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A Measure of Performance for Your Committee. Presented By: Wilson Bateman March 26 th , 2004. Agenda. (1) Introduction (2) The Law (3) Measure of Performance (4) Summary / Annual Report. Introduction. - PowerPoint PPT Presentation
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World Class Safety Services 1
A Measure of Performance for Your Committee
Presented By: Wilson Bateman
March 26th, 2004
World Class Safety Services 2
Agenda
(1) Introduction
(2) The Law
(3) Measure of Performance
(4) Summary / Annual Report
World Class Safety Services 3
Introduction
“The hearings have indicated that a number of these joint committees have become effective instruments for constructive and cooperative consultation on conditions of work related to health and safety. On the other hand, among these committees are also some that meet sporadically with no clear sense of their role and others that meet more often in an atmosphere of frustration, in which the labour members are convinced that undesirable conditions are not being corrected and management members believe that the substance of many complaints is not central to health and safety.”
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Introduction
• First committee early 1970
• Part of the IRS
• Minimum regulatory compliance
Is Your Committee Working?Is Your Committee Working?
MOPMOP
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Introduction
“The commission considers the essential role of the joint committee to be that of providing a consultative forum for constructive and critical review of the status of the health and safety of workers as reflected in the performance of the responsibility system both internal and external to the local operation. It is a forum of consultation between those with the ability to contribute and those accountable for deciding what is to be done.”
– Ham Commission Report,1976
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What Does the Law Say?
29 (1) At every workplace where twenty or more persons are regularly employed, the employer shall establish and maintain one joint occupational health and safety committee, or at the discretion of the employer, more than one such committee and, …
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What Does the Law Say?
• 30 (1) A committee shall consist of such number of persons as may be agreed to by the employer and the employees or the union or unions.
• 30 (2) At least half of the members of a committee shall be employees at the workplace who are not connected with the management of the workplace…
• 30 (3) The employees on the committee are to be determined by the employees they represent, or designated by the union that represents the employees.
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What Does the Law Say?
30 (4) A committee shall meet at least once each month unless
• a different frequency is prescribed by regulation; or
• the committee alters the required frequency of meetings in its rules of procedure
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What Does the Law Say?
• 30 (6) Time from work• 30 (7) Rules of Procedure and adhere to
applicable legislation• 30 (8) Chair and Co-Chair
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Functions of Committees
31 (1) it is the function of the committee to involve employers and employees together in occupational health and safety in the workplace and, without restricting the generality of the foregoing, includes:
(a) the co-operative identification of hazards and effective systems to respond to the hazards;
(b) co-operative auditing of compliance…(c) receipt, investigation and prompt disposition of matters and
complaints…(d) participation in inspections, inquiries and investigations…(e) advising on protective devices, equipment and clothing…(f) advising the employer regarding a policy or program…(g) maintaining records and minutes…
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Measure of Performance
1. Minimum Regulatory Compliance
2. Committee Training
3. Meetings
4. Goals & Objectives
5. Rules and Procedures
6. Concerns / Refusals / Investigations
7. Hazard Identification
MOPMOP
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1st Measure of PerformanceHave you met the minimum requirements of the
Occupational Health & Safety Act / Regulations (Audit) 29 (1) One committee 30 (1) Input into number of members 30 (2) Half non-management 30 (3) Employee members determined by the employees 30 (4) Meet once per month 30 (6) Required time from work 30 (7) Rules of Procedure 30 (8) Chair and co-chair 31 (1) Functions defined
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Compliance
Act
27 (1) Policy review in consultation 28 (1) Program in consultation 34 (1) Recommendation 21 days 35 Information 42 (2) Monitoring 43 Refusal 50 Inspections (DEL) 59 List of Chemicals
Regulations
WHMIS (training annual review)
First Aid (remote location plan)
OSGR (policy & procedure)
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2nd Measure of PerformanceCommittee Training StandardOnce the committee has been established and the
committees functions defined, it is then time to consider training. A standard should be developed. Examples:
Committee Orientation Incident Investigation Hazard Identification The Legislation IRS Problem Solving Techniques The Procedure for Refusals The Safety Program Other
Act / Code
Regulation Regulation Regulation
Code of Practice
Standards
MFG
Act / Code
Regulation Regulation Regulation
Code of Practice
Standards
MFG
IRSIRS
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3rd Measure of PerformanceMeetings and Attendance1. Have the required number of meeting been held? 2. Have the members demonstrated their commitment by attending
the meetings? 3. Have sub-committees been addressed in the rules of procedure?4. Were sub-committees used to resolve difficult issues?5. Was an agenda prepared for each meeting?6. Was the agenda distributed before each meeting?7. Was enough time allocated to address safety issues?8. Have committee recommendations been documented ?9. Are the recommendations followed up? 10. Are the recommendations summarized at the end of the
year?
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4th Measure of PerformanceGoals and ObjectivesHave goals and objectives been established for the committee?Goal : The five year plan is to:
____________________________________________________________________________________
Objective :
1.To increase safety awareness by conducting an Off the Job Safety Campaign before the end of the year.
2. Hold 5 committee training sessions this year. Allocate 25 minutes at the end of each meeting.
3. Prepare an annual report of the committee activities.
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Goals
Statistics
1. WCB rate2. Return to Work3. Incidents 4. LTI5. Audit Results6. Special Projects
IRSIRS
The Starting Point
MOPMOP
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Off the Job Safety Campaign
Electrical Safety Xmas Campaign
Fall Hazards Spring Campaign
Boating Safety Summer Campaign
Driving Safety Winter Campaign
Fire Safety @ Home
First Aid Family members included
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Off the JobAtlantic Network for Injury Prevention
• Every hour of every day 36 people in Atlantic Canada are unintentionally injured.
• Over 860 / day• Roughly 2 people die each day• 6700 are disabled yearly• Overall 316,000 residents of Atlantic Canada are injured yearly• Cost Human Pain and Suffering• Cost 1999 Atlantic Canada $1.2 Billion• $489 for every citizen• Fall Account for $ 440 million• Motor Vehicle $ 210 million• Poisoning, Drowning, Fire
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5th Measure of PerformanceRules and ProceduresHave rules of procedure been developed by the committee? Have the rules of procedure been communicated?Do the rules of procedure include; composition of the committee term of appointment of members method for calling meetings who can call a meeting notice of meetings in advance frequency of meetings emergency meetings when to call an emergency meeting
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Rules of Procedure conduct of meetings setting the agenda matters the Act requires the employer to consult the committee inspections investigations hazard identification response to complaints, work refusals communication recommendations quorum chairing method of reaching decisions
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Define the Functions
Identification of hazards Auditing of compliance Investigations Inspections PPE and equipment Advising regarding Policy and Program Maintaining records
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6th Measure of Performance
Catastrophic Event
Multiple Injuries
1 Serious
10 Minor Incidents
30 Property Damage
600 Incidents
Observations / Concerns
Catastrophic Event
Multiple Injuries
1 Serious
10 Minor Incidents
30 Property Damage
600 Incidents
Observations / Concerns
Concerns, Refusals, and InvestigationsThe number of concerns addressed by the committee• Work refusals • Investigations
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The Process
Concern / Refusal
1. Report2. Supervisor3. JOH&SC• Meeting• Investigation• Decision• Regulator
Investigation
1. Report2. Supervisor /
Committee3. Analysis4. Report
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7th Measure of Performance
Involvement in the Hazard Identification program:• Hazard Assessment• JHA• Inspections• Observations• Audits
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Audits
Participate in audit activities:• Annual Internal Safety Audit (Safety Program)• External Safety Audit (Every 2 Years)• Program Evaluations: Fall Protection, Ergonomics,
Fire Safety
Objective: Continuous Improvement
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The Annual ReportPutting it all Together
1. Minimum compliance with the legislation2. Training completed by the committee3. Number of meeting (attendance / guests)4. Goals and Objectives (reached)5. Rules of Procedure ( reviewed / revised )6. Concerns and investigations (outcome)7. The committees part in hazard assessment8. Recommendations (completed / pending)9. Statistics LTI
Objective : Continuous Improvement
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SummaryPutting it all Together
The Formula
• Trained, Competent Committee • + Committed Management Team • + Committee Resources • = Safer Work Environment • (Helping to create a Safety Culture)
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Introduction
World Class Safety [email protected]
Nova Scotia Safety Councilwww.nssafety.ns.ca
Electrolabwww.electrolab.ca