A Picture Is Worth A Thousand

Words

DAY 7:EXCEL CHAPTER 4

Tazin AfrinTazin.Afrin@mail.wvu.eduSeptember 10, 2013

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CHART BASICS

• A chart is a visual representation of numeric data

• Chart components:– Data Points: numeric value that describes a

single value on a chart.– Data Series: a group of related data points.– Category Labels: text that describes a

collection of data points in a chart.

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SAMPLE DATASET

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COLUMN CHARTS

• A column chart displays data vertically, with each data series forming a column

• The chart area contains the entire chart and all of its elements.

• The plot area contains a graphical representation of values in a data series.

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COLUMN CHARTS

X

Y

Category axis

Valu

e A

xis

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LEGEND

• A legend is a key that identifies the color, gradient, picture, texture, or pattern fill assigned to each data series in a chart.

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CLUSTERED COLUMN CHART

• A clustered column chart groups or clusters similar data in columns to compare values across categories.

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CLUSTERED COLUMN CHART

Legends

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REVERSING CATEGORIES AND DATA SERIES

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STACKED COLUMN CHART

• A stacked column chart places stacks of data in segments on top of each other in one column, with each category in the data series represented by a different color.

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STACKED COLUMN CHART

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100% STACKED COLUMN CHART

• A 100% stacked column chart places (stacks) data in one column per category, with each column having the same height of 100%.

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100% STACKED COLUMN CHART

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3-D COLUMN CHART

• A 3-D chart adds a third dimension to each data series, creating a distorted perspective of the data.

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3-D COLUMN CHART

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BAR CHART

• A bar chart compares values across categories using horizontal bars.

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BAR CHART

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LINE CHART

• A line chart uses a line to connect data points in order to show trends over a period of time.

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LINE CHART

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PIE CHART

• A pie chart shows each data point in proportion to the whole data series as a slice in a circular pie.

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PIE CHART

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X Y (SCATTER) CHART

• An X Y (scatter) chart shows a relationship between two variables.

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X Y (SCATTER) CHART

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CREATING A CHART

• Select the data source• Select the chart type• Position and size the chart

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CREATING A CHART

• Shortcut Key:– Pressing F11 is a fast way to create a column

chart in a new chart sheet. Select the worksheet data source, and then press F11 to create the chart.

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CHANGING THE CHART TYPE

• Using the Chart Tools contextual tab:– Click the Design tab– Click Change Chart Type– Select the desired chart type

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CHANGING THE DATA SOURCE

• To modify the chart data source:– Click the Design tab– Click Select Data under the Data group– Then change data range

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MOVING A CHART

• To move a chart:– Click the Design tab– Click Move Chart under the Location group

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PRINTING A CHART

• To print an embedded chart:– Select the chart– Click the File tab– Click Print to display the Backstage view– Use the Print Selected Chart option

• To print a chart sheet:– Use the Print Active Sheet option

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CHART LAYOUT

• The Layout tab offers many ways to enhance a chart visually

• When adding visual elements to a chart, make sure these elements enhance the effectiveness of the chart instead of overpowering it.

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SELECTING AND FORMATTING CHART ELEMENTS

• Formatting a chart element:– Right-click the element and select the Format

element command– The element portion will change depending on

the selection (ex. Format Data Series)

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CUSTOMIZING CHART LABELS

• Chart Title• Axis Title• Legend• Data Labels• Data Table

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CHART TITLES AND LEGEND

• A chart title is the label that describes the entire chart

• An axis title is a label that describes either the category or value axis

• A legend is used to distinguish data points in a pie chart or data series in a multiple series chart

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AXES AND GRIDLINES

• Excel computes starting, ending, and incremental values for display on the value axis

• A gridline is a horizontal or vertical line through the plot area

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ADDING A TRENDLINE

• A trendline is a line used to depict trends and forecast future data

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