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Automating State Reporting. A Regional Service Agency Success Story 26 th Annual MIS Conference February 14, 2013. Contact Us 100 Executive Drive Marion, OH 43302 740 389 4798 x219 www. treca.org Photo(s) are stock photos. www. treca .org. 2. Contact Us - PowerPoint PPT Presentation
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A Regional Service Agency Success Story26th Annual MIS ConferenceFebruary 14, 2013
Automating State Reporting
Contact Us100 Executive Drive Marion, OH 43302P. 740 389 4798 x219 www. treca.orgPhoto(s) are stock photos.
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
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Ohio by theNumbers
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
• 1.8 million students• 1,000 + Districts/Community Schools• 23 Information Technology Centers (ITC)
• Provide tier 1 support to districts• Manage Data Collector (SIFworks)
• TRECA serves 100+• EMIS = State Reporting
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Ohio CollectionInformation
Snapshot of enrollment Student/StaffDecember 1 Child Count
October/December Fiscal requirement by law
Five Year Forecast
Graduate AttendanceAssessments & Programs
Year End
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.orgPhoto(s) are stock photos.
CTE Follow-upMarch
ExpendituresCost per pupil
Period H - Financials
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Old CycleData Submissions
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Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
Friday
TuesdayWed/Thur
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Old CycleData Submissions
1 of 6
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
$! AGG_SUB_ALL_OCT.COM$ set noon$ define ode_treca odevax"""oecn_treca messenger"""::[oecn_treca.data_sub]$ setupenv/reset$next_dist:$ setupenv/log/next/type=DISTRICT/CATEGORIES=*MEMER*$ @oecn$emis:emis_select 07K$ prev_dist = F$TRNLNM("OECN$SETUP_ENTRY")$ ! if you want to leave out a district, change the "AW" on line below to that$ ! district’s code$! if prev_dist.eqs."AW" then goto next_dist
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Old CycleData Submissions
1 of 6
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
7
Old CycleData Submissions
1 of 6
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.orgPhoto(s) are stock photos.
12 Hours Expended x 52 Weeks = 624 hours / 40 hour week =
15.6 Weeks!
How Much Staff Time Did This Take?
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Advantages ofThe Redesign – EMIS-R
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
• Districts submit their data
• Fewer Help Desk tickets
• Real time feedback on most changes
• More report feedback
• Web-based interface
• SIF functionality
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DistrictsSubmit Their Data
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
• ITC relieved of stress-filled TH/F submission cycle
• Easy tool for ITCs to check on districts
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FewerHelp Desk Tickets
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
• 50% drop in tickets from TRECA to ODE
• Student Missing Override tickets – gone• 478 related to override request • 15 minutes per ticket average• 119.5 hours saved for TRECA staff
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More Real-TimeResponse
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
• Level 1 errors• Data missing or invalid data
• Detailed error messages• Exportable format
• Missing student/staff• Districts can load override file with instant feedback
• Reports in CSV
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Ohio Dept of EdFeedback to Districts
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Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
• Level 2 errors• Returned daily• Resolve - other districts reporting same student
• State reports twice per week• Full set of reports Monday and Thursday
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Web-basedInterface
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Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
• No more function keys! DOS is gone!
• Point and click from anywhere
• Easier for• ITC to train new users• Trouble-shooting• Accessing reports
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SIF FunctionalityProvides
www.treca.org
Contact Us100 Executive Drive, Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www.treca.org
• Vertical SIF functionality allows• Collection changes can be pushed to Data Collector
(DC) from ODE• Validation tables can be pushed
• ITC has fewer DC version changes to manage
• ODE sees collections from Districts• Notifies ITC of problems with time to correct• ITC can check progress of all districts
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Demonstration Time
Contact Us100 Executive Drive Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www. treca.org 16
THANK YOU
Contact Us100 Executive Drive Marion, OH 43302P. 740 389 4798/ F. 740 389 4517 www. treca.org
Jennifer [email protected]
Dr. Larry [email protected]
