A Look at PowerPoint 2000

The , the , and the

About This Presentation

This presentation was prepared for the PowerPoint Extreme workshop of the Training 2000 conference held in Atlanta, February 20, 2000.To see the animations on every slide, you’ll need the flash 4 player; download it free from www.macromedia.comCheck out the notes pages--some slides have notesAll content is the opinion of Cathleen Belleville only, and is not guaranteed to be correct

What Users Will Like

real tables

support for animated GIFsaliased fonts (with Windows 98) and font previewspicture bulletsauto-fit textsaving to webimproved narrationanimated bullets--but are they a good idea?

What Users May Not Like

support for animated GIFs onlytri-pane viewsaving to webon-line collaborationpresentation broadcastingshort menus

Saving to the Web

Save, or Publish?

Saving to the Web: the Choices

Save

PublishNetscape 3 or higher

IE 4 or higher

both

IE 5

Netscape 4.7

file size large small largeextra-large

Saving to the Web: Recommendations

if you can mandate IE5, you’ll be happy– remember to set animations to play when

saving

if you have to support other browsers than IE5:– don’t rely on transition effects: you won’t see

them– avoid builds: use multiple slides to get same

effect– don’t use animation effects, sound, video– okay to use fonts, pictures, tables, and links to

other slides– publish using Netscape 3 or higher, or “both”

option

Presentation Broadcasting

AudiencePresenter

1. Presenter schedules broadcast;email sent to audiences with info

2. Presenter sets up link to Public Server

3. Audience clicks on link in mail to connect to Public Server

4. Presenter gives presentation; audience sees slides, camera video and audio

5. Presentation archived to server for non-live access

Online Collaboration

AttendeesLeader

1. Leader schedules meeting;email sent to attendees with info

2. Leader sets up link to Public Server and phone conference call

3. Attendees clicks on link in mail to connect to Public Server

4. Leader adds people to meeting; attendees sees slides, listens to audio through telephone

5. Leader controls who can edit the presentation

Broadcasting & Collaboration

both require network administration assistanceboth require big, fast public servers– not designed for peer-to-peer, LAN, or ISP-based

networks

broadcasting: you’ve got to really want it– requires extremely fast machine: 300 Mhz

minimum– use 2 machines; one for video, one for pres & audio

collaboration: might be faster to fly there– very cryptic setup; no UI for passing of controls– consider using mature third-party products

Finally, Tables

UI Improvements and Their Curestri-pane view ctrl-slide view

buttonauto-fit text tools/options: edit

tabfont previews in font bar

tools/customize: options tab

short menus tools/customize: options tabuncheck “menus show recently used commands”

shortcut keys in tool tips

tools/customize: options tab

getting animations to play when saved as web pages

tools/options: general tab,click “web options” button

Other New Features

‘Detect and Repair’ (help menu) for fixing installimproved reviewing toolsmultiple items on clipboardnarration--now it’s usablepaste into clip art galleryyour UI changes & toolbar configurations stored in:c:\windows\application data\microsoft\

powerpoint\ppt.pcb

label

cathy belleville:

why aren’t you using initial caps in your bullets?

cathy belleville:

why aren’t you using initial caps in your bullets?

PowerPoint Version Info

2000 and ‘97 same file format, no down-rev saving2000 tables: display in ‘97, but can’t be edited– ungroup tables in 97 to edit– when reopened in 2000 they are not editable

animated gifs from 2000 display but won’t play in ‘97mac version of 2000 (Office 2001) due by end of year– won’t have presentation conferencing or

collaboration– will have tables, animated gif support

Cathy’s Favorite Shortcuts & Tricks

change case w/shift f-3saving fonts with presentation (file/save as: tools)ctrl-drag to copyblack and white view, right-mouse to set print settings for each object individuallyesc to shift to object selectionshift-slide view button to go to slide masterctrl-slide show button for tiny preview in slide show modectrl-drag guide for multiple guides; using guides to measure

More Tips & Tricks

alt to release grid and guide “tug”nudging with arrows, using ctrl to nudge by pixeltab to select objects on slidetransparent fillsmaking transparent bitmapsfreeform tool, making curvesediting freeform objects and curves3-d drawing features and their problems

Shameless Self Promotion

www.bitbetter.com – powerpoint FAQ with many many

pages of questions– “ask powerpoint”: powerpoint

questions answered– powerpoint tips and tricks– resources for presenters– screenbeans clip art, with new

“business communication”collection