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ANNUAL EQUIPMENT INVENTORY
Enterprise Asset Management
MAY 22 – JUNE 5UNIVERSITY DEPARTMENTS ONLY
2015 ANNUAL EQUIPMENT
INVENTORY
Enterprise Asset Management
ANNUAL EQUIPMENT INVENTORY Assets Defined
Small Value Property - $3,000.00 - $4,999.00
Capital Asset - > $5,000.00
Building Code Resources https://ems.gru.edu/virtualems
Loan Agreements
NEW
Enterprise Asset Management
ANNUAL EQUIPMENT INVENTORY • Go to PeopleSoft Reporting Tools > Query Manager and run query:
MCG_AM_CAMPUS_INV_BY_DEPT.
• Multiple department ID endings, can use a percent sign after the beginning of your dept. ID to pull all area’s data.
• Print spreadsheet for Physical Inventory. You may customize spreadsheet to make inventory easy for you (must include Tag Number, Description, and Location).
Enterprise Asset Management
ANNUAL EQUIPMENT INVENTORY
• Items that are listed but are no longer physically located in the department will require proper documentation to remove them (i.e. Moving Request, Lost/Stolen Report, E-mail with recipient copied, etc.).
• Assets found but not on listing should be manually added to list.
• Special Attention: All assets must have 1) a tag number, and 2) valid and complete locations (no blank tag number field, PL1117C or no room # in location ) .
Enterprise Asset Management
ANNUAL EQUIPMENT INVENTORY • The Assistant Equipment Control Officers make all changes to
locations in PeopleSoft. Inventories not entered will be returned to the control officer.
• Transfers and corrections require documentation and are turned in with the inventory.
• Department Heads, Deans, or Department Chairs are required to sign inventory listing submitted for their departments. Send complete inventory to Asset Management before Tuesday, May 26, 2015
Enterprise Asset Management
ANNUAL EQUIPMENT INVENTORY
Files and Forms
•Presentation for Annual Campus Equipment Inventory Http://www.gru.edu/supply/property/documents/annualinventoryinstructions_rev51815.pdf
•Custodian Formhttp://www.gru.edu/supply/forms/documents/custodian-form.pdf
•Lost / Stolen Reporthttp://www.gru.edu/supply/forms/documents/
loststolenequipmentreportforminstruc tions05072015.pdf
Enterprise Asset Management
MCG Components MCG Utilities
Enterprise Asset Management
MCG Inventory Click Search
Enterprise Asset Management
Enterprise Asset Management
Enterprise Asset Management
Enterprise Asset Management
ANNUAL EQUIPMENT INVENTORY • Failure to follow Property Control Policies and Procedures may
result in disciplinary action ranging from counseling, to written reprimands, to further action up to and including dismissal from employment.
• Complete inventories may be returned via: E-mail: [email protected]
Inter-campus mail: RE1000 / 1555 Clay Street
If you need help meeting the schedule, please call for assistance.
Enterprise Asset Management
