A MEETING OF THE COMMITTEE will be held at 2pm on Thursday ...€¦ · Standing Deputies as required: - Cllr Lulu Bowerman, Cllr Gary Hughes, Cllr Ben Dowling AGENDA 1. Chairman’s

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ADVISORY COMMITTEE TO THE LANGSTONE HARBOUR BOARD

A MEETING OF THE COMMITTEE will be held at 2pm on Thursday 1

December 2016 in the Tournerbury Room, Havant Public Service Plaza, Civic

Centre Road, Havant

A G E N D A

1. Apologies and changes to representation

2. Minutes of the Meeting held on 1 September 2016 (already circulated)

3… Langstone Harbour Board Agenda for 9 December 2016 (circulated herewith)

4. Matters Arising

5. Proposal for Spring Open Forum

6. Any other business

A MEETING OF THE BOARD will be held at 2.00pm on Friday 9 December 2016 in the Tournerbury Room, Havant Public Service Plaza, Havant Cllr Lee Mason (Chair),Cllr Alicia Denny, Cllr Steve Hastings, Cllr Ian Lyon, Cllr Darren Sanders, Cllr Matt Winnington, Cllr Jackie Branson (Vice-Chair) , Cllr Rivka Cresswell, Cllr Andy Lenaghan, Cllr Tim Pike, Cllr Leah Turner, Cllr Ken Smith, Cllr Frank Pearce, Mr Bob Russell, Mr Paul Tansom, Captain Nigel Jardine, Chris Braby, Stephen Kerr, Lyall Cairns Standing Deputies as required: - Cllr Lulu Bowerman, Cllr Gary Hughes, Cllr Ben Dowling

AGENDA 1. Chairman’s Welcome and apologies for absence 2. Members Declarations of interest 3… Minutes of the meeting held on 9 September 2016 (circulated herewith) 4. Matters Arising 5. Minutes of the Advisory Committee meeting held on 1 December 2016 (to

follow) 6… Harbour Manager’s Report (circulated herewith) 7… Clerk’s Report (circulated herewith) 8… Planning Sub Committee Decisions (circulated herewith) 9… Pilotage Report (circulated herewith)

10… Environment Officer’s Report (circulated herewith) 11… Treasurer’s Report (circulated herewith) 12. Update on the Board’s Financial Reserves ... The Treasurer’s report is circulated herewith 13. Outcome of the External Audit of the 2015-16 Annual Return … The Treasurer’s report is circulated herewith 14. Outcome for 2016/17 and 2017/18 Budget and Schedule of Charges ... The Treasurer’s report is circulated herewith

NOTICE OF MEETING

15. Replacement of Hayling Island Pontoon … The joint report of the Engineer and Treasurer is circulated herewith 16. Incident Data ... The Harbour Manager’s report is circulated herewith 17. RSPB proposal for Tern nesting rafts at the Oysterbeds ... The Harbour Manager’s report is circulated herewith 18. BPA Conference … The Harbour Manager’s report is circulated herewith Exclusion of the public for the consideration of a confidential report. CONFIDENTIAL REPORT 19. Proposal to operate Eco Tours of Langstone Harbour The Clerk’s report is circulated herewith for Board members only.

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MINUTES OF THE BOARD MEETING held at 2.00pm in Conference Room A, Portsmouth Civic Offices on Friday 9 September 2016

Present

Representing Portsmouth City Council Councillors Lee Mason (Chairman) Alicia Denny Steve Hastings Darren Sanders Matt Winnington Representing Havant Borough Council Councillors Jackie Branson (Vice-Chairman) Andy Lenaghan Tim Pike Lulu Bowerman (Deputising for Rivka Cresswell) Representing Hampshire County Council Councillor Frank Pearce Representing the Advisory Committee Bob Russell OBE Paul Tansom In attendance Nigel Jardine, Harbour Manager Lyall Cairns, Engineer to the Board Louise MacCallum, Environment Officer Peter Nicholson, Designated Person 29. Apologies and Chairman’s Welcome

Apologies for absence were received from Councillors Rivka Cresswell, Ken Smith and Ian Lyon. The Chairman welcomed Peter Nicholson, the Designated Person for compliance with the Port Marine Safety Code.

30. Members Declarations of Interest There were no declarations of interest from members. 31. Port Marine Safety Code Presentation

The Harbour Manager gave a presentation on the Board’s obligations under the Port Marine Safety Code and answered questions from members. Mr Nicholson gave members a brief summary of his role in ensuring the Board remains compliant with the code.

32. Minutes of the Board Meeting held on 17 June 2016 The minutes, as submitted, were considered

(TAKE IN MINUTES) RESOLVED that the Chairman sign the minutes as a true record of the meeting.

33. Matters Arising There were no matters arising from the minutes of the previous meeting.

34. Minutes of the Advisory Committee meeting held on 1 September 2016 The minutes of the Advisory Committee, as submitted, were considered

(TAKE IN MINUTES) Mr Russell advised members that a representative from Southern Water would be attending meetings on a regular basis and it was hoped this would be of mutual benefit to both parties.

ITEM 3

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The Committee had expressed their concern over sewage disposal from the houseboats at Eastney as they are not connected to any water supply. The Environment Officer advised members that the local Marina provided pump out facilities for vessels but it is uncertain how the houseboat owners deal with this problem. RESOLVED that the remainder of the minutes be NOTED

35. Harbour Manager’s Report The Harbour Manager’s report, as submitted, was considered

(TAKE IN REPORT) The Harbour Manager summarised his report and sought questions. The Board discussed the relaunch of the Hayling Ferry service and the new method of charging for the use of the Board’s pontoons. The Board welcomed the return of the service and looked forward to working with the new operator in the future. RESOLVED that the report be NOTED

35. Clerk’s Report The Clerk’s Report, as submitted, was considered

(TAKE IN REPORT) In the absence of the Clerk to the Board, the Harbour Manager summarised the report. RESOLVED that the report be NOTED

As the Harbour Manager was required to leave early to carry out an act of pilotage it was agreed to vary the agenda slightly. 36. Pilotage Report

The Harbour Manager’s report, as submitted, was considered (TAKE IN REPORT)

The Harbour Manager advised members that the level of pilotage activity was on a par with the same period last year. RESOLVED that the report be NOTED

3.35pm – Councillor Pearce left the meeting. 37. Treasurer’s Report The Treasurer’s report, as submitted, was considered

(TAKE IN REPORT) In the absence of the Treasurer, the Harbour Manager gave the Board an overview of the harbour’s finances at this point in the financial year. RESOLVED that the report be NOTED

38. Review of the Safety Management System The Harbour Manager’s report, as submitted, was considered

(TAKE IN REPORT) The Harbour Manager thanked Mr Nicholson for attending the meeting. Mr Nicholson advised members that if they had any questions or concerns regarding safety in the harbour they were welcome to contact him direct. RESOLVED that the report be NOTED

39. Incident Data The Harbour Manager’s report, as submitted, was considered

(TAKE IN REPORT) RESOLVED that the report be NOTED

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40. The Local Government Pension Scheme Discretionary Pension Policy The Treasurer’s report, as submitted, was considered

(TAKE IN REPORT) The Harbour Manager summarised the report and gave a brief background to the operation of the LGPS at the Harbour Office. RESOLVED that the Board approve the proposed LGPS Employers Discretion Policy.

41. 3 year renewal of Eastney Point Houseboat Licences The agenda item, as submitted, was considered

(TAKE IN AGENDA ITEM 16) RESOLVED that the Board agree the renewal of the existing houseboat licences for a further period of 3 years.

3.50pm the Harbour Manager left the meeting.

42. Planning Sub Committee Decisions The report of the Planning Sub Committee, as submitted, was considered

(TAKE IN REPORT) The Engineer to the Board summarised his report. RESOLVED that the report be NOTED

43. Environment Officer’s Report The Environment Officer’s report, as submitted, was considered

(TAKE IN REPORT) The Environment Officer summarised her report and answered questions from members. RESOLVED that the report be NOTED

At the conclusion of the meeting Mr Nicholson advised members that as the Designated Person he was working on their behalf to ensure there are safety management controls in place. Councillor Pike requested that the Board be kept informed of progress on implementing the improvements noted in Mr Nicholson’s report. There being no further business the meeting closed at 3.58pm Chairman

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REPORT BY: HARBOUR MANAGER REPORT TO: LANGSTONE HARBOUR BOARD FOR: 9 DECEMBER 2016 HARBOUR MANAGER’S REPORT Staff Our new Assistant Harbour Master, Joe Stevens, took up his post on 12 October and has settled into the job well. Joe has previously worked for Wightlink Ferries and brings valuable experience to the Board. Our Harbour Attendant, Simon Fryer, who was diagnosed with a serious illness earlier this year, is presently expected back to work on 19 December. Commercial Vessels The sea dredger “Karissa” completed her refit in Southampton in September and was subsequently dry-docked in Hull prior to coming into service for Kendall Bros on 6 November. The vessel, which is owned by Kendall Bros Ltd, will assure continuity of supply of sea-dredged aggregates Kendall’s Wharf in Langstone Harbour. “Karissa” is 83m in length with a carrying capacity of about 1,800 tonnes. Hayling Ferry The Hayling Ferry has operated without interruption since the establishment of the new service in August. In the 3 months to the end of October the ferry carried over 20,000 passengers. Navigation Marks Two navigation piles at the south end of Bedhampton approach channel have been replaced. “Binness” pile and “South Lake” pile were unstable as a result of impact damage. The two piles are owned by Tarmac Ltd and the Board was able to facilitate replacement under s25 of the Marine Licensing (Exempted Activities) Order 2011 (as amended). The start of the oyster season in early November introduced concentrated fishing activity in and around Sinah Lake. Two withies in Rod Channel have been destroyed by collision and the costs of recovery and replacement are being met by the owner of the fishing vessel responsible. Sea Defence Works Sea defence works on the west side of the harbour in the vicinity of Milton Common have been completed. The waterside walk in this area has been re-opened to the public and all machinery removed from the site. The silt curtains that had been deployed on the intertidal foreshore to prevent the mobilisation of silt to other sensitive areas of the harbour have been removed “Delilah” Insurance Claim Insurers have made an improved offer to settle the claim for “Delilah” storm damage. The offer is being accepted pending clarification of the insurer’s view on certain aspects of the Board’s liability. Draft South Marine Plan 2016 The draft South Marine Plan 2016 was published for consultation on 7 November. The Plan provides a strategic overview of the marine environment against which consenting and planning decisions in the region are taken. The Plan consultation is open until 27 January 2017. RECOMMENDED that the report be noted. Harbour Manager 16 November 2016

ITEM 6

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REPORT BY: CLERK TO THE BOARD TO: LANGSTONE HARBOUR BOARD FOR: 9 December 2016 1. CLAIMS LEGAL PROCEDINGS AND NOTICES

No claims or incidents expected to give rise to claims have occurred since the last meeting of the Board. 2. PORT MARINE SAFETY CODE

This Code describes and advises on requirements to ensure and maintain safety within the harbour. The Board is the competent authority meaning that it is accountable for compliance with the Code and for ensuring safe marine operations. The government has reviewed the Code and a new version was published in November. The main changes relate to the applicability of the code to other organisations (such as marine berths, terminals and jetties), the introductory passages (in the form of a new executive summary and introduction), the role of the duty holder, and the MCA’s three-year compliance exercises. Ten key points are set out for clarity:

1. Duty holder: Formally identify and designate the duty holder, whose members are individually and collectively accountable for compliance with the Code, and their performance in ensuring safe marine operations in the harbour and its approaches. (The Board is the duty holder) 2. Designated Person: A ‘designated person’ must be appointed to provide independent assurance about the operation of the marine safety management system. The designated person must have direct access to the duty holder. (Nicholson’s report to the Board and their assessment is published on the Board’s website) 3. Legislation: The duty holder must review and be aware of their existing powers based on local and national legislation, seeking additional powers if required in order to promote safe navigation. 4. Duties and Powers: Comply with the duties and powers under existing legislation, as appropriate. 5. Risk Assessment: Ensure that marine risks are formally assessed and are eliminated or reduced to the lowest possible level, so far as is reasonably practicable, in accordance with good practice. 6. Marine Safety Management System: Operate an effective MSMS which has been developed after consultation, is based on formal risk assessment and refers to an appropriate approach to incident investigation. 7. Review and Audit: Monitor, review and audit the risk assessment and MSMS on a regular basis – the independent designated person has a key role in providing assurance for the duty holder. 8. Competence: Use competent people (who are trained, qualified and experienced) in positions of responsibility for managing marine and

ITEM 7

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navigation safety. 9. Plan: Publish a safety plan showing how the standards in the Code will be met and produce a report assessing performance against that plan at least every 3 years. 10. Aids to Navigation: Comply with directions from the General Lighthouse Authorities and supply information & returns as required.

These issues are kept under review and the Board complies with the requirements. Recommended that the report is noted. Stephen Kerr Clerk to the Board 18 November 2016

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PLANNING SUB COMMITTEE DECISIONS FOR: 9 DECEMBER 2016 1. Reduce Pittosporum (1) to 2m and shape, reduce 1No. Copper Beech

(2) by 3m, reduce 1No. Holm Oak (3) 4m (in line with Copper Beech), trim face 1No. Conifer on garden side, reduce 1No. Bay (5) to 2.5m and shape, reduce 1No. Hazel (6) to old pruning points, reduce 1No.Pittosporum (7) by 0.5m and reduce Beech hedging (8) to 3m. All trees within Area A1, subject to TPO1188 - 12 Harbourside, Havant – Application No. APP/16/00851 The Planning Sub Committee considered this application and submitted no objections to the proposals.

2. Cut back lower laterals (garden side) by 2.5m 1No. Ash; reduce height

by 3m and reduce lower laterals by 2m; reduce 2 laterals limbs by 3m, reduce crown by 1m, crown clean 1No. Apple tree; reduce height by 3m and 2m all round 2No. Hazel trees; reduce height by 3m and 1m all round 1No. Hazel tree all trees within the Mill Lane Conservation Area – Mulberry, 3b Mill Lane, Langstone – Application No. APP/16/00866

The Planning Sub Committee considered this application and submitted no

objections to the proposals. 3. Ground and first floor rear extensions – Windsong, Ferry Road,

Hayling Island – Application No. APP/16/00852 The Planning Sub Committee considered this application and submitted no objections to the proposals.

4. Two storey front and rear extensions and roof alterations to include raising of the ridge height – 35 North Shore Road, Hayling Island – Application No. APP/16/00670

The Planning Sub Committee considered this application and submitted the following comments to the Borough Council:- “I refer to your letter dated 25th August 2016 and the amended plans submitted on the Havant Borough Council website concerning the above planning application. The Board’s Planning Sub Committee has carefully considered this amended application and has decided to continue to object to the proposals. As stated in my previous response to this application, it is the opinion of Board’s Planning Sub Committee that this proposal contravenes the Harbour Board objectives relating to conserving and improving the quality of the landscape.”

5. Retention of agricultural store (retrospective application) – Land at 107 Havant Road, Hayling Island – Application No. APP/16/00889

ITEM 8

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The Planning Sub Committee considered this application and submitted no objections to the proposals.

6. Retrospective application for the construction of retaining wall approx. 850mm high to retain existing ground – Southsea Leisure Park, Melville Road, Southsea – Application No. 16/01287/PLAREG


7. Widening of existing access road to provide two-way carriageway with provision of footpath and cycle lane - Access Road to Quinetiq site, Land west Fort Cumberland, Fort Cumberland Road, Southsea – Application No. 16/01438/FUL


8. Installation of a free standing canopy – Portsmouth College, Tangier Road, Portsmouth – Application No. 16/01494/FUL


9. Demolition of existing single storey structure, proposed single storey

rear extension, alterations to existing pool house, new detached car port, including alterations to boundary wall – 5 Mill Lane, Langstone – Application No. APP/16/00929


10. Installation of high level window to the northern elevation – 110 The Kench, Hayling Island – Application No. APP/16/01019


REPORT BY: HARBOUR MANAGER

REPORT TO: LANGSTONE HARBOUR BOARD

PILOTAGE REPORT

For the period August to October 16

Vessels operating under Pilotage ExemptionNo.of

Trips

(Year to

date)PEC Pilotage** PEC Boat Hire Fees

Acts of Self Pilotage @ £7.50 per trip:

Arco Dee 14 (50) 105.00£

Arco Dart -£

City of Chichester 20 (35) 150.00£

City of Cardiff 4 30.00£

Deo Gloria 28 (15) 210.00£

Renewal/Extension of Annual Certificates @ £66.90 2 133.80£

New certificate - Vessel <80m @ £132.75 1 132.75£

New certificate - Vessel >80m @ £265.55 -£

Certificate Amendment @ £27.75 -£

Vessels taking Harbour Board pilot

Vessel** HMNo.of

Acts

Arco Dee (<75m) 35 70 27,876.80£ 15,151.50£ 10,500.00£

Arco Dart (<75m) -£ -£ -£

City of Chichester (<75m) 1 2 796.48£ 432.90£ 300.00£

City of Cardiff (<75m) 1 2 796.48£ 432.90£ 300.00£

Deo Gloria (<75m)

** Vessels under 75 metres per act: £398.24 Sub Total 761.55£ 29,469.76£ -£ 16,017.30£ 11,100.00£

** Vessels over 75 metres per act: £584.43

TOTAL

BROUGHT FORWARD 960.15£ 49,381.76£ -£ 26,648.40£ 18,600.00£

TOTAL TO END OF OCTOBER 2015 1,721.70£ 78,851.52£ -£ 42,665.70£ 29,700.00£

PEC V'LS

No. of acts on vessels over 75 metres: 0 0

No. of acts on vessels under 75 metres: 198 132

YEAR TO DATE

ITEM 9

FOR 9 DECEMBER 2016

INCOME EXPENDITURE

30,231.31£ 27,117.30£

REPORT BY: HARBOUR MANAGER

REPORT TO: LANGSTONE HARBOUR BOARD

PILOTAGE REPORT

For the period August to October 15

Vessels operating under Pilotage ExemptionNo.of

Trips

(Year to

date)PEC Pilotage** PEC Boat Hire Fees

Acts of Self Pilotage @ £7.50 per trip:

Arco Dee 23 (75) 172.50£

Arco Dart -£

City of Chichester 44 (90) 330.00£

City of Cardiff

Renewal/Extension of Annual Certificates @ £66.90 2 133.80£

New certificate - Vessel <80m @ £132.75 -£

New certificate - Vessel >80m @ £265.55 -£

Certificate Amendment @ £27.75

Vessels taking Harbour Board pilot

Vessel** HMNo.of

Acts

Arco Dee (<75m) 8 14 5,575.36£ 2,985.64£ 2,100.00£

Arco Dart (<75m) -£ -£ -£

City of Chichester (<75m) 2 4 1,592.96£ 853.04£ 600.00£

City of Cardiff (<75m) -£ -£ -£

Deo Gloria (<75m)

** Vessels under 75 metres per act: £398.24 Sub Total 636.30£ 7,168.32£ -£ 3,838.68£ 2,700.00£

** Vessels over 75 metres per act: £584.43

TOTAL

BROUGHT FORWARD 868.80£ 22,301.44£ -£ 11,879.92£ 8,400.00£

TOTAL TO END OF OCTOBER 2015 1,505.10£ 29,469.76£ -£ 15,718.60£ 11,100.00£

PEC V'LS

No. of acts on vessels over 75 metres: 0 0

No. of acts on vessels under 75 metres: 74 165

YEAR TO DATE

ITEM 9

FOR 11 DECEMBER 2015

INCOME EXPENDITURE

7,804.62£ 6,538.68£

REPORT BY: ENVIRONMENT OFFICER TO: LANGSTONE HARBOUR BOARD FOR: 9th DECEMBER 2016 Saltmarsh Survey

After completing a training session with a botany specialist from Natural England (NE) on how to identify saltmarsh species I joined NE’s survey team on North Binness Island to undertake a transect survey of the vegetation on the island. Data from this survey will help to inform NE’s condition assessment and advice on management of this feature of the Solent Maritime Special Area of Conservation. Litter Picks at the Oysterbeds

Pollution Incidents

No pollution incidents have been reported since the last Langstone Harbour Board Meeting.

Consented Storm Water Discharges

Notifications have been received from Southern Water relating to 14 separate consented storm

water discharges during the period since the last Langstone Harbour Board meeting, representing

more than 27 hours of discharge.

Teams from Southern Water and the

Eastern Solent Coastal Partnership

(ESCP) took part in litter picks at the

beach close to the Oysterbeds on the

2nd and 19th September respectively.

Litter from a 400m stretch of beach

was collected, categorised and

recorded in line with methodology

produced by the Marine Conservation

Society. Although the ESCP litter pick

occurred just 17 days after that of

Southern Water, a significant amount

of litter had accrued during that time.

Data from both litter picks was

submitted to the MCS as part of the

“Big Beach Clean” survey, and the

teams from both organisations

indicated a desire to repeat their

involvement in the event on an annual

basis.

ITEM 10

Southern IFCA Byelaw Consultation

The Southern Inshore Fisheries and Conservation Authority (sIFCA) completed a period of consultation on its proposed mechanisms to manage fishing activity considered damaging to the features of the Solent European Marine Site on the 5th November 2016. Details of the proposed byelaws and a map illustrating proposed management areas within Langstone Harbour can be seen below. Following the completion of the consultation sIFCA have applied to the Secretary of State for confirmation of the byelaws.

Oyster Fishing Season 2016

The sIFCA closed the wider Solent Oyster fishery using its “Temporary Closure of Shellfish Beds” byelaw for the 2016 season as the Solent stock is severely depleted. This byelaw could not be applied to Langstone Harbour as an area of Sinah Lake showed an amount of stock recovery. Initially the Environmental Health team at PCC categorised the Sinah Lake beds as “Class C”, but 3 days before the commencement of the oyster season this was upgraded to “Class B”. Up to 15 vessels per day were recorded fishing in Sinah Lake for the first week of November, reportedly catching upwards of 1 ton of oysters per vessel per day. By the end of the first week of the season the oyster beds in Sinah Lake were completely depleted.

Solent Dredge Fishing Byelaw

This byelaw prohibits the use of

shellfish dredges between 1st

March and 31st October each year

and between the periods of 1700

and 0700 hours each day within

Southampton Water, Portsmouth

Harbour and Langstone Harbour.

Bottom Towed Fishing Gear

Byelaw 2016

This byelaw prohibits the use of

bottom towed fishing gear in areas

of the Solent European Marine

Sites, the Chesil Beach and

Stennis Ledges Marine

Conservation Zone and Poole

Rocks Marine Conservation Zone

in order to protect habitats and

species within these sites.

Small Fish Survey 2016

We successfully led the Langstone Harbour Small Fish Survey for a fifth year in partnership with the sIFCA, University of Portsmouth and the RSPB. A total of 2563 fish (less than half the number caught during 2015) were caught representing 17 species. A new species was also added to the survey species list – Painted Goby Pomatoschistus pictus. For the first year there were no Sandeels caught during the survey.

Seal Monitoring Data

RECOMMENDED that the report be noted

Environment Officer 16th November 2016

This chart illustrates the

number of Sandeels caught

during the June phase of the

fish survey alongside the

number of successfully fledged

Little Terns in that year.

Further data is required to

confirm whether this is in fact a

trend or just coincidence.

In partnership with Chichester Harbour

Conservancy we have been monitoring the

numbers of seals hauled out

simultaneously at Mallard Sands in

Langstone Harbour and Oar Rithe in

Chichester Harbour. As well as seal

numbers, the monitoring work records

atmospheric conditions and disturbance

events. To date the largest total number of

seals recorded is 44 individuals in August

2016. This monitoring work should allow

us to track changes in the only known

resident population of seals in the eastern

English Channel.

A code of conduct informing water users of

how best to view these mammals has also

been produced.

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REPORT BY: TREASURER TO: LANGSTONE HARBOUR BOARD FOR: 9 DECEMBER 2016 Income and Expenditure to the end of September 2016

Summary

The Income and expenditure statement included in this report is to the end of September and is compared with budget and this time last year. The 2016/17 Budget assumed that moving the historical renewal date for dues and licences from the 1st of March to the 1st of April would generate a once off additional charge of one extra month. In the event, after objections from the Advisory Committee, this proposal was withdrawn at the December 2015 Board meeting when the Budget was considered. It is to be expected therefore that leisure dues and mooring fees will inevitably fall short of budget by the equivalent of one month’s worth of income, (circa £10,000), and this is reflected in the performance to date against budget. Leisure income is however boosted by the reestablishment of the Hayling Ferry not foreseen at budget time. Income

Income amounted to £477,192, £50,000 in advance of the budget at this point. Commercial Shipping- dues fell short of budget by £29,000 but pilotage income exceeded budget expectations by £62,000.The 2016-17 Pilotage Budget was based on the assumption that Kendall Brothers would have their new dredger operating within the harbour at the commencement of the budget year. Whilst this would have seen a significant reduction in pilotage income once the ship’s Master had gained exemption, this would have been offset to some degree by the vessel’s large cargo capacity which would have seen an increase in dues. In the event this vessel finally came into service in November hence pilotage income has significantly increased whilst dues are running below budget. Leisure income - as explained in the summary to this report has fallen short of budget as expected; however the budget assumed no income from the Hayling Ferry, which to date amounts to £8,867 partially offsetting the reduction in leisure dues. Fuel sales are were also ahead at this point by £8,000

Expenditure

Expenditure overall amounted to £345,709, £18,000 ahead of budget to date. However after removing the impact of pilotage costs from both budget and spend to date, the variance changes to an under spend of £38,000 against budget to date. Phasing of budget spend is notoriously difficult, and at this stage in the financial year this should not be seen as particularly indicative of the year’s performance. Major underspends of significance to date are employee costs, £18,000, (lag in recruitment, overtime spend and seasonal staff). There is a lag in PCC charging of the non-domestic rates giving a false reduction of £5,426 to date. Environmental under spend to date amounting to £3,500 is to some extent also timing related, although the current outlook for the year has moved some costs in to the 2017/18 budget year, reducing this year’s spend by £5,000.

The 2016/17 budget included capital spend of £219,000 consisting of £200,000 for the replacement of the Hayling Pontoon, £4,000 for a new server and £15,000 to finance the acquisition and installation of the new Harbour Management System “Harbour Assist”. To date no capital spend has been incurred, however the makeup of the 2016/17 capital has been significantly changed in the outlook for this year.

ITEM 11

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Comparisons with previous year

Income

After discounting pilotage and grants, this year’s income is some £19,000 in advance of this time last year. Expenditure

After discounting pilotage costs, expense is generally in line year on year. Outlook for the year

Before capital charges a surplus of £107,507 is forecast, to be compared against a budget surplus net of capital charges of £19,918, principally due to the increase in commercial shipping income. RECOMMENDED that this report be noted. Treasurer to the Board 14th November 2016

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INCOME ORIGINAL ACTUALS BUDGET REVISED ACTUALS

ESTIMATE TO TO ESTIMATE TO

Account 2016-17 30-Sep-16 30-Sep-16 2016/17 30-Sep-15

COMMERCIAL

HARBOUR DUES 212,938 86,174 106,469 244,343 90,423

CARGO DUES 136,784 59,984 68,392 168,906 58,574

PILOTAGE 15,052 69,070 7,527 108,157 26,031

FERRY PASSENGER DUES

TOTAL COMMERCIAL INCOME 364,774 215,228 182,388 521,406 175,028

LEISURE

BOARD DEEP WATER MOORINGS 62,200 55,798 62,200 56,400 52,118

PRIVATE DEEP WATER LICENCES 3,818 3,611 3,818 3,611 3,231

REGISTRATION FEES 212 195 212 195 179

TIDAL MOORING RENTS 31,650 28,366 31,650 28,500 26,923

ECA PONTOON FEES (2) 30,375 28,040 30,375 28,040 25,703

BERTHING FEES 2,820 3,767 1,410 3,985 2,473

FERRY PASSENGER DUES 0 8,867 0 11,500

SLIPWAY LAUNCHING 9,675 8,644 4,838 8,950 8,841

COMPOUND HARBOUR DUES 11,375 11,174 11,375 11,300 10,329

HARBOUR DUES 56,080 51,431 56,080 53,200 50,230

JETSKI PERMITS 7,906 8,292 3,953 8,340 7,498

WATERSKI LICENCES 1,385 1,027 693 1,027 1,313

TOTAL LEISURE INCOME 217,496 209,212 206,604 215,048 188,838

OTHER INCOME

GRANTS & SIGNAGE 0 0 0 0 25,000

OUTSIDE STORAGE 12,900 14,171 12,900 14,420 13,222

TOTAL OTHER INCOME 12,900 14,171 12,900 14,420 38,222

TOTAL FUEL INCOME 39,000 27,682 19,500 40,250 26,378

MISCELLANEOUS INCOME

WARNERS MANAGEMENT FEE 405 411 405 410 345

SERVICES RENDERED 1,500 2,519 750 2,700 2,041

HOUSEBOAT RENTS 2,109 2,109 2,109 2,109 2,109

COURT COSTS RECOVERED 1,000 3,527 500 3,820 3,935

HMRC REBATE 1,300 1,080 1,300 1,080 0

MISC. INCOME 950 792 473 28,750 2,427

TOTAL MISCELLANEOUS INCOME 7,264 10,437 5,537 38,869 10,857

INCOME FROM INVESTMENTS

INTEREST CLLA 0 177 0 650 900

INTEREST FROM NATWEST 500 285 250 308 197

INTEREST INCOME 500 462 250 958 1,097

TOTAL INCOME 641,934 477,192 427,179 830,951 440,420

INCOME & EXPENDITURE to SEPT 2016

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EXPENDITURE ORIGINAL ACTUALS BUDGET REVISED ACTUALS

ESTIMATE TO TO ESTIMATE TO

Account 2014-15 30-Sep-16 30-Sep-16 30-Sep-15

EMPLOYEESWAGES & NI 264,733 122,940 132,367 258,245 124,685

SEASONALS 23,100 16,871 17,325 24,915 12,669

SUPERANNUATION 39,850 19,141 19,925 40,962 17,212

OVERTIME 16,324 2,689 8,162 9,354 5,487

INTERVIEW & RECRUITMENT EXPENSES 1,100 0 0 500 0

STAFF TRAINING 4,890 446 2,445 4,520 3,413

TOTAL EMPLOYEES 349,997 162,087 180,224 338,496 163,466

GENERAL REPAIRS & MAINTENANCE

PREMISES & MAINTENANCE CONTRACTS 12,755 4,574 6,485 10,925 7,468

NAVIGATIONAL AIDS, NOTICEBOARDS & SIGNS 5,550 1,017 2,775 5,400 669

SIGNAGE PROJECT 0 0 0 0 0

MOORINGS & BUOYS 9,500 5,650 4,750 11,500 3,247

SLIPWAYS 850 0 425 300 0

TOTAL GENERAL REPAIRS & MAINTENANCE 28,655 11,241 14,435 28,125 11,384

TOTAL PONTOON MAINTENANCE & REPAIRS 17,510 6,092 1,910 17,510 4,205

GENERAL SERVICES

ELECTRICITY 4,250 1,147 2,125 3,890 934

WATER & SEWAGE RATES 420 60 210 360 80

REFUSE COLLECTION 2,560 844 1,280 2,560 724

CLEANING & MATERIALS 225 84 113 225 62

RENT 26,556 17,867 20,306 25,679 17,449

RATES 11,700 1,595 7,020 11,183 6,657

TOTAL GENERAL SERVICES 45,711 21,597 31,054 43,897 25,906

VESSELS & VEHICLES

DELILAH 4,850 738 2,425 43,400 4,309

FORK LIFT 1,060 20 530 810 923

JOHN EASTERLING 2,800 418 1,400 3,553 141

VEHICLE 2,050 401 1,025 1,900 952

PATROL RIB 5,220 1,229 2,610 4,070 1,891

TOTAL VESSELS & VEHICLES 15,980 2,806 7,990 53,733 8,216

FURNITURE, EQUIPMENT & MATERIALS

FURNITURE 650 0 325 500 539

EQUIPMENT 2,070 951 1,035 3,550 236

CONSUMABLES 1,890 819 945 2,090 576

CLOTHING 1,950 320 975 2,265 221

TOTAL FURNITURE, EQUIPMT & MATERIALS 6,560 2,090 3,280 8,405 1,572

GENERAL OFFICE EXPENSE

STATIONERY 850 203 425 850 129

PRINTING 9,270 206 2,010 8,870 160

POSTAGE/CARRIAGE 2,300 1,019 1,150 2,300 619

BOOKS & PUBLICATIONS 190 45 95 190 45

PUBLIC NOTICES, ADVERTISING 500 0 1,000 0 0

COMPUTER HARDWARE, SOFTWARE & SUPPORT 15,050 6,574 4,580 11,602 4,494

TELEPHONES 2,205 883 1,103 1,950 1,105

TOTAL GENERAL OFFICE EXPENSE 30,365 8,930 10,363 25,762 6,552

TRAVEL & SUBSISTENCE

MILEAGE 2,000 1,755 1,000 3,875 984

RAIL TRAVEL & OTHER TRANSPORT 900 417 450 800 137

SUBSCRIPTIONS 2,370 1,767 1,185 2,285 1,716

SUBSISTENCE 750 293 375 750 61

CONFERENCES 2,340 2,168 1,170 2,170 0

TOTAL TRAVEL & SUBSISTENCE 8,360 6,400 4,180 9,880 2,898

INSURANCE

PREMIUMS 26,485 25,861 26,485 25,861 25,214

EXCESS PAYMENTS 2,000 0 1,000 2,000 0

TOTAL INSURANCE 28,485 25,861 27,485 27,861 25,214

PILOTAGEPILOT BOAT HIRE 5,256 35,306 2,628 53,921 9,328

PILOTAGE FEES 3,600 25,500 1,800 38,400 9,300

TOTAL PILOTAGE 8,856 60,806 4,428 92,321 18,628

TOTAL FUEL FOR RESALE 37,500 20,485 18,750 37,500 19,179

TOTAL CAPITAL PURCHASES 219,000 0 0 93,000 0

AUDIT & PROFESSIONAL FEES 11,800 7,154 9,050 11,760 7,380

SUPPORT SERVICE CHARGES PCC 3,850 1,505 1,925 3,850 0

ASSET REPLACEMENT RESERVE 0 0 0 0 0

MISCELLANEOUS EXPENSES HARBOUR TOUR & HOSPITAILTY 1,185 626 1,010 1,162 687

COMMUNICATION LICENCES 350 300 350 300 300

PUBLICITY 1,000 820 500 1,820 0

MEETINGS 800 0 420 800 0

OTHER EXPENSES (CC & BANK CHARGES ETC.) 3,740 1,854 1,870 3,970 1,121

PROVISON FOR BAD DEBTS & MANAGEMENT FEE 0 0 0 0 (57)

TOTAL MISCELLANEOUS EXPENSES 7,075 3,600 4,150 8,052 2,050

ENVIRONMENTAL TOTAL 21,312 5,054 8,525 16,292 11,426

TOTAL EXPENDITURE 841,016 345,709 327,749 816,444 308,076

INCOME & EXPENDITURE to SEPTEMBER 2016

REPORT BY THE TREASURER TO THE BOARD TO: THE LANGSTONE HARBOUR BOARD FOR 9 DECEMBER 2016 Update on the Board’s Financial Reserves At the close of last financial year the Board’s reserves in total stood at £558,508. Of this total £142,213 was allocated as free reserves that can be utilised for general purposes such as making good any shortfall in the Board’s operations. The remaining balance, (earmarked reserves), was set aside for specific purposes, primarily as an asset replacement fund.

The current forecast outcome for 2016/17 is an operational surplus of £107,507 and after a charge of £93,000 for capital expenditure a net surplus of £14,507 will be transferred to reserves. Thus, before any other charges, reserves as at the 31 March 2016 will stand at £573,015. Of this total £250,000 is currently invested in a bond which will mature in the third quarter of 2017. General Reserves currently £142,213

This is our “rainy day” reserve, much needed since we are no longer relying on a precept to balance the books, at least operationally. Whilst the Harbour still retains a legal right to precept, it is very doubtful that the local authorities would agree to any request to subsidise operational losses.

Sustained demand for sea-dredged aggregates is reflected in the Harbour’s healthy commercial shipping income. Whilst it has always been very difficult to determine future prospects for the aggregate business, the investment by Kendall in their own dredger would indicate their confidence in the future, and despite past indications that Bedhampton Wharf might be mothballed i there seems to be sustained demand for material at this facility. That said we have to assume that both those decisions did not include any allowance for “brexit” and the uncertainty that could bring about in the future.

Even a relatively small downturn in the commercial shipping trade would bring about a significant change in the harbours fortunes. For instance taking last financial year’s results, an assumed downturn in shipping income of 5% would have brought about an additional net loss of £39,000.

Given the uncertain future for the Harbour’s income it is considered prudent to increase General Reserves to at least £200,000 to protect the Board against future operational losses.

Asset Replacement Reserves currently £416,295 There are a number of pending charges to this reserve Eastney Pontoon: to date no allowance has been made for any major works on this structure. The Board’s Engineer has recommended that we make provision for an annual maintenance spend of circa £20,000 which hopefully we can finance out of operational income, if not it will need to be financed out of reserves.

ITEM 12

Hayling Pontoon- A paper on the replacement of this pontoon will be presented later on in this agenda. The budget allowance for this was £200,000, however as the Engineer will explain, quotations obtained identify a revised cost of £230,000. Summary

The Board need to carefully consider the allocation of its reserves for the future:

The General Reserve needs to be sufficient to ensure financial resilience during periods of less favourable trading especially given the fact that no subsidy is likely to be forthcoming to offset operational losses. The present balance as at the 31 March 2016, adjusted for the forecast outcome for 2016/17 will stand at £195,000.

It would be prudent for this reserve to be held at a minimum balance of £200,000, requiring a small transfer of £5,000 from the Asset Replacement Reserve to establish this.

With regard to the Asset Replacement Reserve currently £416,295 after transferring £5,000 to the General Reserve, the proposal to replace the Hayling Pontoon at a cost of £230,000 will reduce this reserve by 56%.

RECOMMENDED that the minimum balance for the general reserve fund is held at £200,000. Treasurer to the Board 20 November 2016 i Hampshire Wharves and Rail Depots Study 2011

1

REPORT BY: TREASURER TO: LANGSTONE HARBOUR BOARD FOR: 9 DECEMBER 2016 Outcome of the external audit of the 2015-16 Annual Return At the June Board Meeting the 2015-16 Annual Return was presented and approved prior to its submission to the External Auditor BDO LLP. Section 3 of the return, the subject of this report, is the External Auditor’s Certificate and it is in this section that the Auditor will detail any matters arising from the audit which in their opinion require to be addressed. For the second year following no issues where raised and we have therefore the benefit of a “clean audit”. The Auditor requires that this audit outcome is taken to the Board and in addition wishes the production of a minute “to show that the annual return has been approved and accepted by the Board”. RECOMMENDED: that

(a) The Board note the findings of external audit, i.e. no issues raised; (b) That the Board approve and accept the completed and audited 2015/16

Annual Return Background papers Section 3 of the audited Annual Return Treasurer to the Board 14 November 2016

ITEM 13

Section 3 - External auditor certificate and report2015/16 Certificate

We certify that we have completed our review of the annual return, and discharged ourresponsibilities under the Local Audit and Accountability Act 2014, for the year ended 31 March2016 in respect of:

Enter name of

smaller authority here: ^«^v\Cls'To^wi VM*tL(hv+,X ^cA,ft.b

Respective responsibilities of the body and the auditor

This smaller authority is responsible for ensuring that its financial management is adequate andeffective and that it has a sound system of internal control. The smaller authority prepares anannual return in accordance with proper practices which:

• summarises the accounting records for the year ended 31 March 2016; and

• confirms and provides assurance on those matters that are relevant to our duties andresponsibilities as external auditors.

Our responsibility is to review the annual return in accordance with guidance issued by theNational Audit Office (NAO) on behalf of the Comptroller and Auditor General (see note below).Our work does not constitute an audit carried out in accordance with International Standards on

Auditing (UK & Ireland) and does not provide the same level of assurance that such an auditwould do.

External auditor report(Exeopt for tee matters reported bolow)* on the basis of our review of the annual return, in our opinion the information in the annualreturn is in accordance withproper practices and no matters have come to our attention giving cause for concern that relevantlegislation and regulatory requirements have not been met. ('delete as appropriate).

(continue on a separate sheet if required)

Othermatters not affecting our opinion which we draw to the attention of the smallerauthority:

(continue on a separate sheet if required)

External auditor signature

External auditor nameBDO LLP Southampton

UnitedKingdomDate ih(^

Note: The NAO issued guidance applicable to external auditors' work on 2015/16 accounts in Auditor Guidance Note AGN/02. TheAGN is availablefrom the NAO website (www.nao.org.uk)

.:

BDO LLP is alimited liability partnership registered in England and Wales (with registered number OC305127).

Page 4 of 6

1

REPORT BY: TREASURER TO THE BOARD REPORT TO: LANGSTONE HARBOUR BOARD FOR: 9 DECEMBER 2016

OUTCOME FOR 2016-17 AND THE 2017-18 BUDGET AND CHARGES Summary

The outcome for 2016-17 is forecast to produce an operating surplus of £107,507, and after charging capital costs of £93,000, a surplus of £14,507. The 2017-18 budget achieves an operating surplus of £14,893 i.e. before interest and asset disposals, and an overall surplus of £24,393.

ALL £’S

ORIGINAL ESTIMATE

2016/17

REVISED OUTCOME 2016/17

ESTIMATE FOR 2017/18

INCOME Commercial Shipping Pilotage Leisure Other Income Fuel Sales Interest on Cash Holdings Insurance Recovery Disposal of Assets TOTAL INCOME

349,722 15,052 217,496 20,164 39,000

500

0 0 641,934

413,249 108,157

215,048 25,555 40,250

958

27,734 0 830,951

358,425 20,333

219,393 23,124 44,400

3,810

0 6,000 675,485

OPERATING COSTS

(622,016) (723,444) (639,092)

CAPITAL ADDITIONS

(219,000)

(93,000)

(12,000)

SURPLUS/(DEFICIT) (199,082) 14,507 24.393

Outlook for 2016/17

Income

Income increases over the original estimate by £189,000, commercial shipping dues (£64,000) and pilotage (£93,000) being the main contributors. In addition an Insurance payment towards the repair of the storm damage to “Delilah” adds a further £28,000. The pilotage budget was based on the assumption that Kendall Brothers would have their new dredger operating within the harbour at the start of the budget year and this would have seen a significant reduction in pilotage income once the ship’s Master had gained exemption. In the event this vessel came into service in November hence pilotage income has significantly increased. Operating Costs

Costs increase overall by £101,000 of which pilotage activity accounts for £83,000 and storm damage repair to “Delilah” £38,000, (£28,000 funded by an insurance

ITEM 14

2

payment). Savings come from employee costs of £12,000, (recruitment delays and reductions in overtime). Capital

Capital costs reduce over budget by £126,000. The proposed forecast capital spend has been completely revised, the proposed spend of £200,000 to replace the Hayling Pontoon has been removed from both forecast and next year’s budget, this is the subject of a separate report to this meeting. Instead, as the first RIB (patrol boat) acquired back in 2002 has come to the end of its useful life, it is proposed that a replacement should be purchased ready to operate at the commencement of the 2017 season, (cost with trailer £33,000). The new harbour management software cost of £15,000 has reduced over budget by £2,000 and the refurbishment of “Delilah”, not connected to the storm damage in any respect, is included at an estimated cost of £47,000. 2017-18 Budget- Key Assumptions

With one or two exceptions, dues and charges are raised by the annual cpi inflation rate of 1%

Salaries are increased in line with the national agreement.

Three year actuarial review increases employer pension contributions in 2017/18 from 13.1% to 14.1%

The Hayling Ferry continues to operate throughout the budget year

Commercial shipping and pilotage reduces to 2016/17 budget levels Income

After removing the impact of Pilotage and the insurance settlement on “Delilah”, (both of which distort comparison between the two years considerably), and other non- operational items, income falls by £49,000. The major contributor to this is the commercial shipping dues down year on year by £55,000. Costs

After removing the costs of operating the pilotage service in both 2016/17 and 2017/18, budgeted operating costs drop by a marginal £5,000 year on year. However this small overall decrease hides two significant changes year on year, a £22,000 increase over 2016/17 for employment costs, (full year effect of 2016/17 recruitment and national pay settlement). “Delilah” repairs and maintenance reduce to normal levels reducing costs over last year by £38,000. Capital

£12,000 is budgeted to replace the engine on the second RIB. 2016/17 SCALE OF CHARGES

Historically charges have been increased by the annual inflation measured by CPI. This year the CPI index stood at 1% and with one or two exceptions, this has been applied to all dues and charges.

3

RECOMMENDED

1. That the Revised Estimates for 2016/17 be approved and the Treasurer authorised to vire revised income and expenditure between estimate categories. 2. That the Revenue Estimates for 2017/18 be approved 3. That the Schedule of Charges for 2017/18 be approved

Treasurer to the Board 14th November 2016

EXPENDITURE

ORIGINAL ACTUALS REVISED BUDGET

ESTIMATE TO DATE ESTIMATE ESTIMATE

Account 2016-17 2016-17 2017-18

Salaries 242,634 110,254.83 230,900 245,030

Seasonals 23,100 16,870.63 24,915 25,410

NI 22,099 12,685.45 27,345 34,329

Superannuation 39,850 19,141.15 40,962 41,956

Overtime 16,324 2,688.93 9,354 8,900

Interview Expenses 100 0.00 0 0

Staff Training 4,890 446.50 4,520 4,820

Recruitment Advertising 1,000 0.00 500 500

R&M Premises & Fuel 5,950 727.32 4,503 3,150

R&M Pontoons 17,510 6,091.95 17,510 20,540

R&M Nav Aids 4,800 737.08 4,800 4,800

R&M N. Boards & Signs 750 280.00 600 750

R&M Moorings & Buoys 9,500 5,649.36 11,500 8,000

R&M Delilah 4,200 505.27 42,750 4,200

R&M Slipways 850 0.00 300 600

R&M Fork Lift 1,000 0.00 750 750

R&M John Easterling 2,500 327.68 3,328 2,500

R&M Vehicle 1,500 307.99 1,500 1,500

R&M Patrol Ribs 2,070 124.22 2,070 2,100

Signage Project 0 0.00 0 0

Electricity 4,250 1,147.49 3,890 4,125

Fuel - Vehicle 550 93.28 400 500

Fuel - Ribs 3,150 1,104.24 2,000 2,500

Fuel - John Easterling 300 90.70 225 300

Fuel - Delilah 650 232.85 650 650

Fuel for Resale 37,500 20,485.00 37,500 39,500

Fuel - Fork Lift 60 19.60 60 60

Water & Sewage 420 60.04 360 420

Rent 26,556 17,866.65 25,679 26,215

Rates on Premises 11,700 1,594.50 11,183 12,471

Maintenance Contracts 6,805 3,847.09 6,422 6,630

Refuse Collection 2,560 844.20 2,560 2,680

Cleaning Materials 225 83.95 225 225

Window Cleaning 0 0.00 0 0

Rail Travel 600 248.40 500 600

Other Transport 300 168.45 300 300

Mileage Claims 2,000 1,755.30 3,875 2,600

Harbour Tour (Transport & Hospitality) 485 611.55 612 650

Pilot Boat Hire 5,256 35,306.40 53,921 7,956

Furniture 650 0.00 500 500

Equipment - Various 2,070 950.72 3,550 3,050

Consumables 1,890 819.05 2,090 2,360

Protective Clothing/ Uniform 1,950 319.97 2,265 2,600

Stationery 850 203.44 850 700

Printing & Copying 9,270 205.55 8,870 9,145

Postage 2,300 1,018.91 2,300 2,300

Books & Publications 190 45.00 190 200

Audit Fees 6,300 5,000.00 6,300 6,300

Support Service charges 3,850 1,505.00 3,850 3,850

Legal & Prof. Fees 5,500 2,154.40 5,460 5,500

Computer Hardware Costs 2,600 298.82 3,207 2,700

Network Costs/ISP/Support 10,660 4,927.57 7,205 9,880

Computer Software Purchases 1,790 1,347.50 1,190 1,280

Telephones 2,205 883.22 1,950 2,015

Communication Licences 350 300.00 300 325

Loan Repayments 0 0.00 0 0

Subscriptions 2,370 1,767.25 2,285 2,385

Publicity/Promotion 1,000 820.00 1,820 1,000

Hospitality 700 14.52 550 350

Public Notices, Advertising 500 0.00 0 0

Insurance Premiums 26,485 25,860.71 25,861 27,005

Insurance Excess Borne 2,000 0.00 2,000 2,000

Subsistence (Hotels, Meals,Parking) 750 292.87 750 750

Conferences 2,340 2,168.00 2,170 2,390

Other Meetings 600 0.00 600 625

Board Meetings 200 0.00 200 200

Other Expenses 1,040 160.11 840 1,045

Provision for Bad Debts 0 0.00 0 0

Pilotage/Other Agency Fees 3,600 25,500.00 38,400 5,400

Bank & Card Charges 2,700 1,694.69 3,130 3,300

Captial Spend 219,000 0.00 93,000 12,000

Asset Replace. Reserve 0 0.00 0 0

Internal Interest 0 0.00 0 0

Debt Charges - Management exp. 0 0.00 0 0

Interest Payments External TO PCC 0 0.00 0 0

ENVIRONMENT 21,312 5,053.77 16,292 21,720 179,014.36

TOTALS 841,016 345,709 816,444 651,092

ITEM 14

Board Report @14 Nov 16 ESTIMATE SUMMARY PAGE 1 OF 2 23/11/2016 13:32

INCOME ORIGINAL ACTUALS REVISED BUDGET

ESTIMATE TO DATE ESTIMATE ESTIMATE

Account 2016-17 31SEP16 2016-17 2017-18 Grants Received 0 0.00 0 0

Fuel Sales 39,000 27,681.82 40,250 44,400

Sale of Items 250 336.83 450 450

Board Deep Water Moorings 62,200 55,797.91 56,400 57,166

Private Deep Water Licences 3,818 3,610.83 3,611 3,647

Registration Fees 212 195.00 195 197

Tidal Mooring Rents 31,650 28,366.36 28,500 28,785

Warners Management Fee 405 410.74 410 414

ECA Pontoon Fees (2) 30,375 28,040.00 28,040 28,319

Mooring Services 0 0.00 0 0

Outside Storage 12,900 14,170.53 14,420 14,565

Berthing Fees 2,820 3,767.49 3,985 4,038

Ferry Passenger Dues 0 8,866.50 11,500 13,600

Services Rendered 1,500 2,518.67 2,700 2,700

Slipway Launching Fees 9,675 8,644.18 8,950 9,039

Commercial Harbour Dues 212,938 86,174.30 244,343 218,600

Harbour Dues - Club Compounds 11,375 11,173.57 11,300 11,410

Leisure Harbour Dues 56,080 51,431.20 53,200 53,732

Cargo Dues 136,784 59,984.08 168,906 139,825

Pilotage 15,052 69,069.69 108,157 20,333

Jet Ski Permits 7,906 8,291.50 8,340 8,423

Waterski Licences 1,385 1,027.44 1,027 1,037

House Boat Rents 2,109 2,109.12 2,109 2,130

Court Costs Recovered 1,000 3,527.00 3,820 1,000

Forfeit Key Deposits 0 0.00 0 0

HMRC Rebate 1,300 1,079.53 1,080 1,100

Misc. Income 700 455.19 566 765

Income (Insurance Claim - Delilah) 0 0.00 27,734 0

Income from Asset Disposal 0 0.00 0 6,000

Interest on Investments NATWEST 500 285.18 308 310

Interest on Other Investments 0 177.21 650 3,500

TOTALS 641,934 477,192 830,951 675,485

EXPENDITURE 841,016 345,709 816,444 651,092

INCOME 641,934 477,192 830,951 675,485

TOTAL SURPLUS DEFICIT (199,082) 131,483 14,507 24,393

Board Report @14 Nov 16 ESTIMATE SUMMARY PAGE 2 OF 2 23/11/2016 13:32

LANGSTONE HARBOUR BOARD 2016/2017 @ 20% VAT

Base

Charge Permit VAT

Total Base

ChargeBase Rate VAT @

20% Total Hdues

TOTAL

CHARGE

Inc. Over

2016 Base

£ £ £ £ £ £ £

HARBOUR DUES (RECREATION)(See Note 1)

Annual 1 - Up to 7.62m (25') 35.83 7.17 £43.00 1.2% ROUNDED

Annual 2 - From 7.63m and over 71.00 14.20 £85.20 1.2% ROUNDED

Boats in Club Compounds 1 - (See Note 2) Up to 7.62m (25') 17.92 3.58 £21.50 1.2% ROUNDED

Boats in Club Compounds 2 - (See Note 2) From 7.63m and over 35.50 7.10 £42.60 1.2% ROUNDED

Visitors Daily Charge 5.67 1.13 £6.80 0.0% NOT INCREASED

Annual 1 from 1st October - Up to 7.62m (25') 17.92 3.58 £21.50 1.2% ROUNDED

Annual 2 from 1st October - From 7.63m and over 35.50 7.10 £42.60 1.2% ROUNDED

Club Open Events 2.71 0.54 £3.25 1.5% ROUNDED

OTHER CHARGES

SLIPWAY LAUNCHING

Daily Launching Fee 5.67 0.00 1.13 6.80 5.67 1.13 6.80 £13.60 0.0% NOT INCREASED

Annual Launching Fee 35.83 0.00 7.17 43.00 35.83 7.17 43.00 £86.00 1.2% ROUNDED

(Annual) Launching Fee from 1st October - (See Note 3) 17.92 0.00 3.58 21.50 17.92 3.58 21.50 £43.00 1.2% ROUNDED

WATER-SKI LICENCE

Annual All Lengths 35.83 57.67 18.70 112.20 35.83 7.17 43.00 £155.20 1.0%

Daily All lengths 5.67 27.00 6.53 39.20 5.67 1.13 6.80 £46.00 0.9% ROUNDED

PWC PERMIT (See Note 4)

Annual Permit (Launching Fee not included) 52.00 10.40 62.40 £62.40 1.0%

(Annual) Permit from 1st October (See Note 5) 25.25 5.05 30.30 £30.30 1.0%

HOUSEBOAT LICENCE (WEF 1 OCTOBER)

Annual 355.10 ZERO 355.10 £355.10 1.0%

Non Specified Charges at the discretion of the Harbour Master

STANDARD COMMERCIAL CHARGES

PILOTAGE

Certificate for Vessel exceeding 80m 268.20 ZERO 268.20 £268.20 1.0%

Certificate for Vessel NOT exceeding 80m 134.10 ZERO 134.10 £134.10 1.0%

Annual Certificate renewal 67.60 ZERO 67.60 £67.60 1.0%

Re-examination of Annual Certificate 134.10 ZERO 134.10 £134.10 1.0%

Certificate amendment 28.05 ZERO 28.05 £28.05 1.1% ROUNDED

Extension of certificates within Langstone Harbour 67.60 ZERO 67.60 £67.60 1.0%

Self Pilotage Charges per trip 7.60 ZERO 7.60 £7.60 1.3% ROUNDED

Pilot Charge 1 up to 75m per act 420.00 ZERO 420.00 £420.00 5.5% LAST INCREASE 2009/10

Pilot Charge 2 up over 75m per act 584.43 ZERO 584.43 £584.43 0.0% NOT INCREASED

HARBOUR DUES (COMMERCIAL)

Per Gross Ton per visit 0.308 ZERO £0.308 £0.308 1.0%

Minimum charge for small commercial vessels with no Gross Tonnage - per visit £80.000 ZERO £80.00 £80.000 0.0% NOT INCREASED

CARGO DUES PER TONNE (see note 6) Cargo other than below by application to the Harbour Master.

Pence Pence Pence

Marine Aggregates in bulk 21.36 ZERO 21.36 21.36 1.0%

Other sand and stone products in bulk 27.32 ZERO 27.32 27.32 1.0%

Slag 27.32 ZERO 27.32 27.32 1.0%

Grain 35.58 ZERO 35.58 35.58 1.0%

Salt 41.00 ZERO 41.00 41.00 1.0%

Dredged spoil/silt 14.41 ZERO 14.41 14.41 1.0%

Other breakbulk cargoes 56.07 ZERO 56.07 56.07 1.0%

ALL CHARGES

FROM 1 APRIL (EXCEPT HOUSEBOATS)

Charges for Board @ 14 Nov 16 PAGE 1 of 3


Base

Charge Permit VAT

Total Base

ChargeBase Rate

VAT @

20% Total Hdues

TOTAL

CHARGE

Inc. Over

2016 Base

MOORINGS,LICENSES AND FEES £ £ £ £ £ £ £

REGISTRATION FEES - Private Land Owners 4.33 0.87 5.20 £5.20 1.9% ROUNDED

MOORINGS - BOARD OWNED DEEP WATER (See note 7)

Zone1 Up to 7.62m (25') 590.42 118.08 708.50 35.83 7.17 43.00 £751.50 1.0%

7.63m to 9.14m (25'1" - 30') 709.33 141.87 851.20 71.00 14.20 85.20 £936.40 1.0%

9.15m to 10.67m (30'1" - 35') 824.92 164.98 989.90 71.00 14.20 85.20 £1,075.10 1.0%

10.68m to 12.19m (35'1" - 40') 941.92 188.38 1,130.30 71.00 14.20 85.20 £1,215.50 1.0%

Over 12.2m (40'1")-per addl 0.31m (1') 24.33 4.87 29.20 £29.20 1.0%

Zone 2 Up to 7.62m (25') 547.67 109.53 657.20 35.83 7.17 43.00 £700.20 1.0%

7.63m to 9.14m (25'1" - 30') 655.25 131.05 786.30 71.00 14.20 85.20 £871.50 1.0%

9.15m to 10.67m (30'1" - 35') 762.17 152.43 914.60 71.00 14.20 85.20 £999.80 1.0%

10.68m to 12.19m (35'1" - 40') 870.58 174.12 1,044.70 71.00 14.20 85.20 £1,129.90 1.0%

Over 12.2m (40'1")-per addl 0.31m (1') 22.17 4.43 26.60 £26.60 1.1% ROUNDED

Zone3 Up to 7.62m (25') 503.42 100.68 604.10 35.83 7.17 43.00 £647.10 1.0%

7.63m to 9.14m (25'1" - 30') 603.92 120.78 724.70 71.00 14.20 85.20 £809.90 1.0%

9.15m to 10.67m (30'1" - 35') 703.67 140.73 844.40 71.00 14.20 85.20 £929.60 1.0%

10.68m to 12.19m (35'1" - 40') 801.50 160.30 961.80 71.00 14.20 85.20 £1,047.00 1.0%

Over 12.2m (40'1")-per addl 0.31m (1') 20.75 4.15 24.90 £24.90 1.2% ROUNDED

TIDAL MOORING SITE LICENCES (TACKLE OWNED BY LICENSEE)

Zone1 Up to 7.62m (25') 75.42 15.08 90.50 35.83 7.17 43.00 £133.50 1.1% ROUNDED

Over 7.62m 134.92 26.98 161.90 71.00 14.20 85.20 £247.10 1.1% ROUNDED

Zone 2 Up to 7.62m (25') 71.17 14.23 85.40 35.83 7.17 43.00 £128.40 1.1% ROUNDED

Over 7.62m 128.08 25.62 153.70 71.00 14.20 85.20 £238.90 1.0%

PRIVATELY OWNED DEEP WATER MOORINGS


7.63m to 15.25m (25'1"-50') 174.92 34.98 209.90 71.00 14.20 85.20 £295.10 1.0%

Over 15.25m (50') 208.25 41.65 249.90 71.00 14.20 85.20 £335.10 1.1% ROUNDED


7.63m to 15.25m (25'1"-50') 161.50 32.30 193.80 71.00 14.20 85.20 £279.00 1.0%

Over 15.25m (50') 193.17 38.63 231.80 71.00 14.20 85.20 £317.00 1.0%

VISITORS MOORINGS

Daily charge for BDW Mooring All Vessels 5.67 1.13 6.80 5.67 1.13 6.80 £13.60 0.0% NOT INCREASED

BDW Mooring - Monthly/Short Term (See note 8) Up to 7.62m (25') 131.75 26.35 158.10 35.83 7.17 43.00 £201.10 0.0% HC ONLY INCREASED

BDW Mooring - Monthly/Short Term (See note 8) Over 7.62m 140.53 28.11 168.64 71.00 14.20 85.20 £253.84 0.0% HC ONLY INCREASED

WARNER'S (Bourne Leisure) TIDAL MOORING SITE LICENCES

Warners up to 7.62m 133.33 26.67 160.00 35.83 7.17 43.00 £203.00 1.0%

Warners over 7.62m 246.83 49.37 296.20 71.00 14.20 85.20 £381.40 1.0%



SERVICES RENDERED & MISCELLANEOUS

Base

Charge Permit VAT

Total Base

ChargeBase Rate

VAT @

20% Total Hdues

TOTAL

CHARGE

Inc. Over

2016 Base

£ £ £ £ £ £ £

Services- unless stated otherwise the minimum charge will be 30 mins

LHB Vessel - (inc crew) per 15 minutes (or part thereof) 25.54 5.11 30.65 £30.65 1.0%

LHB Vehicle (with Driver) per hour 92.75 18.55 111.30 £111.30 1.0%

LHB Fork Lift (with Driver) per 15 minutes 33.04 6.61 39.65 £39.65 1.0%

LHB Fork Lift (with Driver) per hour 132.08 26.42 158.50 £158.50 1.0%

LHB Mooring Lighter per hour 239.54 47.91 287.45 £287.45 1.0%

Laying or repositioning Mooring per mooring 108.92 21.78 130.70 £130.70 1.0%

Harbour Master per hour 66.83 13.37 80.20 £80.20 0.9% ROUNDED

Deputy Harbour Master per hour 53.50 10.70 64.20 £64.20 1.0%

Harbour Staff per hour 40.17 8.03 48.20 £48.20 1.1% ROUNDED

Adhering HC Plaque to Vessel 4.21 0.84 5.05 £5.05 1.0%

Vessel Check by Request 11.58 2.32 13.90 £13.90 1.0%

LHB Bridle per Bridle 50.50 10.10 60.60 £60.60 1.0%

Admin Charge for Debtor & Evasion Letters (See Note 9) 21.04 4.21 25.25 £25.25 1.0%

Charter Fisherman-"Touch 'n' Go" (See note 10) per annum 138.29 27.66 165.95 £165.95 1.0%

Touch 'n' Go' From 1st October (See note 11) 67.33 13.47 80.80 £80.80 1.0%

COMPOUND CHARGES (Vessels on Trailers/Trolleys)

Compound Charges-per week (see note 12) per half metre (min charge 5 metres) 1.33 0.27 1.60 £1.60 4.7% MARKET INCREASE (DHM)

Tenders -per season Charged Apr-Sep & Oct-Mar 69.42 13.88 83.30 £83.30 1.2% ROUNDED

Trailers in Compound per day 14.08 2.82 16.90 £16.90 0.9% ROUNDED

LHB Trailer Trolley (See note 13 regarding storage charges) per launch or recovery 57.67 11.53 69.20 £69.20 1.0%

LHB Trailer Trolley 1 - Storage Charge for up to 4 weeks per half metre per week 1.33 0.27 1.60 £1.60 4.7% MARKET INCREASE (DHM)

LHB Trailer Trolley 2 - Storage 4 - 12 weeks (or part thereof) per half metre per week 2.67 0.53 3.20 £3.20 5.1% MARKET INCREASE (DHM)

LHB Trailer Trolley 3 - Storage over 12 weeks per half metre per week 4.00 0.80 4.80 £4.80 5.0% MARKET INCREASE (DHM)

BERTHING (See notes 14 & 15)

Berthing 1 - per hour (or part thereof) 5.42 1.08 6.50 £6.50 0.0% NOT INCREASED

Berthing 2 - 4 to 12 hours (or part thereof) From 4 hours up to 12 hours 21.25 4.25 25.50 £25.50 0.0% NOT INCREASED

Berthing 3 - over 12 hours up to 24 hours (or part thereof) From 12 hours up to 24 hours 34.58 6.92 41.50 £41.50 0.0% NOT INCREASED

NOTES

Note 1 Vessels normally moored between Hayling road bridge and Langstone Harbour limits, which have paid harbour dues to the Chichester Harbour Conservancy, will not normally be required to pay harbour dues in Langstone

Harbour providing the vessel is displaying a current Annual Chichester Harbour plaque, and that the vessel is only visiting Langstone Harbour. Any berthing or mooring within Langstone Harbour will be charged at the current rate.

Annual HC purchased on or after 1st October will be charged the reduced rate. This does not apply to boats in club compounds or club open events

Note 2 Club Compound Harbour Dues are payable at 50% of the full Harbour Dues Rate according to length of vessel.

Note 3 Annual Slipway Launching purchased after 1st October will be charged at a reduced rate.

Note 4 Jet Ski Permit required for ALL Jet Skis. Slipway & HC fees are also payable.

Note 5 Jet Ski Permit purchased on or after 1st October will be charged At the reduced rate. Slipway & HC fees are also payable.

Note 6 Cargo dues charged on import and export cargoes

Note 7 The harbour dues element of a BDW mooring fee will be at the reduced rate after 1st October - see note 1 The mooring element will be calculated on a pro-rata basis after 1st October

Note 8 Short term monthly mooring charges for vessels on BDW moorings - annual HC's payable with the first month and thereafter at the mooring base rate only.

Note 9 No charge for first letter

Note 10 Touch 'n' Go - charge covers a maximum stay of 1 hour to embark or disembark passengers. For stays over 60 minutes berthing charges will be applied for the whole period

Note 11 Touch 'n' Go purchased on or after 1st October will be charged at the reduced rate. Charge covers a maximum stay of 1 hour to embark or disembark passengers. For stays over 60 minutes berthing charges will be applied for the whole period

Note 12 Compound storage - charged annually/seasonally on overall length of vessel and trailer.

Note13 Vessels using the LHB Trailer Trolley will be charged storage (per half metre per week). Tariffs 1 to 3 will apply according to duration on the trolley

Note 14 Berthing charges apply to vessels berthed on the LHB pontoons, LHB compound wall, LHB bridge wall and scrubbing off grid.

Note 15 Pre-arranged berthing alongside the LHB grid or walls will attract a 30% discount in the daily charge for periods over 24 hours - maximum stay 7 days

Note 16 Season start for mooring fees & harbour dues etc. changed from 1 March to 1 April w.e.f. April 2016

For full terms & conditions see LHB 'Schedule of Charges'


REPORT TO: Langstone Harbour Board

DATE: 9 December 2016

REPORT BY: Lyall Cairns, Engineer to the Board and Christopher Braby, Treasurer to the Board

REPORT TITLE: Replacement of Hayling Island Pontoon

1 Purpose of Report 1.1 To update the Board with respect to the proposals to replace the Hayling

Island pontoon and ongoing maintenance of the Pontoon facilities. 2 Recommendations 2.1 The Board approve an additional sum of £30k to provide a total available sum

of £230k from Asset Replacement Reserves to replace the Hayling Island pontoon.

2.2 The Board instructs the Engineer, subject to reaching satisfactory responses

to ongoing tender clarifications, to commissions the replacement of the Hayling Island pontoon.

3 Background and matters to consider 3.1 The Board previously considered the future investment strategy for the Hayling

and Eastney pontoon facilities on the 11th February 2015. The Board resolved to continue to maintain the existing pontoon facilities, instructed the Engineer to commission the replacement of the Hayling Pontoon and approved a budget sum of £200k be committed from the Asset Replacement Reserve.

3.2 The Engineer invited 10 suppliers to submit tenders to replace the Hayling

pontoon and has received offers from 6 but the other 4 suppliers have declined the opportunity to tender. The tender sums received ranged from £210,550 to £531,258 which all exceeded the approved budget sum of £200k.

3.3 The Engineer, with support of the appointed engineering consultants Ramboll,

are reviewing the submissions and undertaking a tender evaluation based on quality and price. Subject to receiving favourable tender clarifications the preferred bidder is anticipated to be the supplier who offered the lowest bid of £210,550.

3.4 The Engineer acknowledges that such a significant investment to replace the

Hayling pontoon is considered a “stakeholder benefit” but the economic case is considered poor due to the low income stream generated from the pontoon facilities relative to the level of investment required.

ITEM 15

3.5 The Engineer advises that a revised budget sum of £230k would be required should the Board decide to continue with the proposal to replace the Hayling pontoon. The additional sum over the tendered offer from the supplier is to complete accommodating works, supervision costs and a small contingency for unforeseen circumstances.

3.6 The Board could consider an alternative “patch and repair” reactive approach

and defer the decision to replace the Hayling pontoon until the position with respect to future revenue generation from the use of the pontoons is clear. However this comes with the risk that if a major structural element fails, then the facility will need to be taken out of service whilst repairs are implemented. It should also be noted that the costs to repair major structural elements may be significant compared the cost of replacement and will be considered “sunk costs” with limited benefits should the Hayling pontoon be eventually replaced. It should also be noted that deferring the replacement of the Hayling pontoon will see the tender offers received lapse and there will be a need to go back to the market to seek revised offers in the future.

3.7 The Eastney facility (pontoon, dolphins and linkspan) and Hayling facility

(dolphins and linkspan) continue to receive annual inspections that inform ongoing maintenance activities. Forward projections propose a continued annual spend of circa £20k/year for required remedial works.

4 Financial Analysis 4.1 Unless in case of emergency, requests for capital spend are first put forward

for budget approval followed by a formal request for Board authority to purchase at a later date. Any report to the Board requesting authority to make a capital purchase would normally be supported by a sound business case especially for an investment of this magnitude. Such a business case would ideally be based on direct income generation or alternatively an estimate of its value in supporting other harbour activities and services for the benefit of stakeholders. Unfortunately in this case no sound basis for a business case exists because at this stage future income generation from the major user of the asset is totally unknown and its future viability by no means certain.

4.2 In addition to its role as a berthing pontoon for the Ferry, the Hayling Pontoon

provides fuel dispensing facilities, is used by commercial charter vessels on a “touch and go” basis and is utilised on an ad hoc basis as a day time mooring for the Board’s patrol vessels. In the last 5 years “touch and go” and berthing income across both Hayling and Eastney pontoons has generated an annual average income of £2,700 and fuel dispensing, after deducting software and hardware maintenance costs, has at best operated break even. The previous ferry generated just short of £20,000 in annual licence fees but the charging basis for the new ferry operation is for dues based on passenger numbers. Whilst the efforts of those involved in raising money through a charitable trust to give support to the new ferry operation must be praised, the long term survival of the ferry service will depend on the number of passengers availing themselves of the service and thus any future income in the form of dues cannot be guaranteed.

4.3 Whilst it is recognised that the ferry operation could be considered a

‘stakeholder benefit’, committing 56% of the Board’s Asset Replacement Reserve to a structure whose primary purpose is to allow a ferry operation with an uncertain future requires very careful consideration, especially having regard to the fact that these funds have come primarily from direct users of the harbour.

4.4 Whilst not specifically addressed up to this point it also has to be recognised

that a not inconsiderable amount also needs to be spent on the Eastney Pontoon whose primary purpose, in common with the pontoon at Hayling, is to provide berthing for the ferry.

4.5 The Treasurer would prefer the Board to delay any final investment decision

until such time as the ferry’s long term viability is better understood and that in the interim the Board consider a “patch and repair” approach. However as the Engineer points out this is not without risk both legal and financial.

REPORT BY: HARBOUR MANAGER REPORT TO: LANGSTONE HARBOUR BOARD FOR: 9 DECEMBER 2016 INCIDENT DATA Small craft incidents for the period August to October 2016 are shown together with totals from the previous reporting period: Type of Incident Aug Sept Oct Total Emergency

Services Required

Injury Tasked by MCA

Resolved By Patrol

Capsize (with personnel) 1 1 2 1 2

Grounding 1 1

Mechanical Failure 4 4 2 10 1 8

Moored Vessel sunk/sinking 1 1

Mooring Dragged 1 1 1

Other* 2 2

Stranding 1 1

Swimmer in Difficulty 1 1

Tender Adrift 1 1

Vandalism & Interference 3 3

Vessel Adrift 1 1 2

Total 8 12 5 25 1 0 1 11

*Other (1) a kayaker was in difficulty and had to be assisted by the patrol. *Other (2) an unmanned tender sank while secured to a mooring. The mooring holder’s insurance investigator remarked that the tender was not suitable for the conditions. RECOMMENDED that the report be noted. Harbour Manager 16 November 2016

June July Total

Total 10 11 21 0 2 0 10

ITEM 16

REPORT BY: HARBOUR MANAGER REPORT TO: LANGSTONE HARBOUR BOARD FOR: 9 DECEMBER 2016 RSPB PROPOSAL FOR TERN NESTING RAFTS AT THE OYSTERBEDS

Background

The Board has received from the RSPB a proposal to install ‘tern rafts’ at the Oysterbeds in Langstone Harbour in an effort to improve breeding success for Common Terns, as described below. In 2005 and 2006 the Hampshire & Isle of Wight Wildlife Trust was licenced for similar rafts at this location.

Proposal

Common Terns have suffered poor breeding seasons in Langstone Harbours for the last several years. The lack of breeding success for these birds results from a combination of factors including competition for suitable breeding habitat and predation of tern chicks (which hatch later as their parents nest later) by other breeding seabird species.

‘Tern Rafts’ have been located at many nature reserves as well as urban areas throughout the world and have an extensive evidence base of success in addressing the problems experienced by Common Terns at the Oysterbeds. Although they have a range of designs depending on location, most rafts share the following general principles:

A platform which floats above the water surface.

A shingle/gravel substrate upon the top of the raft in which terns can form ‘scrapes’ (nest bowls).

A perimeter barrier preventing young chicks from ‘falling overboard’ until they’re old enough to be able to get back on as well as preventing predators from accessing the raft.

A method of immobilising the structure to prevent it from floating away.

At the Oysterbeds the benefit of rafts as compared to other potential schemes is that they can be put in place after the gull species have started nesting but just before the terns begin looking for nesting sites.

The RSPB propose to situate either 1 or 2 rafts within the central lagoon at the Oysterbeds. The raft/s will be far enough away from the lagoons shoreline so that any prospecting or nesting terns are not disturbed by the presence of visitors to the site and also so that accessing them will require significant effort for ground predators. In order to immobilise the rafts in the water, they will require between 2 and 4 connections to the lagoon floor. Small sinkers/mooring blocks of circa 40-50cm should be sufficient for this purpose. The RSPB will obtain all necessary permissions for this work including Natural England and harbour authority consent. The declining fortunes of Common Terns within Langstone Harbour mean the RSPB wish to have this artificial raft space available to inhabit from April 2017. The rafts would remain in situ until August or September 2017 before being removed for maintenance. If successful, the rafts would be redeployed in 2018 and potentially onwards. RECOMMENDED that subject to RSPB obtaining any other necessary approvals the Board grants an annual mooring licence to RSPB to lay and maintain ‘tern rafts’ at the Oysterbeds for the purposes described above.

Harbour Manager 16 November 2016

ITEM 17

1

REPORT BY: HARBOUR MANAGER REPORT TO: LANGSTONE HARBOUR BOARD FOR: 9 DECEMBER 2016 BPA ANNUAL CONFERENCE

The 45th annual conference of the British Ports Association was hosted by the Port of Dover on 3 & 4 November 2016. The Vice-Chairman and Harbour Manager attended on the Board’s behalf. The wide-ranging programme included presentations on national ports policy, maritime business, port development and the environment. The keynote address was given by the Rt Hon John Hayes MP, Minister of State for Transport, who expressed his pride in British ports as a very dynamic sector and recognised the challenge faced by government in keeping abreast of developments. The former Director-General of the CBI, Sir John Banham, gave a highly entertaining perspective on ‘Business and Brexit’ in which he was critical of the government’s adaptability to the new requirements brought about by Brexit. He viewed an “over-staffed cabinet” as a hindrance to progress and questioned the wisdom of prioritising major projects such as Hinkley Point, Heathrow and HS2. The DfT Head of Maritime Commerce and Infrastructure, Linda Willson, gave an update and overview of ports policy for England and Wales. Ms Willson emphasised that the concerns of ports had been listened to and understood by DfT and she expressed confidence that the Department could meet the sector’s expectations. Ports were encouraged to engage with Maritime UK1 and speak with a collective voice. Looking to the near future, Ms Willson indicated that the new Good Governance Guidance, which is aimed at small ports as well as large ports, would soon be published. Sir Richard Needham, President of the British Exporters Association, spoke of the difficulties he foresaw in repealing the European Act and the undesirable impact that World Trade Organisation rules might have if agreement is not reached on trade deals. Other interesting presentations concerned road and rail transport infrastructure, marina development and waterfront regeneration, climate change and the Marine Management Organisation. The 2017 Conference will be held in Poole. Harbour Manager 17 November 2016

1 Maritime UK was established eight years ago as the “one voice” of the maritime sector. It comprises the

shipping, ports and maritime trade associations

ITEM 18

Documents

A MEETING OF THE COMMITTEE will be held at 2pm on Thursday ...€¦ · Standing Deputies as required: - Cllr Lulu Bowerman, Cllr Gary Hughes, Cllr Ben Dowling AGENDA 1. Chairman’s