A Narrative Report of the Field Practice

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A NARRATIVE REPORT OF THE FIELD PRACTICE

AT SKYCABLE CORPORATION

SPECIAL PROJECT:PC INVENTORY SYSTEM FOR

THE SKY CABLE CORPORATION

DE JESUS, JENNA T.ENTEREZO, JANCEL TROID T.

Department of Information Technology

COLLEGE OF ENGINEERING &

INFORMATION SYSTEMS INSTITUTECENTRAL LUZON STATE UNIVERSITY

Science City of Munoz, Nueva Ecija 3120

NOVEMBER 2014


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APPROVAL SHEET

This narrative report entitled IT FIELD PRACTICE at the SKYCABLE CORPORATIONWith special project entitled PC INVENTORY SYSTEM, prepared by DE JESUS JENNA T.and ENTEREZO, JANCEL TROID T. submitted to the DEPARTMENT OF INFORMATION

TECHNOLOGY, COLLEGE OF ENGINEERING, CENTRAL LUZON STATE

UNIVERSITY in partial fulfillment of the requirements for the degree BACHELOR OFSCIENCE IN INFORMATION TECHNOLOGY is hereby accepted.

MARLON A. NAAGAS DARYL F. ESPINO

Adviser Chairman, Defense Panel

_________________ _________________

Date signed Date signed

DR. NEMESIO A. MACABALE JR. KHAVEE AGUSTUS W. BOTANGEN

Director Department Chairman

___________________ _________________

Date signed Date signed

DR. IRENEO C. AGULTO

Dean

_______________

Date signed


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ACKNOWLEDGEMENT

The developers would like to express their deepest gratitude to all the people who helped

in making this project possible.

We would like to thank our parents for their undying support for our studies, helping us

pave the way to making it this far in our lives, and for their encouragement and faint in us that

well accomplish anything; specially to our MOTHER and FATHER who always there to

support and for their undying guiding and support for my study.

The developers We would like to thank our classmates for their camaraderie for in times

that we think we cant accomplish a task, theyll come running to help us, especially the WEB

DEVELOPMENT TEAM and Mr. Marlon A. Naagas. The Developers also extend their

gratitude to their friends John Victor Soriano , Joseph Prince Llorando , Marvin Montalbo ,

Miki Ann Calahi , Raquel Salacup , April Irene Lomentigar , Alvin JC Vicmudo ,Eduardo

Medrano.Jr., Cheska Lorraine Hernandez, Reyniel Francisco and Ma. April Legaspi De Guzman.

The developers also like to extend our deepest gratitude to our adviser, Mr. Marlon A.

Naagas, for giving his undying support, offering his time in guiding us in completing our work.

We thank all these people for helping us get through our problems and everything that youve

shared with us is most appreciated.

THANK YOU .


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BIOGRAPHICAL SKETCH

I.

PERSONAL BACKGROUND

Name: Jenna T. De Jesus.

Date of Birth: August 04, 1993

Address: Bacal II Talavera Nueva Ecija

Nationality: Filipino

Religion: Roman Catholic

Fathers Name:Joel L. De jesus

Mothers Name:Julieta T. De Jesus

II. SCHOOLS ATTENDED

Elementary :Mu oz Central School

Secondary: Mu oz National High School

Tertiary: Central Luzon State University


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BIOGRAPHICAL SKETCH

I. PERSONAL BACKGROUND

Name: Jancel Troid T. Enterezo

Date of Birth: March 20, 1993

Address: Brgy. Malsin , San Jose City , Nueva Ecija

Nationality: Filipino

Religion: Roman Catholic

Fathers Name: Rafael C.Enterezo

Mothers Name: Cherry D.Enterezo

II. SCHOOLS ATTENDED

Elementary: Core Gateway College

Secondary: Mount Carmel Montessori Center

Tertiary: Central Luzon State University


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TABLE OF CONTENTS

INTRODUCTION

Importance of Field Practices

Objectives of the Field Practices

Location and Duration of the Field Practices

STATION AND PLACE OF ASSIGNMENT

Brief Description of the Place Assignment

Activities of the Place Assignment

Historical Background of the film

Mission and Vision

Functions of the different Divisions/Departments/Sections

Personnel

PROGRAM OF ACTIVITIES

Summary of OJT Activities

SIGNIFICANCE OF THE TRAINING


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Classroom Learning Used in the Training

Knowledge Gained and Skills Developed

PROBLEMS ENCOUNTERED

Issues and Concerns about the company

Conceptual Problems

Behavioral/Interpersonal Problems

Technical Problems

CONCLUSION

RECOMMENDATION

Recommendation for the Future Trainees

Recommendation for Department of IT


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I. INTRODUCTION

Onthe-Job Training or internship provides real work experience to explore and

gain relevant knowledge and skills expected from a budding professional. It is designed

to provide the students with the opportunity to work in a professional environment. This

opportunity allows them to integrate the theory and knowledge of the course content with

the application of principles and practices in a work environment.

Internship represents a cross-over point between university and career which

helps students gain valuable hands-on work experience and help them establish their

individual career profile.

Internships offer students a period of practical experience in the industry relating

to their field of study. This experience is valuable to students as a means of providing

actual practice their studies are applied in the real world. It helps them gain valuable

hands-on work experience providing them opportunity to, examine and clarify career goal

and options.

This training test personal aptitudes, abilities, and interests in relation to their

career choice and job demands. Furthermore, it improves interpersonal skills such as,

maturity and decision making, all crucial factors to either loss or gain confidence

develops. The entire training integrates and complements academic studies with the on-

the-job professional level experience. It is an opportune time to acquire references and

professional contacts which may lead to future job offers.


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A. Importance of the Field Practice

Internship is a very significant milestone in gaining essential work experiences.

it allows students to apply what they have learned from the classroom to the real

world setting. It helps them assess different work ethics and gain valuable skills.

Internship is vital since it is the transition periods that more like prepares the

students for their careers. It also helps them develop skills which will help them

perform better at their jobs in the future. It provides valuable insight and training

a particular field of study or career which welcomes countless opportunities.

B. Objectives of the Field Practice

In line with the thrust of the Department of Information Technology to produce

technically equipped and extensively trained Information Technology graduates, the field

aims to:

Provide students the opportunity to acquire practical knowledge, skills

and desirable attitudes and values in reputable establishments/industries;

Promote competitiveness of students through their training to give them

insights of the various corporate use of technologies , management

strategies, and organizational behaviors;

Enhance the students work competencies and discipline as they relate to

people in the workplace to instill the importance of human relations in the

working environment;

Strengthen and enrich the Bachelor of Science in Information Technology

program thru the documented experiences of the students in their training.


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C. Location and Duration of the Field Practice

The On-the-job training was conducted at Sky Cable Corporation located at

33/F East Tower, Philippine Stock Exchange Center Exchange Road, Ortigas Center

1600 Philippines. The interns was assigned at the IT and T Department as part of the

production team. The training is scheduled for (8) hours of work within a day during

Monday to Friday (from 9:00 AM to 6:00 PM), excluding Saturdays and Sundays. The

training started on the 23rd

day of June 2014 up to 20th

of August 2014, Adhering to

such schedules, the trainees completed three hundred (300) hours of training as required

in the curriculum.


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III. STATION AND PLACE OF ASSIGNMENT

A. Brief Description of the Place of Assignment

Sky Cable Corporation is a cable network TV channel that offers quality cable services

for the family.

B. Activities of the Place Assignment

Sky Cable Corporation is an award-winning corporation that provides quality interactive

Media channel such as sports event coverage, HD and HQ movie coverage, as well as

advertisement media. They give the clients the power to imagine what you can do.

C. Historical Background of the Firm

Sky Cable Corporation was found in June 6, 1990.

D. Mission And Vision

Mission

Enriching and uplifting the lives of Filipino families through communication,education and entertainment.

Vision

Being the national leader in video, voice and data.

Being recognized for outstanding customer service.

Being an employer of choice.

Being a publicity listed, employee-owned company.

Purpose

Uplifting the lives of the Filipino families through communication,

education and entertainment.


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Core Values

C- Customer Focus

A-Accountability

R-Result Orientation

O-Ownership

T-Teamwork

I-Integrity


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Oscar M. LopezChairman Emeritus|Executive Director|FilipinoOscar M. Lopez (aged 84) has been a director since June 8, 1993. He

chaired the company's board from said date until June 2010 and served

as president from 1999 until 2004. He was chief executive officer oLopez Holdings from 1999 to June 2010. He received a Bachelor o

Arts degree from Harvard College and a Masters degree in Public

Administration from Harvard University. He is president of Lopez, Inc.

He is chairman emeritus of First Philippine Holdings Corporation(FPH), First Gen Corporation (FGEN), and Energy Development

Corporation (EDC) and is a director of Rockwell Land Corporation

(Rockwell) and ABS-CBN Corporation (ABS-CBN), all publicly listed

companies. He attended the seminar, Corporate Governance forDirectors of SGV & Co. He owns 11,632,408 Lopez Holdings shares.

He has been nominated for re-election.

Amb. Manuel M. LopezChairman and Chief Executive Officer | Executive Director | FilipinoManuel M. Lopez (aged 72) is the chairman and chief executive

officer. He has been a director of the company since June 8, 1993, and

was vice chairman from 2001 to June 2010. He is a holder of aBachelor of Science degree in Business Administration and attended

the Program for Management Development at the Harvard Business

School. He served Manila Electric Company (Meralco) (publicly

listed) as president from 1986 to June 2001 and as chairman from 2001

until May 2012. He is chairman of Rockwell, and is a director of FPHand ABS-CBN, publicly listed companies. He is also vice chairman o

Lopez, Inc. He attended the two-day Briefing on Corporate GoodGovernance Risk Management of the Knowledge Institute of SGV &

Co. He owns 25,288,897 Lopez Holdings shares. He has been

nominated for re-election.

Eugenio L. Lopez, IIIVice Chairman | Executive Director | FilipinoEugenio Lopez III (aged 61) vice chairman, has been a director of the

company since June 8, 1993, and was treasurer from said date until

June 2010. He received a Bachelor of Arts degree in Political Science

from Bowdoin College and a Masters degree in BusinessAdministration from the Harvard Business School. He has been

chairman of ABS-CBN (publicly listed) since 1997. He was the chie

executive officer of ABS-CBN (publicly listed) from 1997 to 2012, andwas its president from 1993 to 1997. He is chairman of Sky Cable

Corporation (SkyCable), and chairman and president of Bayan, among

others. He is a director of FPH and FGEN, both publicly listed. He

SKY Cable Board of Directors


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attended the 4th Corporate Governance Scorecard for Publicly ListedCorporations in the Philippines of the Institute of Corporate Directors.He owns 3,557,454 Lopez Holdings shares. He has been nominated for

re-election.

Washington Z. SycipIndependent Director | Filipino

Washington Z. SyCip (aged 92) has been a director of the companysince April 30, 1997. He is an independent director. He received a

Bachelor of Science degree in Commerce from the University of Santo

Tomas and a Master of Science degree in Commerce from ColumbiaUniversity. He is chairman of Cityland Development Corp. (since

1997) and MacroAsia Corp. (since 1996), both publicly listed. He is an

independent director of the following publicly listed companies: FPH

(since 1997), Belle Corporation (since 1996), Century PropertiesGroup, Inc. (since 2011), Highlands Prime, Inc. (since 2002), The

PHINMA Group (since 1996), Metro Pacific Investment Corp. (since2012). He is a director of publicly listed Philippine National Bank(since 1999) and Philippine Airlines, Inc. (since 1997). He is an adviser

to the Board of the following publicly listed companies: Asian

Terminals, Inc. (since 2010), BDO Unibank, Inc. (since 2009), JG

Summit Holdings, Inc. (since 2001), Jollibee Foods Corporation (since2011), Metropolitan Bank & Trust Co. (since 1996), and Philippine

Long Distance Telephone Co. (since 2011). He underwent the

Mandatory Accreditation Programme of the Research Institute oInvestment Analysts Malaysia. He owns 1 Lopez Holdings share. He

has been nominated for re-election

Salvador G. TironaExecutive Director | President | COO and CFO | Filipino

Salvador G. Tirona (aged 59) has been a director, president, chieoperating officer since June 10, 2010. He joined the company as chie

finance officer (CFO) in September 2005. He was formerly a director

and the CFO of Bayan. In 2003, he played a critical and strategic roleas CFO of Maynilad Water Services, Inc., particularly in implementing

its rehabilitation plan. He holds a Bachelors degree in Economics from

the Ateneo de Manila University and a Master of Business

Administration from the same university. He is a director of ABS-CBN(publicly listed). He attended the five-day Professional Directors'

Program of the Institute of Corporate Directors. He owns 500,001Lopez Holdings shares. He has been nominated for re-election.

Cesar E.A. VirataIndependent Director | FilipinoCesar E.A. Virata (aged 83) was elected director of the company on

July 9, 2009. He is an independent director. He graduated in 1952 from

the University of the Philippines with Bachelor of Science degrees in
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Mechanical Engineering and in Business Administration (cum laude).He received his Masters degree in Business Administration major inIndustrial Management in 1953 from the University of Pennsylvania.

He was Chairman, Board of Investments (1968-1970); Secretary/

Minister of Finance (1970-1986); Prime Minister of the Philippines

(1981-1986) and Chairman of the Committee on Finance of theBatasang Pambansa (1978-1986). Since 1986, he has been the

chairman and president of C. Virata and Associates, Inc. He is also a

director and corporate vice chairman of Rizal Commercial BankingCorporation (since 1995), chairman and director of RCBC Bankard

Services Corporation (since 2013), and an independent director o

Belle Corporation and City and Land Developers, Inc. (since 2009), all

publicly listed companies. He concurrently serves as director and/orchairman of such organizations as RCBC Savings Bank, Inc.(since

1999), RCBC Realty Corporation (since 1998), Malayan Insurance

Company, Inc. (since 2005), RCBC Forex Brokers Corporation (since

1999), ALTO-Pacific Company, Inc. (since 2013); Business WorldPublishing Corporation (since 1989), Malayan Colleges (since 1999),

Luisita Industrial Park (since 1999), RCBC Land Inc. (since 1999) and

AY Foundation, Inc. (since 1997), among others. He attended theseminar, Corporate Governance for Bank Directors, Bank Chairmen &

CEOs of the Institute of Corporate Directors and the Bangko Sentral ng

Pilipinas. He owns 1 Lopez Holdings share. He has been nominated forre-election.

Monico V. JacobIndependent Director | Filipino

Monico V. Jacob (aged 69) was elected to the board of the company on

May 30, 2013. He received his Bachelor of Laws degree from theAteneo de Manila University in 1971. He has been the chairman o

Total Consolidated Asset Management, Inc. since 1999, of Global

Resource for Outsourced Workers, Inc. since 2000, of Republic Surety& Insurance Co., Inc. since 2008, and of Philplans First, Inc. and

Philhealthcare, Inc. since 2013. He has been the President and CEO o

STI Education Services Group, Inc. since 2003, and of STI EducationSystems Holdings, Inc. (publicly listed) since 2012. He has been the

president of Capital Managers and Advisors, Inc. since 2006, STI

Investments, Inc. since 2007, Insurance Builders, Inc. since 2010, and

of Philippine Life Finance Assurance Corp. since 2012. He has been anindependent director of 2GO Group, Inc. (publicly listed) and Negros

Navigation Co., Inc., both since 2009. He has been a director of De Los

Santos-STI College and De Los Santos-STI Medical Center since 2004,

of Jollibee Foods Corp. (publicly listed) since 2000, of AsianTerminals, Inc. (publicly listed) since 2010, of Phoenix Petroleum

Philippines, Inc. (publicly listed) since 2010, and of Century Properties

Group, Inc. (publicly listed) since 2012, among others. He was a
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director of Meralco Industrial Engineering Services Corporation andClark Electric Distribution Corp. from 2007 to 2010. He was thechairman of Meralco Financial Services Corporation from 2007 to

2012. He owns 1 Lopez Holdings share. He has been nominated for re-

election.


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IV.

PROGRAM OF ACTIVITIES

A. Summary of OJT Activities

Calendar of activities shows the assignments accomplished during the

internship. The trainees always made sure that his/her entire day is productive.

Generally, he/she has undergone network troubleshooting, installing different

application, servicing, CSS properties and other task that made their stay

productive.

Network Troubleshooting

During the trainees stay at Sky Cable Corporation, the trainees were given

assignments to service different stations to troubleshoot the network connection

within the office premises. During the first day of their stay in the corporation,

Mr. Leo Sumigcay Jr. ask them to configure the network printer connection.


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V. SIGNIFICANCE OF THE TRAINING

A. Classroom Learning Applied in the Training

The training allowed the interns to put into action what they learned inside the

classroom. Either practical or theoretical classroom learning was applied during the

training. The interns were given a task to configured printer connection and install the

different application used inside the office.

B. Knowledge Gained and Skills Developed

Internship provides the opportunity to apply all the theories learned in the classroom.

During the entire internship, the trainees experienced to an employee of the corporation.

Being assigned at the IT & T department as part of the production team, they gained a lot

A lot of knowledge and were able to advanced their IT skills.

Internship prepared the interns for the challenges of the real world by helping them

develop their sense of discipline and self-confidence. Real world demands broad-know

ledge and expertise and the interns acquired in the internship can be his/her edge in the

near future.


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VI. PROBLEMS ENCOUNTERED

The interns spent 300 hours of this training at the Sky Cable Corporation.

Though they learned and experienced a lot during their stay, they also faced

several problems during the internship. Below are the problems encountered

by the interns during the training:

Conceptual

Since Sky Cable Corporation is focused on the network works

The interns were intimidated because it was not their field of

Study.

Behavioral/Interpersonal

Being new to the corporation, the interns were very timid and

anxious during their first two weeks of his/her internship. Never-

the less, they wanted to make a great impression and maintain that

impression thus they made ways to establish harmonious relation-

ship with the employees.

During the second week of the internship, the fear of not accompli-

Shing their task well made the trainee very uneasy. The anxiety

Stems from knowing that the task given to them is not easy

Because the interns are unknowledgeable in Trouble shooting.


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VII. CONCLUSION

Internship or On-the-Job Training (OJT), as one of the major

Requirements for the degree Bachelor of Science in Information Technology

(BSIT) gives the students an opportunity to apply the theories and knowledge

They have learned inside the university, OJT expands this learning and skills

By exposing the students to the actual work in an industry profession.

The trainees realized that what they have learned inside the Portals

of the university is not enough when they go out and face the demands

of the I.T industry nowadays. They also understood the crucial role of I.T

industry in the economic growth a company.

Moreover they realized the importance of creating and maintaining

Harmonious relationship in workplace. Internship taught them the true

Meaning of a job, not as only an instrument to support ones necessity in

Life, but as second home, a place to experience self-worth and self-

fulfillment.

In general, the intellectual and practical skills they have improve during

Their internship inside the corporation. Makes them more competitive as future

IT professionals, an excellent preparation on what they will become as they

Continue the journey of their life.


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VIII. RECOMMENDATIONS

A. Recommendation for the future trainees

Basically, the knowledge and skills of the trainees acquired from the

Academes are evaluated and enhance during the internship program.

For the trainees. The interns highly recommended them to create a great

Impression and maintain that impression throughout the training. Student-

Trainees should make the first move in asking their supervisors of the things

To be done to make the internship productive. Also the trainees are advising

The future trainees to not let first impressions last. If any case the corporation

Did not orient them, they should take the initiative to get the necessary

information essential for their stay inside the corporation that will be essential

for their narrative report.

B. Recommendation for department of IT

To be able to improve the field practice, the trainees recommend that the

Department should give the students some advanced lessons and more IT

Seminars to make them acquainted with new technologies and up-to-date in

The I.T. industry. Furthermore, the interns suggest for the department to

Provide more networking devices that will help the students to be familiar

With the devices actually used in the I.T. industry nowadays and also an

Additional time for web designing especially in PHP , HTML5, Wordpress

CSS, Javascript, database, mobile applications, etc.


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PC INVENTORY SYSTEM FOR

THE INFORMATION SYSTEMS INSTITUTE (ISI)

DE JESUS, JENNA T.

ENTEREZO, JANCEL TROID T.

Disclaimer:

This project entitled to the Department of Information Technology, College

Of Engineering in partial fulfillment of the requirements for the degree Bachelor of Science

In Information Technology at Central Luzon State University, Science City Munoz, Nueva

Ecija, 3120. It is the project of our own work except whereas indicated in the text. The project

Report or any portion thereof may be freely copied and distributed provided that the source

Will be properly acknowledge.


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I. Introduction


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II. Problem Domain

A. Background and Statement of the Problem

The Department of Information Technology & T often found difficulties in

monitoring their computer/laptop supplies. Inventory system is very indispensable to

determine the needs and the existing facilities and equipment. In order to have a complete

and up-to-date supply, the present inventory system of IT & T is done manually by a

staff. It requires too much paper work having the risk of loss, misplaced reports, inability

to track dispensed equipment and inaccuracy of inventory.

With the introduction of the office asset inventory system of all equipment, file and

other transactions, the unit would be free from spending too much time in monitoring

properties, supplies and in generating of reports. With just a click of the computer, there

will be an easy access to all the needed documents.

The success of this project will contribute the smooth flow of safe recording,

monitoring of properties and supplies and generation of reports.


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B. Objectives of the Project

a. General Objective:

The main objective of this project is to design, develop, and implement an office asset

inventory system that will facilitate the recording of all the equipment in said

department.

b. Specific Objectives:

1. To be able to study the present inventory processes and other

similar implementations in other institutions;

2. To prepare design documents that will capture the database

design, Data Flow Diagram (DFD), Entity Relationship Diagram

(DFD), and Relational Diagram Design

3. To be able to develop office asset inventory system to facilitate

the equipment in the department of IT & T

4.To be able to test, implement and evaluate the actual use of the

IT & T equipment inventory system.


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C. Significance of the System

The developers created an inventory system that will help in facilitating,

monitoring transactions and generation of reports. The system will include the

database that will handle all data needed to produce useful reports. The following will

be the initial functionalities of the system:

a. Recording

The system will have the ability to store needed data for producing useful

and relevant information.

b. Updating

The system will have the ability to update/edit records for data

consistency.

c. Viewing

The system will have the ability to enable users to view data that is stored

in the database.

d. Generation of Reports

The system will have the ability to generate/produce reports that is useful

to the management.


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e. Scope and Limitation

a. Scope of the project

The scope of the project entitled PC Inventory System will only record

equipment at the institute, although future work may include scaling

up the system to cover the entire corporation.

a. Recording

The system has the ability to store needed data for

producing useful and relevant information such as pc

details, laptop details and users details.

b. Updating

The system has the ability to update/edit records for data

consistency including pc information, laptop information

and users information.

c. Viewing

The system has the ability to enable users to view data that

store in the database.

d. Generation of Reports

The system has the ability to generate/produce reports that

is useful to the management.


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b. Limitation of the project

a.The system has no ability to instantly track down the

location once the equipment is already given.

b. No guidelines or ruler on changing the status of the

equipment.

The system has no ability to identify if the

equipment is already in a condemned status.

c. Some validation for input process


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I. Review of Existing Alternatives and Literature Review

In a corporation where there are different offices, it is important to develop a

system that will benefit the people it serves.

SKY Cable Corporation being an entertainment community gives prominent

importance in continuously updating package of channels combined with a high-

quality, a permanent update on coverage, and Exclusive channels' distribution

agreements.

Properties and equipment were assigned to different owners as per request. In

connection with this, inventory of supplies should be done accordingly. To address

the problem the IT & T as one of the department of SKY Cable Corporation that is

capable of making system suitable for need of every office which make the task faster

and easier. Therefore, IT & T department give a task to their trainee to develop a PC

Inventory System.


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III. Methodology

A. Planning

The developers conducted an interview to gather information providing instructions on

how to develop the system, the background of the department and how is the step by step

transaction of the IT & T. After the interviews and gathering of data, the developers propose that

the IT & T needs an Automated PC Inventory System to help them in monitoring their Inventory.

The developers created a Gantt chart to show the time allotment and the schedule for

every development stages. It will include the exact date when the developers started the system

until its implementation and deployment. Additionally, a review of related literatures had

conducted. Milestones and deliverables were also identified.

B. Analysis and Design

The project had undergone analysis of the data gathered from this initial study.

Eventually, results has used in creating the system-designs for the project.

The system design has included the conceptual models, data models, process models,

interface designs, system-users identification, and identification of needed hardware and

software. Conceptual models have been created to envision boundaries, interactions, users, and

main processes for the system. A more sophisticated process and data models has been created to

show the system details, how the system works, and how data used and produced by the system

will be stored. In addition, the process models have shown the detailed processes integrated in

the system, the entities in interacting with the system, and the data that has provided by the


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entities needed by the system to perform its functionality. Similarly, the data models have been

created to serve as the basis for the database to be used by the system. Interface designs for the

system have been created based on the processes, data input requirements, and possible outputs

modeled for the system.

The recording in the system has been conceptualized for PC Inventory System of IT & T

to handle the information on IT & T.

A feasibility study was conducted which includes technical, economic, and operational

feasibility. System requirements were also identified.

C. Development of Prototype System

The development of the system includes the creation of the actual database, writing

program codes, and modular testing of program functionalities. The database was

created based on the designed data models. A data dictionaryhas been created and used

to specify the details of each field on the database tables. This has been used as guide in

setting the properties of each database field. Sample data had been directly stored to the

database and several database queries has been executed to test precision of the fields and

the relationships.

Programming activities for the system development will be divided into modules based

on the modeled processes. The functionalities of each module have been tested after

completion.


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The developers divided this phase into three steps. Primarily, the developers

developed the Data Management Module of the system which handles the management

of the data to be used in the system. Under Data Management module, the developers

created another module which consists of Borrower, Category, Employee and Status

Module. These modules contain the necessary information needed for different

transactions made in IT & T.

The developers developed the Transaction Handling Module which handles the

transactions that occurs in the system. Under this module Adding of equipment is

involved.

Finally, the developers developed the Report Generation Modulewhich enables

the system to print out different reports.

D. Prototype Testing and Evaluation

The initial prototype of the system was presented in the Department of IT & T. The panel

gave several recommendations for the improvement of the system. These recommendations were

used for enhancing the prototype.


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VI. Results and discussion

A. Planning

During the planning phase the first step made by the developers is brainstorming and created a

Gantt chart to show the time allotment and the schedule for every development stages. Figure 1.1

Gantt chart shows how the developers manage the time in system development. It showed the

estimated days in creating the system. Having the chart of schedule the developers are able to

manage their time in developing and improving the project system.


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DEVELOPMENT TIME OF MAJOR ACTIVIES

Table 1.1 Gantt Chart

B.

Analysis

1. Feasibility Study

a. Technical Feasibility

The system that was developed by the programmers has a requirements, the system needs

computer unit (can be desktop or laptop), operating system, software, and printer. Moreover the

system also needs a large space of store for its data information and files. The specification of the

computer must meet the following minimum system.

Requirements that are shown below:

Activities

Planning

Analysis

Design

Development

Testing

Duration

August 19

July 07- July 14

July 23- August 15

July 15- July 22

July 01- July 04


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Figure 3. Computer Requirements

b. Operational Feasibility

The system will be more convenient with every operation made by the office; more time

will be saved when using the system, efficient when finding old records of transaction, ease of

monitoring the supplies that are requested, lost, condemned and the supplies that are barrowed

with the personnel who barrowed the supply.

c. Economic Feasibility

The system that was developed will maximize the use of the Computers of the office. It

will also lessen the expenses of the office supplies (papers, ball pen, pencil etc.) In every

transaction made by the office regarding with their Inventory.


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2. REQUIREMENTS DEFINITION

a. INPUT

All of the data needed such as information of equipment as well as the information of the

users will be acquired for the registration on the system database. The data for different

transaction will also be needed for the consistency of the system.

b.OUTPUT

The ISI Inventory System will generate different kinds of report whereas all of valuable data or

information about the transaction handled by the system will be summarize according to the

request of the admin user. The system will also determine the important data relevant to the

equipment information.

c. PROCESS

The system process will be quite simple but precise. The system will record all of the

information about the equipment and the will be categorize according to its kind. The admin

could manage the database by means of adding, deleting and updating a record.

d.CONTROL

As an administrator it is necessary to have a full control on the system, for the security and safety

of information in the database. The researcher will provide a log-in system for the admin and

end-user. The system will only allow the admin to control and monitor all of the activities of

users and transaction with the equipments. The end-user will only have a minimal

activity on the system.


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e.PERFORMANCE

The performance of Inventory System will be efficient for the staff who will use the system,

because the task needed to monitor all the transaction will be atomized. The developers will also

provide a friendly user interface for easier access on the system and let the user have a wonderful

experience on using it.


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3. Context Diagram


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4. Data Flow Diagram


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Dialog Tree Diagram


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Use Case Diagram

Figure 2.0 Use Case Diagram

The figure 2.0 shows the process among the actors to the system. The admin of the

system is the one who is responsible for the management of the PC inventory, laptop inventory

and activation of account. The only process between the user and the system is the viewing

process; the user will asks to view the system, the system will return an inventory.

Entity Relationship Diagram


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Relational Diagram


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Figure 6.0 Relational Diagram

The figure 6.0 shows the tables that are created in the database. The lap information has

thirteen fields and the pc information has eleven fields. The id on the lap and pc information was

linked to the owner information which has three fields.

PC

Id

pc_namepc_num

asset_name

asset_num

ip_address

MACprocessor

soundmemory

os

Lap

id

lap_name

lap_numlap_asset

lap_number

lap_iplap_lan

lap_wifi

lap_pocessor

lap_memorylap_os

lap_ms

lap_owner

Owner

IdName

Pc_id

Lap_id


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Data Dictionary

Administration

Name Type Length Description

id int 11 Foreign for Administrators ID

user varchar 100 Username of the Administrator

pass varchar 100 Password

name varchar 100 Name of the Administrator

lname varchar 100 Last name of the Administrator

Table __ admins table

Adminstable shows the foreign key for the administrators ID, username of the administrator,

password, first and last name of the administrator.

Category


pcname varchar 100 Personal computers name

assetvarchar 100 Asset Number

s_card varchar 100 Sound Card

v_card varchar 100 Video Card

memo varchar 100 Memory

ope varchar 100 Operating System

p_brand varchar 100 Printer Brand

moni_brand varchar 100 Monitor Brand

office varchar 100 Microsoft Office Version

name varchar 100 Owners Name

l varchar 100 Laptop Name

l_m varchar 100 Laptop Model

Table___ Category table

The category table contains the personal computers name, asset number, sound card, video

card, memory, operating system, printer brand, monitor brand, Microsoft office version, owners

name, laptop name and the laptop model.


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Personal Computer


id int 11 Foreign key for the Personal Computers IDpc_name varchar 100 Personal Computers Name

pc_num varchar 100 Personal Computers Number

asset_name varchar 100 Asset Name

asset_num varchar 100 Asset Number

ip_address varchar 100 Internet Protocol Address

MAC varchar 100 MAC

processor varchar 100 Computer Processor

sound varchar 100 Sound

memory varchar 100 Memory

os varchar 100 Operating System

owner varchar 100 Assigned Ownerpc_brand varchar 100 Personal Computers Brand

monitor brand varchar 100 Monitor Brand

ms varchar 100 Microsoft Version

keyboard varchar 100 Keyboard

Table__ Personal Computers Table

Personal computers tablecontains the foreign key for the personal computers ID, personal

computers name and brand, asset name and number, internet protocol address, MAC, computer

processor, sound, memory, operating system, assigned owner, personal computers brand,

Microsoft version and the keyboard.


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Laptop


id int 11 Foreign key for Laptops ID

lap_name varchar 100 Laptops Name

lap_num varchar 100 Laptops Number (laptops name extension)

lap_asset varchar 100 Laptop Asset

lap_number varchar 100 Laptop Number

lap_ip varchar 100 Laptops Internet Protocol Address

lap_lan varchar 100 Laptops LAN

lap_wifi varchar 100 Laptops Wifi

lap_model varchar 100 Laptop Model

lap_pocessor varchar 100 Laptop processor

lap_memory varchar 100 Laptop Memory

lap_os varchar 100 Laptop Operating System

lap_ms varchar 100 Laptop Microsoft Version

lap_owner varchar 100 Laptop Assigned Owner

Table__ Laptop Information Table

The laptop information table shows the foreign key for the laptops ID, laptops name and

number extension, laptops asset number, laptop number (according to the overall number),

laptops internet protocol address, laptops LAN, wifi, model, processor, memory, and operating

system.

Users


id int 11 Foreign key for the users ID

firstname varchar 100 Users First Name

lastname varchar 100 Users Last Name

username varchar 100 Actual Username

password varchar 100 Password

status varchar 100 Users Status (activated or deactivated)


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Table__ Users Information Table

The users information table contains the foreign for the users ID, first and last name, the

actual username, password and the users status to whether he/she is activated or deactivated.

Documents

A Narrative Report of the Field Practice