegating  this responsibility to management through the budgetary process. This classification also includes the remaining positive fund balance for any governmental funds except for the General Fund.  

 

Unassigned — This classification includes the residual fund balance for the General Fund. The unassigned  classification  also  includes  negative  residual  fund  balance  of  any  other governmental  fund  that  cannot  be  eliminated  by  offsetting  of  Assigned  fund  balance amounts.  

 Net  Position —  The  classifications  available  to  be  used  in  the  governmental‐wide  financial statements are as follows:  

Net  Investment  in  Capital  Assets  —  This  component  consists  of  capital  assets,  net  of accumulated depreciation, reduced by  the outstanding balances of any bonds, mortgages, notes,  or  other  borrowings  that  are  attributable  to  the  acquisition,  construction,  or improvement of  those  assets.  If  there  are  significant unspent  related debt proceeds,  the portion of the debt attributable to the unspent proceeds is not included in the calculation of net investment in capital assets. Rather, that portion of the debt is included in the same net position component as the unspent proceeds.  

Restricted — This component consists of restricted assets reduced by liabilities and deferred inflows  of  resources  related  to  those  assets.  Restricted  assets  are  assets  which  have restrictions  placed  on  the  use  of  the  assets  through  external  constraints  imposed  by creditors  (such  as  through  debt  covenants),  contributors, or  laws or  regulations of other governments or  constraints  imposed by  law  through  constitutional provisions or enabling legislation.  Generally,  a  liability  relates  to  restricted  assets  if  the  asset  results  from  a resource  flow  that  also  results  in  the  recognition  of  a  liability  or  if  the  liability  will  be liquidated with the restricted assets reported.  

Unrestricted — This component consists of the net amount of assets, deferred outflows of resources,  liabilities  and  deferred  inflows  of  resources  that  are  not  included  in  the determination  of  net  investment  in  capital  assets  or  the  restricted  component  of  net position.

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Program Revenues — Amounts  reported as program  revenues  include 1)  fees and charges  to customers  or  applicants  who  purchase,  use,  or  directly  benefit  from  goods,  services,  or privileges  provided  by  a  given  function  or  segment  and  2)  grants  and  contributions  that  are restricted  to  meeting  the  operational  or  capital  requirements  of  a  particular  function  or segment. Revenues that are not classified as program revenues, including all taxes, are reported as general revenues.   Estimates — The preparation of  financial statements  in conformity with accounting principles generally  accepted  in  the United  States of America  requires management  to make estimates and  assumptions  that  affect  certain  reported  amounts  and  disclosures.  Accordingly,  actual results could differ from those estimates.  Subsequent  Events —  PPACG  has  evaluated  subsequent  events  for  recognition  or  disclosure through  the  date  of  the  Independent  Auditors'  Report,  which  is  the  date  the  financial statements were available for issuance.   

2. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY  Budget  Information —  PPACG  follows  these  procedures  in  establishing  the  budgetary  data reflected in the financial statements:   1) In  September,  the  Executive  Director  submits  to  the  Board  of  Directors  a  proposed 

operating  budget  for  the  fiscal  year  commencing  the  following  January  1.  The  operating budget includes proposed expenditures and the means of financing them.  

2) Public hearings are conducted to obtain public comments. 

3) In  October,  the  Board  of  Directors  approves  the  budget  for  submission  to  member governments for ratification of the budget and dues assessment. 

4) Prior  to  December  31,  the  Board  of  Directors  approves  and  signs  a  resolution  officially adopting the budget. 

5) Any revisions that alter the total expenditures of any fund must be approved by the Board of Directors. 

6) A  budget  for  the  General  Fund  is  legally  adopted  on  a  basis  consistent  with  generally accepted  accounting  principles  (GAAP),  except  that  the  PPACG  budgets  for  depreciation expense and does not budget for capital outlay. 

7) All  appropriations  lapse  at  year  end.  Colorado  governments  may  not  exceed  budgeted appropriations at the fund level. 

  

3. DEPOSITS AND INVESTMENTS  Deposits —  Colorado  State  Statutes  govern  the  entity's  deposit  of  cash.  The  Public  Deposit Protection Acts  for banks and savings and  loans  require  the state  regulators  to certify eligible depositories for public deposits. The acts require the eligible depositories with public deposits in excess of  the  federal  insurance  levels  to  create a  single  institution  collateral pool of deemed 

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eligible  assets.  Eligible  collateral  includes  obligations  of  the United  States,  obligations  of  the State of Colorado or local Colorado governments and obligations secured by first lien mortgages on real property located in the State. The pool is to be maintained by another institution or held in trust for all the uninsured public deposits as a group. The market value of the assets  in the pool must be at least equal to 102% of the uninsured deposits.  At  December  31,  2018,  carrying  amount  of  PPACG  deposits were  $1,204,779  and  the  bank balances were $1,244,211 of which $994,211 were collateralized in accordance with PDPA.    

4. CAPITAL ASSETS  Capital asset activity for the year ended December 31, 2018 is as follows: 

   Beginning      Ending   Balance  Increases  Decreases  Balance 

Capital assets not being   depreciated:   Land  $  15,594  $  —      $  —      $  15,594 

Capital assets being depreciated:   Buildings    842,171            842,171   Land improvements    5,224            5,224   Equipment    101,728    18,409        120,137   Furniture    61,426            61,426 

Total capital assets being   depreciated    1,010,549    18,409        1,028,958 Less accumulated depreciation    475,021    33,141        508,162 

Depreciable capital assets, net    535,528    (14,732)        520,796 

Total capital assets, net  $  551,122  $  (14,732)  $    $  536,390 

Depreciation expense charged to functions of the primary government is as follows:  Aging Program              $  16,760 Transportation and Environmental Programs              7,654 Pikes Peak RTA Administration                4,688 Joint Land Use                4,039 

Total depreciation expense              $  33,141   

5. PENSION PLAN  The PPACG contributes to a single employer defined contribution money purchase plan, 401(a), on behalf of  its employees. The contribution requirements of Plan participants and the PPACG are established and may be amended by the PPACG Board of Directors. The PPACG is required 

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to  contribute  4.5%  of  each  participant's  first  $6,000  of  compensation  and  9%  thereafter. Employees  are  required  to  contribute  1.5%  of  their  first  $6,000  of  compensation  and  3% thereafter.   Employee  contributions  and  any  earnings  are  100%  vested.  Employer  contributions  and  any earnings they generate are vested as follows:      Vested Percentage of   Years of Service  Employer Contributions   Less than 1 year  0%   1 year  20%   2 years  40%   3 years  60%   4 years  80%   5 years  100%  For  the  year ended December 31, 2018, employee  contributions  totaled $51,434  and PPACG recognized  pension  expense  of  $134,045.  There  were  no  forfeitures  reflected  in  PPACG's recognized pension expense.   

6. RISK MANAGEMENT  The  PPACG  is  exposed  to  various  risks  of  losses  related  to  torts;  theft  of,  damage  to  and destruction of assets; errors and omissions; injuries to employees; and natural disasters.   The  PPACG  carries  commercial  insurance  for  these  risks  of  loss,  including  worker's compensation, employee health and accident insurance, and directors' and officers' liability.    

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PIKES PEAK AREA COUNCIL OF GOVERNMENTS  

Supplemental Information 

 

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(Continued)   

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PIKES PEAK AREA COUNCIL OF GOVERNMENTS  GENERAL FUND —  SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL FOR THE YEAR ENDED DECEMBER 31, 2018    

Variance

Original Final Favorable

Budget Budget Actual (Unfavorable)

REVENUES

Federal and state grants 3,551,528$        3,551,528$        2,716,948$        (834,580)$         

Federal and state grants

‐ pass‐through 2,586,000          2,586,000          2,852,272          266,272             

Local support 38,779                38,779                29,302                (9,477)                

Special District Revenues 415,238              415,238              392,586              (22,652)              

Member dues 458,000              458,000              458,000                                     

Project income 107,150              107,150              140,320              33,170               Interest income 2,040                  2,040                  6,414                  4,374                 

Total revenues 7,158,735          7,158,735          6,595,842          (562,893)           

EXPENDITURES

Personnel 3,181,932          3,181,932          2,618,647          563,285             

Contract services 930,839              930,839              638,214              292,625             

Reproduction services 43,850                43,850                35,770                8,080                 

Federal and state grants

‐ pass‐through 2,586,000          2,586,000          2,852,272          (266,272)           

Conferences, education,

training and travel 84,045                84,045                44,951                39,094               

Office supplies 19,453                19,453                19,679                (226)                   

Communications 18,424                18,424                17,319                1,105                 

Support services 37,844                37,844                26,687                11,157               

Memberships 23,850                23,850                16,832                7,018                 

Reference publications 2,530                  2,530                  407                     2,123                 

Equipment maintenance

and rental 29,130                29,130                29,184                (54)                     

Building maintenance 56,700                56,700                51,294                5,406                 

Utilities 21,500                21,500                20,402                1,098                 

Depreciation 32,880                32,880                33,141                (261)                   

Equipment 24,425                24,425                23,317                1,108                 

Loss on disposition of assets 65,334                65,334                9,390                  55,944               

Total expenditures 7,158,736          7,158,736          6,437,506          721,230             

 

DRAFT

45

 

  (Concluded)    

 ‐ 21 ‐ 

PIKES PEAK AREA COUNCIL OF GOVERNMENTS  GENERAL FUND —  SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL FOR THE YEAR ENDED DECEMBER 31, 2017    

Adjustments to arrive

at fund balance:

Unavailable revenues (21,635)              

Available revenues 21,553               

Compensated absences 15,837               

Depreciation 33,141               

Capital Outlay (18,409)              

Net changes in fund balance 188,823             

FUND BALANCE, Beginning of year 1,798,791         

FUND BALANCE, End of year 1,987,614$       

   

DRAFT

46

 

See the accompanying independent auditors' report.    

‐ 22 ‐ 

PIKES PEAK AREA COUNCIL OF GOVERNMENTS  SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED DECEMBER 31, 2018        Pass‐Through   Federal Agency/Pass‐Through Entity  Identification  CFDA  Federal   and Cluster or Program      Number      Number    Expenditures  United States Department of Health and Human Services    Passed‐through Colorado Department of Human Services:       Aging Cluster ‐ Special Programs for the Aging ‐ Title III:       Part B ‐ Grants for the Supportive Services and Senior Centers    93.044  $  677,975       Part C ‐ Nutrition Services    93.045  761,359       Nutrition Services Incentive Program    93.053    92,337 

    Total Aging Cluster        1,531,671 

   Special Programs for the Aging ‐ Title III, Part D ‐ Disease     Prevention and Health Promotion Services    93.043  17,237   National Family Caregiver Support, Title III, Part E    93.052  113,395   Special Programs for the Aging ‐ Title VII:     Chapter 3 ‐ Programs for Prevention of Elder Abuse, Neglect       and Exploitation    93.041  8,826     Chapter 2 – Long Term Care Ombudsman Services for        Older Individuals    93.042  43,212    Passed‐through Colorado Department of Regulatory Agencies,      Division of Insurance:       Centers for Medicare and Medicaid Services (CMS) Research        and Demonstrations and Evaluations    93.779  99,875   Special Programs for the Aging ‐ Title IV and Title II Discretionary      Projects    93.048    10,200 

Total United States Department of Health and Human Services        1,824,416 

  United States Department of Transportation    Passed‐through Colorado Department of Transportation:  49100112     Highway Planning and Construction Grant    20.205    676,283 

 United States Department of Defense    Passed‐through the Office of Economic Adjustment:  EN1535‐15‐01     Community Economic Adjustment Assistance for       Compatible Use and Joint Land Studies    12.610    385,163 

 United States Environmental Protection Agency    Passed‐through Colorado Department of Public Health     And Environment:       Water Quality Management    66.454    14,856 

Total expenditures of federal awards      $  2,900,718 

DRAFT

47

 

See the accompanying independent auditors' report.    

‐ 23 ‐ 

PIKES PEAK AREA COUNCIL OF GOVERNMENTS  NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED DECEMBER 31, 2018     1.   The schedule  includes  the Federal awards activity of Pikes Peak Area Council of Governments 

and  is  presented  on  the  accrual  basis  of  accounting.  The  information  in  this  schedule  is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part  200,  Uniform  Administrative  Requirements,  Cost  Principles  and  Audit  Requirements  for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. 

 2.   Pikes  Peak Area  Council  of Governments  has  elected  to  not  use  the  10  percent  de minimus 

indirect cost rate to charge costs to their federal awards.  3.   Pikes Peak Area Council of Governments provided federal awards to subrecipients as follows:    Federal Agency/Pass‐Through Entity  CFDA  Federal   and Cluster or Program      Number    Expenditures  Special Programs for the Aging Title III:    Part D – Disease Preventions and Health Promotions Services  93.043  $  17,237  Special Programs for the Aging Title III:   Part B – Grants for the Supportive Services and Senior Centers  93.044    381,712  Special Programs for the Aging Title III:   Part C – Nutrition Services  93.045    761,277  National Family Caregiver Support Title III, Part E  93.052    45,858  Nutrition Services Incentive Program  93.053    92,337 

          $ 1,298,421 

   

DRAFT

48

 

 

              

PIKES PEAK AREA COUNCIL OF GOVERNMENTS  

Compliance And Internal Control Section 

 

DRAFT

49

 

 

INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN  AUDIT OF FINANCIAL STATEMENTS PERFORMED IN  ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS    Board of Directors Pikes Peak Area Council of Governments Colorado Springs, Colorado  

 We have audited, in accordance with the auditing standards generally accepted in the United States of America and  the standards applicable  to  financial audits contained  in Government Auditing Standards issued by  the Comptroller General of  the United States,  the  financial statements of  the governmental activities and the major fund of the Pikes Peak Area Council of Governments (PPACG), as of and for the year ended December 31, 2018, and  the  related notes  to  the  financial  statements, which collectively comprise PPACG's basic financial statements, and have issued our report thereon dated ___________.  Internal Control Over Financial Reporting 

In  planning  and  performing  our  audit  of  the  financial  statements,  we  considered  PPACG's  internal control  over  financial  reporting  (internal  control)  to  determine  the  audit  procedures  that  are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but  not  for  the  purpose  of  expressing  an  opinion  on  the  effectiveness  of  PPACG's  internal  control. Accordingly, we do not express an opinion on the effectiveness of PPACG's internal control.  A  deficiency  in  internal  control  exists  when  the  design  or  operation  of  a  control  does  not  allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect  and  correct,  misstatements  on  a  timely  basis.  A  material  weakness  is  a  deficiency,  or  a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.  Our consideration of internal control was for the limited purpose described in the first paragraph of this section  and was  not  designed  to  identify  all  deficiencies  in  internal  control  that might  be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist  that  were  not  identified.  Given  these  limitations,  during  our  audit  we  did  not  identify  any deficiencies  in  internal  control  that  we  consider  to  be  material  weaknesses.  However,  material weaknesses may exist that have not been identified.  

DRAFT

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‐ 25 ‐ 

Compliance and Other Matters 

As part of obtaining  reasonable assurance about whether PPACG's  financial  statements are  free  from material  misstatement,  we  performed  tests  of  its  compliance  with  certain  provisions  of  laws, regulations,  contracts,  and  grant  agreements,  noncompliance  with  which  could  have  a  direct  and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.  Purpose of this Report 

The  purpose  of  this  report  is  solely  to  describe  the  scope  of  our  testing  of  internal  control  and compliance and  the  results of  that  testing, and not  to provide an opinion on  the effectiveness of  the entity's  internal  control  or  on  compliance.  This  report  is  an  integral  part  of  an  audit  performed  in accordance  with  Government  Auditing  Standards  in  considering  the  entity's  internal  control  and compliance. Accordingly, this communication is not suitable for any other purpose. 

 

________________   

DRAFT

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INDEPENDENT AUDITORS' REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL  CONTROL OVER COMPLIANCE REQUIRED BY  THE UNIFORM GUIDANCE   Board of Directors Pikes Peak Area Council of Governments Colorado Springs, Colorado   Report on Compliance for Each Major Federal Program 

We  have  audited  Pikes  Peak  Area  Council  of  Governments'  (PPACG)  compliance  with  the  types  of compliance  requirements described  in  the OMB Compliance Supplement  that could have a direct and material  effect on  each of  PPACG's major  federal  programs  for  the  year  ended December  31,  2018. PPACG's  major  federal  programs  are  identified  in  the  summary  of  auditor's  results  section  of  the accompanying schedule of findings and questioned costs.   Management's Responsibility 

Management  is  responsible  for compliance with  the  requirements of  federal statues,  regulations, and the terms and conditions of its federal awards applicable to its federal programs.  Auditors' Responsibility 

Our responsibility  is to express an opinion on compliance for each of PPACG's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of  the United States; and  the audit  requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards  (the Uniform Guidance). Those  standards and  the Uniform Guidance  require  that we plan  and  perform  the  audit  to  obtain  reasonable  assurance  about whether  noncompliance with  the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit  includes examining, on a test basis, evidence about PPACG's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances.   We believe  that our audit provides a  reasonable basis  for our opinion on  compliance  for each major program. However, our audit does not provide a legal determination of PPACG's compliance.  Opinion on Each Major Federal Program  

In our opinion, PPACG,  complied,  in all material  resects, with  the  types of  compliance  requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended December 31, 2018.  

DRAFT

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‐ 27 ‐ 

Report on Internal Control Over Compliance  

Management  of  PPACG  is  responsible  for  establishing  and  maintaining  effective  internal  control  over  compliance with the types of compliance requirements referred to above.  In planning and performing our  audit  of  compliance,  we  considered  PPACG's  internal  control  over  compliance  with  types  of  requirements that could have a direct and material effect on a major federal program to determine the auditing procedures that are appropriate  in the circumstances for the purpose of expressing an opinion on  compliance  for  each  major  federal  program  and  to  test  and  report  on  internal  control  over  compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of PPACG's internal control over compliance.  

A deficiency  in  internal control over compliance exists when  the design or operation of a control over compliance  does  not  allow  management  or  employees,  in  the  normal  course  of  performing  their  assigned  functions,  to  prevent,  or  detect  and  correct,  noncompliance  with  a  type  of  compliance requirement  of  a  federal  program  on  a  timely  basis.  A  material  weakness  in  internal  control  over  compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a  federal  program  will  not  be  prevented,  or  detected  and  corrected,  on  a  timely  basis.  A  significant  deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance.  

Our consideration of internal control over compliance was for the limited purpose described in the first paragraph  of  this  section  and  was  not  designed  to  identify  all  deficiencies  in  internal  control  over  compliance  that  might  be  material  weaknesses  or  significant  deficiencies  and  therefore,  material weaknesses or significant deficiencies may exist  that have not been  identified. We did not  identify any deficiencies  in  internal control over compliance  that we consider  to be material weaknesses. However, material weaknesses may exist that not been identified.

The  purpose  of  this  report  on  internal  control  over  compliance  is  solely  to  describe  the  scope  of  our  testing of  internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose.  

_________________ 

DRAFT

53

 

  (Continued)  

 ‐ 28 ‐ 

PIKES PEAK AREA COUNCIL OF GOVERNMENTS  SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED DECEMBER 31, 2018    SECTION I – SUMMARY OF AUDITORS' RESULTS  FINANCIAL STATEMENTS 

1. Type of auditors' report issued was: 

   Unmodified   Modified   Adverse   Disclaimed 

2. Internal control over financial reporting: 

(A) Material weakness(es) identified?   Yes   No 

(B)  Significant deficiency(ies) identified?   Yes   None reported 

3. Noncompliance material to financial statements noted?   Yes   No  FEDERAL AWARDS 

1. Internal control over major programs: 

(A) Material weakness(es) identified?   Yes   No 

(B) Significant deficiency(ies) identified?   Yes   None reported 

 2. Type of auditors' report issued on compliance for major programs: 

   Unmodified   Modified   Adverse   Disclaimed 

3. Any audit findings disclosed that are required to be   reported in accordance with 2 CFR 200.516(a)?   Yes   No  4. The Organization's major programs were: 

  CFDA     Number  Cluster/Program   

       Special Programs for the Aging – Title III:     93.044    Part B – Grants for the Supportive Services and Senior Centers     93.045    Part C – Nutrition Services     93.053    Nutrition Services Incentive Program  5. Dollar threshold used to distinguish between Type A and Type B programs was $750,000.  6. The Organization qualified as a low‐risk auditee?   Yes   No  

DRAFT

54

 

(Concluded)    

 ‐ 29 ‐ 

PIKES PEAK AREA COUNCIL OF GOVERNMENTS  SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED DECEMBER 31, 2018     SECTION II – FINANCIAL STATEMENT FINDINGS  No matters were reportable. 

  SECTION III – FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS  No matters were reportable

DRAFT

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‐ 30 ‐ 

PIKES PEAK AREA COUNCIL OF GOVERNMENTS  SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS FOR THE YEAR ENDED DECEMBER 31, 2018     No matters were reported. 

     

DRAFT

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Agenda Item 5B

M E M O R A N D U M

DATE: May 8, 2019

TO: PPACG Board of Directors

FROM: Joe Urban, Area Agency on Aging Director

THROUGH: Andrew Gunning, Executive Director

SUBJECT: MCC BYLAWS CHANGE

SUMMARY A subcommittee of the Mobility Coordinating Committee has reviewed the current “Responsibilities” of the MCC as listed in the Bylaws. Currently there are thirteen duties allocated to this committee, some of which involve functions outside the actual scope of the committee. The MCC met on April 23 and voted unanimously to forward the proposed changes. RECOMMENDATION(S) Revise Section 2 of the MCC Bylaws to include five primary responsibilities of the committee in place of the current list of thirteen. PROPOSED MOTION Approve the requested changes to the Mobility Coordinating Committee Bylaws.

ALTERNATIVES

The Board of Directors has the following alternatives to consider: 1) Approve the item as presented. 2) Disapprove the item. 3) Refer the item back to staff and recommending committee. ATTACHMENT(S) 1) Proposed changes to Section 2, “Responsibilities of the MCC” 2) MCC Bylaws before edits

ACTION REQUESTED: Review & Approve

57

58

BYLAWS of the

Mobility Coordinating Committee of the

Pikes Peak Area Council of Governments Adopted February 13, 2008 Amended February 11, 2009

Amended July 13, 2011 Amended April 10, 2013

ARTICLE I: NAME The name of this committee shall be the "Mobility Coordinating Committee" (MCC).

ARTICLE II: ORGANIZATION

Section 1. Authority The MCC shall be governed by the policies and guidelines set forth by the Pikes Peak Area Council of Governments (PPACG) or as amended.

Section 2. Area The area to be served by the MCC is the geographic area served by the PPACG extended to the county boundaries served therein, hereinafter referred to as the “Pikes Peak Region.”

Section 3. Nondiscrimination No person or organization shall, on the grounds of race, gender, color, national origin, religion, creed, sexual orientation, or disability, be excluded from participating in, be denied the benefits of, or be subject to, discrimination from the MCC.

ARTICLE III: PURPOSE

Section 1. The Importance of Mobility

a) Definition: The ability to move or be moved easily and without limitation.b) Mobility context: accessibility (meeting needs) using mobility (moving for the sake

of moving)c) Mobility private sector benefits: Mobility brings together a range of economic

benefits; it creates jobs, saves money, boosts business, revitalizes local economiesand spurs urban competitiveness.

d) Mobility community and societal benefits:1. to improve the independence of several underserved groups (the

chronically disabled, individuals with limited incomes, refugees,people with limited English proficiency, and older adults), whilebuilding social capital and encouraging civic engagement.

2. To assist people temporarily unable to drive due to medicalconditions caused by medical treatment such as chemo-therapy and/ or physical therapy

e) Mobility government services: Access to transportation is critical at a time whenstates are experiencing fiscal challenges and programs that serve those with limited

Agenda Item 5B attachment 2

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incomes or older adults, particularly Medicaid and Medicare, are stressed to meet demand.

Section 2. Responsibilities

a) Coordination of transit grants and other resources to provide maximum benefit to the Region

b) To advise the PPACG Board of Directors and staff on current and emerging issues, goals, and plans relative to coordination of public, human service, and job access transit services in the Pikes Peak Region.

c) To provide recommendations to the PPACG Board of Directors for coordination of public, human service, and job access transit services in the Pikes Peak Region.

d) To provide a forum for coordinating the services of those agencies providing public, human service, and job access transit services in the Pikes Peak Region.

e) To coordinate transit with human service delivery and other community needs f) To work toward a consumer directed and cost effective system of transit

delivery g) To provide a forum for information, education, and advocacy regarding transit

issues and best practices h) To be the Regional experts on transit issues and practices i) Assist targeted demographic groups to learn available services through a

network of providers with brochures and booklets with detailed descriptions and contact information

j) Create and periodically review an inventory of existing transit options and identifying gaps in service or physical infrastructure

k) Providing information and education opportunities, training or tools so that transit may be integrated into all aspects of the community

l) Maintain a directory of services offered by members for the targeted demographic groups

m) Helping recipients of community services use the transit services that are available in the community

ARTICLE IV: MEMBERSHIP Section 1. Composition and Representation All PPACG member entities in the Pikes Peak Region are eligible for voting membership on the MCC. Member entities’ representatives will be members upon submittal of a request for membership and identification of a representative, subject to review and approval by the PPACG Board of Directors. Each entity is entitled to one voting member. Membership will include representatives of organizations involved in planning, funding and/or providing public, human service, and job access transportation services which operate in the Pikes Peak Region. In addition, an at-large membership category shall include designated representatives of up to ten community-based organizations representing the needs of transportation disadvantaged populations in the Pikes Peak Region or individuals with a vested interest or knowledge of transit.

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All member representatives will be entitled to one vote each with the following exceptions: Representatives of Transportation Planning and/or Funding Agencies will be non-voting. All members will be entitled to an alternate who shall be selected in the same manner as the member. Alternate members will be entitled to vote only in the absence of the primary member. Organizations who are eligible for membership includes, but are not limited to: Transportation Planning/Funding Agencies (Non-voting): City of Colorado Springs Transit Services Division Colorado Department of Transportation Division of Transit and Rail Pikes Peak Area Agency on Aging Pikes Peak Area Council of Governments Pikes Peak Rural Transportation Authority Transportation Providers (Voting): Transportation providers are defined as agencies which provide public and/or human services transportation. An updated list of all MCC members is attached for reference. Membership selection is outlined in Article IV, Section 3 of these bylaws. PPACG Member Entities (Voting): Alma, Town of Calhan, Town of Colorado Springs, City of Cripple Creek, City of El Paso County Fairplay, Town of Fountain, City of Green Mountain Falls, Town of Manitou Springs, City of Monument, Town of Palmer Lake, Town of Park County Ramah, Town of Teller County Victor, City of Woodland Park, City of At-large Members (Voting): In addition, there will be up to ten (10) At-large community-based organizations members or individuals with a vested interest or knowledge of transit shall be chosen according to Article IV, Section 3. Section 2. Membership Criteria Members must meet the following additional criteria to be selected:

a) Must demonstrate technical background and/or understanding of public, human services or job access transportation issues in the Pikes Peak Region.

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b) Must be able to attend MCC meetings and to assist in data gathering, analysis and other activities of the MCC when requested by the MCC to do so.

c) Must represent an entity or organization with a demonstrated regional mission related to the purpose of the MCC or may be an individual with a vested interest or knowledge of transit.

d) Representatives from community-based organizations are to represent the needs of persons using human services transportation services and/or public transportation services in the Pikes Peak Region.

Voting Membership shall be no fewer than ten (10) representatives and no more than thirty (30) representatives. PPACG staff will track membership appointments and notify the chairperson if membership is within two (2) from the minimum or maximum allowed. Section 3. Selection For representatives of PPACG member entities, planning/funding agencies, and transportation providers, appointments made by the respective organizations shall be referred to the MCC for recommendation to the PPACG Board of Directors, which at its discretion, will approve/disapprove the recommendation. For the at-large community-based organization membership, the MCC will consider candidate organizations for membership and forward a recommendation to the PPACG Board of Directors, which at its discretion, will approve/disapprove the recommendation. Section 4. Term of Membership Terms of membership shall be continuous at the pleasure of the organization being represented or until the organization becomes inactive in the MCC's regular meetings. Inactivity shall be constituted by an organization’s representatives’ absences at three (3) or more consecutive regular meetings or four (4) regular meetings during a calendar year Section 5. Absenteeism Members missing three (3) consecutive, regularly scheduled meetings or a total of four (4) regular meetings, during a calendar year period shall be automatically reviewed by the PPACG Board of Directors. When a member has been absent for the second consecutive time or has been absent for the third time in any twelve-month period, the MCC Chairperson shall send, or cause to be sent, in a reasonable time, a letter to such member at his/her address as entered on the committee’s records, informing such person another absence shall result in his/her membership being reviewed. If attendance does not improve, the PPACG Board of Directors may take other actions including removal. Excused absences for personal or family medical reasons or a death in the family shall not apply against a member’s absentee record as stated above. Section 6. Vacancies and Appointments All vacancies shall be filled by the process outlined in Article IV, Sections 1-4. Section 7. Resignations Members and representatives are encouraged to send written notice of intent to resign to the PPACG Executive Director and a copy to the MCC Chairperson as soon as possible, but at least one (1) month before the termination date.

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ARTICLE V: Officers Section 1. Officers Officers of the MCC shall consist of a Chairperson, Vice-Chairperson, and Second Vice-Chairperson. Section 2. Selection of Officers Only voting members of the MCC are eligible to be officers. Officer candidates may be nominated by a Nominating/Membership subcommittee, from the floor, or both, as appropriate. Nominees shall be presented to the membership for consideration at the last regularly scheduled meeting of each year. Election shall be at the first regularly scheduled meeting of the year and shall be by ballot with a majority vote electing the Officers. Section 3. Term of Office Elected officers shall serve for a term of one (1) year in accordance with the time schedule identified in Section 2. Such officers shall hold office until they resign, are removed, are otherwise disqualified to serve, or until their successors shall be elected, whichever occurs first. Officers may be re-elected but may not serve more than two (2) consecutive terms. Section 4. Vacancies A vacancy in any office shall be filled for the unexpired portion of the term. Vacancies shall be filled by elections held at a regularly scheduled meeting within ninety (90) days after the vacancy occurs. The election shall follow the nominating/voting process established by Article V, Section 2. A member elected to fill an unexpired term of six (6) months or longer shall be considered to be filling a full term of office. Section 5. Removal and Resignations Any MCC request for removal of an officer will be submitted to the PPACG Board of Directors. The PPACG Board of Directors, after investigation, may remove the officer and call for a special election for a new officer. Any officer may resign his/her position as an officer at any time by giving written notice to the Chairperson of the MCC and the PPACG Executive Director. Any such resignation shall take effect on the date of the receipt of such notice or at any later date specified therein, not to exceed the expiration date of the regular term of the office. The acceptance of such resignation shall not be necessary to make it effective. Section 6. Duties of the Chairperson The Chairperson shall serve in the following capacities:

a) Preside at all meetings of the MCC and shall be eligible to vote on all matters;

b) Be responsible for the effective, efficient and timely conduct of the MCC meetings;

c) Work closely and coordinate with the assigned PPACG Staff person to develop meeting agendas and annual objectives of the committee to be communicated to and approved by the PPACG Board of Directors.

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d) Appoint all Chairpersons of subcommittees;

e) Be responsible to the PPACG Board of Directors to assure all subcommittees are accomplishing their objectives;

f) Perform such other duties as may be assigned from time to time by the MCC or requested by the PPACG Staff assigned to the MCC; and

g) Attend PPACG Board of Directors meetings as appropriate and/or when requested to do so by the Board of Directors’ Chairperson.

Section 7. Duties of the Vice-Chairpersons In the absence of the Chairperson or in the event of his/her inability to act or if the office is vacant, the 1st Vice-Chairperson shall perform all duties of the Chairperson, and when so acting, shall have all the powers and be subject to all restrictions of the Chairperson. Similarly, in the absence of both the Chairperson and 1st Vice-Chairperson, the 2nd Vice Chairperson shall perform the duties of and have all the powers and be subject to all restrictions of the Chairperson. ARTICLE VI: Meetings, Voting and Quorum Section 1. Public Meeting All meetings of the MCC are open to the public. Citizens are welcome at meetings and may express their opinions at such times as designated by the agenda or when recognized by the Chairperson. Section 2. Regular and Special Meetings a) Regular meetings of the MCC shall be held quarterly at a minimum. Notice of said meetings and all available meeting materials shall be provided to each MCC member at least four (4) days prior to the meeting by mail or electronic means. b) Special meetings of the MCC may be called by the Chairperson in consultation with PPACG Staff or by written petition by any three (3) MCC members mailed or delivered personally to the Chairperson with a copy to the PPACG Staff. PPACG Staff shall fix the time, date, and location for holding any special meeting. MCC members shall be notified by mail or electronic means, in person, or by telephone of such special meetings, and said notice shall specify the nature of any and all business to be conducted at such meetings. Section 3. Voting Voting members of the MCC shall be entitled to one (1) vote on all matters brought before a regular or special meeting of the MCC, provided a quorum is present. No proxy vote shall be allowed. All issues shall be settled by a majority vote. In the absence of a primary member, the alternate member may vote. Section 4. Quorum Thirty percent of the current voting MCC membership (rounded up to the nearest whole number) shall constitute a quorum. A quorum shall be necessary for the transaction of any official business at any meeting of the MCC. Section 5. Procedure

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The latest version of Robert’s Rules of Order shall govern the conduct of business at all meetings of the MCC except when such Rules are in conflict with these Bylaws. Section 6. Secretarial Duties The PPACG will provide for the secretarial support and administrative requirements of the MCC and shall keep the bylaws as amended, minutes of all meetings of the MCC, a current membership list containing the names, addresses and telephone numbers of all MCC members, and all other official documents of the MCC. ARTICLE VII: Subcommittees Section 1: Nominating/Membership Subcommittee The Nominating/Membership Subcommittee (NMSC) is a standing subcommittee of the MCC. It shall consist of three (3) voting members selected by the MCC from its membership. The MCC Chairperson will designate the Chair of the NMSC from among its three members. The NMSC shall select a slate of nominees for election of officers at the last meeting of the year or in the event of a vacancy in any of the officer positions. The NMSC shall recommend and interview new members to fill vacancies in the at-large membership category. Section 2: New Subcommittees When a need arises for a new subcommittee, a written request which identifies the purpose, charge, objectives, relationships, membership, officers, requirement for minutes, and term of the subcommittee will be submitted by the MCC to the PPACG Board of Directors for approval. Section 3 Subcommittee Appointments The MCC Chairperson shall appoint the Chair of each subcommittee. If warranted, the MCC may request experts from outside the committee be appointed voting members of the subcommittee. Membership of all subcommittees shall be recommended by a majority vote of the MCC to the PPACG Board of Directors, which, at its discretion, will approve/disapprove the recommendation. Section 4: Subcommittee Vacancies Vacancies on any subcommittee may be filled for the unexpired portion of the term in the same manner as provided in the case of the original appointments. Section 5. Subcommittee Quorum A simple majority of the members of a subcommittee shall constitute a quorum of such subcommittee. The action of a majority of the members at a meeting at which a quorum is present shall be the action of the subcommittee. ARTICLE VIII: Conflict of Interest Section 1. Announcing Conflict Whenever a MCC member has cause to believe a matter to be voted upon would involve him/her in a conflict of interest, he/she shall announce the conflict of interest and shall request a ruling by the MCC on voting on such matter.

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Section 2. Abstention from Voting No MCC member shall vote on any matter which would involve a conflict of interest.

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ARTICLE IX: Amendment of Bylaws Action may be initiated by voting members at any duly constituted meeting of the MCC to alter, amend, or repeal these Bylaws and new Bylaws adopted. Notice of any proposed amendment to, or repeal of, these Bylaws shall be presented at a duly constituted meeting of the MCC. A copy of the current Bylaws with the proposed changes shall be distributed to all MCC members at least thirty (30) days in advance of the meeting at which the amendment will be presented for approval. An affirmative vote by the majority of the MCC members is necessary for amendment adoption. The MCC’s recommendation to amend these Bylaws is then subject to approval by the PPACG Board of Directors. The MCC may from time to time amend their bylaws. These Bylaws may be amended as follows:

a) All MCC members shall be furnished a typewritten copy of all changes at least thirty (30) days before the meeting at which time the changes shall be voted upon.

b) Adoption of the changes shall require a two-thirds (2/3) vote of the voting members present at a meeting of the MCC (except under Item e of this section).

c) The vote shall be recorded in the minutes.

d) Amendments to the Bylaws are subject to the final approval of the PPACG Board of Directors.

e) The PPACG Board of Directors may, from time to time, amend its Bylaws, or change its policies, where revisions in the Bylaws of this Committee may be required. Should such a case occur, the PPACG Chairman shall notify, or cause to notify, the Chairman of the MCC to implement such changes in accordance with the new approved changes by PPACG.

ARTICLE IX: ENACTMENT These Bylaws shall be effective following their review and approval by a two thirds (2/3) vote of the membership and review and final approval by the PPACG Board of Directors.

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Agenda Item 5C

M E M O R A N D U M

DATE: May 8, 2019

TO: PPACG Board of Directors

FROM: Jessica McMullen, Policy And Communications Manager

THROUGH: Andrew Gunning

SUBJECT: CAC MEMBERSHIP PROCESS

SUMMARY The CAC was approached by NEPCO with a request for a voting seat on the CAC. The CAC reviewed their request and assigned a committee of CAC members to review what the future process should be for membership requests. The Membership Policy Subcommittee met twice and presented recommendations to the CAC for membership process at the April 24 meeting. The CAC discussed the suggestion and supported them. RECOMMENDATION(S) After review of the CAC approval of bylaws, the group would propose the following bylaw change. To replace; “the following three community-based organizations with broad-based representation and a regional perspective related to the mission and programs of PPACG: The Council of Neighborhood Organizations, the Colorado Springs Regional Business Alliance, and the League of Women Voters.” With: “up to five community-based organizations. These organizations shall apply to the CAC in the committee’s membership process and nominate an individual to represent them on this committee. Upon approval, an organization may serve up to two three-year terms. Organizations may reapply for membership after two terms. As needed an organization may designate a new representative subject to confirmation by the PPACG Board of Directors. Term limits are for organizational membership and not based on the individual representative.” They suggest the following process for organizational membership requests;

1) All organization membership proposals begin with a letter of application to the CAC, addressing these points including the name of initial representative.

a. Demonstrate to CAC i. They serve an under-represented community.

ii. They are additive to CAC representation of PPACG communities (Not duplicating current membership, etc.).

ACTION REQUESTED: Review & Approve

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Agenda Item 5C Attachment 1

Bylaws of the Community Advisory Committee Pikes Peak Area Council of Governments Revised and Approved by the PPACG Board of Directors June 15, 2016

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ARTICLE I NAME The name of this committee shall be the Community Advisory Committee of the Pikes Peak Area Council of Governments. ARTICLE II ORGANIZATION Section 1. AUTHORITY The committee shall be governed by the policies and guidelines set forth by the Pikes Peak Area Council of Governments or as amended. Section 2. AREA The area to be served by the committee consists of El Paso, Teller, and Park Counties. Section 3. NONDISCRIMINATION No person in any protected class included in Federal, state of Colorado, or local Non-discrimination Laws and ordinances will be excluded from participating in, be denied the benefits of, or be subject to discrimination from the committee. ARTICLE III PURPOSE Section 1. PURPOSE The purpose of this committee is to: A. Advise and recommend appropriate courses of action to the PPACG Board of

Directors and PPACG staff on regional issues directly related to the mission and programs of PPACG; and

B. Assist the Pikes Peak Area Council of Governments and the PPACG staff in keeping

the general public informed relative to regional plans and programs.

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ARTICLE IV MEMBERSHIP Section 1. COMPOSITION AND REPRESENTATION All PPACG member entities are eligible for voting membership on the committee. Entities shall be members upon submittal of a request for membership and identification of a representative, subject to confirmation by the PPACG Board of Directors. Each entity, except El Paso County and the City of Colorado Springs will have one voting member. El Paso County and the City of Colorado Springs are each authorized three representatives. Representatives of these entities are limited to two consecutive terms. Upon termination of the term of the previous representative, the entities shall designate new representatives subject to confirmation by the PPACG Board of Directors. The committee will have six at-large, voting members who will be selected according to Section 7 of this Article and are limited to two consecutive three-year terms. Additionally, voting membership positions are granted to up to five community based organizations. These organizations shall apply to the CAC in the committee’s membership process, and nominate an individual to represent them on this committee. Term limits are for organizational membership and not based on the individual representative. Organizations may reapply for membership after two terms if interested. An organization may designate a new representative subject to confirmation by the PPACG Board of Directors. PPACG staff are non-voting members of this committee and all subcommittees. Section 2. ADDITIONAL CRITERIA Members must have a sincere interest in serving the community and must have the time to review pertinent materials and attend meetings of the committee. Section 3. SELECTION The committee will make recommendations to the PPACG Board of Directors on the at-large membership of the committee.

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The PPACG Board of Directors will review all applications for membership and recommendations for representatives from community-based organizations. It reserves the right to review and approve/disapprove or withdraw that approval at any time. Section 4. TERM OF MEMBERSHIP A full term of membership is three (3) years, which shall begin on June 1 or December 1 of their appointment year, whichever date is closer to the date the member is appointed. A member may serve no more than two (2) consecutive full terms. A member who has completed two terms may reapply for appointment to the same or different category of membership one year after the end of their second term. . Section 5. ABSENTEEISM Any member who misses three (3) consecutive, regularly scheduled meetings or a total of four (4), regular meetings, during a twelve-month period shall be automatically reviewed by the Officers of the CAC for possible termination. When a committee member has been absent for the second consecutive time or has been absent for the third time in any twelve-month period, the CAC Chairperson shall inform the member that another absence shall result in his/her membership being reviewed. If attendance does not improve, other actions including removal may be recommended by the CAC Chairperson for consideration by the PPACG Board of Directors. This policy applies to organizations as well as individuals. Section 6. LEAVE OF ABSENCE Any member may be granted an excused temporary leave of absence from serving on the Committee upon submitting a written request to the Chairperson of the CAC explaining the reason(s) for the requested absence, subject to approval of the PPACG Board. Section 7. VACANCIES AND APPOINTMENTS The committee shall screen and/or interview applicants to fill at-large vacancies on the committee and make recommendations to the Board of Directors. All other membership positions are nominated by the member entity. The PPACG Board, thereafter, reviews all recommendations and appoints members to this Committee. Section 8. RESIGNATIONS

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Members are encouraged to send written notice of intent to resign to the PPACG Executive Director and a copy to the committee chairperson and to the administrative office of the member entity represented as soon as possible but at least one (1) month before the termination date. ARTICLE V OFFICERS Section 1. OFFICERS Officers of the committee shall consist of a Chairperson, First Vice-chairperson and Second Vice-chairperson. Section 2. SELECTION OF OFFICERS Only voting members of the committee are eligible to be officers. Officers may be nominated by a Nominating/Membership Subcommittee, from the floor or both as appropriate. Nominees shall be presented to the membership for election at the November meeting each year. Election shall be by ballot with a majority vote electing the officers. Section 3. TERM OF OFFICE Elected officers shall serve for a term of one (1) year in accordance beginning January 1 following election. Such officers shall hold office until they resign, are removed, are otherwise disqualified to serve, or until their successors shall be elected, whichever occurs first. Officers may be re-elected but may not serve more than two (2) consecutive terms. Section 4. VACANCIES A vacancy in any office shall be filled for the unexpired portion of the term by the immediate subordinate officer (e.g., if the Chair is vacant, the 1st Vice Chair will serve in that position until the next regular election). In the event of a vacancy in the office of either2nd Vice-Chair, the Chairperson may temporarily appoint a new 2nd Vice Chairperson until such time as an individual is elected to fill the unexpired term. When required, election for Second Vice-chairpersons shall be held at a regularly scheduled meeting within sixty (60) days after the vacancy occurs. The election shall follow the nominating/voting process established by Article V, Section 2.

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A member elected to fill an unexpired term of six (6) months or longer shall be considered to be filling a full term of office. Section 5. REMOVAL AND RESIGNATIONS Any request for removal of an officer will be submitted to the PPACG Board of Directors. The Board of Directors, after investigation, may remove the officer and call for a special election for a new officer. Any officer may resign his/her position as an officer at any time by giving written notice to the Chairperson of the committee and the PPACG Executive Director. Any such resignation shall take effect on the date of the receipt of such notice or at any later date specified therein, not to exceed the expiration date of the regular term of the office. The acceptance of such resignation shall not be necessary to make it effective. Section 6. DUTIES OF THE CHAIRPERSON The Chairperson shall serve in the following capacities: A. Preside at all meetings of the Committee and shall be eligible to vote on all matters; B. Assure effective, efficient and timely conduct of the committee's meetings; C. Work closely and coordinate with the assigned PPACG staff liaison person on

developing annual objectives of the committee to be communicated to and approved by the Board of Directors;

D. Appoint all Chairpersons of sub-committees; E. Serve as an ex-officio non-voting member of all subcommittees created by the

committee; F. Be responsible to the PPACG Board of Directors to assure that all subcommittees are

accomplishing their objectives; and G. Perform such other duties as may be assigned from time to time by the committee or

requested by the PPACG staff assigned to the committee. H. Attend Board of Directors meetings when possible and/or if requested by the Board's

chair.

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Section 7. DUTIES OF THE VICE-CHAIRPERSONS In the absence of the Chairperson or in the event of his/her inability to act or if the office is vacant, the First Vice-Chairperson shall perform all duties of the Chairperson, and when so acting, shall have all the powers and be subject to all restrictions of the Chairperson. Similarly, in the absence of both the Chairperson and First Vice-Chairperson, the Second Vice-Chairperson shall perform the duties of and have the powers of the Chairperson.

ARTICLE VI MEETINGS, VOTING & QUORUM Section 1. PUBLIC MEETING All meetings of the committee and its sub-committees are open to the public. Citizens are welcome at meetings and may express their opinions at such times as designated by the agenda or when recognized by the Chairperson. Section 2. REGULAR AND SPECIAL MEETINGS A. Regular meetings of the committee shall be held monthly or as needed. Notice of

said meetings and all available meeting materials shall be sent by physical or electronic mailed to each committee member at least seven (7) days prior to the meeting.

B. Special meetings of the committee may be called at the discretion of the PPACG

staff in consultation with the Chairperson or by written petition by any three (3) committee members mailed or delivered personally to the Chairperson with a copy to the PPACG staff liaison. The PPACG shall fix the time, date and location for holding any special meeting. Committee members shall be notified by mail/fax, in person or by telephone of such special meetings, and said notice shall specify the nature of any and all business to be conducted at such meetings.

Section 3. VOTING Voting members of the committee shall be entitled to one (1) vote on all matters brought before a regular or special meeting of the committee, provided a quorum is present. No proxy vote shall be allowed. All issues shall be settled by a majority vote. Section 4. QUORUM

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Thirty percent of the current voting committee membership (rounded up to the nearest whole number) shall constitute a quorum. A quorum shall be necessary for the transaction of any official business at any meeting of the committee. Section 5. PROCEDURE The latest version of Robert's Rules of Order shall govern the conduct of business at all meetings of the committee and its sub-committees except when such Rules are in conflict with these bylaws. Section 6. SECRETARIAL DUTIES The PPACG will meet the secretarial needs of the committee and shall keep the bylaws as amended, minutes of all meetings of the committee, a current membership list containing the names, addresses and telephone numbers of all committee members, and all other official documents of the committee. ARTICLE VII SUB-COMMITTEES Section 1. STANDING SUB-COMMITTEES The Nominating/Membership Sub-Committee (NMSC) is the only standing sub-committee of the Community Advisory Committee. It shall consist of three (3) voting members. The NMSC shall select a slate of nominees for election of officers at the last meeting of the year as set forth in Article V, Section 2. The NMSC shall also select a slate of nominees for election to the positions of Chairperson and Vice-Chairpersons in the event that vacancies occur in these positions as set forth in Article V, Section 4. The NMSC shall interview and recommend new committee members to fill vacancies where appropriate. Section 2. NEW SUB-COMMITTEES When a need arises for a new subcommittee, a written request which identifies the purpose, charge, objectives, relationships, membership, officers, requirement for minutes, and term of the subcommittee will be submitted to the PPACG Board of Directors for approval. Section 3. SUB-COMMITTEE APPOINTMENTS The committee Chairperson shall appoint the Chair of each sub-committee. If warranted, the committee may request experts from outside the committee be appointed voting members of

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the subcommittee. Members of all sub-committees shall be recommended by a majority vote of the full committee to the PPACG Board of Directors which, at its discretion, will approve/disapprove the recommendation. Section 4. SUB-COMMITTEE VACANCIES Vacancies on any sub-committee may be filled for the unexpired portion of the term in the same manner as provided in the case of original appointments. Section 5. SUB-COMMITTEE QUORUM A simple majority of the members of a sub-committee shall constitute a quorum of such sub-committee, and the actions of a majority of the members at a meeting at which a quorum is present shall be the action of the sub-committee. ARTICLE VIII CONFLICT OF INTEREST Section 1. ANNOUNCING CONFLICT Whenever a committee or sub-committee member has cause to believe that a matter to be voted upon would involve him/her in a conflict of interest, s/he shall announce the conflict of interest and shall request a ruling by the committee on voting on such matters. Section 2. ABSTENTION FROM VOTING No committee or sub-committee member shall vote on any matter which would involve a conflict of interest.

ARTICLE IX

AMENDMENT OF BYLAWS Action may be initiated at any duly constituted meeting of the committee to alter, amend or repeal these bylaws and have new bylaws adopted. Notice of any proposed amendment to, or repeal of, these bylaws shall be presented at a duly constituted meeting of the committee, and shall then be voted on at the next duly constituted meeting of the committee. A copy of the current bylaws with the proposed changes shall be distributed to all committee members at least thirty (30) days in advance of the meeting at which the amendment will be presented for

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approval. An affirmative vote by the majority of the committee members is necessary for amendment adoption. The committee's recommendation to amend these bylaws is then subject to approval by the PPACG Board of Directors. The PPACG Board of Directors may from time to time amend its bylaws, or change its policies, necessitating revisions in the bylaws of this committee. Should such a case occur, the PPACG Chairman shall notify or cause to notify the Chairperson of the committee to implement such changes.

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iii. They add diversity to the CAC (geography, types of community, renter/homeowner, employers, transportation needs, etc.).

iv. Their organization aligns with PPACG priorities and CAC roles.

2) Membership committee is sent the letters of application and performs review (in alignment with citizen at-large appointment process).

The committee suggests that current community-based organizations receive automatic two three-year terms on acceptance of first new member. CAC membership orientation will include discussion on conflicts of interest and how to handle them. PROPOSED MOTION Recommend PPACG Board of Directors approve the proposed amendment to the PPACG CAC bylaws membership section and establish the process as suggested by the committee. ALTERNATIVES The Board of Directors has the following alternatives to consider: 1) Approve the item as presented. 2) Disapprove the item. 3) Refer the item back to staff and recommending committee. PREVIOUS BOARD ACTION The CAC discussed this item at their March meeting and requested another membership policy subcommittee meeting to go into more detail. The Board was updated on this discussion by Courtney Stone, CAC 2nd Vice-Chair, during the CAC report on April 10. ATTACHMENT(S) 1) PPACG CAC Bylaws with Revision

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Agenda Item 6A

DATE: May 8, 2019

TO: PPACG Board of Directors

FROM: Brian Potts, JLUS Program Manager

THROUGH: Andrew Gunning, Executive Director

SUBJECT: JOINT LAND USE STUDY PROGRAM UPDATE

SUMMARY In October 2015, PPACG was awarded a grant from the Department of Defense to conduct a Joint Land Use Study (JLUS) to examine encroachment impacts from existing and future land uses and missions of five military installations: US Air Force Academy, Fort Carson, Peterson Air Force Base (including Cheyenne Mountain Air Force Station), and Schriever Air Force Base. The study area included El Paso, Fremont, Pueblo, and Teller Counties, and was a community-driven, cooperative, strategic planning process among the five installations, the surrounding local governments, and other local, state, and federal stakeholders. The grant was concluded on December 31, 2018, and resulted in a final report that uses recommended strategies and actions to encourage land uses that are compatible with military operations in order to preserve their missions and address community impacts. On March 27, 2019, PPACG was awarded an 18-month implementation grant of $514,674 from the Office of Economic Adjustment, Department of Defense.

BACKGROUND The Pikes Peak Area Council of Governments (PPACG) completed the Colorado Springs Regional Joint Land Use Study (JLUS) Report in December 2018, which is available to the public and stakeholders on the PPACG website. This grant will focus on carrying out the highest priority recommendations and strategies from the December 2018 JLUS, as reviewed and recommended by the JLUS Policy Committee.

The funds provided in this grant allow PPACG and local stakeholders to continue collaborative partnerships with Air Force Academy, Fort Carson, Peterson Air Force Base (including Cheyenne Mountain Air Force Station), and Schriever Air Force Base, to ensure land uses are compatible with military operations. These efforts will help to ensure the readiness and sustainability of the military installations. The OEA advised staff to initially focus on a limited, achievable set of tasks with the grant application. Midway through this process, staff expects that scope adjustments will be needed to update tasks and add others as urgent issues arise. The following eight grant tasks are the core of the implementation grant scope and are aligned with the JLUS report:

ACTION REQUESTED: Information Only

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Agenda Item 6A

Task 1: Stand-up JLUS Implementation Policy Committee and Implementation Technical Committee

Task 2: Military Information Brochures for Public Distribution/Web Info.

Task 3: Regional Energy/Radar Site Mapping to understand and assist with de-conflicting energy development and military operations.

Task 4: Peterson AFB Sub-area plan/mapping coordinated with the El Paso County Master Plan.

Task 5: Air Force Academy Sub-area plan/mapping in coordinated with the El Paso County Master Plan.

Task 6: Develop standardized real estate disclosure language as a recommended tool for local stakeholders.

Task 7: Identify appropriate funding mechanisms, and coordinate with relevant stakeholders and government entities to conserve lands, where practicable, as buffers for military operations.

Task 8: Communicate and coordinate with federal, state, and local entities as JLUS information is needed to support stakeholder actions associated with the JLUS Implementation Plan.

Staff is already beginning work within the scope of Task 8. Preparations are being made to meet with stakeholders involved in the study report phase to discuss the scope of implementation and understand the current status of encroachment issues and coordination between local jurisdictions and installations. This information will be used to create an Action Tracking tool as it relates to the 109 actions within the JLUS study.

To inform coordination between local jurisdictions and the military on transportation issues, Staff will be working with the installations in May to conduct a full inventory of transportation needs for each installation and drill down into details by building upon what will be identified in the 2045 Long Range Transportation Plan. For example, improvements on Charter Oak Ranch Road from Fort Carson’s Gate 19 to I-25 and the needed improvements on Highway 94 to better serve Schriever AFB and Peterson AFB are just two items that JLUS will focus on related to Task 8.

Sub-area planning was formally recommended for Peterson AFB in Task 4 and the Air Force Academy in Task 5. However, this does not limit the JLUS Implementation program in scope with regards to encroachment management activities around the other installations. For example, JLUS staff will continue to provide assistance as needed with addressing mission encroachment issues from potential development that could impact Schriever’s existing mission or reduce the potential for Space Command to locate at Schriever AFB without creating a formal sub-area plan.

Results or Expected Benefits to PPACG and the Region

The goal of these JLUS implementation measures is to ensure that the military mission can continue with community support without degrading the public health, safety, and welfare of surrounding communities. With the potential for Space Command to return to Colorado Springs with three of the six candidate installations in our region, the need to support military missions

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Agenda Item 6A

has an elevated importance. The JLUS Report recognizes that many supportive efforts and partnerships exist but that additional actions and partnerships are needed to meet community interests and support military missions in the region. Therefore, implementation actions are not intended to supersede existing procedures and policies governing the mandates of the military installations and the surrounding communities, but to carry out a critical set of recommended strategies and actions at a time when the region is experiencing a high level of population growth and development inside installations and throughout the surrounding communities. This funding will allow staff to continue to assist with managing mission encroachment to the benefit of the region and military installations through continued regional economic growth associated with new missions and expansion of existing military missions. Managing encroachment will be an essential community activity in order to improve the chances that one of the region’s installations will be selected as the future home of Space Command.

Next Steps

The previous JLUS Policy Committee and JLUS Technical Committee were stood-down in December 2018 as the representation and bylaws were structured around the development and completion of the JLUS process with a final report. In alignment with the recommendation of the Policy Committee prior to disbanding, the previous committees would be reconstituted as the JLUS Implementation Policy Committee and JLUS Implementation Technical Committee with new bylaws and the expectation that these committees would serve as long as they were seen as necessary by the PPACG Board. An action item will be brought before the PPACG Board for consideration in June with a request for a board member representative to serve on the Policy Committee. Turner Smith was the PPACG representative during the prior grant.

Staff is developing the work program for this grant scope and setting up meetings with installations and stakeholders to review JLUS report outcomes, and understand the current status of missions and compatibility issues. A schedule and work plan will be presented at the next board meeting. Due to federal processing delays, the grant was awarded three months after the expected start date of January 1, 2019. Therefore, the OEA expects that at the end of 2019, PPACG may amend the grant scope and extend the deadline from June 30 to December 31, 2020.

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Agenda Item 6B

M E M O R A N D U M

DATE: May 8, 2019

TO: PPACG Board of Directors

FROM: Kathryn Wenger, Senior Transportation Planner

THROUGH: Andrew Gunning, Executive Director

SUBJECT: 2045 TRANSPORTATION PLAN DRAFT CHAPTER REVIEW

SUMMARY As part of the next phase in the 2045 Long Range Transportation Plan (LRTP) development process, staff has begun drafting and editing the LRTP chapters. The draft chapters will be brought to the committees in two, possibly three, batches for review and release to the public. Staff is giving members of the TAC, CAC and the BOD an opportunity to review and comment on the draft chapters before they are released to the public for the 30-day comment period (timeline below). Comments on all draft chapters will be needed by August 2, 2019. The draft chapters batch one can be found here: https://ppacgmy.sharepoint.com/:u:/g/personal/kwenger_ppacg_org/EYecps4jgl9BhkmCjUwd_VUBfguSizSU3XoMWIk88ruujw?e=ThsIiJ Draft chapters for batch one: 1. Introduction 2. Planning Process and Public

Involvement 4. Future Regional Development 6. Mitigation and Monitoring

9. System Management and Operations

11. Safety 12. Security 15. Air Quality Conformity

Draft chapters planned for batch two: 3. Performance Report 5. Regional Transportation Needs 7. Financial Plan 8. Implementation Plan

10. Technology 13. Freight and Economic Issues 14. Public Health

ACTION REQUESTED: Information Only

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Agenda Item 6B

2045 planned timeline for remaining activities: April

-TAC and CAC receive draft chapters batch one May

-BOD receives draft chapters batch one -TAC and CAC receive draft chapters batch two and project list with EJ Analysis

June -BOD receives draft chapters batch two and project list with EJ Analysis -TAC and CAC receive draft chapters batch three (if needed) and draft executive summary

July

-BOD receives draft chapters batch three (if needed) and draft executive summary

August AUGUST 2 - Draft chapters and executive summary comments and edits due -TAC and CAC recommend draft chapters and executive summary for public release -PPACG staff produces draft materials for public comment period

September -BOD approves draft chapters and draft executive summary for public release -PPACG staff finalizes materials for public comment period

October

-Public comment period and public events -Air quality conformity review

November

-TAC and CAC review public comments and full draft December

-BOD reviews public comments and full draft -TAC and CAC recommend final approval and plan adoption

January

-BOD final approval and plan adoption

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Agenda Item 6B

RECOMMENDATION(S) n/a PROPOSED MOTION For information only.

ALTERNATIVES n/a PREVIOUS BOARD ACTION n/a FINANCIAL IMPLICATIONS None. BACKGROUND As the federally-designated metropolitan planning organization (MPO) for the Colorado Springs area, the Pikes Peak Area Council of Governments (PPACG) is responsible for developing and maintaining a regional, long-range transportation plan (LRTP). Long-range transportation plans are required to comply with federal and state laws for regional and statewide planning, for the region to be eligible for federal transportation funding. All transportation projects that could significantly alter transportation or air quality within the metropolitan planning area must be included in the plan. The primary purpose of the plan is to develop a strategy for the best use of public funds in meeting community goals. The LRTP provides the foundation for all other aspects of transportation decision-making by establishing the vision and goals for regional transportation, evaluating the system as a whole, and identifying strategies for implementation. It also presents an opportunity for decision-makers to understand the broader social, economic, and environmental impacts of transportation and land-use decisions. LRTP’s are written every four years with planning horizons of at least 20 years. STAKEHOLDER PROCESS Draft chapters for the 2045 long range transportation plan will be made available to the PPACG TAC, CAC and BOD between April and August 2019. Once reviewed and edited for any comments, the draft with be released to the public in October 2019 for the federally required 30-day comment period. After the public comment period, TAC, CAC and the BOD will be provided with any public comments and the draft plan for further consideration and review. After consideration of public comments, TAC and CAC will be asked to recommend final plan approval to the board in January 2020. ATTACHMENT(S) 1) None.

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Agenda Item 6C

M E M O R A N D U M

DATE: May 8, 2019

TO: PPACG Board of Directors

FROM: Jason O’Brien, Transportation Planner

THROUGH: Andrew Gunning, Executive Director

SUBJECT: Public Participation Plan

SUMMARY Federal regulations require PPACG to produce a Public Participation Plan (PPP) to guide public involvement for agency plans and programs in order to ensure a well-informed effort. Public Participation Plan The PPP guides PPACG’s public process for required documents such as the Long Range Transportation Plan (LRTP) and Transportation Improvement Program (TIP). It does not determine how funds are spent or which projects may be selected for funding. It helps to determine how public input will be solicited and used during the planning process, sets certain minimum requirements for notification of the public, and provides guidance for inclusion of underrepresented groups. The current draft PPP improves over the previous version by providing a broader selection of strategies and methods for communication with the public, especially in the area of electronic media. In response to a regular Federal Highway Administration (FHWA) certification review, it also provides better accountability by listing specific methods that will be used to communicate with the public and by detailing how we expect to measure the success of our public outreach methods. As we complete each of our other major planning documents, CDOT and FHWA will check to make sure that PPACG has conducted a public process consistent with its PPP. PPACG has traditionally completed a new PPP with each successive Long Range Transportation Plan. The draft PPP is currently available for public comment. The comment period was launched on 4/1/2019, initiating the federally required 45-day public comment period. The draft document has also gone to the TAC and the CAC for discussion. Staff answered some questions, but there were no comments. Staff will seek a recommendation of approval from TAC and CAC in May and hopes to seek formal adoption of the plan by this Board at its June meeting. Attachments Draft Public Participation Plan: https://ppacg-my.sharepoint.com/:b:/g/personal/jobrien_ppacg_org/Ean1jbwQjNNMnPZ8L8KPCz4BC5nWz6hwJax8VLb6dHyRQw?e=9dNz1r

ACTION REQUESTED: Discussion

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Agenda Item 6D

M E M O R A N D U M

DATE: May 8, 2019

TO: PPACG Board of Directors

FROM: John Liosatos, Transportation Director

THROUGH: Andrew Gunning, Executive Director

SUBJECT: FY 2020 & FY 2021 UNIFIED PLANNING WORK PROGRAM

SUMMARY Federal transportation planning regulations require PPACG to develop a Unified Planning Work Program (UPWP) to specify transportation planning activities that will occur within the Metropolitan Planning Area. At a minimum, the UPWP includes a description of the planning work and resulting products, who will perform the work, timeframes for completing the work, the cost of the work, and the source(s) of funds. Per federal regulations, PPACG develops a new UPWP every two years, but typically also completes a mid-cycle update after one year. ACTION REQUESTED Information item to review the draft document and process PREVIOUS BOARD ACTION The PPACG Board of Directors previously approved Amendment #2 the FY 2018 & FY 2019 UPWP on July 11, 2018. BACKGROUND The Unified Planning Work Program (UPWP) is updated annually in order to meet federal transportation planning requirements, and to provide transparency to citizens and stakeholders about how federal transportation planning funds are being used by the MPO, local governments, transit agencies, and the Colorado Department of Transportation. The UPWP specifies activities that will occur as part of the metropolitan transportation planning process, along with other federally funded transportation planning efforts or locally funded planning efforts that could result in significant changes to the transportation system. ATTACHMENTS:

1. Draft FY 2020 & FY 2021 UPWP https://www.dropbox.com/s/owbgdwfbi3ugbm3/2020%20to%202021%20UPWP%20DRAFTver6.pdf?dl=0

ACTION REQUESTED: Information Only

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Agenda Item 6E

M E M O R A N D U M

DATE: May 8, 2019

TO: PPACG Board of Directors

FROM: Jessica McMullen, Policy And Communications Manager

THROUGH: Andrew Gunning, Executive Director

SUBJECT: 2019 LEGISLATIVE SESSION UPDATE

SUMMARY PPACG tracks legislation that could potentially affect our programs. The Board’s Legislative Subcommittee meets weekly to review and recommend positions to the Executive Committee. For 2019, PPACG hired Furman Strategies lobbying firm to assist in our relationships and ability to impact legislation. The 2019 Legislative Session began on January 4, 2019 and is scheduled to adjourn on May 3, 2019. As discussed at the April 10 PPACG Board of Directors meeting, the end of session required a different process for positions to meet the speed of the end of session. That process laid out that the committee will meet every Monday unless there is a need; and in case a need arises, we do require a 24-hour posting notice. The legislative committee will review and suggest a position on each bill and the item will be sent to the PPACG board via email for any concerns or opposition. If no opposition is received within 24 hours, the committee’s recommendations will be considered ratified by the board. The following updates are as of 4/30/19. PPACG LEGISLATIVE POSITIONS New Bills

A. SB19-262 General Fund Transfer To Highway Users Tax Fund • PPACG Position: Support as written

B. SB19-263 Delay Referral Of TRANs Transportation Revenue Anticipation Notes Ballot Issue To 2020

• PPACG Position: Monitor C. SB19-239; Address Impacts Of Transportation Changes;

• PPACG Position: Oppose D. SB19-254; Nursing Home Penalty Cash Fund;

• PPACG Position: Monitor E. HB19-1317; Income Tax Credit And Senior Property Tax Exemption;

• Position – Oppose

ACTION REQUESTED: Information Only

88

E. HB19-1322; Expand Supply Affordable Housing; • Position – Monitor

Position Updates

A. HB19-1298; Electric Motor Vehicle Charging Station Parking; Thank you to the sponsors for incorporating some of our amendments.

• New Position: Monitor B. HB19-1319; Incentives Developers Facilitate Affordable Housing; Thank you so much to

Representative Bird and Senator Hisey for providing us with additional information. • New Position: Support

ATTACHMENT(S) 1) The PPACG Legislative Tracking Page is available at Legislative Tracking Page

https://www.statebillinfo.com/SBI/index.cfm?fuseaction=Public.Dossier&id=26129&pk=840&style=pinstripe

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Agenda Item 7B

Meeting Minutes of the

MOBILITY COORDINATING COMMITTEE April 23, 2019 - 9:30 a.m.

PPACG Lower Level Conference Room Agenda items marked with indicate that additional materials were included in packets provided to members. 1. Call To Order / Establish A Quorum / Introductions (Six [6] voting members)

2nd Vice Chair Jolene Hausman called the meeting to order at 9:31 A.M. and established a quorum. Introductions were made.

2. Agenda Approval Ms. Sharon Brown moved to approve the agenda, seconded by Mr. Dick Hyde. The motion carried unanimously.

3. Public Comments There were none.

4. Discussion Items

A. Bylaws Revisions Ms. Jolene Hausman shared that the subcommittee recently met to review the bylaws of the MCC; the suggestions for revision were presented. Mr. Dick Hyde moved to recommend approval to the bylaws revisions, seconded by Ms. Sharon Brown. The motion carried unanimously.

5. Provider Presentations A. Establish a calendar of organizations to present to MCC

A calendar was circulated for member entities to select dates to present to the MCC about their organization’s services and events. The calendar will be sent out to the MCC for others to have the option to participate.

6. Training/Information Sharing/Coordination Opportunities

Ted Schweitzer – training opportunities – CASTA conference is May 21-24, 2019 Karen Teel – Drive Smart – Tuesday, July 9th, CarFit training to help individuals safely fit and function in their vehicles. Ms. Teel also provided information for cars and vehicles train track safety. Ms. Melissa Marts – PPACG – provided information about the Yellow Book launch at PPACG on May 1st at 4 PM. Mr. Brian Champion – MMT – provided a newsletter highlighting information and updates.

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Agenda Item 7B

7. Items for Next MCC Meeting

a. Plan a public event for 2019 to showcase MCC/transportation options This was an information/discussion item. b. Discuss possibility of moving meeting locations once per quarter (with call in available) This was an information/discussion item. A suggestion was made to discuss the need for a specialized transportation and coordination of services contact person or role, such as the position the PPACG had in the past.

8. Adjournment – Ms. Hausman adjourned the meeting at 10:03 a.m.

MOBILITY COORDINATING COMMITTEE

Present Name Entity/Representing X Joe Urban PPACG (non-voting) X Joe Vaccaro Citizen-At-Large Rosa McCormick (Alternate) City of Fountain

X Sharon Brown City of Fountain X Dick Hyde (1st Vice Chair) Community Intersections Colorado Springs Markie Miller Community Intersections Colorado Springs Maile Gray (Chair) Drive Smart

X Karen Teel Drive Smart open El Paso County

X Jolene Hausman El Paso Fountain Valley Senior Citizen Program Gregory VanNingen (Alternate) El Paso Fountain Valley Senior Citizen Program

X Wakisha Greene (Alternate Envida Craig Pruett Envida Donald Watts Falcon Senior Services Beverly Ordon (Alternate) Falcon Senior Services

X Terri Cassidy Fitness to Drive X Andrew Smith (Alternate) Goodwill Industries Luci Cruz-Laporte Goodwill Industries Jodi Liparulo Mountain Community Transportation for Seniors Cindy Rush (Alternate) Mountain Community Transportation for Seniors

X Brian Champion Mountain Metro Transit (non-voting) X Jacob Matsen (Alternate) Mountain Metro Transit (non-voting) X Victoria Salser Silver Key Senior Services Tom Shipp (Alternate) Silver Key Senior Services Linda Ellegard Special Kids Special Families

X David Prudhomme Special Kids Special Families

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Agenda Item 7B

X Jeremy Trujillo Special Kids Special Families open Teller County

X Dianna Van Auken Teller Senior Coalition Kathy Lowry (Alternate?) Teller Senior Coalition

X Courtney Stone (Alternate) The Independence Center Matthew Morris (on Leave) The Independence Center

X Ted Schweitzer Cripple Creek

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Agenda Item 7C

MEETING MINUTES TRANSPORTATION ADVISORY COMMITTEE

April 18, 2019 1:30 PM

Main Conference Room

1. CALL TO ORDER/ESTABLISH A QUORUM/INTRODUCTIONS Mr. Brian Vitulli called the meeting to order at 1:35 p.m. and established a quorum. Introductions were made.

2. AGENDA APPROVAL

Mr. Tim Roberts moved to approve the agenda, seconded by Mr. Anton Ramage. The motion carried unanimously.

3. PUBLIC COMMENTS

There were none.

4. APPROVAL OF THE MARCH 2019 MINUTES A correction was made to properly reflect Ms. Sally Riley’s name in section 8. Corrections were also made to the attendance sheet to show Ms. Sally Riley as present, and Mr. Tim Roberts and Darrin Tangeman as not present. Mr. Anton Ramage moved to approve the corrected minutes from March 2019, seconded by Mr. Jason Dosch. The motion carried unanimously.

5. BOARD OF DIRECTORS REPORT Mr. John Liosatos, Transportation Director, shared that the TIP amendment #8 was approved at the April Board meeting. Mr. Chuck Attardo, CDOT, provided an informational presentation about the CDOT I-25 PEL Study. Mr. Liosatos also shared that CDOT Director, Shoshana Lew recently attended a regional tour along with PPACG staff and other area leaders to look at various projects as related to the region’s military installations.

6. ACTION ITEMS A. 2045 Long Range Transportation Plan – Draft Chapters for Public Release

Ms. Kathryn Wenger, PPACG Senior Transportation Planner, explained that as part of the 2045 Long Range Transportation Plan (LRTP) development process, staff is currently drafting and editing the chapters. The draft chapters will be brought to the committee in batches for review and release to the public. It was determined within the committee that a longer review period was necessary before voting to move the chapters forward for public release. July was discussed as a deadline for committee review and comment before making a recommendation for public release. Mr. Anton Ramage moved to table the vote to release the draft chapters for public comment until a later date, seconded by Mr. Tim Roberts. The motion carried unanimously.

7. DISCUSSION ITEMS

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Agenda Item 7C A. CMAQ Funding Availability for Cost Overruns

Ms. Kathryn Wenger, Senior Transportation Planner, shared that funds in the amount of $439,054 are available. Applications should be submitted by May 3rd. Funds must be obligated by September 2020.

B. FY 2020 & FY 2021 Unified Planning Work Program Mr. John Liosatos, Transportation Director, shared about the FY 2020 & FY 2021 UPWP noting a few changes to content. A link to the document was provided in the memo.

C. Public Participation Plan

This was an information item provided by Mr. Jason O’Brien, Transportation Planner. He noted that revisions were made to reflect comments received since the first review by the committee back in January. The link to the draft document was provided in the memo. The public review window is currently open for further comment.

8. MEMBER ENTITY ANNOUNCEMENTS Ms. Sally Riley shared that she recently attended a CDOT meeting; region staffers came together to talk about development and forthcoming projects. Ms. Kathryn Wenger shared that the TIP policy and procedure comment period will be closing soon. She will send out a reminder email soon. Mountain Metro Transit’s spring service changes will go into effect April 28th. Mr. Vitulli also shared that MMT is starting a new route soon to the north hospitals.

9. ITEMS FOR FUTURE TAC MEETINGS CMAQ Funding Availability for Cost Overruns TIP Amendments LRTP Draft Chapter review

10. ADJOURNMENT Mr. Brian Vitulli adjourned the meeting at 2:10 p.m.

ATTENDEES Present Name Agency/Affiliation

X Kathleen Collins CDOT X Wendy Pettit CDOT Region 2 Mike Kozak Cheyenne Mountain AFB

X Tim Roberts Colorado Springs X Brian Vitulli Colorado Springs MMT Victoria Chavez El Paso County Jennifer Irvine (Alternate) El Paso County

X Anton Ramage El Paso County Aaron Bustow FHWA

X Rick Orphan Fort Carson Brandy Williams Fountain Michelle Anthony Manitou Springs

X phone Karen Berchtold Manitou Springs Eric Jenkins (Alternate) Manitou Springs Taylor Goertz (Alternate) Manitou Springs Larry Manning Monument Glenn Messke Peterson AFB

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Agenda Item 7C X John Liosatos PPACG X Darren Horstmeier Schriever AFB X Jason Dosch Town of Palmer Lake X Amy Kelley (replacing Debra B) USAFA X Sally Riley (alternate) Woodland Park Darrin Tangeman Woodland Park

X PPACG Staff

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Agenda Item 7D

Minutes COMMUNITY ADVISORY COMMITTEE MEETING

April 24, 2019 3:00 - 5:00 p.m. Main Conference Room

1. Regular Meeting - Call to Order/Establish Quorum/Introductions –

Ms. Sharon Brown called the meeting to order at 3:02 P.M. Introductions were made.

2. Consent items A. Agenda

The agenda was modified to change agenda item 4A 2045 Draft Chapters for Public Release to an information item as 5C.

B. Minutes – March 27, 2019 C. Board Financial Report

This was an information item. Mr. Jim Moore moved to approve the consent items to include the amended agenda, seconded by Mr. Bill Boles. The motion carried unanimously.

3. Public Comments There were none.

4. Action Items

A. Draft Chapters for Public Release This item was moved to information items as 5C.

B. CAC Membership Process Ms. Courtney Stone, Chair of the CAC Membership Policy Subcommittee, along with Ms. Jessica McMullen, PPACG Policy and Communications Manager, provided the proposed changes to the CAC bylaws. The committee discussed the membership of an individual versus an individual representing an organization and the term limits for each. The committee also discussed absenteeism. Mr. Tim O’Donnell moved to recommend approval of the changes to the bylaws to include clarification language differentiating between individual and organizational term limits, seconded by Ms. Michelle Day. The motion carried unanimously. Mr. Tim O’Donnell moved for clarification of language in article 5, absenteeism, as it applies to organizations and individuals, seconded by Mr. Jon DeVaux. The motion carried unanimously. Ms. Courtney Stone moved to update article 6, section 2 to include email notification, seconded by Ms. Michelle Day. The motion carried unanimously.

C. 2045 Draft Chapters for Public Release Ms. Kathryn Wenger, PPACG Senior Transportation Planner, explained that as part of the 2045 Long Range Transportation Plan (LRTP) development process, staff is currently drafting and editing the chapters. The draft chapters will be brought to the committees in batches for review and then released to the public. It was determined within the TAC committee that a longer review period was necessary before voting to move the chapters forward for public release.

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Agenda Item 7D

5. Information Items

A. Legislative Report Ms. McMullen provided an overview of the bills currently under review by the PPACG Legislative Subcommittee. She noted the positions taken on each bill by the Board of Directors at the April 10th Board meeting.

B. Public Participation Plan Mr. Jason O’Brien explained that PPACG completes a new Public Participation Plan in conjunction with each Long-Range Transportation Plan. A link to the plan was provided for review. The public comment period is currently open for input.

6. Member Discussion None.

7. Items for future CAC Meetings

CDOT GAP Project Update I25 MyWay Mountain Metro Transit

8. PPACG Meeting Schedule April 24, 2019, 3 P.M. PPACG Main Conference Room 15 S 7th St., Colorado Springs, CO 80905

9. Adjournment Chair Brown adjourned the meeting at 4:20 p.m.

Attendees

Present Name Agency/Affiliation X Aubrey Day Citizen-At-Large

X Courtney Stone, 2nd Vice Chair Citizen-At-Large

X Jim Moore Citizen-At-Large X Kim Mutchler Citizen-At-Large X Michelle Day Citizen-At-Large X Orrin Childers Citizen-At-Large X Tamara Dipner City of Colorado Springs Thomas Pfeifle City of Colorado Springs Greg Lauer (Alternate) City of Fountain X Sharon Brown, Chair City of Fountain X Roy Rosenthal City of Manitou Springs X Jon DeVaux City of Woodland Park X Tim O’Donnell, 1st Vice Chair CONO Harold Moffat El Paso County Adam Rezner El Paso County

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Agenda Item 7D X Julie Ott League of Women Voters

X Bill Boles Park County X Jessica McMullen PPACG Ellen Haase Teller County X Ann Esch Town of Green Mountain Falls X Terri Hayes Town of Monument X PPACG staff and guests

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Agenda Item 7E

REGIONAL ADVISORY COUNCIL MEETING

Meeting Minutes April 25, 2019 – 9 a.m.

Fountain Valley Senior Center

1. Call to order/Roll Call/Introductions – Chair Dave Betzler called the meeting to order at 9:03 a.m. Introductions were made. Let the record show a quorum was present (i.e., minimum 30% of members).

2. Consent Items A. Agenda – April 25, 2019 B. Minutes – March 28, 2019. The minutes were corrected to show a change of the date to May for the Silver Key event. Chris Sheehan Larson should be noted as Park County’s attendee. Jody Barker was absent. Wendy Farr moved to approve the consent items with adjustments to the minutes, seconded by Carol Parks. The motion carried unanimously. 3. Public Comments Ms. Chris Sheenan Larson – Attended Senior Lobby Day and reported on the many great conversations that occurred. Mr. Dave Betzler also commented on the benefit of the day; he recommended to ask the Colorado Springs Mayor to attend next time as Colorado Springs is the second largest city. Mr. Jason DeBueno – Silver Key event reminder for May 8th lunch to build opportunities for volunteerism, along with a donation ask. Mr. Jody Barker – Senior Expo on June 1st, 2019; First 500 attendees get free lunch. Alzheimer’s Walk in the planning for September 21, 2019. 4. Information Items A. Circle Talk Ms. Deb Skovron – Circle Talk Director. 10 years in operation, working to decrease social isolation, loneliness, and cognitive decline for seniors. She received a Next 50 grant to train facilitators to lead Circle Talk in communities around the state. The grant covers half the cost of training. An eight-hour training will be available in Colorado Springs on June 14. B. Provider Presentations Fountain Valley Senior Center – Jolene Hausman, Executive Director. Fountain Valley Senior Center is the 2nd largest meal site in El Paso County. They will be seeking additional funding for programs through TRS. C. Director’s Report Mr. Joe Urban, PPACG AAA Director, shared information about the Yellow Book. There will be a Launch of the Yellow Book on May 1st, 2019, which coincides with Older Americans Month. Mr. Urban provided a budget update, noting an increase in base funding of 14% in addition to carryover. This is partially due

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Agenda Item 7E

to the Homestead Exemption Act. He also noted that policy changes are being proposed from the state focusing on nutrition programs and capital purchases. Colorado Senior Lobby is a good resource for current legislation tracking. D. RAC Chair Report Chair Betzler tasked the committee with homework. Committee members are asked to respond to Ms. Jenn Nimmo by May 15th. Jenn will create a Survey Monkey for members to submit their answers to the following: What is the RAC doing well? What is missing and what could we be doing? Mr. Jody Barker requested a copy of the RAC bylaws for everyone to consider during this process. 5. Discussion Items Membership Chair Ms. Wendy Farr recently interviewed Ms. Elaine McKenzie. Ms. McKenzie runs her own nonprofit serving seniors and supporting people in Security. Ms. Farr and Ms. Whittle moved to approve the membership of Ms. McKenzie to the RAC, seconded by Mr. Jody Barker. The motion carried unanimously. The committee was reminded that 50% or more of the Council needs to be over 60 years old. Ms. Marilyn Bradish was in attendance today and is interested in joining. The RAC is currently replacing four members. A. Temporary Subcommittee Status Chair Betzler and Ms. Jenn Nimmo presented information slides. According to the By-Laws, temporary subcommittees run for six months. If the RAC wants to make the Temporary Four-Year Plan Subcommittee permanent, approval is needed by the PPACG Board of Directors. Ms. Farr shared that there have been additional subcommittees that have come and gone, including Advocacy. The Four-Year Plan Subcommittee wants to have ongoing involvement in how the Four-Year Plan and the PPACG Plan are implemented going forward as to better align with Article 3 in the By-Laws. Concerning data collection, members discussed importance of collecting and collating informal data in addition to working with the provider data that is reported on. B. RAC July Meeting A request to change the RAC date to August 1 was confirmed. 6. Calendar of Events – nothing highlighted. 7. Next meeting: May 30, 2019 10 AM – 12PM Fairplay, CO 8. Adjournment: Chair Betzler adjourned the meeting at 11:05 a.m.

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Agenda Item 7E

Attendees

Present Name Agency/Affiliation

X Cynthia Aki Colorado Springs X Bea Babbitt Colorado Springs

X Jody Barker Barker Alzheimer's Association

X Dave Betzler Northern El Paso County X Andrew Bunn Department of Human Services X Lucy Crandall Colorado Springs X Wendy Farr Colorado Springs X Dixie Herring The Independence Center X Phyllis Huggins Eastern El Paso County

X Jenn Nimmo Colorado Community Health Alliance

Jerry Novak Colorado Springs X Carol Parks Teller County X Frances St. Germain El Paso County Nancy Stannard Teller County X Joyce Whittle Park County X Dixie Wodell Southern El Paso County

X Chris Sheehan Larson Park County

X PPACG Staff

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Agenda Item 7F

Meeting Minutes of the

AIR QUALITY TECHNICAL COMMITTEE April 24, 2019 - 1:00 p.m.

PPACG Lower Level Conference Room

1. Call to Order / Establish A Quorum / Introductions Andy Gunning called the meeting to order at 1:05 p.m. and established a quorum. Introductions were made.

2. Agenda Approval

Chris Welch, CSU, moved to approve the agenda, seconded by Victoria Chavez, El Paso County. The motion carried unanimously.

3. Public Comments

Robin Eisner recommended that the Committee work with the Sierra Club-Beyond Coal Campaign. 4. Discussion Items

A. Public Awareness Regarding Ozone/Air Quality Issues by Committee Public Information & Communications Staff • Ozone (O3) is measured over a three-year period. • The EPA reduced O3 limits in 2015. • Clean summer (2019), COS can remain in attainment. • PPACG is asking for the help of everyone present to get the word out about O3 through their PIO’s to

include: El Paso County, City of Colorado Springs-to include CSU, City of Manitou, Ft. Carson, USAFA, and Peterson AFB.

• Comment by Robin Eisner to add community centers, USOC, and schools to the for push notifications. • Discussion of Committee members regarding best use of the new Environmental Planner for PPACG

coming on board in May: o Research emission numbers/data from other RAQC’s. o Focus on outreach rather than research. o Need for long-term outreach.

• “Breathing O3 air is like getting a sunburn on your lungs.” Article from CNN/American Lung Association. • Outreach methods to include:

o Websites/videos (Presentation by Jenny Phillips) o Social Media/videos o Ambassador with businesses o Newsletters (Example of recent article in Ft. Carson’s Mountaineer) o Bus stops, building murals o Media/CDPT message boards o Emails with state alerts o Community events. o Major Employers o Community partners o UCCS/CC/PPCC sustainability programs o Partnership with meteorologists at local TV stations o Nonprofits that are sustainability focused o Digital media with City of Colorado Springs, El Paso County o Google add grant

• Next meeting is May 22, 2019

5. Adjournment Andy Gunning adjourned the meeting at 2:30 p.m.

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Agenda Item 7J

M E M O R A N D U M

DATE: May 8, 2019

TO: PPACG Board of Directors

FROM: Andrew Gunning, Executive Director

SUBJECT: Executive Director’s Report

Area Agency on Aging • 2019 Yellow Books have arrived. 25,000 were printed and the bulk are stored at the

Area Agency on Aging. They are also available at local libraries and senior centers. The Yellow Book is a comprehensive directory of regional senior services and is celebrating its 35th year of publication.

• The proposal period for providers to apply for SFY 2020 AAA funding closed on April 24th. These proposals will be reviewed by the Technical Review Subcommittee of the RAC over the next few weeks with an allocation recommendation to the Regional Advisory Council on May 30th and to the PPACG Board at the June 12th meeting. The projected budget from the state reflects an approximate 8% increase over 2019.

• The state funding formula for AAA’s for SFY 2020-2023 is currently under review and proposed levels should be available shortly. It is also anticipated that federal funding and the results of the 2020 census could provide potential future increases to Colorado.

Transportation Program • Regional data collection and coordination discussions continued with the local

jurisdictions.

• Discussion with FHWA regarding travel model peer review on April 3.

• Toured military bases with CDOT Director Shoshana Lew, the Colorado 30 Group and Chamber/EDC on April 4.

• Monthly coordination call with CDOT/FHWA/MMT on April 8.

• PPACG hosted the Southwest Chief & Front Range Passenger Rail Commission meeting on April 12.

• Attended CDOT training course on Local Agency Project Administration (April 16-17).

• Attended a briefing by Colorado Springs Airport on April 16.

ACTION REQUESTED: Information Only

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• UPWP midyear review was conducted on April 18.

• Attended Manitou Springs Mobility Summit on April 24.

• Attended the Schriever State of the Base April 25.

• Attended the STAC Meeting April 26

• Attended CDOT Truck Parking Workshop April 30.

Joint Land Use Study

• We received our grant award occurred $514,000 from the Office of Economic Adjustment, Department of Defense, to focus on JLUS Implementation

Environmental Program

• Continued work with an update to our Areawide Water Quality Management (208) Plan in coordination with the Water Quality Management Committee and consultants, Brown and Caldwell.

• An Air Quality Technical Committee meeting was held on April 24 to continuing discussing committee’s work plan around ozone concerns. A work session was held to develop an outreach and public awareness campaign regarding the upcoming summer ozone season.

Policy & Communications

• Advocacy: Worked with legislative committee to review bills and propose PPACG positions, communicating with PPACG Board of Directors for ratification, and contacting local delegation (by text and email) with all positions.

• About eight (8) Media Mentions occurred over the past month, covering Aging events, the Joint Land Use Study, and new employees at PPACG.

• Website: In March 1- April 1 we had 1,990 page views on PPACG website. We had 557 users that used mobile devices to access our website which is 28% of our audience. The top direct page visits 3 pages were Aging with 1,111 hits, Transportation with 712 and Contact us with 293 hits.

• Publications and Documents: Designed updated AAA Event Flyers for summer sessions. Began work on Quarterly Newsletter for late May publication/release. Completed and sent PPRTA Annual Report for Print.

Administration

• Participated in a tour of military bases (Schriever AFB, Peterson AFB and Fort Carson) with CDOT Executive Director Shoshana Lew, the Colorado 30 Group, and the Chamber/EDC (April 4).

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• Met with Colorado Springs Utilities regarding air quality/ozone issues and coordination between CSU and PPACG (April 16)

• Met with Greg Phillips, Executive Director of the Colorado Springs Airport, to discuss plans and coordination on April 17

• Attended the Area Chief’s of Staff meeting on April 17

• Attended the Joe Henjum/Senior Resource Council annual awards event (April 17)

• Participated by phone with the State Air Quality Control Commission meeting (April 18)

• Attended the Vectra Bank/UCCS Economic Forecasting Event on April 23

• Attended the Schriever AFB State of the Base on April 23

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May Events

MayMeetings and Events

May 7 at 12:30 Water Quality Management Committee00

May 8 at 9:00 AM PPACG Board of Directors

May 16 at 1:30 PM Transportation Advisory

Committee Meeting

May 29 at 1:00 PMAir Quality

Technical Committee May 29 at 3:00 PM

Community Advisory Committee Meeting

May 30 at 9:00 AM Aging Regional Advisory

Committee Meeting

CONTACT US :

May Meetings

May 2 at 5:30 PMEnt Retirement Series Retirement By Design

May 20 at 9:00 AMMedicare 101 at PPACG

May 23 at 5:30 PMMedicare 101 at PPACG

PPACG 15 South 7th Street, Colorado Springs, 80905Tel : 719 471 7080 Web: www.ppacg.org

PPACG Area Agency on Aging 14 South Chestnut Street, Colorado Springs 80905Tel : 719 471 2096

Older Americans MonthEach May we work to celebrate older Americans and the communities of which they are a vital part. Everyone benefits when everyone can partici-pate. The 2019 theme, Connect, Create, Contribute, encourages old-er adults and their communities to:Connect with friends, family, and services that support participation. Create by engaging in activities that promote learning, health, and personal enrichment. Contribute time, talent, and life experience to benefit others.

Communities that encourage the contributions of older adults are stronger! By engaging and support-ing all community members, we rec-ognize that older adults play a key role in the vitality of our neighborhoods, networks, and lives. We encourage everyone of all ages to connect, cre-ate, and contribute for stronger and more diverse communities this May, and throughout the year.

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